Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Rfq No. 2024-012-rfqs Date : February 22, 2024 Request For Quotation The Department Of Education, Division Of Quezon, Through Its Bids And Awards Committee (bac), Will Undertake A Negotiated Procurement Through Small Value Procurement For The “supply Of Foods, Venue And Accommodation For The Conduct Of Workshop In The Preparation Of The Fy 2025 Budget Proposals For Implementing Units (ius)” In Accordance With Section 53.2 Of The Implementing Rules And Regulations Of Republic Act No. 9184. Name Of Project : Supply Of Foods, Venue And Accommodation For The Conduct Of Workshop In The Preparation Of The Fy 2025 Budget Proposals For Implementing Units (ius) Approved Budget For The : Three Hundred Ninety Thousand & 00/100 Pesos Only (p390,000.00) Specifications : See Attached Annex “b” For The Technical Specifications Location : Talipan, Pagbilao, Quezon Delivery Term : Within Seven (7) Calendar Days Upon Receipt Of The Purchase Order/contract Interested Suppliers Are Required To Submit Their Valid And Current Mayor’s Permit, Income/business Tax Return (for Abcs Above Php500k), Dti Or Sec Registration, Bir Certificate Of Registration, Philgeps Registration And Omnibus Sworn Statement, Upon Submission Of Quotation. Award Of Contract Shall Be Made To The Lowest Quotation, Which Complies With The Minimum Description As Stated Above And Other Tems And Conditions Stated In The Price Quotation Form. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If There Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. Submission Of Quotation And Eligibility Documents Is On Or Before 9:00 A.m. Of February 26, 2024 At Deped, Division Of Quezon, Talipan, Pagbilao, Quezon. Please Submit Your Quotation In A Sealed Envelope Addressed To: Mr. Joepi F. Falqueza Bac Chairman Bids And Awards Committee Deped, Division Of Quezon Talipan, Pagbilao, Quezon For Inquiries, You May Contact Us At Tel. Nos. 042-784-0366 Look For Hilariona Coronado. Very Truly Yours, Joepi F. Falqueza Bac Chairman Approved Budget For The Contract Project Description Item No. Item Description Qty Unit Cost Total Cost Supply Of Foods, Venue And Accommodation For The Conduct Of Workshop In The Preparation Of The Fy 2025 Budget Proposals For Implementing Units (ius) Supply Of Foods, Venue And Accommodation Day 0: Feb. 27, 2024 (accommodation Only) 65 Pax 800 52,000.00 Day 1: Feb. 28, 2024 (foods, Venue And Accommodation) 65 Pax 2000 130,000.00 Day 2: Feb. 29, 2024 (foods, Venue And Accommodation) 65 Pax 2000 130,000.00 Day 3: March 1, 2024 (foods And Accommodation) 65 Pax 1200 78,000.00 Grand Total 390,000.00 Annex “a” Price Quotation Form ____________________ Date The Bids And Awards Committee Deped, Division Of Quezon Talipan. Pagbilao, Quezon Sir/madam: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s, As Follows: Project Description Item No. Item Description Qty Unit Cost Total Cost Supply Of Foods, Venue And Accommodation For The Conduct Of Workshop In The Preparation Of The Fy 2025 Budget Proposals For Implementing Units (ius) Supply Of Foods, Venue And Accommodation Day 0: Feb. 27, 2024 (accommodation Only) 65 Pax Day 1: Feb. 28, 2024 (foods, Venue And Accommodation) 65 Pax Day 2: Feb. 29, 2024 (foods, Venue And Accommodation) 65 Pax Day 3: March 1, 2024 (foods And Accommodation) 65 Pax Grand Total Total Amount In Words ___________________________________________________________________________________________________________________________________________________________________________________ _______________________________________ Signature Over Printed Name Of Bidder Checklist Of Eligibility And Technical Documents For Submission Class “a” Documents 1. Legal Documents • Philgeps Registration • Mayor’s/business Permit • Dti Or Sec Registration • Bir Certificate Of Registration (line Of Business Shall Be Aligned With The Kind Of Goods/services To Be Supplied) • Income/business Tax Return (for Abcs Above 500k) 2. Technical Documents • Notarized Omnibus Sworn Statement • Authority Of The Signatory Or Special Power Of Attoney (if Applicable) Class “b” Documents • Jva Or The Duly Notarized Statement In Accordance With Section 23.1(b) Of The 2016 Revised Irr, If Applicable Notes: 1. All Documents Must Be Prepared In Two (2) Sets Of Copies, One (1) Original Copy And One (1) Photocopy 2. The Proposal Shall Be Accompanied By The Aforementioned Documents, Otherwise, Non-submission Of Which Shall Result To Disqualification Of Proposal. Annex “b” Technical Specifications Bidders Must State Here Either “comply” Or Any Equivalent Term In The Column “bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification” Project Description Item No. Item Description Statement Of Compliance Supply Of Foods, Venue And Accommodation For The Conduct Of Workshop In The Preparation Of Fy 2025 Budget Proposals For Implementing Units (ius) 1 Supply Of Foods, Venue And Accommodation 1. Foods (breakfast, Am/pm Snacks, Lunch & Dinner) Assisted Buffet >breakfast – Rice , 2 Viands Fresh Fruits , Bread And Butter And Coffee Morning Snacks- Snacks And 250 Ml Drinks Or Juice >lunch – Rice, Vegetables, 2 Viands , Soup , Dessert & 250 Ml Drinks >afternoon Snacks- Snacks And 250 Ml Drinks Or Juice >dinner – Rice, Vegetables, 2 Viands , Soup , Dessert & 250 Ml Drinks Free Flowing Purified Water And Coffee >flexibility Of Menu To Accommodate Guest With Preference In Food Due To Religious Belief And Health Conditions 2. Session Hall >provision Of 2 Overhead Projectors >provision Of 3 Microphones >provision Of Two 4x6 Tarpaulin >fully Air-conditioned With Reliable Internet Service 3. Room Accommodation Day 0, Feb. 27, 2024 – 65 Pax Day 1, Feb. 28, 2024 – 65 Pax Day 2, Feb. 29, 2024 – 65 Pax >fully Airconditioned Rooms >provision Of Rooms For Participants Preferably 2-4 Pax In A Room >with Bottled Water And Individual Personal Kit (bath Towel, Toothpaste, Shampoo, Bath Soap) For The Entire Duration Of The Event >provision Of Four Rooms For Facilitators, 2 Pax Each For 2 Nights Other Inclusions: >with Available Front Desk Personnel 24/7 >with Daily Supply Of Toiletries >with Facilities For Disabled Guest >with Clean Comfort Rooms And Continuous Water Supply >provision Of Vehicle To Transport Guest To The Hospital In Case Of Emergency >facilitates Issuance Of Official Receipts To Participants >with Safe And Secured Premises And Wide Parking Area >with Electrical Generator System >location Shall Be Within Lucena City * And In Case The Service Provider Need To Transfer The Participants To Another Venue/accommodation Due To Unforeseen Events, They Must Ensure The Following: 1) The Choice Of Venue/accommodation Must Still Follow The Details Required In The Contract; 2) Additional Cost If Any For The Transfer Of Accommodation To Other Hotels Will Be Shouldered By The Service Provider, Including The Shuttle Service To & From The Venue. I Hereby Certify To Comply With All The Above Technical Specifications __________________________________ _________________________ ______________________ Name Of Bidder Signature Date