Department Of Education Region Ii Tender

Description Invitation To Bid Provision Of Board And Lodging For Various Deped Region Ii Trainings And Seminars 1. The Department Of Education Regional Office Ii, Intends To Apply The Sum Of Three Million Seven Hundred Forty-six Thousand Pesos (p 3,746,000.00) Being The Abc To Payments Under The Contract For The Procurement Of Goods: Provision Of Board And Lodging For Various Deped Region Ii Trainings And Seminars. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education Regional Office Ii Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By April 11-12, April 23-26 And May 15-17, 2025. Bidders Should Have Completed, Within Five Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Education Regional Office Ii And Inspect The Bidding Documents At The Address Given Below During Office Hours. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On March 7 - 26, 2025 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee Of Five Thousand Pesos (p 5,000.00) For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To Be Presented In Person Or Through Email At Bac.region2@deped.gov.ph. For The Reference Of Interested Bidders, Payment Of Bidding Documents May Be Resorted Through Online Bank Transfer Via The Following Bank Details: A. Account Name: Deped Trust Fund B. Account Number: 3702-1011-65 C. Current Account D. Landbank Of The Philippines – Capitol Branch, Tuguegarao City 6. The Department Of Education Regional Office Ii Will Hold A Pre-bid Conference On March 14, 2025, 10:30 Am At The Main Conference Hall, Deped Tuguegarao City, Cagayan Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Main Conference Hall, Deped Regional Office No. 2, Tuguegarao City, Cagayan On Or Before March 26, 2025 At 10:29 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On March 26, 2025 At 10:30 Am Main Conference Hall, Deped Regional Office No. 2, Tuguegarao City, Cagayan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. Procurement Of Goods: Provision Of Board And Lodging For Various Deped Region Ii Trainings And Seminars Shall Include The Following: Lot No. Unit Item Description/ Book Title Quantity Unit Cost Approved Budget Of The Contract April 11-12, 2025 Day 1 1 Pax Board And Lodging Of Participants And Resource Speakers 165 2,000.00 P 330, 000.00 2 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000. 00 Day 2 3 Pax Board And Lodging Pf Participants And Resource Speakers 165 2,000.00 330, 000 00 4 Pax Meals And Snacks Of The Tralning Management Team 20 1,200.00 24,000.00 Sub-total P 708,000.00 April 23-26, 2025 Day 1 5 Pax Board And Lodging Of Participants And Resource Speakers 205 2,000.00 410,000.00 6 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Day 2 7 Pax Board And Lodging Pf Participants And Resource Speakers 205 2,000.00 410,000.00 8 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Day 3 9 Pax Board And Lodging Of Participants And Resource Speakers 205 2,000.00 410,000.00 10 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Day 4 11 Pax Board And Lodging Pf Participants And Resource Speakers 205 2,000.00 410, 000.00 12 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Sub-total 1,736,000.00 May 15-17, 2025 Day 1 13 Pax Board And Lodging Of Participants And Resource Speakers 205 2,000.00 410, 000.00 14 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Day 2 15 Pax Board And Lodging Pf Participants And Resource Speakers 205 2,000.00 410,000.00 16 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Day 3 17 Pax Board And Lodging Of Participants And Resource Speakers 205 2,000.00 410, 000.00 18 Pax Meals And Snacks Of The Training Management Team 20 1,200.00 24,000.00 Grand Total P 3,746,000.00 Terms Of Reference: Hotel Accommodation 1. Proximity: • Location: Within Tuguegarao City Or Nearby The City. 2. Conference Facilities: • Meeting Rooms: Availability Of 1 Conference Hall Which Can Hold At Least 250 Guests And At Least 2 Meeting Rooms For Twg. • Audio-visual Equipment: Access To Projectors, Screens, Microphones, And Other Necessary Equipment. • Technical Support: On-site Technical Support For Events. 3. Parking: Availability Of Parking Spaces For Guests 4. Room Requirements: • Occupancy: At Least 3-4 Persons 5. Check-in/check-out: • Check-in Time: 7:00 Am • Check-out Time: 5:00 Pm 6. Amenities: • Basic Amenities: Ensure Rooms Are Equipped With Essentials Such As Wi-fi, Air Conditioning, Tv, And A Private Bathroom. • Additional Amenities: Desk, Or Table. 7. Accessibility: • Accessible Rooms: Include A Requirement For A Certain Number Of Accessible Rooms For Guests With Disabilities. 8. Health And Safety: • Compliance: Ensure The Hotel Complies With Local Health And Safety Regulations, Including Covid-19 Protocols If Applicable. 9. Services: • Housekeeping: Daily Housekeeping Services. • Room Service: Availability Of Room Service, If Needed. 10. Security: • 24/7 Security: Ensure The Hotel Has 24/7 Security Services. 11.provide Alternate Venue In Case Of Unforeseen Event And Aog. Terms Of Reference: Meals And Snacks 1. Meal Plans: See Attached File 2. Meal Schedules • Breakfast: 5:30 Am • Am Snacks: 9:45 Am • Lunch: 11:45 Am • Pm Snacks: 2:45 Pm • Dinner: 5:30 Pm 3. Dietary Restrictions: • Allergies: Ensure The Hotel Can Accommodate Guests With Food Allergies And Provide Allergen-free Options. • Dietary Preferences: Include Options For Guests With Specific Dietary Preferences, Such As Halal, Kosher, Vegetarian, Vegan, And Gluten-free. 5. Evening Activity (1 Night Activity): Provision Of Snacks And Drinks 6. Quality And Presentation: • Food Quality: Ensure High-quality Ingredients And Food Preparation Standards. • Presentation: Emphasize The Importance Of Attractive And Professional Food Presentation. 7. Health And Safety: Hygiene Standards: Ensure The Hotel Adheres To Strict Hygiene And Food Safety Standards. 11. The Department Of Education Regional Office Ii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Marivic A. Somejo Bac Secretariat Chairperson Deped Ro2, Carig, Tuguegarao City 3500 Bac.region2@deped.gov.ph (078) -304-3855 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Visit Our Website At Region2.deped.gov.ph March 6, 2025 Florante E. Vergara Director Iii/assistant Region`al Director Bac Chairman