Department Of Education Division Of Pangasinan I Tender

Description Request For Quotation No.: 2024-01-005-gs Date Published: January 18, 2024 Closing Date: January 26, 2024 @ 9:00 Am, Pst (refer To Bac Office Wall Clock) Opening Of Quotation: January 26, 2024 @ 9:30 Am, Pst Title Of The Projects: Cleaning And Check-up Of Air Conditioning Units In The Sdo I Pangasinan Approved Budget For The Contract (abc): ₱ 178,945.00 Funding Source: Mooe Service Name Description Quantity Unit Abc Cleaning And Check-up Of Air Conditioning Units Aircon Cleaning And Check-up: 71 Air Conditioning Units (50 Split Type, 15 Cabinet Type And 6 Window Type) 1 Lot ₱ 178,945.00 ₱ 178,945.00 Documentary Requirements: • Valid Mayor’s Permit • Valid Philgeps Registration Certificate/ Membership • Updated Income/ Business Tax Return • Omnibus Sworn Statement The Schools Division Office I Pangasinan Hereinafter Referred To As The Procuring Entity Through Its Bids And Awards Committee (bac) Now Invites To Quote Your Lowest Price Inclusive Of All Taxes On The Above-mentioned Project, Subject To The Terms And Condition Of This Request For Quotation (rfq) Documents. All Particulars Relative To This Procurement Shall Be Conducted In Accordance With The Revised Implementing Rules And Regulation Of Republic Act No. 9184. Bid Documents And Price Quotation Form May Be Acquired By Interested Suppliers At The Bac Office, 4/f, Bldg, 3 Sdo 1 Pangasinan And Upon Payment Of The Applicable Fee Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Hundred Pesos (₱ 500.00). Quotations And Documentary Requirements Must Be Placed In A Sealed Envelope With Marked Rfq For The Cleaning And Check-up Of Air Conditioning Units In The Sdo I Pangasinan And With Signature Over And Across The Sealing Tape When Submitted. Quotation And Documentary Requirements Must Be Submitted At The Division Office Not Later Than January 26, 2024 At 9:00 Am, Pst-refer To Bac Office Wall Clock; The Bac Shall Open The Quotations On January 26, 2024 At 9:30 Am. Schools Division Office I Pangasinan Reserves The Right To Accept Or Reject Any Quotation; To Annul The Bidding Process And Reject All Quotations At Any Time Prior To Contract Award Without Hereby Incurring Any Liability To The Affected Bidder Or Bidders; To Waive Any Minor Defects Or Infirmities Therein; And To Accept Such Quotation As May Be Considered Advantageous To The Government. Very Truly Yours, Diosdado I. Cayabyab, Ceso Vi Bac Chairman   Terms Of Reference Rationale 1. To Provide Regular Cleaning And Check-up Of Air Conditioner Unit To Function Effectively And Efficiently Through Its Years Of Service. 2. To Ensure The Efficiency Of Air Conditioner Is To Routinely Replace Or Clean Its Filter. Clogged, Dirty Filters Reduce The Amount Of Airflow And Significantly Reduce A System’s Efficiency. In Addition, When Air Flow Is Obstructed, Air Can Bypass The Filter And Deposit Dirt Directly Into The Evaporator Coil And Impair The Coil’s Heat-absorbing Capacity. Replacing A Dirty, Clogged Filter With A Clean One Can Lower Air Conditioner’s Energy Consumption By 5% To 15%. Frequency And Schedule Of Work The Delivery Of Preventive Maintenance Services Shall Be Provided As Follows: Item No Item Description No Of Units Target Delivery/date 1 Aircon Cleaning And Check-up (quarterly) 20 1st Quarter (january To March 2024) 2 20 2nd Quarter (april To June 2024) 3 16 3rd Quarter (july To September 2024) 4 15 4th Quarter (october To November 2024) A. Quarterly Check-up And Maintenance Includes The Following: 1. Performance Evaluation (log Condition And Analysis) • Chilled Water In/out • Chilled Water Diff. Temp. • General Condition Of Area Served 2. Clean Primary Filters (supply Shall Be Subject For Quotation And Approval) 3. Check The Condition Of Drain Line. 4. Terminal Check (tight Connection, Porcelain Clean). 5. Check For Noise And Vibration. 6. Inspect Motor For Any Abnormality (necessary Repairs Shall Be Subject For Quotation And Approval) B. Quarterly Check-up And Maintenance Includes The Following: 1. Cleaning Of Fins And Coils, Use Chemicals Only When Necessary. Ensure Good Condition Of Fins For Adequate Air Flow. 2. Check And Record The Following Operating Data And Readings. • Fan Motor Speed (drive Belt, Shaft, Gear Or Keys). • Noise And Vibration • Vent Check-up • Coil Condition • Motor Amps • Actual Amps 3. Terminal Check (tight Connection, Porcelain Clean). 4. Check Casing Bolts Paint & Repair, Repaint Minor Damage As Necessary. 5. Check For Noise And Vibration. The Service Provider Shall Comply With The Sdo I Pangasinan Air Condition Cleaning And Maintenance Schedule. Schedule Of Payment Deped Sdo I Pangasinan Shall Pay The Service Provider A Quarterly Service Fee Based On The Number Of Air-condition Units Stipulated Per Quarter After Receipt Of The Service Provider’s Billing Statement. All Payments Made Shall Be Net Of Applicable Withholding Taxes. This Term Of Reference Shall Form An Integral Part Of The Request For Quotation Form Under The Contract For The Cleaning And Check-up Of Air Conditioning Units In The Sdo I Pangasinan Under Project Id No. 2024-01-005-gs Of Deped Sdo 1 Pangasinan.