Department Of Agriculture Tender

Description Section I. Negotiated Procurement…………….. 4 Section Ii. Instructions To Bidders 9 1. Scope Of Bid 9 2. Funding Information 9 3. Bidding Requirements 9 4. Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices 9 5. Eligible Bidders 10 6. Origin Of Associated Goods 10 7. Subcontracts 10 8. Pre-bid Conference 10 9. Clarification And Amendment Of Bidding Documents 10 10. Documents Comprising The Bid: Eligibility And Technical Components 11 11. Documents Comprising The Bid: Financial Component 11 12. Alternative Bids 11 13. Bid Prices 12 14. Bid And Payment Currencies 12 15. Bid Security 12 16. Sealing And Marking Of Bids 12 17. Deadline For Submission Of Bids 12 18. Opening And Preliminary Examination Of Bids 12 19. Detailed Evaluation And Comparison Of Bids 13 20. Post Qualification 13 21. Signing Of The Contract 13 Section Iii. Bid Data Sheet 14 Section Iv. General Conditions Of Contract 15 1. Scope Of Contract 15 2. Sectional Completion Of Works 15 3. Possession Of Site 15 4. The Contractor’s Obligations 15 5. Performance Security 16 6. Site Investigation Reports 16 7. Warranty 16 8. Liability Of The Contractor 16 9. Termination For Other Causes 16 10. Dayworks 17 11. Program Of Work 17 12. Instructions, Inspections And Audits 17 13. Advance Payment 17 14. Progress Payments 17 15. Operating And Maintenance Manuals 17 Section V. Special Conditions Of Contract 19 Section Vi. Specifications 20 Section Vii. Drawings 23 Section Viii. Bill Of Quantities 24 Section Ix. Checklist Of Technical And Financial Documents 27 Section I. Notice For Negotiated Procurement Adopting Sec. 53.1 (two Failed Biddings) Of The 2016 Revised Irr Of Ra 9184 Reference No.: Da8-infra-tfb-2024-3-4th Posting (pr No. Hvcdp-23-11-29-0007) 1. The Department Of Agriculture-regional Field Office No. 8, Through The Hvcdp -2024 Current Fund Intends To Apply The Sum Of One Million Ninety Thousand Pesos Only (p1,090,000.00) Being The Approved Budget For The Contract (abc) To Payment For The “supply Of Labor And Materials For The Construction Of Daja-daku Solar Powered Irrigation System (spis) Located At Brgy. Daja-daku, San Isidro, Leyte.” Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Regional Field Office Viii Now Invites Bid For The Above Procurement Project. Completion Of Works Is Required Within Sixty-one (61) Calendar Days. Bidders Should Have Completed A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii: Instruction To Bidders Qty Unit Desription Estimated Total Cost Construction Of Daja-daku Solar Powered Irrigation System (spis) Located At Brgy. Daja-daku, San Isidro, Leyte Scope Of Work: 1,090,000.00 12.12 Cu.m. Levelling Course 346 L.m 2" Diameter Hdpe Pipe 135 L.m 3" Diameter Hdpe Pipe 80 L.m 1" Diameter Galvanized Iron Pipes 20 L.m 1.5" Diameter Galvanized Iron Pipes 13 L.m 3" Diameter Galvanized Iron Pipes 1 L.s Doors And Frame 1 L.s Fabricated Metal Roofing Accessories 1 L.s Prepainted Metal Sheets (corrugated) 28 Sq.m. Cement Plaster Finish 33 Sq.m. Painting Works 39 Sq.m. Masonry Works 1 L.s Structural Steel Roof Framing 1 L.s Valves And Pipe Fittings 2.86 Cu.m. Concrete Class "a" ( W/ Forms ) 3.15 Cu.m. Concrete Class "a" ( W/o Forms ) 2.16 Cu.m. Concrete Class "b" ( W/ Forms ) 1.73 Cu.m. Concrete Class "b" ( W/o Forms ) 7 Sq.m. Clearing And Grubbing 192.4 Cu.m. Structure Excavation 49.1 Cu.m. Embankment Fill (from Structure Excavation) 931 Kgs. Reinforcing Bars 1 Lot Provision Of Permanent Marker 2 Each Project Billboard/signboard 1 L.s Occupational Health And Safety Program 1 Lot Mobilization & Demobilization 1 L.s Construction Of Camp And Other Temporary Facilities 1 L.s Steel Solar Frames 1 Assem Lightning Arrester (including Accessories And Wires) 40 L.m 3" Cyclone Wire 40 L.m 2 Strands Barbed Wire 10 Pc Solar Modules (including Wiring) Specifications A. Peak Power = 500 Watts, Minimum B. Cell Type = Monocrystalline C. Efficiency = At Least 21% D. Mechanical Performance = 5400 Pa Positive Load Minimum, 2400 Pa Negative Load, Minimum E. Should Pass The Following International Electrotechnical Commission (iec) Or Tuv Certification Equivalent F. Iec 61215 (mechanical Load, Climate, And Electrical Test) G. Iec 61701 (salt Mist Corrosion Test) H. Iec 61730 (pv Module Safety) I. Potential Induced Degradation (pid) Resistance J. Manufactured In Iso 9001 Certified Factories 1 Set Pump Set (solar Pump And Inverter/controller With Wiring) Specifications 1. Solar Pump A. Built In Motor B. Power = 4000 Watts, Minimum C. Tota Dynamic Head (tdh) = 27 Meters, Min D. Type = Surface Pump E. Discharge, Cu.m Per Day = 162 Cu.m Per Day, Min F. Insulation Class = F G. Enclosure Class = Ipx4 H. Iso 5199 2. Inverter/controller A. Power = 4000 Watts, Minimum B. With Dry Run Protection C. Protected Against Reverse Polarity,overload, And Overtemperature D. Frequency: Variable E. Integrated Mppt (maximum Power Point Tracking) F. Integrated Sun Sensor G. Enclosure Class = Ip68 Accessories A. Level Switch/float Switch B. Discharge Meter Terms And Conditions: A. During The Opening Of Bids, Bidders Shall: 1. Submit Certificate Of Project Site Inspection Issued By Farmer’s Association Or Barangay Officials Or Affidavit Of Site Inspection; 2. Submit Certificate Of Compliance To The Attached Drawings Duly Signed By The Bidder’s Authorized Representative And Signed And Sealed By A Licensed Agricultural Engineer/ Agricultural And Biosystems Engineer; 3. Submit Plans, Design, And Specification Signed And Sealed By A Licensed Agricultural Engineer/ Agricultural And Biosystems Engineer; B. All Participating Bidder Must Comply With Section B Of Dpwh D.o. No. 197 Series Of 2016, Particularly In The Computation Ocm & Profit Of The Bid Amount. Use 12% For Vat Mark-up C. During Post-qualification Evaluation 1. In Case Of Recomputed Bid, Bidder Shall Submit Its Revised Cost Estimates 2. Submit Pert/cpm And S-curve 3. Construction Methods 4. Manpower Schedule 5. Major Equipment Utilization Schedule 6. Provide Contractor's All Risk Insurance (cari) D. Winning Bidder Shall: 1. Commence Construction Works Within Seven (7) Days Upon Receipt Of Notice To Proceed (ntp); 2. Complete The Construction Within 61 Calendar Days; 3. Provide Necessary Tools For The Satisfactory Completion Of The Project; 4. Assume Full Responsibility From The Time Project Construction Commences Up To The Final Acceptance By Darfo 8 And Shall Be Held Responsible For Any Damage In Part Or In Whole Except Those Occasioned By Force Majeure; 5. Assign A Project Engineer (either Licensed Agricultural Engineer Or Civil Engineer) With At Least 1 Year Experience In Irrigation Or Flood Control Projects That Will Oversee The Daily Construction Activities On Site; 6. Comply With The Quality Control Program (qcp) Schedule Of Minimum Testing Requirements Of The End-user; 7. Submit Material Test Report Or Its Equivalent Standard Certificate For Aggregate (sand & Gravel), And Cement 8. Submit Material Test Result From Accredited Testing Laboratory For Concrete, And Reinforcing Bar. 9. Attend Pre-construction Meeting. 10. In Case Of Time Extension Due To Unworkable Weather Condition, Submit The Request With Pag-asa Weather Report And On-site Weather Chart Within 10 Days Of The Succeeding Month. 11. Secure And Facilitate The Necessary Permits Required For The Project Implementation. 12. Strictly Observe Construction Safety Rules And Health Program Approved By Department Of Labor And Employment (dole) During Project Implementation. E. Any Delay In The Project Completion Shall Be Subjected To Liquidated Damages Equivalent To At Least 1/10 Of 1% Of The Cost Of The Unperformed Portion Of The Works For Everyday Of Delay. F. Be Paid 100% Physical Accomplishment, Based On Validated/verified Statement Of Work Accomplishment (swa) With Geo-tagged Photos On Major Works (before, During, And After) And Inspection Report By The Da-rfo8 Inspectorate Team, And With Project Acceptance And Amtec Test Result G. Advance Payment (maximum Of 15%) Will Be Granted Upon Submission Of The Following Requirements: 1. Advance Payment Bond By The Bidder 2. On-site Evaluation Report By The Da Project Engineer H. Winning Bidder Shall Submit A Snapshot Of A Business Bank Account (preferably Landbank) To Effect Payment. 3. All Particulars Relative To Eligibility And Screening, Evaluation Of Bids, Post-qualification And Award Of Contract Shall Be Governed By The Pertinent Provisions Of R.a. 9184 And Its Revised Implementing Rules And Regulation (r-irr). 4. Interested Bidders May Obtain Further Information From Department Of Agriculture – Regional Field Office 8 And Inspect The Bidding Documents At The Address Given Below During Office Hours, From 8:00 Am To 5:00 Pm. The Da-rfo 8 Assumes No Responsibility Whatsoever To Compensate Or Indemnify Bidders For Any Expenses Incurred In The Preparation Of Their Bids. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On August 21, 2024 To August 28, 2024 From Given Address And Website/s Below And Upon Payment Of The Applicable Fee For The Bidding Documents Amounting To Two Thousand Pesos Only (p2,000.00), Pursuant To The Latest Guidelines Issued By The Gppb. 6. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before August 28, 2024, 9:00 Am (bac-secretariat Time). Late Bids Shall Not Be Accepted. 7. Bid Opening Shall Be On August 28, 2024, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City Through Face To Face Or Videoconferencing/webcasting Via Google Meet. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 8. The Department Of Agriculture-rfo 8 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, Please Refer To: Martins A. Alde Head, Bac-secretariat Department Of Agriculture, Regional Field Office-8 Kanhuraw Hill, Tacloban City Darfo8.bacsec@gmail.com Mobile No. 09061694318 Easternvisayas.da.gov.ph 10. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Or Easternvisayas.da.gov.ph Approved By: (sgd.) Larry U. Sultan, Jd Chairman, Bids And Awards Committee