Department Of Education Division Of Pangasinan I Tender

Description Request For Quotation No.: 2024-04-051-gs Date Published: April 9, 2024 Closing Date: April 17, 2024 At 9:00 Am, Pst (refer To Bac Office Wall Clock) Opening Of Quotation: April 17, 2024 At 9:30 Am, Pst Title Of The Projects: Procurement Of Transportation Services Of Sdo 1 Pangasinan Delegates For 2024 R1aa Meet Approved Budget For The Contract (abc): ₱ 998,000.00 Funding Source: Provincial Special Educational Fund 2024 (sef) Unit Description Qty No. Of Days Unit Price Ceiling (php) Price Ceiling (php) Unit Air-conditioned Bus, 49 Seating Capacity • Travel Of Sdo I Pangasinan Riaa Participants To And From Destination 10 2 33,700.00 674,000.00 Unit Air-conditioned Bus, 49 Seating Capacity • Travel Of Sdo I Pangasinan Riaa Participants To And From Destination 4 6 13,500.00 324,000.00 Total ₱ 998,000.00 Documentary Requirements: • Valid Mayor’s Permit • Valid Philgeps Registration Certificate/ Membership • Updated Income/ Business Tax Return • Omnibus Sworn Statement The Schools Division Office I Pangasinan Hereinafter Referred To As The Procuring Entity Through Its Bids And Awards Committee (bac) Now Invites To Quote Your Lowest Price Inclusive Of All Taxes On The Above-mentioned Project, Subject To The Terms And Condition Of This Request For Quotation (rfq) Documents. All Particulars Relative To This Procurement Shall Be Conducted In Accordance With The Revised Implementing Rules And Regulation Of Republic Act No. 9184. Quotations And Documentary Requirements Must Be Placed In A Sealed Envelope With Marked Rfq For The Procurement Of Transportation Services Of Sdo 1 Pangasinan Delegates For 2024 R1aa Meet And With Signature Over And Across The Sealing Tape When Submitted. Quotation And Documentary Requirements Must Be Submitted At The Division Office Not Later Than April 17, 2024 At 9:00 Am, Pst-refer To Bac Office Wall Clock; The Bac Shall Open The Quotations On April 17, 2024 At 9:30 Am. Schools Division Office I Pangasinan Reserves The Right To Accept Or Reject Any Quotation; To Annul The Bidding Process And Reject All Quotations At Any Time Prior To Contract Award Without Hereby Incurring Any Liability To The Affected Bidder Or Bidders; To Waive Any Minor Defects Or Infirmities Therein; And To Accept Such Quotation As May Be Considered Advantageous To The Government. Very Truly Yours, Arlene B. Casipit, Cese Bac Chairman Terms Of Reference Schedule Of Requirements The Delivery Schedule Stipulates Hereafter The Date Of Delivery To The Project Site. Description Quantity Date & Time Activity Procurement Of Transportation Services Of Sdo 1 Pangasinan Delegates For 2024 R1aa Meet Ten (10) Airconditioned Bus April 21, 2024 1:00 Am Transport Of Delegation From Sdo 1 Pangasinan, Lingayen, Pangasinan To The Billeting School At San Nicolas National High School, San Nicolas, Ilocos Norte Four (4) Airconditioned Bus April 21- 26, 2024 6:00 Am To 10:00 Pm Transport Of Athletes, Coaches, Asst. Coaches, And Chaperones From The Billeting School At San Nicolas National High School, San Nicolas, Ilocos Norte To The Respective Playing Venues Of Each Sports-event And Vice-versa Six (6) Airconditioned Bus April 26, 2024 8:00 Pm Transport Of Delegation From The Billeting School At San Nicolas National High School, San Nicolas, Ilocos Norte To Sdo 1 Pangasinan, Lingayen, Pangasinan Four (4) Airconditioned Bus April 27, 2024 5:00 Pm Transport Of Delegation From The Billeting School At San Nicolas National High School, San Nicolas, Ilocos Norte To Sdo 1 Pangasinan, Lingayen, Pangasinan A. Scope Of Work A) The Service Provider Shall Provide Transport Vehicles With: O Good And Road-worthy Condition With A Good Physical Engine And Air Conditioning Units That Are In Top Condition. O Good Physical Appearance (relatively New, Clean, And Well-maintained Passenger Buses, Preferably Not More Than Five Years Old. The Upholstery And Curtains Should Be Clean Smelling And Untarnished). O The Vehicle Must Be In Excellent Mechanical Condition And Does Not Need Reconditioning, Pass Smog And Safety Protection; Has No Fluid Leak, And Is Free Of Any Mechanical Defects. O The Assigned Drivers Must:  Have At Least Five (5) Years Of Experience With An Active Professional Driver’s License With Dl Code “d” Authorized To Drive Shuttle/rental Buses With No Derogatory Record In His Driving Profession And Be Familiar With Major And Minor Routes In The Areas Within Region I.  Be Equipped With A Mobile Phone For Easy Communication With Passengers And Other Officials. Mobile Phone Units And Related Expenses Must Be Provided By The Service Provider.  Be Professional, Courteous, Neat, And Defensive Who Will Ensure Safety While On Board. B. Inclusions A) Inclusive Of Ten (10) Official Drivers And Alternates With Professional Driver’s License For Each Rented Bus And Must Report On April 21, 2024. The Driver Must Be A Holder Of A Valid Professional Driver’s License With Dl Code “d”. B) Inclusive Of Six (6) Official Drivers And Alternates With Professional Driver’s License For Each Rented Bus And Must Report On April 26, 2024. The Driver Must Be A Holder Of A Valid Professional Driver’s License With Dl Code “d”. C) Inclusive Of Four (4) Official Drivers And Alternates With Professional Driver’s License For Each Rented Bus And Must Report On April 21, 2024 And April 27, 2024. The Driver Must Be A Holder Of A Valid Professional Driver’s License With Dl Code “d”. D) Inclusive Of Fuel Covering The Rental Period Requirement. E) Inclusive Of Vehicle And Passenger Insurance, Guaranteeing The Safety Of The Passengers From Accidents Caused By Human Error/failure, Mechanical Error/failure, Or Any Unfavorable Circumstance/s Where The Passengers Including Their Properties Are Involved. Any Damage Caused To The Vehicle Without The Direct Involvement Of The Passenger Shall Be Resolved And Fixed By The Service Provider. F) Inclusive Of Any Additional Charges In Case A Special Trip Permit From Ltfrb Will Be Required. G) Inclusive Of Maintenance And Repair Of The Vehicle. In Case Of Any Mechanical Error/failure, The Rental Company Shall Provide Repair Service And Shoulder The Cost For The Said Repair. H) In Case Of Vehicle Replacement Due To Justifiable Cause, The Service Provider Shall Immediately Replace The Unit/vehicle. The Replacement Vehicle Shall Be Similar, If Not Higher In Model. C. Schedule Of Flexibility A) For Any Fortuitous Events/force Majeure That May Affect The Schedule Of This Activity (weather Disturbance, Etc.), The Transport Service Provider Must Provide Flexible Arrangements And Terms For Rescheduling. D. Conduct Of Tests 1. Functionality Test On Door Locks, Fan Blower, Aircon, Audio System, Wiper, Horn, Seatbelt, Lights (instrument Panel, Gauges, Room Lamp, Headlight, Signal Light, Park Light, Fog Light (if Included), Brake Light, Reverse Light, Hazard Light) 2. Drive Test To Check Ignition Key Switch, Shift Stick (forward, Reverse), Hand Brake, Steering Wheel (left, Right), Pedal (clutch, Brake, Accelerator); 3. Odor Test To Check Against Unpleasant Odor (exhaust And Fuel Fumes, Cigarette Smoke, Clutch Lining, Rotten Food, Spoiled Liquid, Dead Insects And Rodents, Upholstery) 4. Cleanliness Test To Physically Inspect The Exterior And Interior Of The Unit; 5. Other Tests: A. To Check If Unit Are Insect-free And Have No Broken Glass Windows Or Windshield; B. To Check If Upholstery Is In Good Condition E. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods. F. Payment 1. As A General Rule, No Advance Payment, Or Any Payment Made Prior To The Delivery And Acceptance Of Goods, Shall Be Made To Any Supplier/manufacturer/distributor, Subject To The Following Exceptions: A. When There Is Prior Approval By The President; B. For Procurement Of Services Where Requirement Of Down Payment Is A Standard Industry Practice, Such As: Hotel And Restaurant Services, Use Of Conference/seminar And Exhibit Areas, And Lease Of Office Space; C. For Procurement Of Goods Required To Address Contingencies Arising From Natural Or Man-made Calamities; And D. Upon Submission Of An Irrevocable Letter Of Credit Or Bank Guarantee Issued By A Universal Or Commercial Bank. 2. Partial Payment Of The Contract Price Will Only Be Allowed If The Contract Provides/allows For Partial Or Staggered Delivery Of Goods Procured, And Such Partial Payment Must Correspond To The Value Of The Goods Delivered And Accepted. 3. Payment Must Only Be Made After The Appropriate Inspection And Acceptance Procedures, As Mandated By Existing Government Rules And Regulations, Have Been Complied With By The Procuring Entity; And 4. Payment Must Be Made In Accordance With Prevailing Accounting And Auditing Rules And Regulations. Statement Of Compliance I/we Have Read And Understood The Terms Of Reference And Conditions Stipulated Herein And Shall Therefore Comply To The Conditions Set Forth In The Contract If Our Quote/ Bid Is Considered For Award. ______________________________________ Signature Over Printed Name Name Of Company: ________________________ Position/designation: ____________________ Date: ________________________