Department Of Agriculture Tender

Description Invitation To Bid For The Supply And Delivery Of Four Units (4) Hammer Mill And Four (4) Units Corn Sheller 1. The Department Of Agriculture - Regional Field Office 1 (da-rfo 1), Through The National Expenditure Program Fy 2025 Intends To Apply The Sum Of Two Million Four Hundred Sixty Thousand Pesos (php2,460,000.00) With Project Identification Number Da-rfo-1-2025-goods-015 Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Each Lot, To Wit: Project Title Abc (php) Lot 1: Supply And Delivery Of Four (4) Units Hammer Mill 1,060,000.00 Lot 2: Supply And Delivery Of Four (4) Units Corn Sheller 1,400,000.00 Total 2,460,000.00 2. The Da-rfo 1 Now Invites Bids For The Early Procurement Activity (epa) Of The Above Procurement Project, In Accordance With The Provisions Under Appendix 31 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 For The Above-mentioned Procurement Project With The Following Details And Minimum Specifications, To Wit: Lot No. Particulars/descriptions 1 Hammer Mill Swinging-type/fixed Type Input Capacity: 500 Kg/hr Material For Input Hopper And Milling Assembly Must Be Made Of Non Corrosive Material With Sorter Output: Cracked Corn; Corn Grits; Corn Bran With Trailing Wheels And Handle With On/off Button For Emergency Purposes Primemover: 3hp Electric Motor Single Phase Other Requirements: I. To Be Submitted During Bid Opening: A. Valid Amtec Test Report B. Valid Permit To Operate Issued By Bafe And Certificate Of Namdac Accreditation Issued By Pcaf; Certificate Of Conformity Of The Hammer Mill And Engine C. Certificate Of Company Owned/affiliated/authorized Service Center Within The Region And Service Center Must Have A Permit To Operate Issued By Bafe; Affiliated Service Center Should Be Supported With A Notarized Servicing Agreement. D. Notarized Affidavit Of Undertaking After Sales Service That Supplier Must Render Within 72 Hours Upon Receipt Of Notice From The Recipients/procuring Entity E. Certificate Of Availability Spare Parts Of The Brand/model Being Offered Within The Region To Be Issued By The Distributor/manufacturer/affiliated/authorized Service Center F. Notarized Certificate Of 100% Stock Allocation To Be Submitted During Bid Opening Issued By The Manufacturer Specifying The Name Of Project To Da Rfo 1 G. Certificate To Conduct On-site Technical Briefing For Operators On Operation, Maintenance, And/or Repair Of The Supplied Goods By The Supplier Ii. To Be Submitted/verified During Post-qualification A. Shall Present At Least 1 Unit Of The Hammermill And Its Primemover And Certificate Of Conformity Of Engine Iii. To Be Submitted/inspected/verified During Delivery/after Delivery A. With Warranty Of 1 Year On Parts Of Equipment And 2 Years For Services To Be Reckoned From Date Of Delivery B. With Conduction Sticker Bearing Da Logo (4"x 4"), Labeled With "corn- Rfo 1" Below The Logo C. With Metal Plate Indicating The Company Name And Active Office Landline/mobile Numbers For Easy Access Of Farmers Client D. With Heavy Duty Trapal Per Site Enough To Cover The Items Delivered E. 1 Unit Shall Be Subjected To Acceptance Testing Upon Completion Of Delivery Of The Units Delivery Schedule: Within Ten (10) Working Days Upon The Receipt Of Notice To Proceed (ntp) Drop-off Points: Province No. Of Units Delivery Sites Pangasinan 1 Prec, Sta. Barbara, Pangasinan La Union 1 Iliarc, Bacnotan, La Union Ilocos Sur 1 Isrec, San Juan, Ilocos Sur Ilocos Norte 1 Inrec, Batac City, Ilocos Norte Total 4 2 Corn Sheller I. Design And Performance Shelling Capacity: 2.0 Tons Per Hour Shelling Recovery: 97% Ii. Prime Mover: 8hp Diesel Engine Iii. Safety Iv. Maintenance Provided With A Set Of Manufacturer's Standard Tools And Accessories Three (3) Pieces Open Wrenches One (1) Piece Of Philips Or Cross-tip Screw Driver One (1) Piece Flat Driver One (1) Adjustable Wrench One (1) Grease Gun V. List Of Applicable Paes Includes, But Is Not Limited To The Following: Paes For Power-operated Corn Sheller Paes For Power-operated Corn Sheller-method Of Test Vi. Classification A. Fan And Blower Only B. Sifter Only Other Requirements: I. To Be Submitted During Bid Opening: A. Valid Amtec Test Report B. Valid Permit To Operate Issued By Bafe And Certificate Of Namdac Accreditation Issued By Pcaf; Certificate Of Conformity Of The Corn Sheller And Engine C. Certificate Of Company Owned/affiliated/authorized Service Center Within The Region And Service Center Must Have A Permit To Operate Issued By Bafe; Affiliated Service Center Should Be Supported With A Notarized Servicing Agreement. D. Notarized Affidavit Of Undertaking After Sales Service That Supplier Must Render Within 72 Hours Upon Receipt Of Notice From The Recipients/procuring Entity E. Certificate Of Availability Spare Parts Of The Brand/model Being Offered Within The Region To Be Issued By The Distributor/manufacturer/affiliated/authorized Service Center F. Notarized Certificate Of 100% Stock Allocation To Be Submitted During Bid Opening Issued By The Manufacturer Specifying The Name Of Project To Da Rfo 1 G. Certificate To Conduct On-site Technical Briefing For Operators On Operation, Maintenance, And/or Repair Of The Supplied Goods By The Supplier Ii. To Be Submitted/verified During Post-qualification A. Shall Present At Least One (1) Unit Of The Corn Sheller And Its Primemover And Certificate Of Conformity Of Engine Iii. To Be Submitted/inspected/verified During Delivery/after Delivery A. With Warranty Of 1 Year On Parts Of Equipment And 2 Years For Services To Be Reckoned From Date Of Delivery B. With Conduction Sticker Bearing Da Logo (8"x 8"), Labeled With "corn- Rfo 1" C. Below The Logo D. With Metal Plate Indicating The Company Name And Active Office Landline/mobile Numbers For Easy Access Of Farmers Client E. With Heavy Duty Trapal Per Site Enough To Cover The Items Delivered F. 1 Unit Shall Be Subjected To Acceptance Testing Upon Completion Of Delivery Of The Units Delivery Schedule: Within Fifteen (15) Working Days Upon The Receipt Of Notice To Proceed (ntp) Drop-off Points: Province No. Of Units Delivery Sites Pangasinan 1 Prec, Sta. Barbara, Pangasinan La Union 1 Iliarc, Bacnotan, La Union Ilocos Sur 1 Isrec, San Juan, Ilocos Sur Ilocos Norte 1 Inrec, Batac City, Ilocos Norte Total 4 Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm, Monday To Friday. Department Of Agriculture Regional Field Office 1 Aguila Rd., Sevilla, City Of San Fernando, La Union 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From November 21, 2024 To December 10, 2024 From The Address Given And Websites Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Following Amounts: Project Title Bid Docs Fee Lot 1: Supply And Delivery Of Four (4) Units Hammer Mill 5,000.00 Lot 2: Supply And Delivery Of Four (4) Units Corn Sheller 5,000.00 6. The Da-rfo 1 Will Hold A Pre-bid Conference On 28 November 2024, 1:00 Pm At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 10 December 2024, 1:00 Pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 10 December 2024, 1:00 Pm At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union. Bids Will Be Opened In The Presence Of The Bidders Or Their Authorized Representatives. 10. Additional Instructions To Bidders: A. The Bidders Or Their Duly Authorized Representatives May Attend The Bid Opening; B. In Case A Representative Will Be Attending The Bid Opening, A Special Power Of Attorney (spa), Secretary’s Certificate, Board Resolution Or Any Other Forms Of Authorization (notarized), As The Case May Be, Together With The Company-issued Identification Card Or Any Valid Id Must Be Presented Upon Submission Of The Bid Proposal At The Bac Secretariat. The Name/title Of The Project Must Be Indicated In The Authorization Or Spa. C. Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. Bidders Shall Submit Their Bids With Proper Index Tabbing Using The Forms Specified In The Bidding Documents In Two (2) Separate Sealed Bid Envelopes, And Which Shall Be Submitted Simultaneously; The First Component Which Is The Technical Eligibility Requirements Must Be Soft-bound, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Second Component Being The Financial Eligibility Requirements Can Be Fastened In A Folder, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Technical And Financial Requirement Each In Separate Envelopes, Shall Be Enclosed In A Mother Envelope With The Same Sealing And Markings. Non-compliance With Index Tabbings Shall Not Be A Ground For Outright Disqualification Or Declaration Of Ineligibility. The Improper Index Tabbings Must Be Duly Acknowledged By The Bidder/representative And Be Subject To The Bid Evaluation And Post-qualification Of The Technical Working Group (twg) As To Their Substance. D. The Technical Specifications Of The Project Must Be Duly Signed/countersigned And Sealed By A Licensed Agricultural And Biosystems Engineer In Accordance With Republic Act 8559 Or Republic Act 10915; E. All Documents In The Financial Requirements Envelope Must Be Duly Signed And/or Initialed By The Bidder/authorized Representative On Each And Every Page Thereof. F. The Award Of Contract For Procurement Projects Undertaken Through Epa May Be Made Only Upon The Following Conditions And Shall Be In Accordance With Item 7 Of Appendix 31 Of The 2016 Revised Irr Of Ra 9184: F.1. Approval And Effectivity Of The Funding Sources, To Wit: (i) General Appropriations Act; (ii) Corporate Budget; (iii) Appropriations Ordinance; Or (iv) Loan Agreement In The Case Of Faps; Or F.2. The Reenactment Of The Previous Year’s Budget Which Constitutes The Current Year’s Authorized Budget, When Authorized By The Constitution, Law Or Rules. 11. The Da-rfo 1 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And Section 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dennis I. Tactac, Abe Chairperson, Bids And Awards Committee Department Of Agriculture - Regional Field Office 1 Aguila Road, Sevilla, City Of San Fernando, La Union Tel. No. :(072) 242/1045-46, Ext. 07 E-mail Add: Bacsec@ilocos.da.gov.ph 13. For Downloading Of Bidding Documents, You May Visit The Following Websites: Da-rfo 1 Website: Https://ilocos.da.gov.ph/ Philgeps Website: Https://www.philgeps.gov.ph/ November 20, 2024 Approved: (sgd.) Gilbert D. Rabara, Dvm Vice-chairperson, Bids And Awards Committee Invitation To Bid Identification No. Da-rfo 1-2025-goods-015