Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: November 7, 2024 Quotation No: 2024-11-124 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Regional Training-workshop On Establishing Functional Child Protection Committees In Schools-batch 1 With An Approved Budget For The Contract Five Hundred Seventy-six Thousand Pesos (php 576,000.00) Through Section 53.9 (negotiated Procurement -small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 9:00 Am Of November 25, 2024, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. (sgd) Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee I. Regional Training-workshop On Establishing Functional Child Protection Committees In Schools-batch 1 No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Procurement Of Room Accommodation With Complete Full Meals (breakfast, Lunch, Dinner, Morning And Afternoon Snacks), Including The Use Of Hotel Facilities And Amenities For The Conduct Of Regional Training-workshop On Establishing Functional Child Protection Committees In Schools- Batch 1 For Guest And Visitors, Sdo Palawan Psds And Select School Heads On December 10-13,2024 78 Pax Procurement Of Complete Meals (breakfast, Lunch, Dinner, Morning And Afternoon Snacks), The Use Of Function Halls And Clean Rest Rooms For The Conduct Of Regional Training-workshop On Establishing Functional Child Protection Committees In Schools-batch 1 For Participants And Pmt From Sdo Palawan And Puerto Princesa City (puerto Princesa City Residents) (no Accommodation) 30 Pax Description Of Services: 1. Rooms 1.1 Rooms Good For 78 Participants 1.2 Can Cater To A Maximum Of 3 Persons (triple Sharing Rooms) 2. Meals And Snacks 2.1 Daily Serving Of Assisted Buffet Meals- Breakfast (6:00 Am-8:30am), Lunch (12:00nn-1:00pm) And Dinner (5:30-7:00pm) (meal-soup, Rice, Two (2) Main With Side Dish, Dessert And Beverage. Two (2) Snacks (am & Pm) @ 9:00am-9:30am And 3:00pm-3:30pm). 2.2 First Meal To Be Served On December 10, Day 0 Will Be Pm Snacks And The Last Meal To Be Served Will Be Lunch On December 13, Day 3 For 78 Participants 2.3 First Meal To Be Served On December 10, Day 0 Will Be Pm Snacks And The Last Meal To Be Served Will Be Dinner On December 13, Day 3 For 30 Participants. 3. Hall 3.1. One (1) Well-lighted And Ventilated Function/conference With Equipment Good For 111 Participants And Pmt. It Must Be Prepared And Ready Ahead Of The Opening Program On Day 0.” 3.2. Have A Designated Area With Tables And Chairs For The Organizing Team/ Secretariat That Can Accommodate The Following: 3.2.1. Space For Registration Are 3.2.2. Space For Medical Team 3.2.3. Space For The Printer And Printing Activities With Access To Electrical Outlet 3.2.4. Space For Supplies And Materials 3.2.5 Space For Documentor/s And Organizing Team With Extension Cords 3.3. Strong Internet Connection In The Area 4. Audio Visual Facilities 4.1 Philippine National Flag 4.2 Two (2) Lcd Projector For Training Proper 4.3 Sound System With Standby Operator 4.4 Functional Microphones With Stand And Sound System For Function Hall 5. Other Inclusions 5.1 Free Flowing Coffee, Tea With Sugar And Creamer Or Milo In Sachet And/or Other Healthy Drinks 5.2 Standby Enough Number Of Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks 5.3 Standby Hotel Representative (contact Person) 5.5. Easy Access To Clean Restrooms For Male And Female 5.6 Visibility Of Emergency Exit Plans 5.7 Three (3) Staff (pmt And Proponent) Free Of Charge For Accommodation, Full Board Meals And Snacks Per Day. 5.8 Free Tarpaulin With Size Of “4x8” Feet For Backdrop And Activity Signage 5.9 Standby Generator In Case Of Power Interruption 5.10 Venue Must Be Within Puerto Princesa City 5.11 Activity Signage At The Lobby Approved Budget For The Contract (abc) Php 576,000.00 Delivery Period: Three (3) Days Total This Is To Submit Our Price Quotations As Included Above, Subject To The Terms And Conditions Of The Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Letter Of Intent To Participate In The Said Procurement. B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Notarized Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Opening Shall Be Ground For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Schedule Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchases Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Unit’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value – Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period