Department Of Education Division Of Camarines Sur Tender

Description Republic Of The Philippines Department Of Education Region V Schools Division Office Of Camarines Sur San Jose, Pili, Camarines Office Of The Procurement – General Services Projects No. 24-12-154 Attention : All Service Provider Subject : Advertisement Date : December 2, 2024 Notice Is Hereby Given To All Interested Suppliers Of The Deped Division Of Camarines Sur Through The Bids And Awards Committee For The Following Procurement That Will Be Done Through Negotiated Procurement (small Value Procurement). Item No. Description Unit Qty Unit Price Total Abc/cost Food And Venue For The Conduct Of The Culminating Event: "pag-aruga Sa Pagbangon Sa Panahon Ng Kalamidad" Food (2 Snacks, 1 Lunch And 1 Dinner) For 426 Participants X Php 1,000.00 = Php 426,000.00 Pax 426 1,000.00 426,000.00 Technical Specifications For Food: I. Menu Date: December 20, 2024 A.m Snacks 1 Regular Serving Lasagna 6 Pcs Potato Chips 1 Can Pineapple Juice Lunch 1 Soup Bowl Native Chicken Tinola 1 Cup Calderetang Vaca 1 Regular Serving Pork Barbeque 1 Regular Serving Steamed Rice 1 Regular Serving Leche Flan 1 Can Four Season Juice Pm Snacks Grazing Table- Nuts, Fruits, Chips, Pastries, Cheeses, Cold Cuts, Bakery, And Juice. (good For 426 Pax) Dinner 1 Regular Serving Beef Casserole 1 Regular Serving Chicken Galantina 1 Regular Serving Fish Fingers 1 Regular Serving Steamed Rice 1 Regular Serving Blueberry Cheese Cake 1 Bottled Water Ii. Conditions 1. Food Served Should Freshly Cooked. 2. With Unlimited Coffee, Creamer And Sugar In A Coffee Nook In 4 Stations. 3. Provision Of Water Dispenser And Purified Water 4. With Sterilized And Properly Cleaned Utensils 5. With Food Provision To Participants With Food Restrictions. Ten (10) Meals Substitute To The Menu Stated Below (non-pork, Chicken Or Seafood Eaters) 6.with Ten (10) Free Meals For Guest/monitor/speakers/inspectors. 7.with Enough Ratio Of Waiters Assigned And Head Waiter During The Event Proper, To Closely Coordinate With The End-user During The Event. 8.with Color-coded Meal Tickets For The Waiters To Collect During Meals, Meal Ticket Shall Be Provided By The End-user. Iv. Technical Specifications For The Venue A. Availability Of Function Rooms: 1. One (1) Big Airconditioned Session Hall That Can Accommodate 427- 437 Participants. Arrangement Of Tables And Chairs Must Strictly Observe Proper Distancing. 2. Tables Should Be Labeled According To Functional Division: Cid (right Side) Osds (middle) Sgod (left Side). The Arrangement Should Be Coordinated Prior To The Program. 2. Date: December 20, 2024 B. Location And Site Condition: 1. Within Naga City For The Accessibility Of The Participants And Geographical Reason. 2. With Access To Main Roads And National Highways, Which Is Most Convenient And Economical To The Participants. 3. With Free Parking Space Within The Venue, Enough To Accommodate The Vehicles Of The Participants. V. Venue 1. Structural Conditions: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of Both. 2. To Use Round Tables And 10 Chairs Per Table. 3. With 2 Long Tables And 5 Chairs Each For The Vips And Guests. 4. With 3 Rectangular Table For Secretariat. 5. Front Stage Must Be Free From Obstruction From The View Of The Participants, With Christmas Decorations And Ornaments Provided. 6. Two (2) Lcd Projectors And Wide Screen, Complete Set Of Sound System,3 Microphones (if Wireless, Provision Of Extra Batteries), Splitter Cable For Additional Projector. 7. One (1) Podium/lectern. 8. Hotel I.t. Staff And Sound System Operator, Always On Stand-by In The Session Hall. 9. Unlimited Access To Internet / Wifi Of At Least 100 Mbps. 10. Free Backdrop, (lay Out Approved By The End-user) Care Of The Winning Bidder Indicating The Title, Date, Venue And Other Salient Information About The Training, 8ft. X 16ft In Size. 11. Extra Extension Cord That Can Be Used By The Participants 12. Light, Ventilation And Air Conditioning - With Uninterrupted Electrical Supply, Fully Air-conditioned Hall. Vi. Hotel Room 1. Free Two (2) Triple Sharing Air Conditioned Room For The Facilitators, Guest Speakers And Technical Working Group. 2. With Hot And Cold Bath And Toiletries. Vii. Other Facilities 1. Water Supply And Toilet - With Continuous Water Supply And Accessible To All Types Of Participants, Manned By The Hotel Employees 2. Lighting System - With Uninterrupted Electrical Supply. 3. Elevator - With Elevator Going To The Session Hall ( If The Hall Is Not On The Ground Floor 4. Fire Escapes - With Fire Escapes, Structure In Compliance With The Standard Provided By The Building Code Of The Philippines 5. Fire Fighting Equipment - With Accessible Emergency Exit And Alarm, With Standby Fire Extinguishers And Automatic Sprinkles 6. Internet And Telecommunications - Unlimited Access To Internet / Wifi Of At Least 100mbps Viii. Other Requirements 1. Maintenance - Maintain Cleanliness/ Disinfection Of Hall And Restrooms. 2. With Sufficient Parking Area. Total P426,000.00 Source Of Fund: Division Mooe- Gass Fund 2024 Interested Qualified Service Provider May Download The Attached Request For Quotation Form And Send The Online Quotation Using The Attached Form To Sdocamsur.procurement@deped.gov.ph Or You May Call At 054-871-1553 / 054-881-3483 Local : 407 Or 0946-1944-109 For Any Query. Date Of Opening: December 9, 2024 9:00 A.m. Delivery Date: ¬¬¬¬¬¬¬¬7 Cd From The Date Of Receipt Of The Notice To Proceed The Deped Division Of Camarines Sur Has The Right To Declare/award And Nullify Quotes Of Supplier Considering What Is Advantageous To The Government. Sgd.arvin R. Sese Bac Chairperson – General Services Projects