Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Rfq No. 2022-62-rfqs Date :july 20,2022 Request For Quotation The Department Of Education, Division Of Quezon, Through Its Bids And Awards Committee (bac), Will Undertake A Negotiated Procurement Through Small Value Procurement For The “administrative Service-asset Management Division (as-amd) Mid-year Performance And Assessment Workshop” On August 4-6,2022, In Accordance With Section 53.2 Of The Implementing Rules And Regulations Of Republic Act No. 9184. Name Of Project : Administrative Service-asset Management Division (as-amd) Mid-year Performance And Assessment Workshop Approved Budget For The : One Hundred Ninety Two Thousand And 00/100 Pesos Only (p192,000.00) Specifications : See Attached Annex “b” For The Technical Specifications Location : Talipan, Pagbilao, Quezon Delivery Term : Within Two (3) Calendar Days Upon Receipt Of Notice To Proceed Interested Suppliers Are Required To Submit Their Their Valid And Current Mayor’s Permit, Income/business Tax Return (for Abcs Above Php500k), Philgeps Registration And Omnibus Sworn Statement, Upon Submission Of Quotation. Philgeps Platinum Membership May Be Submitted In Lieu Of The Mayor’s/ Business Permit And The Philgeps Registration Number. Award Of Contract Shall Be Made To The Lowest Quotation On A Per Lot Basis, Which Complies With The Minimum Description As Stated Above And Other Tems And Conditions Stated In The Price Quotation Form. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If There Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. Submission Of Quotation And Eligibility Documents Is On Or Before 10:00 A.m. Of July 25, 2022 At Deped, Division Of Quezon, Talipan, Pagbilao, Quezon. Please Submit Your Quotation In A Sealed Envelope Addressed To: Mr. Herbert D. Perez Bac Chairman Bids And Awards Committee Deped, Division Of Quezon Talipan, Pagbilao, Quezon For Inquiries, You May Contact Us At Tel. Nos. 042-784-0366 Look For Floricel R. Lagos Very Truly Yours, Herbert D. Perez Bac Chairman Annex “a” Price Quotation Form ________________________ Date The Bids And Awards Committee Deped, Division Of Quezon Talipan. Pagbilao, Quezon Sir/madam: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s, As Follows: Project Description Item No. Item Description Quantity Unit Cost Total Cost Administrative Service-asset Management Division( As-amd) Mid-year Performance And Assessment Workshop 1 Food ,venue And Accommodation Bfast/am/pm Snack/lunch/dinner (august 4-5-6,2022) 32 Total Amount In Words ____________________________________________________________________________________________________________________________________________________________________________________ ________________________________ Signature Over Printed Name Of Bidder Annex “b” Technical Specifications Bidders Must State Here Either “ Comply” Or Any Equivalent Term In The Column “ Bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification” Technical Specifications: Yes No Remarks I. Availability Of The Function Room/s (to Be Confirmed Within 3 Days Before The Event)* 1. 04-05-06 August 2022* (3 Days For 32 Participants)* Ii. Location* Yes No Remarks 1. Within District 1 & 3, Tayabas, Lucban 2. Free Parking Space Reserved Within Or Near The Venue* 3. With Access To Main Roads And National Highways* Iii. Neighborhood Data* Yes No Remarks 1. Proper Waste Management System* Such As Regular Garbage Collection And With Sanitary Permit From Appropriate Authority 2. Proximity To Police And Fire Stations 3. Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue* Yes No Remarks 1. Structural Condition: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both.* 2. Functionality Of The Function Room: Day 1-3 (august 04-05-06, 2022) A. Availability Of One (1) Function Room* With An Area That Can Accommodate 32 Participants From 7:00 A.m. Up To 6:00 P.m.; B. Classroom Setup For Function Rooms That Can Accommodate An Average Of 32 Participants (with Center Aisle)*; C. Pillars, If Any, Should Not Obstruct The View Of The Participants Towards The Stage And Projector Screen/s*; And D. Amenities That Include The Following*: I. Secretariat’s Table*; Annex “b” Technical Specifications Bidders Must State Here Either “ Comply” Or Any Equivalent Term In The Column “ Bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification” Yes No Remarks Ii. At Least Three (3) Microphone Units* (preferably Wireless); Iii. Projector Screen And Table For Lcd Projector*; Iv. Podium; V. Philippine Flag And Pole*; Vi. Pads, Pencils And Candies; Vii. Whiteboard And/or Flipchart, And Markers*; Viii. Free And Steady Wi-fi Connection In The Function Rooms*; And Ix. Waived Electricity Charges For Use Of Laptops And Projectors*; X. The Function Rooms Should Be Able To Accommodate 32 Participants From 7:00 A.m. Up To 6:00 P.m 3. Facilities: A. Continuous Water Supply And Accessible Comfort Rooms*; B. Provision For Toiletries*; C. Compliance With The Standards Provided By The Building Code Of The Philippines*; D. At Least One (1) Operational Elevator (available 24/7), If Applicable*; E. Accessible Emergency Exit And Alarm, Standby Fire Extinguisher And Automatic Sprinkler*; And F. Available Telephone And/or Internet Connection Within The Premises Of The Building*. 4. Other Requirements: A. Provision Of Janitorial And Maintenance Services*; B. Ambience Promotes Learning*; And C. Adequate Security Service (24/7)*. V. Catering Services* Yes No Remarks 1. Location Must Be Inside The Function Room/s And/or Outside But Near The Function Room/s* 2. Meals For The Participants*: B. Day 1 To 3: I. One (1) Buffet Breakfast For 32 Participants *; Ii One (1) Am Snack For 32 Participants*; Iii. One (1) Buffet Lunch For 32 Participants*; Iv. One (1) Pm Snack For 32 Participants*; And V. One (1) Packed Dinner For 32 Participants*. 3. Meals Should Be Composed Of The Following*: A. Buffet Breakfast/lunch/dinner: I. Salad Or Soup*; Ii. Main Course Consisting Of At Least Two (2) Variants Of Meat Or At Least One (1) Variant Of Meat And One (1) Variant Of Fish And One (1) Variant Of Vegetables*; Iii. Rice*; Iv. Dessert*; And V. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. B. Drinks: I. At Least One (1) Round Of Iced Tea Or Juice For Every Meal And Every Snack*; And Ii. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. Vi. Accommodation For 32 Participants For August 4-6,2022. Vii. Client’s Satisfactory Rating Based On Online Hotel Reviews Or Gppb-tso General Evaluation Rating Result For The Past Year, If Applicable. *mandatory Requirements **** Nothing Follows **** I Hereby Certify To Comply With All The Above Technical Specifications. _______________________ ______________________________________ __________________ Name Of Bidder Signature Over Printed Name Of Representative Date Financial Offer: Please Quote Your Best Offer For The Items Below. The Information Stated Below Shall Be The Basis For The Evaluation And Calculation Of Your Total Quotation, And Does Not Reflect The Guaranteed Price. The Final Number Of Participants Shall Be Confirmed At Least Five (5) Days Prior To The Scheduled Function Date, Which Shall Be The Basis For The Contract Price. (see Terms And Conditions) Item: Lease Of Venue, Food And Accommodation For Administrative Service-asset Management Division (as-amd) Mid-year Performance And Assessment Workshop (august 4-6,2022) Approved Budget For The Contract (abc): One Hundred Ninety Two Thousand Pesos Only (php192,000.00) Proposed Bid Name Of Function Room/s: (please Indicate Php 0.00 If It Is Free Of Charge) Total Am Snacks For 3 Days Total Pm Snacks For 3 Days Total Buffet Breakfast For 3 Days Total Buffet Lunch For 3 Days ________________________________________________ Total Packed Dinner For 3 Days Total Accommodations For 3 Days For 32 Participants On August 04-06,2022 Total Offered Quotation ______________________________________________________ Signature Over Printed Name Office Telephone No. / Mobile Telephone No. Email Address/es Terms And Conditions 1. Any Modifications In The Room Arrangements During Contract Implementation Must Be Approved By The Gppb-tso. The Rate Of Each New Room Shall Not Exceed The Amount Equal To The Said Room’s Published Rate, As Of The Date Of Return Of This Rfq, Less (a) The Corresponding Percentage That Was Deducted From The Published Rate Of The Room For Which This Quotation Is Given To Arrive At The Offered Quotation; Or (b) A Higher Percentage Than That Mentioned In The Foregoing; Provided, That The Resulting Total Cost Of Room Arrangements Shall Not Exceed The Total Offered Quotation For The Same As Contained In This Rfq. 2. Bidders Shall Provide Correct And Accurate Information Required In This Form. 3. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties, And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 6. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, And Other Terms And Conditions Stated Herein. 7. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 8. The Item/s Shall Be Delivered Within Ten (10) Calendar Days From Receipt Of Purchase Order. 9. The Gppb-tso Shall Confirm The Final Number Of Rooms And Participants At Least Five (5) Days Prior To The Scheduled Function Date. This Shall Be The Basis For The Contract Price. 10. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Bids And Awards Committee (bac) Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 11. The Submitted Quotation Shall Provide A 10% Allowance For The Scheduled Meals As Per The Final Number Of Participants In Each Function For The Increase In Attendance. If The Actual Attendance Exceeds The 10% Allowance, Additional Persons Shall Be Charged The Same As Quoted. 12. The Charge For The Additional Persons Shall Be Contained In An Amendment To Contract. 13. The Department Of Education-division Of Quezon Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Technical Specifications. 14. The Deped-division Of Quezon Shall Prefer Send Bill Arrangements For Payment. In Lieu Of Send Bill Arrangement, Full Payment Of The Total Contract Price Shall Be Made Within 30 Calendar Days After The Event. Our Government Servicing Bank, I.e, The Land Bank Of The Philippines, Shall Credit The Amount Due To The Contractor’s Identified Landbank Account Number. 15. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Deped-division Of Quezon Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Checklist Of Eligibility And Technical Documents For Submission Class “a” Documents 1. Legal Documents • Philgeps Registration • Mayor’s/business Permit • Dti Or Sec Registration • Bir Certificate Of Registration • Income/business Tax Return (for Abcs Above 500k) 2. Technical Documents • Notarized Omnibus Sworn Statement • Authority Of The Signatory Class “b” Documents • Jva Or The Duly Notarized Statement In Accordance With Section 23.1(b) Of The 2016 Revised Irr, If Applicable Notes: 1. All Documents Must Be Prepared In Two (2) Sets Of Copies, One (1) Original Copy And One (1) Photocopy 2. The Proposal Shall Be Accompanied By The Aforementioned Documents, Otherwise, Non-submission Of Which Shall Result To Disqualification Of Proposal.