Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: January 7, 2025 Quotation No: 2025-01-001 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Safe Learning Environment Facilities In Acquiring And Establishing School Sites V2.0 With An Approved Budget For The Contract Seven Hundred Twenty-two Thousand Pesos (php 722,000.00) Through Section 53.9 (negotiated Procurement -small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 9:00 Am Of January 20, 2025, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. (sgd) Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee I. Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Safe Learning Environment Facilities In Acquiring And Establishing School Sites V2.0 No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Procurement Of Hotel Accommodation (full Board) And The Use Of Hotel Facilities And Amenities For The Conduct Of Orientation On Safe Learning Environment Facilities In Acquiring And Establishing School Sites V2.0 On February 3-7, 2025. February 3, 2025 Advance Party From Regional Office (planning Conference) 7 Pax February 4-7, 2025 Full Board (with Accommodation/live-in) All Participants Including The Resource Speakers And Personnel From Regional Office (advance Party) 115 Pax February 4-7, 2025 Meals Only (breakfast, Lunch, Dinner, Am And Pm Snacks), No Accommodation/live-out Personnel From Division Office 5 Pax Description Of Services: 1. Meals And Snacks 1.1 Daily Serving Of Assisted Buffet Meals -breakfast (6:00am-8:00am), Lunch (12:00nn-1:00pm) And Dinner (5:30pm-7:00pm) (meal-soup, Rice, Two (2) Main Dish (1 Pork And 1 Chicken/beef) With Side Dish, Dessert And Healthy Fruit Juices. Two (2) Snacks (am&pm) @ 9:30am-10:00am And 3:00pm-3:30pm Respectively). 1.1.1 First Meal To Be Serve For The Advance Party (7 Pax From Regional Office) Will Be Breakfast On February 3, 2025 And The Last Meal To Be Served Will Be Lunch On February 7, 2025. 1.1.2 First Meal To Be Serve For The Rest Of The Participants Will Be Pm Snacks On February 4, 2025 And The Last Meal Will Be Lunch On February 7, 2025 1.2 Two (2) Buffet Food Station. 2.rooms/accommodation 2.1 For Personnel From Regional Office – Four (4) Rooms With Two (2) Single Bed - February 3-7, 2025 2.2 For The Rest Of The Participants – Three (3) Single Bed Per Room For 115pax – February 4-7, 2025 3. Hall And Audio Visual Facilities 3.1 One (1) Well-lighted And Ventilated Function/conference Hall With Equipment, Good For 120 Participants To Be Used During The Duration Of The Activity From 7:00am To 7:00pm. 3.2 Have A Designated Area With Tables And Chairs For The Pmt/secretariat And Medics 3.3 Space For The Printer And Printing Activities With Access To Electrical Outlets 3.4 Space For Supplies And Materials 3.5 Philippine National Flag 3.6 Two (2) Lcd Wide Screen Projector And Sound System For The Function Hall. Equipment Should Be In Very Good Condition. With Standby Operator. 3.7 Functional Microphones (2 Wireless And 2 Wired) With Stand 3.8 Strong And Reliable Wi-fi Internet Connection In All Locations 3.9 Enough Extension Wires /outlets To Be Used By Participants 3.10 Podium In The Plenary Hall 4. Other Inclusions: 4.1 Free Tarpaulin With Size Of 4x6 Feet For Backdrop And Activity Signage At The Lobby 4.2 Free Flowing Coffee/tea With Sugar And Creamer And Standby Drinking Water In The Function Hall. 4.3 Standby Enough Number Of Food Attendants To Facilitate The Efficient Serving Of Meals And Snacks. 4.4 Free Of Charge: Accommodation (1 Room) For The Secretariat, Including Meals And Snacks For Three (3) Days For Five (5) Pax 4.5 Visibility Of Emergency Exit Plans 4.6 Easy Access To Clean Restrooms For Male And Female 4.7 Standby Hotel Representative (contact Person) 4.8 Standby Generator Set In Case Of Brownout 4.9 Venue Must Be Located Within Puerto Princesa City (city Proper) Approved Budget For The Contract (abc) Php 722,000.00 Delivery Period: Three (3) Days Total This Is To Submit Our Price Quotations As Included Above, Subject To The Terms And Conditions Of The Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Letter Of Intent To Participate In The Said Procurement. B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Notarized Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Opening Shall Be Ground For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Schedule Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price 4. E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchases Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Unit’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value – Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period