Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Invitation To Bid Project No.: 2024-02-infra Rehabilitation/upgrading Of Existing Network Infrastructure Of Deped Quezon-schools Division Office The Deped-division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of One Million Four Hundred Ninety Nine Thousand Nine Hundred Ninety One Pesos & 00/100(p1,499,991.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For Rehabilitation Of Existing Network Infrastructure Of Deped Quezon- Schools Division Office Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. Project Description Lot No. Location Approved Budget For The Contract (php) Contract Duration Amount Of Bidding Documents(php) Rehabilitation Of Existing Network Infrastructure Of Deped Quezon- Schools Division Office 1 Department Of Education Division Of Quezon, Sitio Fori Brgy. Talipan Pagbilao, Quezon P1,499,991.00 210 cd P5,000.00 Over-all Total Of Abc P1,499,991.00 The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Psa Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Of Stated Above. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Activity Date & Time Venue Issuance Of Bidding Documents April 8-11, 15-19, 22-26, 2024 (8:00am To 4:00p.m) April 29, 2024 (8a.m- 9:00 A.m) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference April 15, 2024 (10:00.am) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Final Submission And Opening Of Bids April 29, 2024 (1:30 P.m) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Deped-quezon Will Hold A Pre-bid Conference For The Project On April 15, 2024(10:00a.m) At Deped-division Of Quezon, Talipan, Pagbilao, Quezon, Which Shall Be Open To Prospective Bidders. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s), Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Joepi F. Falqueza Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 Joepi F. Falqueza Asst. Schools Division Superintendent Bac Chairperson Terms Of Reference Project Title : Rehabilitation/upgrading Of Existing Network Infrastructure Of Deped Quezon Schools Division Office Location: Sdo Deped Quezon Item/s : Lot 1: Rehabilitation And Upgrading Of Existing Network Backbone Including Data, Voice, Wi-fi And Cctv Security Cameras Of Schools Division Office I. Rationale The Department Of Education – Have Long Recognized The Importance Of Information Technology As A Valuable Resource In 4th Industrial Revolution, Thus, This Proposal Intends To Scale-up And Provide Sustainable Strategic Ict Transformation And Modernization Program And Projects With Ultimate Goal Of Providing Venues For Effective And Transparent Governance And Effective Delivery Of Services To Its Clientele And Shall Engage In Total Transformation To Raise Its Level Of Services To Its Stakeholders Through The Use Of Information And Communication Technology (ict). Objectives The Objectives Of The Project Are The Following: Upgrade All Network Backbone From Cat6 To Fiber Optic To Increase Data Network Transmission Relocation Of Telephone Of Records Section Relocation Of Cctv Cameras Of The Following From: Records Section To Library Hub Building Right Wing (bullet Camera) Library Hub Left Wing To The Front Library Hub (bullet Camera) Front Of The Health Section To The Back Of The Ict Section (bullet Camera) Back Of The Health Section To The Front Warehouse (bullet Camera) Record Section To Sds Hallway (dome Camera) Personnel Section To Ict Conference (dome Camera) Additional Internet Connection For: Supply Section (2 Lan Connections) Queue Management System (3 Lan Connections) Personnel Section (6 Lan Connections) Improve The Wi-fi Access Point Of The Following: Asds Conference Ict Conference Library Hub Conference Admin Personnel Improvement Of Firewall And Network In Managing Internet Bandwith And Its Utililization Iii. Proposed Network Diagram And Design Plan Sdo Quezon Network Backbone Diagram – Existing Proposed Budgetary Requirements Ict Projects Qty Unit Unit Cost Total Cost 1 Rehabilitation And Upgrading Of Existing Network Infrastructure Of Deped Quezon Schools Division Office 1 Lot Php 1,499,991.00 Bill Of Materials & Costing Item Description Qty Unit 1.0sdo Fiber Structured Cabling Materials 1.1 Fiber Optic Cable 6 Core Multimode Om3 110 Meters 1.2 Fiber Optic Cable 4 Core Multimode Om4 260 Meters 1.3 Fiber Optic Cable 8 Core Multimode Om5 60 Meters 1.4 Fiber Optic Cable 24 Core Multimode Om6 80 Meters 1.5 Fiber Patch Panel 12 Sc Loaded 7 Pcs 1.6 Fiber Patch Panel 24 Sc Loaded 3 Pcs 1.7 Fiber Patch Cord Multimode Om3 2 Meters 20 Pcs 1.8 Core Switch 16 Ports Sfb 2 Pcs 1.9 Sc Pigtail 96 Pcs 1.10 Transceiver Module Multi Mode 15 Pcs 1.11 Cat6 Utp Cable 5 Rolls 1.12 Cat6 Information Outlet 12 Pcs 1.13 Faceplate Duplex 12 Pcs 1.14 Pvc Box 13 Pcs 1.15 Termination Kit For Fiber Optic Cable 1 Lot 1.16 Chipping Restoration 1 Lot 2.0 Wi-fi Access Point Cabling Materials (5 Wifi-access Point) 2.1 Uap-ac-lr 5 Units 2.2 Udm-se (172w) Dream Machine Se Wifi Controller 1 Unit 2.3 Pvc Pipe 2” 90 Pcs 2.4 Pvc Pipe 1 ¼ 55 Pcs 2.5 Pvc Piper ¾ 40 Pcs 2.6 Pull Box 4x6 30 Pcs 2.7 Square Box 6 Pcs 2.8 Unistrut Channel 15 Pcs 2.9 Unistrut Clamp 1 ¼ 90 Pcs 2.10 Uninstrut Clamp 2 300 Pcs 2.11 Full Thread 3/8 73 Pcs 3.0 Firewall & Network Monitoring  3.1 Pf Sense Xg-7100 1u 1 Unit 3.2 High End Desktop: - Processor: Ryzen 9 5900x 12-core - Motherboard: B550-a (for Dimm 4 Slot) Up To 64gb - Ssd For Os: 1tb Nvme M2 - Ssd Backup Drive: 1 Tb A400 - Ram: 32gb 3600mhz Rgb Ddr4 (4x8gb) - Power Supply: 850w 80+gold Atx Full Modular - Casing: Tempered Glass Atx Type - Os: Windows 11 1 Unit 3.3 Minimum Laptop Technical Specification: Processor: Ryzen 5 5600g 4 Ghz 6-core & 8-thread 4 Mb Cache Memory: 8gb Ddr4 Screen Size: 14 Inches Storage: 1 Tb Ssd Audio: 6/1w Speaker X 2 Built-in Speakers / 3.5mm Standard Headphone Jack Camera: Built In Connectivity: Wireless Lan 802.11 B/g/n/ac Ports: 1 X Usb 3.0 Or 3.1 1 X Combo Audio Jack 1 X Hdmi / Micro Hdmi Mouse: Optical Bluetooth Connection Headset: Over-the-head 3.5mm Audio Jack Connection Touchpad: Multi-touch Or Touch Pad With 2 Buttons 3 Units 4.0 Relocation Of 1 Voice, 5 Cctv Cameras And 2 Additional Data Through Structured Cabling   4.1 Poe 24 Ports 3 Units 4.2 28 Ports Gigabit Switch 3 Units 4.3 2m Blue Cat6 Slim Patch Cord 52 Pcs 4.4 Intercom Telephone Handset 3 Pcs 4.5 Installation, Configuration, Testing, Training, Turn-over Of Firewall, Access Point (ap), Wi-fi Controller And Supermicro Server Reconfiguration 1 Lot 4.6 Rough-ins, Consumables, Mobilization-demobilization/transportation/tools & Equipment/ppe 1 Lot Gantt Chart Of Network Ict Infrastructure Project Program Activities Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Fiber Structured Cabling Structured Cabling & Fiber Fusion Wi-fi Access Point Cabling Materials Structured Cabling & Installation Of Access Point Firewall & Network Monitoring  Installation And Configuration Relocation Of Voice And Cctv Cameras Structured Cabling And Installation Of Voice And Cctv Cameras Installation Of Additional Data Structured Cabling For Data Port Tagging And Labeling For Lot 1: Preferably No Sub-contract For This Project And Pcab License Is Required In Any Category The Prospective Bidder Shall Be Involved In System Integration And Shall Have At Least Years Of Experience In Undertaking Similar Project. Must Attached Proof. The Prospective Bidder Must Have A Professional Electronics Engineer In-charge In Project Management Who Is Currently Employed In The Prospective Bidder's Company For A Minimum Of One Year And Trained, Certified And Expert In Ict Project. The Prospective Bidder Must Have Certified Data Center Expert (cdce) Or Certified Data Center Professional (cdcp) Who Is Currently Employed Or Contracted In The Prospective Bidder's Company For This Project. The Prospective Bidder Must Have At Least One (1) Certified Engineer And One (1) Technician Who Are Currently Employed Or Contracted In The Prospective Bidder's Company For Minimum Of One Year And Trained And Certified In The Design And Installation Of Cabling System. The Prospective Bidder Must Have Certified Safety Officer Who Is Currently Employed In The Prospective Bidder's Company For A Minimum Of One Year And Trained And Certified In The Design And Installation Of Cabling System. The Prospective Bidder Must Have At Least One (1) Licensed Electronics Engineer Who Is Currently Employed In The Prospective Bidder's Company For A Minimum Of One Year And Trained And Certified In The Design And Installation Of Cctv System. For Cables And Fibers, The Prospective Bidder Should Have A Written Authority /issued By The Manufacturer Or Their Authorized Representative, That They Are Authorized To Re-sell, Install, Service And Honor Warranties. To Guarantee The Responsiveness Of The Winning Bidder For After-sales Support, The Bidder/participant Shall Preferably Have A Local Partner In The Locality And Shall Provide Names And Contact Details Of The Persons Responsible. All Bidding Participants Should Provide The Implementation/project Organizational Structure Of Their Project Implementation Team Including Their Roles, Necessary Information, And Among Others Which Usually Consists Of Key Management Personnel Like Project Manager, Registered Electronics Engineer/pece, Network Designers, Laborers, Data Cablers, Installers, Among Others. Technicians Or Installers Should Be Industry-certified Professionals Or Network Cabling-certified Installer From Any Cabling System Manufacturer For Copper And Fiber Solutions And Shall Present Necessary Proof Thereof. Actual Site Inspections And Assessment By Interested Participants Can Be Allowed During The Pre-bid Conference And Prior To Dropping And Opening Of Bids. Certification That The Prospective Bidder Has Conducted A Site Survey To Ensure Correctness Of Distance And Placement Of Equipment. For Warranty Of Fiber Cables, The Prospective Bidder Shall Submit A Commitment For A Letter Of Warranty Support From The Cabling System Manufacturer Stating That The Cabling Installation Of The Bidder Shall Be Supported By At Least 15 Years System Warranty. Other Documentary Requirements To Be Submitted By Bidder: Certification Of After Sales Support For The Network Equipment Indicating The Support Should Include On-line, Telephone Support, On-call, On-site And Replacement If The Hardware Is Defective Under Warranty. Brochures Or Technical Data Sheet Or Equivalent Document For The Following Items/equipment Showing Compliance With The Required Technical Specifications: For Lot 1: Active Networking Devices Category 6 Utp Fiber Optic Cable 6 Core Proposed Design, Configuration, And Specifications Of Offered Design, Systems And Technology Shall Show Compliance, Compatibility And Best Fit To The Desired Systems Subject For Evaluation Of The Procuring Entity. Proposed Work Plan And Detailed Implementation Schedule For The Project Covering The Whole Period. Prospective Bidders Are Required To Conduct Site Inspection. This Is To Ensure The Reliability, Security, And Efficiency Of The Required Services That The Prospective Bidder Shall Perform. The Timeframe Should Be Specified For Each Activity To Be Done And Should Include A Gantt Chart Summary. Electronics Permit In Compliance With Ra 9292/engineering Law Of 2004, Shall Be Secured From The Local Authority (city Building Office/municipal Engineering Office) Whenever Necessary Or Required. Winning Bidder In Close Coordination With Working Group Is Given The Flexibility On Their Technical Design On How The Cable Will Be Route Along Ramps, Walls, Ceilings, And Beams Hence, The Number Of Terminals/connections Inside The Building Is Mostly Being Considered During Evaluation. All Installations Of Cables, Peripherals, Accessories, Or Electrical Wires Are Expected To Be Neat, Clean, Or Concealed Using Metal, Aluminum, Or Plastic Moldings Or Concealed. The Use Of Screws Or Durable Adhesive Chemicals Or Combinations Of Them For Molding Is Allowed. Fiber Cables Are Expected To Be Installed Using Undergrounds/aerial Or Overhead Method. However, If The Bidder Upon Site Inspection May Opt To Use Underground Method Or Combinations Of Them, Is Considered, Especially For Reasons Of Practicality, Durability, And Quality. Whenever Necessary, Winning Bidder May Use Metal Post Or Metal Pole Enough To Carry Weight Of The Cables And Its Tensions. Post/pole Vertical Clearance Should Be High Enough Not To Be Disturbed By Possible Highest Passing Vehicle Especially Those Encompassing/crossing Public Streets Or Road Right Of Way. It Is An Option Of The Bidder To Use/lease Existing Post Inside The Campus For Economic Reasons. Existing Post In The Campus May Be Used. In Cases Of Force Majeure Within The One (1) Year Warranty Period (disaster, Catastrophe Or Acts Of Nature), The Winning Bidder Shall Voluntarily Without Cost, Help/assist The Client On Identifying Damages And Provide Recommendation For The Restoration Activities. Whenever There Is A Conflict Or Ambiguity Of Technical Preferences, The Overall Goal And Objectives Of The Projects Shall Be Considered. The Prospective Bidder Shall Complete The Delivery And Installation Of Work Within Ninety (90) Calendar Days From The Date Of Receipt Of Notice To Proceed. For Realistic Purposes, And To Allow Flexibility And Enough Time For Item/s To Be Imported From Other Countries. The Completion Schedule Provided Shall Be Considered Extended Under The Following: Delays Caused By Force Majeure Events; Delays Caused By Special Cases And Events Beyond The Control Of The Contractor, Subject For Evaluation And Approval By Deped Quezon. In All Cases, The Period Or Number Of Days Of Extension Shall Be Agreed Upon With The Deped Quezon In Writing. Claims For Time Extension Of The Contract Period Due To Force Majeure Shall Be Subject To Approval By Deped Quezon. Force Majeure Includes Events Such As Earthquake, Flood, Typhoon, Cyclone, Revolution, War And Other Cataclysmic Phenomena Of Nature And Misfortune Which Are Beyond Human Prudence And Foresight. Deped Division Of Quezon Shall Not Be Responsible For Lack Of Materials And Equipment To Be Supplied By The Winning Bidder. It Shall Be The Sole Responsibility Of The Winning Bidder To Assess And Re-assess On The Materials To Be Supplied To The Agency And Shall Be Deped Quezon Property. The Prospective Bidder Shall Guarantee That The Entire Structured Cabling And Networks Are Free From All Defective Workmanship And Materials, And Will Remain So For The Period Of: 15 Years Of Product Warranty From The Cabling Manufacturer Of The Product Offered (for Fiber Optics And Cat 6 Cable) Minimum Two (2) Year Warranty On Active Components Minimum One (1) Year Warranty On Workmanship Vi. Duties And Responsibilities Of The Prospective Bidder Scope Of Work And Activities The Prospective Bidder Shall Furnish All Equipment, Labor, Materials, Tools And Equipment, And Perform All Operations Necessary To Complete The Supply, Delivery, Installation, Testing And Commissioning Of Structured Cabling, Network Active Components Of Sdo Quezon Pagbilao. The Prospective Bidder Shall Provide Warranty Service Within The Warranty Period. Provision Of Upgrades And Patches To Be Installed Must Be Free Of Charge During The Warranty Period. The Bidder Shall Be Responsible For All The Costs Related To The Warranty Period For Hardware Products. A.1 Fiber And Copper Network Structured Cabling Submission Of Proposed Detailed Plan/design And Specifications For Structured Cabling For Data & Voice Submission Of Project Management Plan Provision Of Technical Documentation Supply Of Labor, Delivery And Installation Of Various Fiber, Cables, And Components. Copper, Fiber Cables, Supplies, Materials, And All Other Passive Peripherals Shall Be In The Same Brand/manufacturer To Ensure Complete Compatibility. Conduct Of Site Survey And Provisions Of Appropriate Site Specifications For The Supplied Materials. Submission Of The Bill Of Materials For The Project. Provision Of The In-house Wiring, Including The Telco Lines, From The Cable Entrance To The Network Rack Where The Active Components Are Located. Supply Delivery And Pulling Of Category 6a Utp Cable And Fiber Optic Cable. Supply, Delivery, And Installation Of Metal Support For Cable Gutter, Pvc Conduits And Other Consumables End To End Tagging And Labelling. Conduct Testing And Commissioning Conduct Training B. Pre-installation A.) Submit Work Plan Within Five (5) Working Days Upon Receipt Of Notice To Proceed. C. Installation Supply, Deliver And Install The Required Components As Specified In The Work Plan Duly Approved By Deped Quezon Province And With The Following Technical Specifications Of This Tor. Post-installation Restore Damages To Property Caused By Excavation, Installation, Maintenance And/or Removal Of Cabling Equipment And Other Procedures Conducted By The Prospective Bidder To Accomplish The Project. Conduct Free Training For It Personnel Of Sdo Quezon On The Basic Maintenance And Operational Requirements Of Additional Structured Cabling And The Equipment Cctv, Cabling And Network Management. Provide At Least One (1) Copy Of The Technical Manual/documentation (english) In Printed Hard Copy And Electronic (soft Copy) Formats. The Documents Include Cabling And Equipment Installation, Operation, Configuration, And Testing. Render Support Services To Deped Quezon Province Within The Warranty Period As Follow: Technical Support Will Be Provided Through Phone Calls Or Email Within Regular Working Hours From Monday To Friday, 8:00am To 5:00pm If The Supplied Equipment Is Found Defective And Needs To Be Pulled Out, The Prospective Bidder Shall Provide Replacement With The Same Or Higher Specifications. Rectify And Or/replace Any Part That Fails To Pass Any Test/inspection Or Make Alteration Necessary To Meet The Specification. Responsible And Accountable For Any Damage Caused Solely By The Prospective Bidder Or Its Agent To The Deped Quezon Province Building As A Direct Result Of The Installation Maintenance, And Removal Of Any Cabling Components And Devices. Duties And Responsibilities Of Deped Quezon Assist Prospective Bidders During The Conduct Of Site Survey. Review And Approve The Work Plan Submitted By Prospective Bidder Within Five (5) Working Days. Grant The Prospective Bidder Authorized Representative Access To Its Premises And Facilities Located Therein To Perform Its Obligations, Provided That Such Representative Shall Be Accompanied By The Duly Assigned Deped Quezon Personnel. Reject Any Unit Or Any Part Thereof That Fails To Pass Any Test And/or Inspection Or Does Not Conform To Specifications. Pay The Prospective Bidder In Accordance With Conditions Set In The Payment Scheme. Issue A Certification Of Inspection And Acceptance Upon Determination By The Sdo Quezon Inspectorate Team That The Delivered And Installed Equipment And Components Are Usable And In Good Working Condition. Viii. Technical Specifications Technical Specifications Of Most Of The Items Are Already Included In The Bill Of Materials.