Department Of Education Division Of Pangasinan I Tender

Description Request For Quotation No.: 2024-02-007-gs Date Published: February 6, 2024 Closing Date: February 14, 2024 At 9:00 Am, Pst (refer To Bac Office Wall Clock) Opening Of Quotation: February 14, 2024 At 9:30 Am, Pst Title Of The Projects: Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference Approved Budget For The Contract (abc): ₱ 515,000.00 Funding Source: Registration Fee Unit Description Quantity No Of Day/s Unit Ceiling Price (php) Ceiling Price (php) Pax Day 1- Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 20 1 1000.00 20,000.00 Pax Day 2 - Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 265 1 1000.00 265,000.00 Pax Day3 - Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 230 1 1000.00 230,000.00  Inclusive Of Complete Catering Service Stated In The Tor Total ₱ 515,000.00 Documentary Requirements: • Valid Mayor’s Permit, Valid Philgeps Registration Certificate/ Membership, Updated Income/ Business Tax Return, Omnibus Sworn Statement. The Schools Division Office I Pangasinan Hereinafter Referred To As The Procuring Entity Through Its Bids And Awards Committee (bac) Now Invites You To Quote Your Lowest Price Inclusive Of All Taxes On The Above-mentioned Project, Subject To The Terms And Condition Of This Request For Quotation (rfq) Documents. All Particulars Relative To This Procurement Shall Be Conducted In Accordance With The Revised Implementing Rules And Regulation Of Republic Act No. 9184. Bid Documents And Price Quotation Form May Be Acquired By Interested Suppliers At The Bac Office, 4/f, Bldg, 3 Sdo 1 Pangasinan And Upon Payment Of The Applicable Fee Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of One Thousand Pesos (₱ 1,000.00). Quotations And Documentary Requirements Must Be Placed In A Sealed Envelope With Marked Rfq For The Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference And With Signature Over And Across The Sealing Tape When Submitted. Quotation And Documentary Requirements Must Be Submitted At The Division Office Not Later Than February 14, 2024 At 9:00 Am, Pst-refer To Bac Office Wall Clock; The Bac Shall Open The Quotations On February 14, 2024 At 9:30 Am. Schools Division Office I Pangasinan Reserves The Right To Accept Or Reject Any Quotation; To Annul The Bidding Process And Reject All Quotations At Any Time Prior To Contract Award Without Hereby Incurring Any Liability To The Affected Bidder Or Bidders; To Waive Any Minor Defects Or Infirmities Therein; And To Accept Such Quotation As May Be Considered Advantageous To The Government. Very Truly Yours, Arlene B. Casipit, Cese Bac Chairman Terms Of Reference Rationale The Department Of Education – Schools Division Office I Pangasinan As The Steward Of Education In The Twenty-two Municipalities Of Pangasinan Ensure Competent Personnel And Staff In The Division Office And Schools Through The Implementation And Management Of Trainings And Development And Improvement Of The Professional Competencies And Performances Of Its Personnel In The Delivery Of Services And Basic Education. The Human Resource Development Under The Schools Governance And Operations Division Is Responsible For Managing The Catering Services For Scheduled Trainings And Events In Close Coordination With The Concerned Units And Divisions. Due To The Nature Of Scheduled Training And Events Which Are Organized On A Regular Basis, It Is Essential To Conduct Procurement Of Catering Services Which Will Provide Quality And Excellent Services. Objectives 1. To Invite Catering Service Providers To Participate In The Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference By Submitting Quotations. 2. To Conduct Catering Pricing Evaluation Based On The Project: Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference. 3. To Award The Contract To The Most Qualified Catering Services Provider For The Project: Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference. Scope 1. Duration: Three (3) Day Item Description No Of Pax Tentative Dates Day 1- Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 20 February 19, 2024 Day 2 - Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 265 February 22, 2024 Day 3 - Meals And Snacks (breakfast, Am Snacks, Lunch, Pm Snacks, Dinner) 230 February 23, 2024 2. Food Requirement: Breakfast, Am Snacks, Lunch, Pm Snacks, Dinner Meal Inclusion: Availability Of Water Dispenser With Drinking Water At The Training Venue For The Entire Duration Of The Training Program. 3. Food Preparation: • Menu: *viand/ Main Course May Vary Depending On The Request Of The End User • Meals Must Be Served At The Following Time: O Breakfast: 6:00 A.m. – 8:00 Am O Am Snacks: 9:30 A.m O Lunch: 12:00 Nn – 1:00 Pm O Pm Snacks: 3:00 Pm O Dinner: 6:00 Pm Or As Requested By The End User 4. Services • The Food Service Provider Ensures The Quality Of The Food To Be Served And Is Prepared In Accordance With Sanitation Law And Utmost Hygienic Process. • The Food Service Provider Provides Adequate Staff To Set Up Food, Set Up Banquet Tables And Lay-out Of Tables. • The Food Service Provider Ensures That Its Staff Always Maintain Hygienic Standards And Ensure That The Food Preparation Area Is Clean. • Manage Wet And Dry Garbage Properly And Place Covered Garbage Disposal Bins Around The Training Venue. • The Food Service Provider Ensures The Availability Of Equipment/ Amenities: 1. Venue With Large Airconditioned Hall That Can Accommodate The Participants Based On Iatf Guidelines. 2. Sound System With At Least Two (2) Microphones 3. Wi-fi And Internet Connection 4. Parking Space 5. To Clean Comfort Room 6. Uninterrupted Power Supply (with Generator) Evaluation 1. Deped Sdo 1 Pangasinan Through The Sgod Authorized Inspectorate Team And Bac Twgs For Goods And Services Shall Have The Right To Inspect If The Services Required During The Training/activity Are Being Provided In Order To Monitor Compliance With The Tor. 2. Ocular Inspection To Determine The Quantity And Completeness Of The Food Delivered In Accordance With The Menu Set In This Tor. 3. Evaluation Before, During And After The Training/activity Schedule To Determine The Quality Of Service Given By The Caterer/ Food Service Provider. 4. Survey Among The Participants To Determine The Level Of Satisfaction Of The Service Rendered By The Caterer/ Food Service Provider. This Term Of Reference Shall Form An Integral Part Of The Request For Quotation Form Under The Contract For The Procurement Of Catering Services For The Conduct Of 2024 Division Schools Press Conference Under Project Id No. 2024-02-007-gs Of Deped Sdo 1 Pangasinan.