Department Of Agriculture Tender

Description Invitation To Bid For The Procurement Of Various Office Equipment 1. The Department Of Agriculture-regional Field Office 7, Will Conduct A Public Bidding Through Early Procurement Activities (epa) Of National Expenditure Plan (nep) For Fiscal Year 2025 (gaa 2025) And Intends To Apply The Sum Of One Million Seven Hundred Forty Nine Thousand Nine Hundred Ninety Four Pesos (₱1,749,994.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Various Office Equipment. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture – Rfo 7 Is Conducting This Procurement Through The Early Procurement Activity (epa) For National Expenditure Plan (nep) For Fiscal Year 2025 (gaa 2025) To Ensure The Timely Delivery Of Goods, Implementation Of Infrastructure Projects And Rendition Of Consultancy Services Where The Procuring Entity (pe) Is Encouraged To Start Procurement Activity Short Of Award. 3. Epa Shall Refer To The Conduct Of Procurement Activities, From Posting Of The Procurement Opportunity, If Required, Until Recommendation Of The Bids And Awards Committee (bac) To The Hope As To The Award Of The Contract, For Goods To Be Delivered, Infrastructure Projects To Be Implemented And Consulting Services To Be Rendered In The Following Fiscal Year (i.e., Fy 2021), Pending Approval Of Their Respective Funding Sources. The Bidders, Therefore, Are Herewith Informed Of The Following: A. Interested Bidders Are Invited/requested To Submit Their Bid Proposals Based On Indicative Budget (i.e. Subject To Final Approval) Through This Invitation To Bid, Together With The Bidding Documents; B. The Pe Will Evaluate The Bid Proposals And Determine The Winning Bidder. The Financial Bid Proposal Of The Winning Bidder Will Be Contract Price/amount Which Is Considered Fixed Price. However, The Notice Of Award (noa) Will Only Be Issued Upon The Approval Of The Budget (i.e., Short Of Award); And C. Would There Be A Delay In The Award As Affected By The Possible Delay In The Budget Approval, The Bid Validity As Specified In The Bidding Documents (which Is A Maximum Of 120 Calendar Days), The Winning Bidder May Be Requested To Extend The Bid Validity Accordingly (that Is, Changing The Expiration Of The Original Bid Security). In Case Of The Bidder’s Refusal To Extend The Bid Validity, The Bid Submitted By Said Bidder Will Be Rejected. 4. The Department Of Agriculture-regional Field Office 7 Now Invites Bids For The Procurement Of Various Office Equipment With The Following Details/specifications: 1) 4 Unit Multifunctional Copier @270,000.00/unit Specifications: Warm-up Time – Maximum Of 24 Seconds First Copy Speed: B/w - Maximum Of 5.1 Seconds First Copy Speed: Full Colour - Maximum Of 7.4 Seconds Continuous Output Speed – Minimum Of 20ppm Memory - Minimum Of 6gb Sdd Standard - Minimum Of 256 Gb Ardf Capacity - Minimum Of 100 Sheets Copier Multiple Copying - Up To 999 Copies Resolution - 600 Dpi Zoom - From 25% To 400% In 1% Steps Printer First Print Speed: B/w - Maximum Of 4.5 Seconds First Print Speed: Full Colour - Maximum Of 7 Seconds Cpu - Apollolake E3930 1.3ghz Printer Language: Standard - Pcl5c, Pcl6,postscript3,pdf Direct Network Interface: Standard - Ethernet 10 Base-t/100base-tx/1000 Scanner Scanning Speed: Minimum Of Ardf - 80 Ipm (200/300 Dpi) Resolution: Maximum - 1,200 Dpi Compression Method - Tiff (mh,mr,mmr,jbig2), Grayscale Scan Modes - E-mail, Folder, Usb Paper Handling Recommended Paper Size - Standard Paper Tray: Sra3,a3,a4,a5,a6,b4,b6,envelopes Paper Input: Standard - 1,200 Sheets *with Free Monthly Preventive Maintenance Service (lifetime) 2) 7 Unit A3 Printer @ 57,142.86/unit Specifications: Print Speed Of Up To 25.0 Ipm Prints Up To A3+ (for Simplex) Automatic Duplex Printing Ultra-high Page Yield Of 7,500 Pages (black) And 6,000 Pages (colour) Wi-fi, Wi-fi Direct, Ethernet Add-on: 1 Compatible Maintenance Box 3) 2 Unit Id Card Printer @ 135,000.00/unit Specifications: -color Dye Sublimation And Monochrome Thermal Transfer Technology -single Sided/dual Sided, Edge To Edge Direct Card Printing -card Capacity: 100 For Input And 40 For Output -card Thickness: 15 To 40 Mil (0.38 – 1.0mm) -card Types: Pvc And Composite Pvc Cards, Pet -print Speed: 212 Cards/hour For Full Color Single Side -dual Side: 164 Cards/hour, Monochrome: 720 Cards/hour Single Sided -superb Image Quality With Fine Imaging Technology -design And Print By Wysiwyg -free Id Card Design -free Batch Printing -free Sdk -user-friendly For Ease Of Operation And Maintenance -auto Ribbon Search Function Eliminates Waste -optional Rotator To Enable Automatic Dual Sided Printing -optional Magnetic Stripes Encoding , Contact Chip And Contact-less Chip Encoding, The Machine-readable Technology That Fits With Your Access Control And Other Automated Systems Add-on: 500pcs Blank Pvc Card 5 Panel Ribbon (ymcko),250 Prints 1 Side 6 Panel Ribbon (ymckok),200 Prints 1 Side Software Installation Cd, Power Supply With Power Cord, Smartdesign And Smartdb, Usb Cable, Printer Driver, Ribbon Cartridge (included In The Printer), User’s Manual, Quick Install Guide Deliver To: Da-rfo 7, Maguikay, Mandaue City, Cebu Delivery Of The Goods Is Required Within 30 Calendar Days From The Receipt Of Approved Notice To Proceed (ntp). Bidders Should Have Completed, Within Five Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 5. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non- Discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 6. Prospective Bidders May Obtain Further Information From Department Of Agriculture- Regional Field Office 7- Bac 2 Secretariat Through The Contact Details Given Below And Inspect The Bidding Documents As Posted On The Philippine Government Electronic Procurement System (philgeps). 7. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 12, 2024 From The Given Address Below And Upon Payment Of Non-refundable Bid Document Fee The Amount Of Five Thousand Pesos (₱5,000.00) (based On Appendix 8 - Guidelines On The Sale Of Bidding Documents Of The 2016 Revised Irr Of 9184 Updated As Of January 31, 2023. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Which Will Be Presented In Person, By Facsimile, Or Through Electronic Means. 8. The Department Of Agriculture-regional Field Office 7, Will Hold A Pre-bid Conference On November 20, 2024 -2:00 P.m. At Da Conference Room, Da Complex, Highway Maguikay, Mandaue City, Which Shall Be Open To Prospective Bidders. Electronic Pre-bidding May Not Available For This Procurement Opportunity. 9. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 2, 2024 - 10:00 A.m. Late Bids Shall Not Be Accepted. 10. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 11. Bid Opening Shall Be On December 2, 2024 - 10:00 A.m. At Da-rfo 7 Conference Room, Da Complex, Highway Maguikay, Mandaue City. Bids Will Be Opened In The Presence Of The Bidders Or Bidder’s Authorized Representatives Who Choose To Attend The Activity. Electronic Bidding May Not Available For This Procurement Opportunity. 12. The Department Of Agriculture Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 13. The Department Of Agriculture Regional Field Office 7 (da-rfo 7) Reserves The Right To Reject Any And All Bids, Annul The Bidding Process, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 14. For Further Information, Please Refer To: Bac 2 / Procurement Section Department Of Agriculture Regional Field Office-7 Telefax No. 032-2682698 Or 032-345-3483 November 12, 2024 (sgd.) Rtd Wilberto O. Castillo, Ph.d. Bac Chairperson