Department Of Education Division Of Camarines Sur Tender

Description Republic Of The Philippines Department Of Education Region V Schools Division Office Of Camarines Sur San Jose, Pili, Camarines Office Of The Procurement – General Services Projects No. 25-05-79 Attention : All Service Provider Subject : Advertisement Date : May 15, 2025 Notice Is Hereby Given To All Interested Suppliers Of The Deped Division Of Camarines Sur Through The Bids And Awards Committee For The Following Procurement That Will Be Done Through Negotiated Procurement (small Value Procurement). Description Unit Qty Unit Price Total Abc/cost Food, Venue And Accommodation Fo The Capacity Building For School Disbursing Officers In Deped Camarines Sur Food, Venue And Accomodation For The Capacity Building For School Disbursing Officers In Deped Camarines Sur- Participants And Pmt/secretariats (live-in)- 53pax X Php 2,000.00*2 Days = 212,000.00 Pax 53 4,000.00 212,000.00 Breakdown Of Expenses Per Pax/pmt/secretariat Food, Venue And Accommodation Breakfast 200.00 Am Snacks 100.00 Lunch 400.00 Pm Snacks 100.00 Dinner 400.00 Room Accommodation 800.00 Total 2,000.00 Food And Venue For The Capacity Building For School Disbursing Officers In Deped Camarines Sur- Speakers- 5pax X Php 750.00 X 1 Day= 3,750.00 Pax 5 750.00 3,750.00 Breakdown Of Expenses Per Speakers- Food And Venue Am Snacks 150.00 Lunch 450.00 Pm Snacks 150.00 Total 750.00 May 28-30,2025 Day 0 (may 28,2025) Dinner (53pax)- 7:00pm-8:00pm 1 Cup Steamed Rice 1 Serving Of Corn Soup 1 Regular Serving Beef Steak 1 Regular Serving Sauteed Vegetables 1 Pc Banana 1 Glass Lemon Iced Tea Day 1 (may 29,2025) Breakfast (53 Pax) 6:00am-7:30am 1 Regular Serving Fried Rice 2 Pcs Skinless Longganisa 1 Pc Scrambled Egg 1 Glass Of Fresh Fruit Juice Am Snacks (57pax)- 10:00am-10:30am 1 Serving Chicken Sandwich 1 Glass Of Fresh Fruit Juice Lunch (57pax) 12:00nn 1 Cup Steamed Rice 1 Serving Grilled Adobo 1 Serving Mixed Veggies 1 Sliced Watermelon 1 Bottled Water Pm Snack (57 Pax) 3:00pm-3:30pm 1 Serving Bihon Guisado 1 Servingtoasted Siopao 1 Glass Lemon Iced Tea Dinner (53pax)- 7:00pm-8:00pm 1 Cup Steamed Rice 1 Regular Serving Chicken Soup 1 Regular Serving Sweet And Sour Fish 1 Regular Serving Mixed Vegetables 1 Slice Mango 1 Glass Lemon Iced Tea Day 2 (may 30,2025) Breakfast (53 Pax) 1 Regular Serving Fried Rice 1 Regular Serving Fried Dilis 1 Regular Serving Corned Beef 1 Glass Of Fresh Fruit Juice Am Snacks (54 Pax) 10:00am-10:30am 1 Serving Tuna Sandwich 1 Bottle Fresh Fruit Juice Lunch (54 Pax) 12:00nn 1 Cup Steamed Rice 1 Serving Fried Chicken 1 Serving Laing 1 Sliced Papaya 1 Bottled Water Pm Snack (54 Pax) 3:00pm-3:30pm 1 Regular Serving Spaghetti 1 Serving Toasted Bread 1 Glass Of Four Season Amenities A. Service Mineral Water Must Be Made Available All Throughout The Duration Of The Committee Work; B. Service Must Include Free Flowing Brewed Coffee With Creamer And Sugar C. Utensils Must Be Clean, Odor-free And Are Not Made Of Plastic; D. Utensils Must Not Be Wiped With Tablecloth But With Sanitary Kitchen Towels E. Table Napkins And Toothpick Must Be Provided By The Caterer F. Food Must Be Served On Time Per Table Technical Specifications For Venue: I. Availability Of Function Rooms 1. One (1) Air Conditioned Session Hall That Can Accommodate 58 Participants. Arrangement Of Tables And Chairs Must Not Be Crowded 2. The Venue Must Be Available On May 29-30,2025 Ii. Location And Site Condition 1. Venue Should Be Within Naga City, Camarines Sur 2. With Free Parking Space Within The Venue Iii. Neighborhood Data 1. Sanitation And Health Conditions - Proper Waste Management System Such As Regular Garbage Collection And Sanitary Permit From Appropriate Authority. 2. Police And Fire Station - Proximity To Police And Fire Stations 3. Banking And Postals - Proximity To Banks, Postal And Telecommunications Service Provider 4. Restaurants - Proximity To Restaurants Or Food Stores Iv. Venue 1. Structural Conditions: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both. 2. Functionality Of Function Room 2.1 Session Room - One (1) Session Hall For The Activity 2.1.1 Arrangement Of 8 Tables And 58 Chairs Must Strictly Observe Proper Distancing Occupying 8 Guest Per Table 2.1.3 With 1 Long Tables And 8 Chairs For The Vips And Guest 2.1.4 With 2 Rectangular Table For Secretariat 2.1.5 Front Stage Must Be Free From Obstruction From The View Of The Participants 2.1.6 Two (2) Lcd Projector And Wide Screen, Complete Set Of Sound System, 2 Microphones (if Wireless Provision Of Extra Batteries), Splitter Cable For Additional Projector. 2.1.7 One (1) Podium / Lectern For Each Hall 2.1.8 Hotel I.t. Staff On Stand-by In The Session Hall 2.1.9 Unlimited Access To Internet / Wifi And At Least 100 Mbps. 2.1.10 Free Backdrop, Lay Out Approved By The End-user Care Of The Winning Bidder Indicating The Titile, Date, Venue And Other Salient Information About The Training. 5 X 7 Ft. Size 2.1.11 Extra Extension Cord That Can Be Used By The Participants 2.2 Light, Ventilation And Air Conditioning - With Uninterrupted Electrical Supply, Fully Air-conditioned Hall 2.3 Space Requirements - 1 Hall Can Accommodate 58 Participants, Observing Proper Spacing To Avoid Crowding 3. Room Arrangements 3.1 - 2-4 Persons Per Room (check In Time Is 2pm And Check Out Time 12 Noon) 3.2 - With Hot And Cold Bath 3.3 - Provision Of Toothpaste, Soap, And Other Hygiene Materials 3.4. With Clean Beddings And Towels. 4. Facilities 4.1 Water Supply And Toilet - With Continuous Water Supply, And Accessible And Clean Comfort Rooms 4.2 Lighting System - With Uninterrupted Electrical Supply 4.3. Elevator - With Elevator Going To The Session Hall (if The Hall Is Not On The Ground Floor) 4.4 Fire Escapes - With Fire Escapes, Structure In Compliance With The Standards Provided By The Building Code Of The Philippines 4.5 Fire Fighting Equipment - With Accessible Emergency Exit And Alarm, With Standby Fire Extinguishers And Automatic Sprinklers 4.6 Internet And Telecommunications - Unlimited Access To Internet / Wifi And At Least 100 Mbps. 5. Other Requirements 5.1 Maintenance - Maintain Cleanliness/disinfection Of Hall, Restrooms, Coffee/tea/creamer/sugar Cover And Dining Area. 5.2 Attractiveness - With Ambiance That Promotes Learning 5.3 Security- With 24-hour Security Service, Front Desk And Housekeeping Services/ Venue Must Be In Naga City For The Accessibility Of The Participants And Geographical Reason 5.4 Parking- With Sufficient Parking Area Total 215,750.00 Source Of Fund: Opdntp/ School Mooe 2025 Interested Qualified Service Provider May Download The Attached Request For Quotation Form And Send The Online Quotation Using The Attached Form To Sdocamsur.procurement@deped.gov.ph Or You May Call At 054-871-1553 / 054-881-3483 Local : 407 Or 0946-1944-109 For Any Query. Date Of Opening: May 19, 2025 9:00 A.m. Delivery Date: ¬¬¬¬¬¬2 Cd From The Date Of Receipt Of The Notice To Proceed The Deped Division Of Camarines Sur Has The Right To Declare/award And Nullify Quotes Of Supplier Considering What Is Advantageous To The Government. Sgd. Arvin R. Sese, Ceso Vi Bac Chairperson – General Services Projects