Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: March 8, 2024 Quotation No.: 2024-02-016 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel With An Abc Of Php 800,000.00 - Lot 1: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of Araceli District With An Abc Of Php 400,000.00 And Lot 2: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of San Vicente District With An Abc Of Php 400,000.00 Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 9:00 Am Of March 13, 2024, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao Bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392/09177759932. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee I. Project: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel With An Abc Of Php 800,000.00 Lot 1: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of Araceli District With An Abc Of Php 400,000.00 Lot 2: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of San Vicente District With An Abc Of Php 400,000.00 No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Lot 1: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of Araceli District On April 1 - 6, 2024 School Heads, Teachers, And Non-teaching Personnel 40 Pax Description Of Services: 1. Daily Serving Of Assisted Meals - Breakfast (6:00-8:00 Am), Lunch (12:00-1:00 Pm) And Dinner (5:30-7:00 Pm) (meal-soup, Rice, 2 Main Dish, Dessert, And Beverage), Two (2) Snacks (am&pm) @ 9:00-9:30 Am And 3:00-3:30 Pm) , Assisted Individually. The First Meal To Be Served On Day 0, April 1, 2024, Is Pm Snacks, While The Last Meal Will Be Lunch On Day 5, April 6, 2024. Check Out Time On The Last Day Will Be 12:00 Noon. 2. Activity Signage (tarpaulin) At The Stage And The Lobby. Size 4x6 Feet. 3. Free Flowing Coffee Or Tea And Standby Drinking Water In The Function Hall For The Duration Of The Training-workshop. 4. Standby Hotel Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks. 5. Accommodation Must Triple Sharing And Single Bed Per Participants. 6. Free Accommodation, Meals And Snacks For The Proponent And 3 Secretariats (1 Room For The Proponent And 1 Room For The Secretariats) For The Duration Of The Activity. 7. One (1) Well-lighted And Ventilated Function Hall That Is Comfortable And Can Accommodate 40 Participants During Plenary, And Enough Space For Physical Activities/sessions. Function Hall And Accommodation Rooms Must Be Within The Hotel Premises. 8. Philippine National Flag, Extension Wires, Microphones And Sound System With Standby Operator, Lcd Projectors, Fluorescent Lights (led) In The Function Rooms, Free Use Of Functions Rooms From 7:00 Am To 10:00 Pm. 9. Free Fast And Efficient Wifi Connection. 10. Set Of Tables And Chairs Good For Four (5) Persons Outside The Plenary Hall For The Secretariat During The Registration And Duration Of Workshop. 11. Functional Microphones (2 Units). 12. Standby Hotel Focal Persons (contact Person). 13. Venue Must Be Located At Araceli Palawan. 14. Stand-by Generator Set In Case Of Brownout. Approved Budget For The Contract (abc) Lot 1: Php 400,000.00 Delivery Period: 5 Calendar Days (april 1 - 6, 2024) Total (lot 1): Lot 2: Lease Of Venue With Accommodation, Full Board, And The Use Of Training/workshop Facilities And Hotel Amenities For The Basic Life Support Training (bls) For Teachers And Non-teaching Personnel Of San Vicente District On April 22 - 26, 2024 School Heads, Teachers, And Non-teaching Personnel 40 Pax Description Of Services: 1. Daily Serving Of Assisted Meals - Breakfast (6:00-8:00 Am), Lunch (12:00-1:00 Pm) And Dinner (5:30-7:00 Pm) (meal-soup, Rice, 2 Main Dish, Dessert And Beverage), Two (2) Snacks (am&pm) @ 9:00-9:30 Am And 3:00-3:30 Pm) , Assisted Individually. The First Meal To Be Served On Day 0, April 21, 2024, Is Pm Snacks, While The Last Meal Will Be Lunch On Day 5, April 26, 2024. Check Out Time On The Last Day Will Be 12:00 Noon. 2. Activity Signage (tarpaulin) At The Stage And The Lobby. Size 4x6 Feet. 3. Free Flowing Coffee Or Tea And Standby Drinking Water In The Function Hall For The Duration Of The Training-workshop. 4. Standby Hotel Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks. 5. Accommodation Must Triple Sharing And Single Bed Per Participants. 6. Free Accommodation, Meals And Snacks For The Proponent And 3 Secretariats (1 Room For The Proponent And 1 Room For The Secretariats) For The Duration Of The Activity. 7. One (1) Well-lighted And Ventilated Function Hall That Is Comfortable And Can Accommodate 40 Participants During Plenary, And Enough Space For Physical Activities/sessions. Function Hall And Accommodation Rooms Must Be Within The Hotel Premises. 8. Philippine National Flag, Extension Wires, Microphones And Sound System With Standby Operator, Lcd Projectors, Fluorescent Lights (led) In The Function Rooms, Free Use Of Functions Rooms From 7:00 Am To 10:00 Pm. 9. Free Fast And Efficient Wifi Connection. 10. Set Of Tables And Chairs Good For Four (5) Persons Outside The Plenary Hall For The Secretariat During The Registration And Duration Of Workshop. 11. Functional Microphones (2 Units). 12. Standby Hotel Focal Persons (contact Person). 13. Venue Must Be Located At San Vicente, Palawan. 14. Stand-by Generator Set In Case Of Brownout. Approved Budget For The Contract (abc) Lot 2: Php 400,000.00 Delivery Period: 5 Calendar Days (april 22 - 26, 2024) Total (lot 2): This Is To Submit Our Price Quotations As Indicated Above, Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Letter Of Intent To Participate In The Said Procurement. B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Notarized Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Rfq Opening Shall Be Ground For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Scheduled Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchase Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Suppliers Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value - Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period.