Department Of Education Division Of Legazpi City Tender

Description Item Description Quantity Unit Approved Budget Of The Contract Price Compliance Remarks Quantity Unit Price Total Price Yes No Supply And Delivery Of Pasteurized Carabao's Milk As Requirement For The School-based Feeding Program (sbfp)-milk Component For Sy 2024-2025 Using Sbfp Fy 2024 Funds ₱ 4,083,366 Pasteurized Carabao's Milk 194,446 Pouch Specifications: 1. Locally Sourced/produced Pasteurized Carabao Milk, 200 Ml/pouch @ Php 19.00 Per Pouch Following Deped Standard Nutritional Requirements. 2. Flavor: Non-flavored 3. Serving Size: 200ml/pouch 4. Quality: Milk Should Be Received In Good Condition, Not Expired, No Signs Of Spoilage, Not Curdled, Not Slimy, And No Sour Smell. It Should Be Delivered Frozen Or With Ice. 5. Packaging: Individually Packed In High-density Polyethylene Plastic Sachets, Should Indicate The Batch And Lot Numbers. The Packaging Must Clearly And Readably Indicate The Manufacturing Date And Expiration Date. If Possible, There Must Be An Imprinted Sign Per Pack That Indicates "not For Sale". 6. Expiration: The Expiration Date Should Be A Week (7 Days) From The Date Of Delivery. 7. Nutritional Content: Particulars Minumum Amount Per Serving Energy 120-180 Kcal Protein 7-10 G Total Fat 3-7 G Saturated Fat 2-4 G Total Carbohydrates 7-27 G Dietary Fiber 0 G Sugar 7-27 G Calcium 220-480 Mg *energy, Protein, Carbohydrates, And Fats Must Be Expressed In Or Rounded Off To Whole Numbers, But Not In Any Way Lower Than The Minimum Amount As Stated Above. 8. Delivery Schedule: To Be Delivered Twice A Week, Every Monday And Thursday By 12 Noon. Refer To The Attached Pasteurized Carabao's Milk Schedule Of Delivery. 9. Drop-off Points: Cluster No. Drop-off Point School 1 Banquerohan Es 2 Taysan Es 3 Albay Central School 4 Bitano Es 5 Ibalon Central School 6 Bogna Es 7 Rawis Es 10. Number Of Feeding Days: Should Supply 200ml Pasteurized Carabao's Milk To 4,522 Beneficiaries For 43 Feeding Days Or A Total Of 194, 446 Pouches. 11. Sensory Evaluation And Acceptability Test: Should Pass The Sensory Evaluation And Acceptability Tests. Samples Must Be Provided To Schools And Drop-off Points Every Delivery For Sensory Evaluation And Acceptability Tests. Additional Terms Of Reference: 1. Essential Storage Instructions/information Must Be Prominently Displayed On The Label (e.g. “best Before Date”, The “expiration Date”, “keep Refrigerated”, “store In A Cool Dry Place”, “serve Chilled”, “shake Well Before Consuming”, Etc.). 2. Delivery: A. The Mode, Schedule And Other Specifications Of Delivery Shall Be Determined By The Sdo And The Supplier In Consideration Of The Local Conditions, And The Provisions Under The Operating Moa. Delivery Must Be Made Twice A Week, Every Monday And Thursday, For The Pasteurized Carabao Milk By 12 Noon At The Designated Drop-off Points. No Delivery Shall Be Made During Holidays And Weekends. Milk Pouches Must Be Sorted Based On The Milk Requirements Of The Recipient Schools At Each Drop-off Point Per Cluster. B. The Supplier's Delivery Personnel Should Wear Clean Attire With Personal Protective Equipment (ppe) Such As Face Masks, Hair Net, Hand Gloves, And Covered Footwear. They Are Not Also Allowed To Smoke While Inside The School Premises. C. The Supplier's Vehicle(s) Should Be Clean And Regularly Sanitized. It Should Not Be Used To Transport Unhygienic Materials Such As Wastes, Sand, Stones, And Other Constructions Materials. 3. Storage: A. In Addition To The Storage Instructions From Blss-shd, Supplies Must Be Unloaded At A Stockroom Or Designated Area; Safekeeping Of Milk Stocks Shall Be The Responsibility Of The School Head And School Personnel. B. The Pasteurized Milk Shall Be Stored In Freezers Or Chillers And Shall Be Stored In A Cool, Dry Place Prior To Its Distribution. When Necessary For Preservation, Unused Delivered Stocks For The Day Shall Be Stored Properly To Ensure Their Quality And Freshness. 4. Inspection And Acceptance: A. All Deliveries Of The Supplier Shall Be Subject To Inspection And Acceptance By The Sdo's Designated Drop-off-points B. All Milk Packs To Be Delivered Should Be Clean, Without Leaks, And Not Spoiled. Signs Of Spoilage Include, But Is Not Limited To, Off Odor, Bulging Packs, Curdled Or With Lumps, Thick Texture, Slimy Or Clotty. C. All Complaints Must Be Addressed Before The Expiry Date. 5. Recall And Replacement: A. Sdo/designated Drop-off-points Shall Reject All Milk Packs That Are Unclean, With Leaks And Spoiled Subject To Replacement By The Supplier Using Their Buffer Stocks Or On The Next Delivery. B. In The Event Of Food Poisoning, Dairy Allergies, And Other Food-borne Illnesses Proven To Be Caused By Defective Milk Prior To Acceptance Which May Lead To Hospitalization Or Death Of A Beneficiary, The Local Dairy Producer And/or Cooperative Shall Provide The Immediate Necessary Assistance Without Need Of Any Demand From The Pcc, In Accordance With The Agreement Of Both Parties To Be Followed By A Thorough Investigation. C. Prior To The Conduct Of Or Pending Investigation, The Supplier Shall Immediately Recall And Replace The Milk Products. 6. The Supplier Must Be Duly Certified By The Philippine Carabao Center (pcc) As An Eligible Organized Community Or Social Group Local Dairy Producer/cooperative In The Locality. 7. The Supplier Must Provide Samples Of Pasteurized Carabao's Milk To The School Feeding Coordinators, Property Custodians And School Inspectorate Team (sit) Of The Designated Drop-off-points Before The Initial Date Of Delivery. 8. The Supplier Must Submit To The Sbfp-milk Focal Person A Monthly Certificate Of Quality Compliance Issued By The Pcc. 9. Payment Shall Be Made To The Supplier In Accordance With The Existing Disbursement Procedures. General Requirements As Included By The Procuring Entity: Legal Requirements:  Valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Requirements  Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration. Other Documentary Requirements Under Ra No. 9184 (as Applicable)  A Complete Set Of Request For Quotation May Be Acquired By Community Organization On October 30, 2024-november 7, 2024, From The Given Address And Websites Below And Upon Payment Of A Nonrefundable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php. 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To Be Presented In Person By The Bidder Or Its Authorized Representative Eligibility Requirements For Organized Community Or Social Groups Legal Requirements: A. Certificate Of Registration From The Dti, Sec, Cda, Da, Department Of Labor And Employment, Ncip; Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples’ Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas24 Or Lgus,25 And B. A Sworn Affidavit (appendix “1”) Executed By The Head Or Its Authorized Representative That Affirms That: I. None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Technical Working Group (twg) Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And Ii. None Of Its Incorporators, Officers Or Members Has A Related Business To The Community-based Project Being Procured At Hand; Or Disclosure Of The Members If They Have Related Business, If Any, To The Community-based Project Being Procured At Hand And The Extent Or Percentage Of Ownership Or Interest Therein. Technical Requirements C. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, Or Implement The Simple Infrastructure Projects, At An Equal Or Higher Established Standards. The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof. Financial Requirements D. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. For Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: E. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And F. Updated Audited Financial Statement (afs), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. The Afs Shall Be Stamped Received By The Bureau Of Internal Revenue (bir) Or Accredited And Authorized Institutions, Or Electronically Received Via The Afs E-submission Of The Bir With A Filing Reference Number. Eligibility Requirements For Unorganized Community Or Social Groups Legal Requirements A. A Photocopy Of The Government-issued Id Of The Officers Or Members Of The Unorganized Csg Showing That They Are Residents Of The Target Community, Or Nearby And Other Communities If Allowed By The Pe; And B. A Sworn Affidavit (appendix “1”) Executed By The Head Or Authorized Representative That: I. None Of Its Organizers, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Twg Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And Ii. Commitment Of The Unorganized Csg That It Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand If No Performance Or Warranty Security Is Required By Pe. Technical Requirements C. List Of Completed Work Experiences Of The Members Of The Unorganized Csg That Meet Or Satisfy The Workmanship And Skill Set Requirements, Which Shows The Capacity To Perform The Required Labor Component For The Delivery Of Goods Or Implementation Of Simple Infrastructure Project. Financial Requirements D. Photocopy Or Scanned Copy Of The Bank Account Under The Name Of Any Of Its Officers Or Members With The Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. The Quotation Should Follow The Proper Sealing And Marking Of Documents With Tab Labels And Shall Be Submitted Or Mailed At The Address Indicated Below.