Department Of Agriculture Tender

Description Invitation To Bid For The Supply And Delivery Of Four (4) Units Single Pass Rice Mill (trailer Type) 1. The Department Of Agriculture - Regional Field Office 1 (da-rfo 1), Through The National Expenditure Program Fy 2025 Intends To Apply The Sum Of Five Million Four Hundred Thousand Pesos (php5,400,000.00) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Supply And Delivery Of Four (4) Units Single Pass Rice Mill (trailer Type) With Project Identification Number Da-rfo 1-2025-goods-011. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Da-rfo 1 Now Invites Bids For The Early Procurement Activity (epa) Of The Above Procurement Project, In Accordance With The Provisions Under Appendix 31 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 For The Above-mentioned Procurement Project With The Following Details And Minimum Specifications, To Wit: Particulars/descriptions Single Pass Rice Mill (trailer Type ) I. Prime Mover : Engine Or Electric Motor 1.) Rated Power A.) Engine : 17kw Diesel Ii. Design And Performance 1.) Input Capacity : 500 Kg/hr Milled Rice Hulling Efficiency : 75%, Minimum Milling Recovery Index : 0.90, Minimum Percent Head Rice Index : 0.85, Minimum Milling Degree : Well-milled Number Of Paddy Per Kg Milled Rice : 15 The Design Is Preferably With The Following Components : Input Hopper Elevators Loading Hopper Pre-cleaner Huller Whitener And Milled Rice Sifter Prime Mover And Transport Wheels Iii. Classification 1.) Hulling And Whitening Assembly A.) Single-pass Rice Mill Hulling Assembly : A.) Centrifugal B.) Rubber Roll Whitening Assembly : Friction Type Iv. Attachments / Accessories 1.) Hulling And Whitening Assembly A.) Single-pass Rice Mill With Belt And Pulley With Steel Base With Trailer (for Mobile Set-up) With Weighing Scale With Calibrated Grain Moisture Monitoring Device With Personal Protective Equipment (ppes) Such As Dusk Mask, Earmuff, And Safety Goggles With Fire Extinguisher With Belt Tensioner With Loading Stair/ladder With Extended Exhaust Ducts With Feed Hopper With Dry-cleaner With Rice Sifter And Aspirator With Bucket Elevator V. List Of Applicable Pabes For Other Technical Requirements, The Latest Version Of The Following Shall Be Used: Pabes For Rice Mill Pabes For Rice Mill - Methods Of Test Pabes For Rubber Roll Pabes For Rubber Roll - Method Of Test Other Requirements I. To Be Submitted During Bid Opening :  Valid Amtec Test Report  Valid Permit To Operate Issued By Bafe And Certificate Of Namdac Accreditation Issued By Pcaf  Certificate Of Company Owned/affiliated/authorized Service Center Within The Region And Service Center Must Have A Permit To Operate Issued By Bafe  Notarized Affidavit Of Undertaking After Sales Service That Supplier Must Render Within 72 Hours Upon Receipt Of Notice From The Recipients / Procuring Entity  Certificate Of Availability Of Spare Parts Of The Brand/model Being Offered Within The Region To Be Issued By The Distributor/manufacturer/authorized Service Center  Notarized Certificate Of Stock Allocation To Be Submitted During Bid Opening Issued By The Distributor/importer Specifying The Name Of Project To Da Rfo 1  Certificate To Conduct On-site Technical Briefing For Operators On Operation, Maintenance, And/or Repair Of The Supplied Goods By The Supplier Ii. To Be Submitted/verified During Post Qualification  Shall Present 100% Available Stocks Earmarked For Region I  With Certificate Of Conformity Of The Engine Offered Iii. To Be Submitted/inspected/verified During Delivery/after Delivery  With Warranty Of One (1) Year On Parts Of Equipment And Two (2) Years For Services To Be Reckoned From Date Of Delivery  With Conduction Da Logo Sticker (4"x4"), Labelled With "rfo 1 Rice Program" Below The Logo To Be Placed At The Visible Portion Of The Equipment  With Metal Plate Indicating The Company Name And Active Office Landline/mobile Numbers For Easy Access Of Farmers Client  With Heavy Duty Trapal Per Site Enough To Cover The Items Delivered  One (1) Unit Shall Be Subjected To Acceptance Testing Upon Completion Of Delivery Of Units Delivery Schedule: Within Twenty (20) Working Days Upon Receipt Of The Notice To Proceed Drop-off Points Province Quantity Delivery Sites Pangasinan 1 Da-prec, Sta. Barbara, Pangasinan La Union 1 Da-iliarc, Bacnotan, La Union Ilocos Sur 1 Da-isrec, San Juan, Ilocos Sur Ilocos Norte 1 Da-inrec, Batac City, Ilocos Norte Total 4 Delivery Of The Goods Is Required Within Twenty (20) Working Days Upon Receipt Of The Notice To Proceed. Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm, Monday To Friday. Department Of Agriculture Regional Field Office 1 Aguila Rd., Sevilla, City Of San Fernando, La Union 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From November 14 2024 To December 3, 2024 From The Address Given And Websites Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php10,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6. The Da-rfo 1 Will Hold A Pre-bid Conference On 21 November 2024, 10:00 Am At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 03 December 2024, 10:00 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 03 December 2024, 10:00 Am At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union. Bids Will Be Opened In The Presence Of The Bidders Or Their Authorized Representatives. 10. Additional Instructions To Bidders: A. The Bidders Or Their Duly Authorized Representatives May Attend The Bid Opening; B. In Case A Representative Will Be Attending The Bid Opening, A Special Power Of Attorney (spa), Secretary’s Certificate, Board Resolution Or Any Other Forms Of Authorization (notarized), As The Case May Be, Together With The Company-issued Identification Card Or Any Valid Id Must Be Presented Upon Submission Of The Bid Proposal At The Bac Secretariat. The Name/title Of The Project Must Be Indicated In The Authorization Or Spa. C. Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. Bidders Shall Submit Their Bids With Proper Index Tabbing Using The Forms Specified In The Bidding Documents In Two (2) Separate Sealed Bid Envelopes, And Which Shall Be Submitted Simultaneously; The First Component Which Is The Technical Eligibility Requirements Must Be Soft-bound, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Second Component Being The Financial Eligibility Requirements Can Be Fastened In A Folder, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Technical And Financial Requirement Each In Separate Envelopes, Shall Be Enclosed In A Mother Envelope With The Same Sealing And Markings. Non-compliance With Index Tabbings Shall Not Be A Ground For Outright Disqualification Or Declaration Of Ineligibility. The Improper Index Tabbings Must Be Duly Acknowledged By The Bidder/representative And Be Subject To The Bid Evaluation And Post-qualification Of The Technical Working Group (twg) As To Their Substance. D. The Technical Specifications Of The Project Must Be Duly Signed/countersigned And Sealed By A Licensed Agricultural And Biosystems Engineer In Accordance With Republic Act 8559 Or Republic Act 10915; E. All Documents In The Financial Requirements Envelope Must Be Duly Signed And/or Initialed By The Bidder/authorized Representative On Each And Every Page Thereof. F. The Award Of Contract For Procurement Projects Undertaken Through Epa May Be Made Only Upon The Following Conditions And Shall Be In Accordance With Item 7 Of Appendix 31 Of The 2016 Revised Irr Of Ra 9184: F.1. Approval And Effectivity Of The Funding Sources, To Wit: (i) General Appropriations Act; (ii) Corporate Budget; (iii) Appropriations Ordinance; Or (iv) Loan Agreement In The Case Of Faps; Or F.2. The Reenactment Of The Previous Year’s Budget Which Constitutes The Current Year’s Authorized Budget, When Authorized By The Constitution, Law Or Rules. 11. The Da-rfo 1 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And Section 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dennis I. Tactac, Abe Chairperson, Bids And Awards Committee Department Of Agriculture - Regional Field Office 1 Aguila Road, Sevilla, City Of San Fernando, La Union Tel. No. :(072) 242/1045-46, Ext. 07 E-mail Add: Bacsec@ilocos.da.gov.ph 13. For Downloading Of Bidding Documents, You May Visit The Following Websites: Da-rfo 1 Website: Https://ilocos.da.gov.ph/ Philgeps Website: Https://www.philgeps.gov.ph/ November 13, 2024 Approved: (sgd.) Gilbert D. Rabara, Dvm Vice-chairperson, Bids And Awards Committee Invitation To Bid Identification No. Da-rfo 1-2025-goods-011