Department Of Education Division Of San Juan City Tender

Description Supplemental / Bid Bulletin No. 1 Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) - Rebid Serial Reference No. 2024-11-itb-074 Please Be Advised Of The Following Revisions In The Schedule Of Activity For The Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) Posted On October 29, 2024 Through The Philippine Government Electronic Procurement System (philgeps) And Department Of Education Schools Division Office, San Juan City Websites: Original Amended Venue: Within Quezon City Venue: Within Pasig City, National Capital Region Date: November 19 - 21, 2024 Date: December 11-13, 2024 Room Type: Double Sharing Rooms, 4 Single Room Room Type: 10 Double Room Moreover, Please Be Advised Of The Following Revisions In The Bidding Documents For The Said Project: Item No. Reference Original Provision Amended Provision Number 5 Invitation To Bid 5. A Complete Set Of Obd In The Form Of Google Drive By Downloading A File And May Be Purchased By Interested Bidders From October 8, 2024 To October 16, 2024, 9:00 Am - 4:00 P.m., Mondays To Fridays And October 17, 2024, 9:00 A.m., From The Address Below And Upon Payment Of The Non-refundable Fee For The Obd, Pursuant To The Latest Guidelines Issued By The Gppb 5. Complete Set Of Obd In The Form Of Google Drive By Downloading A File And May Be Purchased By Interested Bidders From November 19, 2024 To November 25, 2024, 9:00 Am - 4:00 P.m., Mondays To Fridays And November 26, 2024, 9:00 A.m., From The Address Below And Upon Payment Of The Non-refundable Fee For The Obd, Pursuant To The Latest Guidelines Issued By The Gppb. Number 6 A And B 6. Bids Must Be Duly Received By The Bac Secretariat At The Address Below On Or Before October 17, 2024, 9:00 A.m All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On October 17, 2024, 10:00 A.m. At The Schools Division Office, San Juan City Conference Hall. 6. Bids Must Be Duly Received By The Bac Secretariat At The Address Below On Or Before November 26, 2024, 9:00 A.m All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On November 26, 2024, 10:00 A.m. At The Schools Division Office, San Juan City Conference Hall. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below. Late Bids Shall Not Be Accepted. It Is Understood That By Submitting A Bid After The Issuance Of This Supplemental/bid Bulletin, The Bidder Acknowledges And Understands That Any Changes In The Technical Specifications Have Been Duly Considered, And The Bidder, By Submitting A Bid Proposal, Expresses Compliance With The Updated Specifications Reflected In This Supplemental/bid Bulletin. Prospective Bidders Are Reminded To Check The Validity And Completeness Of Their Philgeps Certificate Of Registration (platinum Membership) And To Update The Certificate With Current And Valid Class “a” Eligibility Documents, As Specified In The Bidding Documents Checklist Of Technical And Financial Documents. In Accordance With Section 8.5.2 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act No. 9184, The Failure By The Prospective Bidder To Update Its Certificate With The Current And Updated Class “a” Eligibility Documents Shall Result In The Automatic Suspension Of The Validity Of Its Certificate Until Such Time That All Of The Expired Class “a” Eligibility Documents Have Been Updated For The Information And Guidance Of All Concerned. Issued This 14th Day Of November 2024. (sgd.) Angelita P. Cornejo Chairperson, Bids And Awards Committee Supplementa/bid Bulletin No. 1 Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) - Rebid   Department Of Education National Capital Region Schools Division Office San Juan City Invitation To Bid Bids And Awards Committee Serial No. : 2024-11-itb-074 November 14,2024 End-user Unit: Sdo-san Juan City Project Title: Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) - Rebid Annex A Invitation To Bid Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) 1. The Department Of Education-schools Division Office, San Juan City, Through The Authorized Appropriations Under Flexible Learning Option (flo), Fy 2024 General Appropriations Act (gaa), Intends To Apply The Sum Of One Hundred Twenty Thousand Pesos (php 120,000.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contracts For The Procurement Of Board And Lodging For The Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region), Broken Down As Follows. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. No. Title/description Quantity (pax) Approved Budget For The Contract (abc) Contract Duration Amount Of Bid Documents 1 Board And Lodging (for 3 Days) 20 Php 120,000.00 3 Days Php 500.00 Note: See Attached For Technical Specifications 2. The Department Of Education-schools Division Office (sdo), San Juan City, Through Its Bids And Awards Committee (bac) Now Invites Bids For The Above-mentioned Works. Completion Of The Works Is Stated Above. Bidders Should Have Completed At Least One (1) Contract That Is Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act.” 4. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Seventy-five Percent (75%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. Interested Bidders May Obtain Further Information From Sdo San Juan, San Juan City And Inspect The Official Bidding Documents (obd) At The Address Given Below From 8:00 Am – 5:00 Pm, Mondays To Fridays. 5. A Complete Set Of Obd In The Form Of Google Drive By Downloading A File And May Be Purchased By Interested Bidders From November 19, 2024 To November 25, 2024, 9:00 Am - 4:00 P.m., Mondays To Fridays And November 26, 2024, 9:00 A.m., From The Address Below And Upon Payment Of The Non-refundable Fee For The Obd, Pursuant To The Latest Guidelines Issued By The Gppb. It May Also Be Downloaded From The Sdo San Juan City Website At Www.depedsanjuancity.ph/bac Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. Bids Must Be Duly Received By The Bac Secretariat At The Address Below On Or Before November 26, 2024, 9:00 A.m All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On November 26, 2024, 10:00 A.m. At The Schools Division Office, San Juan City Conference Hall. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Below. Late Bids Shall Not Be Accepted. 7. The Schedule Of The Bac Activities Are As Follows: Activity Date And Time Venue Availability Of Bidding Documents November 19, 2024 To November 25, 2024, 9:00 Am - 4:00 P.m., Mondays To Fridays And November 26, 2024, 9:00 A.m., Department Of Education, Schools Division Office, San Juan City, Cashier Unit Deadline Of Submission November 26, 2024, 9:00 A.m. Department Of Education, Schools Division Office, Records Unit Opening Of Bids November 26, 2024, 10:00 A.m. Department Of Education, Schools Division Office, San Juan City Conference Hall 8. Do-san Juan City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, Please Refer To: Leovigilda G. Gempisao Head, Bac Secretariat Deped San Juan - Bids And Awards Committee Second Floor, Admin Unit-schools Division Office-san Juan City Pinaglabanan St. San Juan City Tel. No.: (02) 8250-4528 Loc. 1018 Email Address: Bac@depedsanjuancity.ph (sgd.) Angelita P. Cornejo Chairperson, Bids And Awards Committee Technical Specifications Item No. Specifications Statement Of Compliance I. I. Project Title Workshop On The Finalization Of The Sdo Public Service Continuity Plan (within Pasig City, National Capital Region) Date Of Event: December 11-13, 2024 Number Of Persons: 20 Pax Ii. Location And Site Condition: Within Pasig City, National Capital Region Free Parking Space Reserved Within The Venue Iii. Training Venue: 1. Structural Condition: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both; 2. One (1) Plenary Hall With Philippine Flag And Pole, Tables And Seats Which Can Accommodate At Least 20-25 Pax. 3. Training Hall Must Not Have Pillars, If Any Pillars Must Not Obstruct Participants’ View Of State And Projector Screen/s 4. Two (2) Medium-size Tables For Secretariat. 5. Must Come With Free Audio System, At Least Three (3) Microphone Units (preferably Wireless), And One (1) Lcd Projector With Projector Screen. 6. Air-conditioned And Adequate Lighting With Uninterrupted Power Supply; 7. Adequate Number Of Comfort Rooms Located Adjacent To The Training Venue; 8. With Free And Strong Wi-fi Connection; 9. Have Sufficient Power And Extension Wire Outlets For Laptops (waived Electricity Charges). Iv. Room Accommodation: Can Accommodate 20 Pax Check-in Date And Time: December 11, 2024, 8:00 Am Check-out Date And Time: December 13, 2024, 5:00 Pm Room Type: 10 Double Rooms Others:  Room Rates Must Not Be Inclusive Of Breakfast;  Hotel Must Be Located Within Pasig City, National Capital Region  All Rooms Must Be Air-conditioned;  Fully Furnished With Tv, Clean Toilet And Bathroom, Beddings, Towels, Toiletries (tissue, Shampoo, Conditioner, And Soap)  With Strong Wi-fi Connection;  Hot And Cold Shower V. Meals: Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, And Dinner With Provisions For Restrictive Diets) For 20 Persons For 3 Days (december 11-13, 2024) Others:  All Meals And Snacks Preferably Assisted Buffet;  Snacks Must Be Served Plated;  All Meals Must Come With Free Beverages And Dessert;  Free-flowing Coffee And/or Tea For The Entire Duration Of The Training;  Menu Options: Vegetables, Fish, Pork, Chicken, Beef And Rice. Vi. Other Requirements:  Hotel Must Be Able To Adjust To The Abrupt Change In The Number Of Hotel Room And Conference Rooms Needed For The Event.  Hotel Must Be Able To Adjust To The Sudden Change Of Date Needed.  Must Have Been In Business For A Minimum Of Two (2) Years.  One (1) Tarpaulin. [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] I Hereby Certify To Comply And Deliver All The Above Requirements. Company Name: __________________________________________________________ Address: Tin No. (vat/non-vat) __________________________________________________________ __________________________________________________________ Authorized Representative Signature: __________________________________________________________ Complete Name: _______________________________ Tin No. __________________ Date: ________________cellphone/tel. No. ______________________