Department Of Education Division Of Quezon Tender

Description Bids And Awards Committee Invitation To Bid Project No. 2024-02-services Division Rollout On Advancing Education In The Philippines (abc +) Instructional Leadership Training (ilt) 1. The Deped - Division Of Quezon, Through The Funding Source, Government Of The Philippines (gop) Intends To Apply The Sum Of Two Million Seven Hundred Thousand Pesos & 00/100 (p2,700,000.00) Being The Approved Budget For The Contract (abc) To Eligible Payments Under The Contract For The Supply And Delivery Of Food , Venue And Accomodation For Sdo-quezon Use. Bids Received That Exceed The Abc Shall Be Rejected At Bid Opening. Project Description/ Intended Completion Date Lot No. Item Description Approved Budget For The Contract (php) Contract Duration Division Rollout On Advancing Education In The Philippines (abc +) Instructional Leadership Training (ilt) 1 Date Of Activity: March 18-22,2024 Food , Venue And Accomodation For Participants For 270 Participants P2,700,000.00 5 Calendar Days Grand- Total P 2,700,000.00 2. The Deped-division Of Quezon Of Region Iv-a, Through Its Bids And Awards Committee (bac), Now Invites Bids For The Above-mentioned Works. Prospective Bidders Must Have An Experience Of Having Completed At Least One (1) Contract That Is Similar To The Contract To Be Bid, And Whose Value, Adjusted To Current Prices Using The Philippine Statistics Authority (ps) Consumer Price Indices, Must Be At Least Fifty Percent (50%) Of The Abc Of The Lot To Be Bid. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii, Instruction To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”.bidding Is Restricted To Filipino Citizens/sole Proprietor Ships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From Deped – Division Of Quezon And Inspect The Bidding Documents At The Address Given Below. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders And Upon Payment Of A Non-refundable Fee For The Bidding Documents In The Amount Stated Below. Only Bidders Who Purchased The Bidding Documents Will Be Allowed To Submit Bids (itb 6.8). Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps), Www.philgeps.gov.ph, Provided That Bidders Shall Pay The Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Activity Date & Time Venue Issuance Of Bidding Documents February 05-25,2024 (9:00 Am-4:00 Pm) Deped-division Of Quezon, Talipan, Pagbilao, Quezon Pre-bid Conference February 13,2024 (3:00pm) Deped-division Of Quezon, Talipan, Pagbilao, Quezon \online Final Submission Opening Of Bids February 25 ,2024 February 26,2024 Deped-division Of Quezon, Talipan, Pagbilao, Quezon Amount Of Bidding Documents Shall Be As Follows: Lot No. Bidding Documents Fee 1 P5,000.00 5. Considering That Deped-quezon Will Hold A Pre-bid Conference For The Project On February 13,2024, 3:00 P.m. Through Face To Face And / Or Video Conferencing, Which Shall Be Open To Prospective Bidders. Prospective Bidders Who Intend To Participate Are Required To Communicate With The Bac Secretariat Through Floricel.lagos@deped.gov.ph Their Confirmation On Or Before February 12,2024, 9:00 A.m. Upon Receipt Of Confirmation, The Bac Secretariat Will Confirm The Venue Or Will Send The Link Of The Meeting. 6. Bids Must Be Delivered To The Address And On The Date And Time Stated Herein. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. A Valid Bid Securing Declaration Must Accompany The Bid(s) In Lieu Of The Bid Security. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Opening Of Bids At The Address Stated Herein. Late Bids Shall Not Be Accepted. Only One (1) Representative Per Bidder Will Be Allowed Entry Into The Venue / Conference Room. For The Purpose Of Constituting A Quorum, Both Physical And Virtual Presence Of The Bac Members Shall Be Considered Pursuant To Gppb Resolution No. 09-2020. 7. The Deped – Division Of Quezon Of Region Iv-a Reserves The Right To Accept Or Reject Any And All Bids, Declare A Failure Of Bidding, Not Award The Contract(s) At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 8. For Further Information, Please Refer To: Joepi F. Falqueza. Edd Bac Chairman Deped – Division Of Quezon Talipan, Pagbilao, Quezon Contact No. 042-784-0366 9. You May Visit The Following Websites: For Downloading Of Bidding Documents: • Philgeps: Https://notices.philgeps.gov.ph/ • Deped-quezon Website: Www.depedquezon.com.ph (sgd)joepi F. Falqueza, Edd Asst. Schools Division Superintendent Bac Chairperson Technical Specifications Bidders Must State Here Either “comply” Or Any Equivalent Term In The Column “bidder’s Statement Of Compliance” Against Each Of The Individual Parameters Of Each “specification”. Description Technical Specifications Statement Of Compliance Division Rollout On Advancing Education In The Philippines (abc +) Instructional Leadership Training (ilt) March 18-22, 2024 (270pax) Food ,venue And Accommodation I. Availability Of The Function Room/s (to Be Confirmed Within Two Days Before The Event 1.march 18-22, 2024 1. Location- Within Lucena City 2. Free Parking Space Reserved Within Or Near The Venue 3. With Access To Main Roads And National Highways* Iii. Neighborhood Data* 1. Proper Waste Management System* Such As Regular Garbage Collection And With Sanitary Permit From Appropriate Authority 2. Proximity To Police And Fire Stations 3. Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue* 1. Structural Condition: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both.* 2. Functionality Of The Function Room:1 Big Hall For Plenary That Can Accommodate 270pax And 4-session Hall That Can Accommodate 45pax For Breakout Session. I. Availability Of The Function Room/s (to Be Confirmed Within Two Days Before The Event 1.march 18-22, 2024 1. Location- Within Lucena City 2. Free Parking Space Reserved Within Or Near The Venue 3. With Access To Main Roads And National Highways* Iii. Neighborhood Data* 1. Proper Waste Management System* Such As Regular Garbage Collection And With Sanitary Permit From Appropriate Authority 2. Proximity To Police And Fire Stations 3. Proximity To Banks, Postal, And Telecommunications Service Provider Iv. Venue* 1. Structural Condition: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both.* 2. Functionality Of The Function Room:1 Big Hall For Plenary That Can Accommodate 270pax And 4-session Hall That Can Accommodate 60pax For Breakout Session. Day 1 - 5 A. Availability Of One (1) Function Room * With An Area That Can Accommodate 270 Participants From 7:00 A.m. Up To 6:00 P.m.; B. Classroom Setup For Function Rooms That Can Accommodate 270 Participants (with Center Aisle)*; C. Pillars, If Any, Should Not Obstruct The View Of The Participants Towards The Stage And Projector S D. Amenities That Include The Following*: I. Secretariat’s Table*; 4 Rooms For Break-out Sessions And Can Accommodate 60 Participants . Ii. At Least Three (8) Microphone Units* (preferably Wireless); Iii. Projector Screen And Table For Lcd Projector Iv. Podium; V. Philippine Flag And Pole*; Vi. Whiteboard And/or Flipchart, And Markers* Vii. Free And Steady Wi-fi Connection In The Function Rooms*; And Viii. Waived Electricity Charges For Use Of Laptops And Projectors*; Ix. The Function Rooms Should Be Able To Accommodate For 270 Participants From 7:00a.m. Up To 6:00 P.m 3. Facilities: A. Continuous Water Supply And Accessible Comfort Rooms*; B. Provision For Toiletries*; C. Compliance With The Standards Provided By The Building Code Of The Philippines*; D. At Least One (1) Operational Elevator (available 24/7), If Applicable*; E. Accessible Emergency Exit And Alarm, Standby Fire Extinguisher And Automatic Sprinkler*; And F. Available Telephone And/or Internet Connection Within The Premises Of The Building*. 4. Other Requirements: A. Provision Of Janitorial And Maintenance Services*; B. Ambience Promotes Learning*; And C. Adequate Security Services (24/7)*. V. Catering Services* 1. Location Must Be Inside The Function Room/s And/or Outside But Near The Function Room/s* 2. Meals For The Participants*: I. One (1) Buffet Am Snack For 270 Participants Ii. One (1) Buffet Am Snack For 270 Participants *; Iii. One (1) Buffet Lunch For For 270 Participants *; Iv. One (1) Buffet Pm Snack For For 270 Participants *; And V. One (1) Buffet Dinner For 270 Participants. 3. Meals Should Be Composed Of The Following*: A. Buffet Lunch And Dinner: I. Salad Or Soup*; Ii. Main Course Consisting Of At Least Two (2) Variants Of Meat Or At Least One (1) Variant Of Meat And One (1) Variant Of Fish And One (1) Variant Of Vegetables* Iii. Rice*; Iv. Dessert*; And V. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. B. Drinks: I. At Least One (1) Round Of Iced Tea Or Juice For Every Meal And Every Snack*; And Ii. Provision Of Free Freely-flowing Brewed Coffee And/or Tea (no Additional Charge)*. Vi. Accomodations- Day 1-5 For 270pax Vii. Client’s Satisfactory Rating Based On Online Hotel Reviews Or Gppb-tso General Evaluation Rating Result For The Past Year, If Applicable. Mandatory Requirements_ Observance Of Safety Health Protocols **** Nothing Follows **** I Hereby Certify To Comply With All The Above Technical Specifications.\ _____________ _____________________________________________ _______________ Name Of Bidder Signature Over Printed Name Of Representative Date