Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Rfq No. 2025-04-rfqs Date: January 16, 2025 Request For Quotation The Department Of Education, Division Of Quezon, Through Its Bids And Awards Committee (bac), Will Undertake An Alternative Method Of Procurement Through Small Value Procurement For The “supply Of Food, Venue And Accommodation For The Conduct Of Fy 2026 Budget Preparation Workshop (sdo Proper)” In Accordance With Section 53.9 Of The Implementing Rules And Regulations Of Republic Act No. 9184 Name Of Project : Supply Of Food, Venue And Accommodation For The Conduct Of Fy 2026 Budget Preparation Workshop (sdo Proper) Approved Budget For The Contract : Two Hundred Forty Thousand Pesos & 00/100 (php 240,000.00) Specifications : See Attached Annex “b” For The Technical Specifications Location : Talipan, Pagbilao, Quezon Delivery Term : 15 Cd Upon Receipt Of Purchase Order Interested Suppliers Are Required To Submit Their Valid And Current Mayor’s Permit, Income/business Tax Return (for Abcs Above Php500k), Philgeps Registration, Dti Or Sec Registration, Bir Certificate Of Registration And Original Notarized Omnibus Sworm Statement, And Original Special Power Of Attorney Of The Owner Or All Members Of The Joint Venture Giving Full Power And Authority To Its Officer Or Designated Person To Sign The Oss And Do Acts To Represent The Bidder, Upon Submission Of Quotation. Award Of Contract Shall Be Made To The Lowest Quotation, Which Complies With The Minimum Description As Stated Above And Other Tems And Conditions Stated In The Price Quotation Form. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If There Are Signed Or Initialed By The Bidder Or His/her Duly Authorized Representative/s. Submission Of Quotation And Eligibility Documents Is On Or Before 3:00 P.m. Of January 20, 2025 At Deped, Division Of Quezon, Talipan, Pagbilao, Quezon. Please Submit Your Quotation In A Sealed Envelope Addressed To: Joepi F. Falqueza Bac Chairman Deped, Division Of Quezon Talipan, Pagbilao, Quezon You May Also Download The Quotation Form At Www.depedquezon.com.ph. For Inquiries, You May Contact Us At Tel. No. 042-784-0366 And Look For Hilariona E. Coronado. Very Truly Yours, (sgdjoepi F. Falqueza Bac Chairman Approved Budget For The Contract Project Description Item No. Item Description Unit Quantity Unit Cost (php) Total Cost (php) Supply Of Food, Venue And Accommodation For The Conduct Of Fy 2026 Budget Preparation Workshop (sdo Proper) January 23 - 24, 2025 Day 1- January 23, 2025 Food/venue/accommodation Foods: Breakfast, Am Snack, Lunch, Pm Snacks & Dinner Day 2- January 24, 2025 Food/venue/accommodation Foods: Breakfast, Am Snack, Lunch, Pm Snacks & Dinner Pax Pax 60 60 2000.00 2000.00 120,000.00 120,000.00 Grand Total 240,000.00 Annex “c” Price Quotation Form _______________________ Date The Bids And Awards Committee Deped, Division Of Quezon Talipan. Pagbilao, Quezon Sir/madam: After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s, As Follows: Project Description Item No. Item Description Unit Quantity Unit Cost (php) Total Cost (php) Supply Of Food, Venue And Accommodation For The Conduct Of Fy 2026 Budget Preparation Workshop (sdo Proper) January 23 - 24, 2025 Day 1- January 23, 2025 Food/venue/accommodation Foods: Breakfast, Am Snack, Lunch, Pm Snacks & Dinner Day 2- January 24, 2025 Food/venue/accommodation Foods: Breakfast, Am Snack, Lunch, Pm Snacks & Dinner Pax Pax 60 60 Grand Total Total Amount In Words ____________________________________________________________________________________________________________________________________________________________________________________ _____________________________________ Signature Over Printed Name Of Bidder Annex “d ” Technical Specifications Bidders Must State Here Either “comply” Or Any Equivalent Term In The Column “bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification”. Project Description Item No. Item Description Statement Of Compliance Supply Of Food, Venue And Accommodation For The Conduct Of Fy 2026 Budget Preparation Workshop (sdo Proper) Day 1: Day 1- January 23, 2025 Breakfast/am Snack/ Lunch/pm Snack/dinner Day 2: January 24, 2025 Breakfast/am Snack/ Lunch/pm Snack/dinner Assisted Buffet • Breakfast – Rice , 2 Viands, Fresh Fruits , Bread And Butter And Coffee • Morning Snacks- Snacks And 250 Ml Drinks Or Juice • Lunch – Rice, Vegetables, 2 Viands, Soup, Dessert & 250 Ml Drinks • Afternoon Snacks- Snacks And 250 Ml Drinks Or Juice • Dinner – Rice, Vegetables, 2 Viands, Soup, Dessert & 250 Ml Drinks • Free Flowing Purified Water And Coffee • Flexibility Of Menu To Accommodate Guest With Preference In Food Due To Religious Belief And Health Conditions 2. Session Hall (day 1-2) • Provision Of One (1) Plenary Hall • Provision Of 2 Overhead Projectors • Provision Of 3 Microphones • Provision Of Two (2) 4x6 Tarpaulin • Fully Air-conditioned Halls And Rooms • With Reliable Internet Service 3. Room Accommodation Day 1: Jan 23, 2024 Day 2: Jan 24, 2025 • Fully Airconditioned Rooms • Provision Of Rooms For Participants Preferably 2-4 Pax In A Room For 2 Nights • With Bottled Water And Individual Personal Kit (bath Towel, Toothbrush, Toothpaste, Shampoo, Bath Soap) For The Entire Duration Of The Event • Provision Of Four (4) Rooms For Facilitators Preferably 2 Pax In A Room For 2 Nights • Clean Comfort Rooms With Continuous Water • Daily Supply Of Toiletries And Cleaning Of Rooms Other Inclusions: • With Available Front Desk Personnel 24/7 • With Daily Supply Of Toiletries • With Facilities For Disabled Guest • With Clean Comfort Rooms And Continuous Water Supply • Provision Of Vehicle To Transport Guest To The Hospital In Case Of Emergencies • With Safe, Secured Premises And Wide Parking Area • With Electrical Generator System • Location Shall Be Within Sariaya, Quezon Near The Beach. ** And In Case The Service Provider Needs To Transfer The Participants To Another Venue/accommodation Due To Unforeseen Events, They Must Ensure The Following: 1) The Choice Of Venue/accommodation Must Still Follow The Details Required In The Contract; 2) Additional Cost, If Any, For The Transfer Of Accommodation To Other Hotel Will Be Shouldered By The Service Provider, Including The Shuttle Service To & From The Venue. I Hereby Certify To Comply With All The Above Technical Specifications. _______________________ _______________________________________ __________________ Name Of Bidder Signature Over Printed Name Of Representative Date Checklist Of Eligibility And Technical Documents For Submission Class “a” Documents 1. Legal Documents • Philgeps Registration • Mayor’s/business Permit • Dti Or Sec Registration • Bir Certificate Of Registration (line Of Business Shall Be Relevant To The Kind Of Goods Or Services To Be Supplied) • Income/business Tax Return (for Abcs Above 500k) 2. Technical Documents • Notarized Omnibus Sworn Statement • Authority Of The Signatory Class “b” Documents • Jva Or The Duly Notarized Statement In Accordance With Section 23.1(b) Of The 2016 Revised Irr, If Applicable Notes: 1. All Documents Must Be Prepared In Two (2) Sets Of Copies, One (1) Original Copy And One (1) Photocopy 2. The Proposal Shall Be Accompanied By The Aforementioned Documents, Otherwise, Non-submission Of Which Shall Result To Disqualification Of Proposal. 3. Documents Must Be Fastened To Avoid Missing Of Pages And Must Be Have Ear Tags For Easy Identification