Department Of Agriculture Tender

Description Request For Quotation (rfq) For The Provision Of Food, Accommodation And Venue For The Conduct Of I-plan Visayas Pso-rpco-ppmiu Coordination Meeting On February 25-28, 2025 Within Uptown Cebu City. 1. The Government Of The Philippines Has Been Granted A Loan From The World Bank Towards The Cost Of The Philippine Rural Development Project (prdp) And Intends To Apply Part Of The Proceeds Of This Loan To Payment For The Cost On The Provision Of Food, Accommodation And Venue With An Approved Budget For The Contract (abc) Of Php 418,000.00. 2. The Department Of Agriculture Regional Field Office 7 (da-rfo 7) - Prdp-rpco 7, I-plan Unit, Hereunder Referred To As The End User, Now Requests Interested Suppliers/bidders To Submit Quotations/bid Offer For The Provision Of Food, Accommodation And Venue With The Following Details… Venue: Uptown Cebu City Dates: February 25-28, 2025 Day 1: 55 Pax Live-in Participants (am Snacks, Lunch, Pm Snacks, Dinner)) @ 1,900.00/pax Day 2: 55 Pax Live-in Participants (3 Meals And 2 Snacks)) @ 2,200.00/pax Day 3: 55 Pax Live-in Participants (3 Meals And 2 Snacks)) @ 2,200.00/pax Day 4: 55 Pax Live-out Participants (breakfast, Am Snacks, Lunch) @ 1,300.00/pax Hotel Specifications: - Convenient And Spacious Parking Area (min. 5 Cars); - Must Have Strong Internet Connection (min. 10mbps); - Serve Food - Buffet Style, With Free-flowing Coffee/tea; - With Backdrop Or Tarpaulin; - With Functional Elevator; - Standby Waiter And Technical Staff; - With Extra Venue For Breakout Sessions; - Audible And Operational Sound System With At Least Two Microphones And Extension Cords; - Free Use Of Projector, Lcd Screen, Microphones And Extension Cords/wires; - Must Follow Iatf Protocol; - Must Have Ready Disinfectants (alcohol, Sanitizer, Etc.) Within The Function Hall; - Must Have Enough Space In The Room; - Must Have Individual Beds For Guests (no Bed Sharing); And - Must Be Within Uptown Cebu City. 3. The Bidder Must Submit Mayor’s Permit, Philgeps Registration Number. The Office Will Require The Winning Bidder To Submit Income/ Business Tax Return And Omnibus Sworn Statement And Other Pertinent Documents Prior To Recommendation Of Award (sbac Resolution). 4. Interested Bidders May Obtain Further Information From Department Of Agriculture-regional Field Office 7 (da-rfo 7) And Inspect The Canvass Forms And Other Documents At The Address Given Below From 8:00 A.m.- 5:00 P.m. Procurement Unit Department Of Agriculture Regional Field Office 7 Da-rfo 7 Complex, M.c. Briones Street, Highway Maguikay, Mandaue City 5. Bids Must Be Delivered Together With The Required Legal Documents Stated At Item Number 3, To Prdp-rpco 7 Sbac Chairperson/ The Procurement Unit At Da- Rfo 7, Da-rfo 7 Complex, M.c. Briones Street, Highway Maguikay, Mandaue City. 6. Open But Signed Bids/quotations May Be Submitted Through Facsimile Or Email, Together With The Required Documents Stated At Item Number 3, At The Addressed And Contact Numbers Indicated Below: Procurement Unit Department Of Agriculture Regional Field Office 7 Tel No. 032-3459662 Fax No. 032-2563063 Telefax No. 032-2682698 Prdprpco7@gmail.com/prdprpco7admunit@gmail.com 7. The Department Of Agriculture Regional Field Office 7 (da-rfo 7) – Prdp-rpco 7 Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 8. The Department Of Agriculture Regional Field Office 7 (da-rfo 7) – Prdp-rpco 7 Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information And Required Documents To Be Submitted, Please Contact: Procurement Unit Department Of Agriculture Regional Field Unit-7 Tel No. 032-3459662 Fax Number 032- 256-3063 (sgd.) Mr. Elvin J. Milleza Chairperson, Special Bids And Awards Committee