Department Of Education Region Viii Tender

Description Procurement Of Board And Lodging For The Conduct Of 42nd National Seminar/ Workshop On The Consolidation Of Mid-year Financial Reports (cy 2024) Qty Unit Title Of Activity 55 Pax Final Briefing Of Twg Tentative Date: July 23-24, 2024  See Attached Proposed Menu For The Meal Requirement(s).  First Meal: Lunch, Last Meal: Am Snacks 205 Pax Workshop Proper  Day 0 - July 24, 2024, First Meal - Lunch (check-in), 205  Day 1 - July 25, 2024, 3 Meals And 2 Snacks, 30  Meals For Production Team (am Snacks & Lunch) Pack Meals, 52  Meals For Cultural Show Performers (dinner) Pack Meals, 205  Day 2 - July 26, 2024, 3 Meals And 2 Snacks, 205  Day 3 - July 27, 2024, Last Meal – Lunch (check-out), See Attached Proposed Menu For The Meal Requirement(s). Terms And Conditions: A. Plenary 1. Inclusive Of A Ballroom Type Function Hall Sufficient To Accommodate The 160 Participants. Set Up: A. Presidential Tables B. Tables & Chairs For The Participants (maximum Of 5 Chairs Per Tables) 2. Two (2) Lcd Projectors For The Plenary Sessions 3. With Stage Decoration (flowers And Balloons) 4. Adequate Lightings And Sounds With Led Wall Suited For Formal 5. Occasion. 6. Provision Of Two (2) Tarpaulin For The Activity (4x8) 7. Six Wireless W/ Stand & One Wired Microphone 8. Excellent Wi-fi Connection 9. Free Flowing Coffee/choco At The Venue 10. Outdoor Space For Welcome Night/socials That Can Accommodate 205 Participants. 11. Photobooth B. Break-out Rooms 1. Two (2) Break-out Rooms That Can Accommodate Maximum Of 80 Pax Each With The Following Set-up: A. Tables And Chairs B. 2 Microphones Per Room C. Excellent Wi-fi Connection D. One (1) Lcd Projectors E. Back Drop Tarpaulin (size 4x8 Feet) F. Free Flowing Coffee/choco At The Venue C. Room Accommodation 1. Excellent Wi-fi Connection 2. Hotel Room Amenities Such As Provision Of Coffee & Bottled Water, Toiletries, Mattress, Blanket, Pillow & Towel 3. Room Sharing Of At Most 4 Participants Per Room With Separate Beds ( No Bed Sharing) 4. Daily Housekeeping D. Other Requirements 1. See Attached Menu For Food Requirements 2. Hotel Should Be Located Within Tacloban City Only 3. Supplier Must Coordinate With End-user For The Exact Date Of Conduct. 4. Must Strictly Follow The Indicated Specifications Above. Important Note/s: 1. Winning Bidder Must Coordinate, One (1) Day After Issuance Of Notice Of Award (noa), With The Finance Division (proponent), To Discuss Guidelines Of The Program, Delivery Schedule(s), And The Expectation/s Between Both Parties, Contact No. (053) 832-5738, E-mail Address: Finance.region8@deped.gov.ph.