Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Invitation To Bid Project No.: 2024-08-services Supply Of Foods, Venue And Accomodation For The Conduct Of Training On Capacity Building Of 902 School Heads On Disaster Risk Reduction And Management Foundation, Essential And Skills 1. The Deped - Division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of Five Million Four Hundred Twelve Thousand Pesos & 00/100 (p5,412,000.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For The Supply Of Foods, Venue And Accomodation For The Conduct Of Training On Capacity Building Of 902 School Heads On Disaster Risk Reduction And Management Foundation, Essential And Skills. Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. Project Description/ Intended Completion Date Lot No. Item Description Approved Budget For The Contract (php) Amount Of Bidding Documents Supply Of Foods, Venue And Accomodation For The Conduct Of Training On Capacity Building Of 902 School Heads On Disaster Risk Reduction And Management Foundation, Essential And Skills Batch 1 November 4-6 , 2024 Batch 2 November 7-9, 2024 1 Batch 1 November 4-6, 2024 457 Pax Day 0: Accomodation Day 1-2: Food/meals/venue/accomodation Breakfast/am Snack/lunch/ Pm Snack/dinner Day 3: Food/meals/venue Breakfast/am Snack/lunch/ Pm Snack/dinner Batch 2 November 7-9, 2024 445 Pax Day 0: Accomodation Day 1-2: Food/meals/venue/accomodation Breakfast/am Snack/lunch/ Pm Snack/dinner Day 3: Food/meals/venue Breakfast/am Snack/lunch/ Pm Snack/dinner P5,412,000.00 P10,000.00 Grand Total P5,412,000.00 2. The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Philippine Statistics Authority (ps) Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc Of The Lot To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Stated Above. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 5. The Department Of Education-division Of Quezon Will Hold A Pre-bid Conference As Shown On The Calendar Of Activities Below, Which Shall Be Open To Prospective Bidders. Activity Date & Time Venue Issuance Of Bidding Documents October 7-11, 14-18, 21-25, 2024 (9:00 A.m. – 4:00 P.m.) October 28, 2024 (9:00 A.m.-12:00 Nn) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference October 14, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Final Submission And Opening Of Bids October 28, 2024 (1:30p.m.) Deped-division Of Quezon, Talipan, Pagbilao, Quezon 6. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. A Product Sample Shall Be Presented During Post-qualification And Shall Be Of Known Brand And Of Good Quality Otherwise, Non-compliance May Result To Disqualification. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. 7. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s) At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 8. For Further Information, Please Refer To: Joepi F. Falqueza Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Philgeps: Https://notices.philgeps.gov.ph/ • Deped-quezon Website: Www.depedquezon.com.ph Joepi F. Falqueza Asst. Schools Division Superintendent Bac Chairperson Technical Specifications Project Description Item No. Technical Specifications Supply Of Foods, Venue And Accomodation For The Conduct Of Training On Capacity Building Of 902 School Heads On Disaster Risk Reduction And Management Foundation, Essential And Skills Batch 1 November 4-6 , 2024 Batch 2 November 7-9, 2024 1 Supply Of Foods And Venue 1. Foods (day 1-3) – Breakfast/am/pm Snacks, Lunch & Dinner Batch 1 Day 1: November 4, 2024 – 457 Pax Day 2: November 5, 2024 – 457 Pax Day 3: November 6, 2024 – 457 Pax Batch 2 Day 1: November 7, 2024 – 445 Pax Day 2: November 8, 2024 – 445 Pax Day 3: November 9, 2024 – 445 Pax Assisted Buffet • Breakfast – Rice , 2 Viands, Fresh Fruits , Bread And Butter And Coffee • Morning Snacks- Snacks And 250 Ml Drinks Or Juice • Lunch – Rice, Vegetables, 2 Viands , Soup , Dessert & 250 Ml Drinks • Afternoon Snacks- Snacks And 250 Ml Drinks Or Juice • Dinner – Rice, Vegetables, 2 Viands , Soup , Dessert & 250 Ml Drinks • Free Flowing Purified Water And Coffee • Flexibility Of Menu To Accommodate Guest With Preference In Food Due To Religious Belief And Health Conditions 2. Session Hall (batch 1-2, Day 1-3) • Provision Of One (1) Plenary Hall • Provision Of At Least 5 Session Halls For Breakout Session. • Provision Of 4 Overhead Projectors • Provision Of 8 Microphones • Provision Of Two (2) 4x6 Tarpaulin • Fully Air-conditioned Hall • With Reliable Internet Service • With Excellent Sound System • Provision Of Extra Extension Cords 3. Room Accommodation (batch 1-2, Day 0-2) Batch 1 Day 0: November 3, 2024 – 457 Pax Day 1: November 4, 2024 – 457 Pax Day 2: November 5, 2024 – 457 Pax Batch 2 Day 0: November 6, 2024 – 445 Pax Day 1: November 7, 2024 – 445 Pax Day 2: November 8, 2024 – 445 Pax • Fully Airconditioned Rooms • Provision Of Rooms For Participants Preferably 4-6 Pax In A Room For 3 Nights • With Bottled Water And Individual Personal Kit (bath Towel, Toothpaste, Shampoo, Bath Soap) For The Entire Duration Of The Event • Provision Of Two (2) Rooms For Facilitators Preferably 4-6 Pax In A Room For 3 Nights Other Inclusions: • With Available Front Desk Personnel 24/7 • With Daily Supply Of Toiletries • With Facilities For Disabled Guest • With Clean Comfort Rooms And Continuous Water Supply • Provision Of Vehicle To Transport Guest To The Hospital In Case Of Emergency • With Safe, Secured Premises And Wide Parking Area • With Electrical Generator System • Shall Be Held In A Single Compound Area That Can Accomodate The Total Number Of Participants • Location Shall Be Within Lucena City ** And In Case The Service Provider Need To Transfer The Participants To Another Venue/accommodation Due To Unforeseen Events, They Must Ensure The Following: 1) The Choice Of Venue/accommodation Must Still Follow The Details Required In The Contract; 2) Additional Cost If Any For The Transfer Of Accommodation To Other Hotels Will Be Shouldered By The Service Provider, Including The Shuttle Service To & From The Venue.