Department Of Education Division Of Cebu Province Tender

Description Request For Quotation (under Alternative Mode Of Procurement) Date : January 22, 2025 Quotation No. : 0015-2025 Mode Of Procurement: Negotiated Procurement – Community Participation To All Eligible Suppliers: I. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq. Quotations And The Required Documents Should Be Placed In A Sealed Envelope And To Be Delivered Personally To The Bids And Awards Committee (bac) Chairperson C/o Bac Secretariat At Bac Office, Deped Division Of Cebu Province, Sudlon, Lahug Cebu City By Company’s Authorized Representative Not Later Than January 27, 2025. The Bac Will Not Entertain Proposals Send Through Email Or Other Electronic Means. Quotation That Exceeds The Abc Shall Be Rejected. Please Indicate In The Envelope The Quotation Number, Name Of The Prospective Supplier, Contact Number And Official Address. Prospective Supplier Shall Be Responsible To Verify The Quoted Items With The Bac Secretariat At Tel No. (032) 424-9000 Local 102. Michaelangelo R. Sauro Bac Chairman Pr No. 2025-01-0010d Date: 01/13/2025 Item No. Item Description Quantity Unit Amount Lot 4: Supply And Delivery Of Pasteurized Milk For Northwest And South Cebu Area Milk For Northwest And South Cebu Area Pasteurized Milk 690,080 Bottle "serving Size: 200 Ml Flavor: Non-flavored Quality: Milk Should Be Received In Good Condition, Not Expired, No Signs Of Spoilage, Not Curdled, Not Slimy, And No Sour Smell. It Should Be Delivered Frozen Or With Ice. Packaging: Individually Packed In Food Grade Polyethylene Pouches Or High-density Polyethylene (hdpe) And Polyethylene Terephthalate (pet) Bottles; Should Indicate The Batch And Lot Numbers; The Packaging Must Clearly And Readably Indicate The Manufacturing Date And Expiration Date; There Must Be An Imprinted Sign Per Pack Which Indicates “not For Sale”. Expiration: Expiration Date Should Be A Week (7 Days) From The Date Of Delivery. Nutrition Content: Energy 120-180 Kcal; Protein 7-10 G; Fat: 3-7 G; Carbohydrates 12-30 G; Calcium 220-480 Mg" Delivery Schedule: File Will Be Attached/ Supplied By The End-user. Drop-off Points: Specific Name Of Schools Will Be Provided By The End-user. Payment Schedule: Staggared Payment Once Distribution Is Started. Sensory Evaluation And Acceptability Test: Should Pass The Sensory Evaluation And Acceptability Tests. Abc: P14,491,680.00 (for The Implementation Of School-based Feeding Program Fy 2024 Milk Component) This Is To Submit Our Price Quotations Indicated Above Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name: Tin: Address: Telephone No.: Fax No.: E-mail: Supplier’s Authorized Representative’s Signature Over Printed Name: Date: Pr No. 2025-01-0010d Dated 01/13/2025 Ii. Terms And Conditions A. Submission Of Requirements 1. Quotation Shall Be Attached With The Following Documents In Order To Determine If The Service Providers Are Technically, Legally And Financially Capable Prior To The Award Of Contract: Eligibility Requirements For Organized Community Or Social Groups • Legal Requirements A. Certificate Of Registration (from Dti, Sec, Cda, Da, Dole, Ncip, Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas Or Lgus); And B. A Sworn Affidavit Executed By The Head Or Its Authorized Representative Of No Relationship And/or Ownership/interest In Related Business • Technical Requirements C. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/ Or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, Or Implement The Sips, At An Equal Or Higher Established Standard. The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof. • Financial Requirements D. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts For Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: E. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And F. Updated Audited Financial Statement (afs) 2. Quotations Without The Required Documents Will Be Automatically Disqualified. 3. Upon Receipt Of At Least (3) Quotations, The Bac Shall Have The Option To Open The Quotations On Or Before The Submission Deadline. B. Price Validity Price Should Be Valid Thirty (30) Calendar Days After The Deadline Of Submission Of Quotation. C. Award 1. The Provider Who Submitted The Lowest Calculated Responsive Quotation And Who Passed Post Qualification Conducted By The Division Bac And End-user Shall Be Awarded The Contract. Evaluation And Award Shall Be For The Whole Package. 2. In Case Of Tie Of Two Or More Bidders Whose Bids Are Determined And Declared As The Lowest Calculated And Responsive Bids (lcrb) Having Been Post-qualified, The Method To Be Break The Tie Is “draw Lots” Which Is Non-discretionary And Non-discriminatory. 3. In Case Of Non-appearance Of One Party, It Waives The Right To Participate In The Drawing Of Lots But Not In The Acceptance Of Award If Declared As Winner. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1. Price Quotation; 2. Compliance With Item And Description Requirements; And 3. Completeness Of Documents Submitted. E. Instructions 1. Provider Who Accepted The Contract Shall Deliver The Items Within 7 Days Upon Receipt Of Purchase Order And Is Required To Submit Omnibus Sworn Statement Prior To Payment Of Goods Delivered/services Rendered. 2. Provider Shall Be Responsible To Provide The Services As Indicated In The Rfq. Failure Of The Provider To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order Issued To The Provider. 3. Provider Who Accepted A Contract But Failed To Deliver As Required Shall Be Disqualified From Participating In Deped Division Of Cebu Province Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanction Prescribed Under R.a. 9184 And Its Revised Irr Against The Supplier. 4. All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Provider. 5. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. 6. Provider Must Follow The Prohibition Of Using Single -use (e.g. Plastic Bottles/juices And Styrofoam’s) F. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods/services/equipment Shall Be Charged As Liquidated Damages For Every Day Of Delay. G. Reservation Clause Schools Within Deped Division Of Cebu Province Reserves The Right To Reject Any And All Quotation, Not To Award The Purchase Order Or Annul The Bidding Process Without Thereby Incurring Any Liability To The Affected Parties. After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Submit Herein Price Quotation(s) For The Item(s) In This Rfq. The Quotation(s) Shall Be Binding Upon Me/us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In This Rfq. The Corresponding Award Or Purchase Order Shall Be Accepted By Us At Any Time Before Expiration Of This Period. This Is To Submit Our Price Quotation Indicated Above Subject To The Terms And Conditions Of This Rfq. _______________________________________ Bidder’s Authorized Representative Date: ______________