Department Of Education Division Of Bayawan City Tender

Description Request For Quotation __________________ __________________ __________________ Sir/madam: Deped-sdo Bayawan Through Its Bids And Awards Committee (bac), Will Undertake Procurement For The Repair And Renovation Of Division Office (replacement Of Damaged Roof And Painting Of Roofing At Sdo Kitchen, Repair Of Parking Pavement And Parking Block, Perimeter Lighting At Parking Area And Repainting Of Division Office - Front & Hallways (2025-svp-003) With An Approved Budget For The Contract Of One Hundred Twenty Nine Thousand Seven Hundred Thirty Four Pesos And Thirty Seven Centavos (php129,734.37). The Procurement Will Be Undertaken Through Small Value Procurement In Accordance With Section 53.9 Of The Revised Implementing Rules And Regulations Of Republic Act No. 9184. In Accordance With The Terms Of Reference, Please Accomplish, Provide Correct And Accurate Information, And Submit The Duly Signed Price Quotation Form (annex "a") In A Sealed Envelope Not Later Than 9:00 Am Of February 7, 2025, At Deped-sdo Bayawan City, 3rd Floor, Studio Room. Deped-sdo Bayawan City Reserves The Right To Accept Or Reject Any Quotations And Impose Additional Terms And Conditions As It May Deem Proper. Very Truly Yours, Alex A. Parane, Phd Bac Chairperson Price Quotation Form (annex "a") Dr. Alex A. Parane Bac Chairperson Deped-sdo Bayawan City Bayawan City, Negros Oriental Sir: After Having Carefully Read And Accepted The Terms And Conditions, I Hereby Submit My Quotation Together With The Required Documents: Quantity Financial Offer/quotation Total Cost Inclusive Of Applicable Tax (please State The Amount In Words And In Figures) 1 Lot Small Value Procurement (sec. 53.9) On The Repair And Renovation Of Division Office (replacement Of Damaged Roof And Painting Of Roofing At Sdo Kitchen, Repair Of Parking Pavement And Parking Block, Perimeter Lighting At Parking Area And Repainting Of Division Office - Front & Hallways (2025-svp-003) Php_____________________ *see Attached Detailed Computation Of Costs Per Item As Per Bill Of Quantities Terms And Conditions: 1. All Entries Must Be Encoded Or Hand-printed, And Corrections Must Be Countersigned. 2. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 3. Price Offer Shall Be Duly Supported By The Supplier’s Detailed Computation Of Costs For Each Item Of Work As Enumerated In The Bill Of Quantities. 4. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties, And/or Levies Payable. 5. Price Validity Shall Be For A Period Of 120 Calendar Days From The Date Of Opening. 6. The Price Offered Shall Not Be Subject To Any Increase For Whatever Reason Including In Cases Of Devaluation/inflation During The Entire Duration Of The Contract. Bidder's Commitment: We Hereby Agree And Bind Ourselves To The Terms And Conditions Herein Specified, To The Manner Of Bidding And Evaluation Set Up By The Bids And Awards Committee. We Understand That Deped-sdo Bayawan City Is Not Bound To Accept The Lowest Or Any Quotation It May Receive. Very Truly Yours, _______________________________________________ Signature Over Printed Name/date Position: ______________________________________ Company Represented: ________________________ Address: Tel.no./cellphone No.: _________________________ Tin: ____________________________________________ Philgeps Registration Number: _________________ Terms Of Reference (tor) Small Value Procurement (sec. 53.9) For The Repair And Renovation Of Division Office (replacement Of Damaged Roof And Painting Of Roofing At Sdo Kitchen, Repair Of Parking Pavement And Parking Block, Perimeter Lighting At Parking Area And Repainting Of Division Office - Front & Hallways (2025-svp-003) I. Identifying Data Project: Repair And Renovation Of Division Office (replacement Of Damaged Roof And Painting Of Roofing At Sdo Kitchen, Repair Of Parking Pavement And Parking Block, Perimeter Lighting At Parking Area And Repainting Of Division Office - Front & Hallways (2025-svp-003) Location: Division Office Approved Budget For The Contract: One Hundred Twenty Nine Thousand Seven Hundred Thirty Four Pesos And Thirty Seven Centavos (php129,734.37). Ii. Qualification Of Bidders Bidders Qualified Under Section 23.4.2. (eligibility Requirements For The Procurement Of Infrastructure Projects) Are Allowed To Participate. Preferably, Bidders Should Have Implemented Similar Infrastructure Projects. Iii. Schedule Of Activities A. Posting Of Request For Quotation (rfq) And Related Documents In The Philgeps And Deped-sdo Bayawan City Website: February 4, 2025 B. Issuance Of Rfq: February 4, 2025 C. Deadline For Submission And Receipt Of Bids: February 7, 2025 At 9:00 Am D. Opening Of Bids And Eligibility Check: February 7, 2025 At 9:00 Am Iv. Bid Forms All Other Bidding Documents Will Be Downloaded At Philgeps Website And Deped-sdo Bayawan City Website. V. Submission And Receipt Of Bids The Bidder Shall Submit The Accomplished Price Quotation Form, Bill Of Quantities, And The Following Documents: A. Mayor's/business Permit B. Philgeps Registration Platinum C. Pcab License D. Income/business Tax Return E. Omnibus Sworn Statement Shall Be Required If, After Evaluation, Your Bid Will Be Determined As The Single/lowest Calculated Or Responsive Bid. Vi. Contractor’s Obligation 1. The Contractor Shall Commence Execution Of The Works Immediately Upon The Receipt Of The Notice To Proceed And Shall Carry Out The Goods And Services In Accordance With The Contract. The Contractor Shall Complete The Project Per The Approved Contract Time Of Twenty (20) Calendar Days. No Contract Time Extension Shall Be Allowed For Unjustifiable Reasons Or At The Contractor’s Fault That Causes Delay. Any Delay Will Be Penalized By Applying The Provisions On Liquidated Damages. A Contract Time Extension May Be Allowed Based On The Provisions Of Ra 9184 And To Be Supported By A Written Report Of The Project-in-charge And Letter Request Of The Supplier And Reasons For The Purpose Of Extension And Approval Of The Head Of The Procuring Entity. 2. The Contractor Shall Be Liable And Accountable For Any Eventualities Such As; A) Accidents, Injury, And Death Of Its Workers. B) Harm And Injury To Third Parties Caused By Its Workers. C) Financial Credit From Third Parties By Its Workers. 3. All Duties, Excise, And Other Taxes And Revenue Charges, If Any Shall Be Borne By The Contractor. Vii. Liquidated Damages The Contractor Shall Pay Liquidated Damages To The Procuring Entity At The Rate Per Day Of Delay. The Applicable Liquidated Damages Are At Least One-tenth (1/10) Of One Percent Of The Cost Of The Unperformed Portion Of Every Day Of Delay. Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of This Contract, Deped-sdo Bayawan Shall Rescind This Contract Without Prejudice To The Other Courses Of Action And Remedies To Open To It. Viii. Final Payment Final Payment Of The Contract Price Shall Be Made Upon Submission Of The Complete Requirements By The Supplier (ie. Billing Statement) And Issuance Of A Certificate Of Completion To Be Prepared By The Project-in-charge With The Inspection Team.