Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: April 2, 2024 Quotation No: 2024-04-027 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure The Supply And Delivery Of Sterilized Milk For The Implementation Of School - Based Feeding Program – Milk Component In The Schools Division Of Palawan For Sy 2023-2024 Through Section 53.12 Negotiated Procurement -community Participation (np-cp) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 2:00 Pm Of June 10, 2024, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392/09177759932,09091202340. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. Lot No. Project Title Estimated Cost Approved Budget For The Contract Lot 1 Supply And Delivery Of Sterilized Milk For The Implementation Of School-based Feeding Program – Milk Component Sterilized Milk 180-200ml Service Fee (1.5%) Of The Contract Amount Php 5,705,952.00 Php 85,589.28 Php 5,791,541.28 Please Submit Your Duly Signed Quotation Addressed To The Bids And Awards Committee (bac) Chairperson And To The Given Address Below, On Or Before 1:30 Pm On June 10, 2024. Subject To Compliance With The Terms And Conditions Provided On This Request For Quotation. Note: Please Submit Quotation (hard Copy) And Required Documents In A Sealed And Signed Envelope. The Interested Service Provider Shall Also Submit The Following Documents As Stipulated In The Gppb Resolution No.18-2021 Along With The Quotation On Or Before The Above-specified Deadline For Submission Of The Quotation: Alternative Mode Required Documents Remarks Statement Of Compliance (write ‘’compy Or Not Comply”) Section 53.12 Negotiated Procurement -community Participation (np-cp) 1. Latest Mayor’s /business Permit A Copy Of Your 2024 Mayor’s Or Business Permit Shall Be Submitted 2. Philgeps Registration Number A Copy Of Valid Philgeps Registration Shall Be Submitted As Proof. 3. A Sworn Affidavit (appendix 1 Of Gppb Resolution No. 18-2021 Executed By The Head Or Its Authorized Representative That Affirms None Of Its Authorized Representative That Affirms None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To 3rd Civil Degree To The Hope, A Member Of The Bac, Twg Or Secretariat Or Other Official Authorized To Process And /or Approve The Proposal, Contract, And Release Of Funds. 4. Certificate Of Registration A Copy Of Certificate Of Registration From The Dti, Sec, Cda, Da Department Of Labor And Employment, Ncip. 5. Statement Of All Its Completed Contract Similar To The Community-based Projects It Shall Indicate The Work Experiences Of Their Members That Reflect The Capacity To Deliver Goods. 6. Photocopy Or Scanned Copy Of The Bank Book. It Shall Indicate The Complete Bank Account Information. 7. Income Tax Return Latest Copy Of Income Tax Return For The Proceeding Tax Year Or For New Establishments, The Most Recent Quarters Itr Or Business Tax Return 8. Audited Financial Statement (afs) Updated Audited Financial Statement (afs), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. Shall Be Stamped Received By The Bir. The Deped Sdo Palawan – Bac Reserves The Right To Accept Or Reject Any Quotations/proposals, And To Annul The Procurement Process And Reject All Quotations/ Proposal At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Deped Sdo Palawan-bac Also Reserves The Right To Waive Any Required Formality Of The Proposals Received And Select The Proposals Which It Determines To Be The Most Advantageous To The Government. For Any Clarification And Further Information, Please Refer To: Allyn G. Gonda, Phd Bac Goods And Services, Head Secretariat Deped, Division Of Palawan Sps Govt Center, Peo Road Barangay Bancao-bancao Puerto Princesa City (sgd.) Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee Instruction Note: Failure To Follow These Instructions Will Disqualify Your Entire Quotation: 1. Do Not Alter The Contents Of This Form In Any Way. 2. That Use Of This Rfq Is Highly Encouraged To Minimize Errors Or Omissions Of The Requires Mandatory Provisions. 3. All Mandatory Technical Specifications Must Be Complied With. Failure To Comply With The Mandatory Requirements Shall Render The Quotation Ineligible/disqualified. 4. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotation/s To Be Dominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. In Case Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Schools Division Office Of Palawan Shall Adopt And Employ “draw Lots” As The Tie Breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005 6. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 7. 7. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 8. Item/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Schools Division Office Of Palawan. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. Sample Of The Goods Shall Be Provided Every Delivery Per Drop-off Point For Sensory Evaluation And Acceptability Test. 9. Payment Shall Be Made After Delivery And Upon The Submission Of The Required Supporting Documents, Ie. Order Slip And/or Billing Statement, By The Supplier Contractor, Or Consultant, Our Government Servicing Bank, I.e The Land Bank Of The Philippines, Shall Credit The Amount Due To The Identified Bank Account Of The Supplier, Contractor, Or Consultant. 10. Liquidated Damages Equivalent To One-tent Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Shall Be Imposed Per Day Of Delay. The Schools Division Office Of Palawan May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 11. The Procuring Entity May Cancel Or Terminate The Contract At Any Time In Accordance With The Grounds Provided Under Ra No. 9184 An D Its 2016 Revised Irr. 12. The Rfq, Purchase Order (po) And Other Related Documents For The Above – Stated Procurement Projects Shall Be Deemed To Form Part Of The Contract. After Having Carefully Read And Accepted The Instructions And Terms And Conditions. I/we Submit Our Quotation/s For The Item/s As Follows; Lot 1 Minimum Technical Specifications Offered Technical Specifications/services Statement Of Compliance (“ Comply Or Not Comply”) Note: Non-compliance With The Minimum Required Specifications Shall Be Rejected. Technical Specifications 1. Sterilized Milk A.flavor: Non-flavored B. Packaging Specifications: 1. Individually Packed Using Retortable Can Or Gable Top Carton. 2. There Should Be Indicated Batch And Lot Numbers. 3. The Packing Must Clearly And Readably Indicate The Manufacturing Date And Expiration Date. 4. There Must Be An Imprinted Sign Per Pack That Indicates “not For Sale” 5. The Expiration Date Should Be At Least 3-5 Months From The Date Of Delivery. C. Quality: Milk Should Be Received In Good Condition, Not Expired, No Signs Of Spoilage, Not Curdled, Not Slimy, And No Sour Smell. If In Cans, There Is No Sign Of Bulging And Dent D. Quantity: 8,491beneficiaries For 32 Feeding Days Or A Total Of 271,712 Pouches E Delivery Schedule: Milk Should Be Delivered Once On July 29,2024. Please Refer To The Attached Number Of Beneficiaries Per Drop – Off Points Per District. F. There Should Be Provided Samples During Bid Opening G. The Quality Of Milk During Delivery Will Be Inspected By District/ School Inspectorate Team H. There Should Be Provided Samples During Delivery For District/ School Inspectorate Team I.the Milk Should Be Packed And Properly Sealed Per School, Quantity Depends On The Number Of Beneficiaries Per School J. Notify The Procurement Entity On July 22, 2024 Or 1 Week Before The Actual Delivery K. Other Requirements: Submit Manufacturer’s Food And Drug Administration License To Operate Ii. Nutritional Content Particulars Minimum Amount Per Serving Energy 130-170 Kcal Protein 4-10g Total Fat 3-7g Saturated Fat 2-4g Total Carbohydrates 15-24g Dietary Fiber 0-3g Sugar 15-24g Calcium 220-680mg Energy, Protein, Carbohydrates, And Fats Must Be Expressed In Or Rounded Off To Whole Numbers But Not In Any Way Lower Than The Minimum Amount Stated Above. Supply And Delivery Of Sterilized Milk For The Implementation Of School-based Feeding Program – Milk Component In The Schools Division Of Palawan For Sy 2023-2024 Approved Budget For The Contract Offered Quotation Php 5,791,541.28 In Words: ________________________________________________ ________________________________________________ ________________________________________________ In Figures: _________________________________________________ _________________________________________________ _________________________________________________ ____________________________ _________________________________ Signature Over Printed Name Office Telephone/fax Mobile Nos. ____________________________ _________________________________ Position /delegation Email Address/es Appendix “1” Republic Of The Philippines ) City/municipality Of ____ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The (head/ Authorized Representative) Of (name Of Community Or Social Group); 2. That The Incorporators, Organizers, Officers Or Members Of Our Organization Are The Following: Name Position 3. Upon Consultation And Communication With The Above-named Individuals, I Confirm And Certify That: A. None Of Us Is An Agent Of Or Related By Consanguinity Or Affinity Up To The Third Civil Degree To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee, The Technical Working Group, Or The Bac Secretariat, Or Other Officials Of (name Of Procuring Entity) Authorized To Process And/ Or Approve The Proposal, Contract, And Release Of Funds In Favor Of The Community Or Social Group; And B. [include This Paragraph If All Organized Community Or Social Group Officers And Members Do Not Have Any Related Business To The Community-based Project Being Procured] None Of Us Has Any Related Business To The Community-based Projects Being Procured At Hand. C. [include This Paragraph If Any Of Those Identified Organized Community Or Social Group Officers Or Members Must Disclose His/her Related Business, Including The Extent Or Percentage Of His/her Ownership Or Interest Therein.] The Following Officers Or Members Of Our Organized Community Or Social Group Has/have Related Business To The Community-based Project Being Procured At Hand, Including The Corresponding Extent Or Percentage Of Ownership Or Interest Therein: Name Name Of Nature Of Related Business Extent Or Percentage Of Ownership Or Interest On The Related Business 4.[include This Paragraph If No Performance Or Warranty Security Is Prescribed By The Procuring Entity For Unorganized Community Or Social Groups] Considering That The Posting Of Performance Security Has Been Dispensed With, As Determined By The Procuring Entity, I Hereby Commit That Our Unorganized Community Or Social Group Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand. I Further Agree And Accept That Our Failure To Perform Or Deliver Any Of Such Obligations And Undertakings Shall Result In The Blacklisting Of Our Community Or Social Group For Not More Than Two (2) Years In All Government Procurement Activities Following The Procedure Under Ra No. 9184, Its Revised Irr And Associated Issuances. 5. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Community Or Social Group Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice) Appendix “2” Statement Of Community Group’s Completed Contracts Similar To The Community-based Project To Be Bid Or List Indicating The Work Experiences Of Members Similar To The Community-based Project To Be Bid Name Of Completed Contract Contract Date Period Duration/delivery Date Amount Involved Definition Of Description Of The Project Or Major Categories Of Work Supporting Documentary Proofs (e.g User Acceptance, Official Receipts,sales Invoice) Attached As Annex “ _” [insert Name Of Community Or Social Group Representative] [insert Signatory’s Legal Capacity