Department Of Agriculture Tender

Description Request For Quotation For The Provision Of Food, Venue, And Accommodation For The Conduct Of Young Farmers Challenge Awarding Ceremony And Business Networking On April 10-11, 2025 In Cebu City 1. The Department Of Agriculture-regional Field Office 7 (da-rfo 7), Through The General Appropriation Act For Cy 2025 Intends To Apply The Sum Of ₱ 223,600.00 Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Provision Of Food, Venue And Accommodation… 2. The Department Of Agriculture-regional Field Office 7 (da-rfo 7), Now Invites Bids All Philgeps Registered Suppliers/ Bidders For The Provision Of Food, Venue And Accommodation….with The Following Details: 52 Pax 1st Day : Live-in Pax - Breakfast, Lunch, Dinner, Am & Pm Snacks @ 2,200.00/pax 26 Pax Live-out Pax - Breakfast, Lunch, Am & Pm Snacks @ 1,400.00/pax 52 Pax 2nd Day : Live-out Pax - Breakfast, Lunch, Am & Pm Snacks @ 1,400.00/pax Package Inclusions And Specifications: 1. Strategically Located Within Uptown Or Reclamation Area In Cebu City 2. All Participants Should Be Accommodated In One Hotel Venue (accommodation Of Live-in Participants Outside Or Other Than The Hotel Venue Is Strictly Not Allowed) 3. For Room Accommodation, Room Sharing Is Preferred. If Twin Sharing, The Bed Should Big Enough To Accommodate 3-4 Persons. Double Decker Bed Is Not Allowed. Room Must Have An Own Cr. 4. High Ceiling, Spacious And Well-lighted Function Room Conducive Enough To Accommodate 80-100 Participants; 5. Audible And Operational Sound System With At Least Four (4) Microphones (wireless Microphones Is Preferred) 6. Free Use Of Led Wall 7. Free Access To Strong And Steady Internet Connection Of 100 Mbps Capable For Live Streaming 8. With Two (2) Functional Elevators For Accessbility To Pwds And Senior Citizens 9. With Wide And Well-lighted Parking Space (15 Vehicles Or More) Integrated Within The Hotel Premises And With Cctv; 10. Standby Waiter And Audio Technician During The Entire Session; 11. Catering / Food (buffet): Location Should Be Inside The Main Function Room, With Free-flowing Coffee / Tea, And Fruits In Season Be Served Every Mealtime; 12. Can Serve Foods / Drinks For Vegetarians Or Non Pork-eating Participants (upon Request); 13. Backdrop And Welcome Tarpaulin 3. The Bidder Must Submit Legal Documents Such As Mayor’s Permit, Philgeps Certificate And/or Registration Number. The Office Will Require The Winning Bidder To Submit Income/business Tax Return (for Abc ₱ Above 500,000.00) And Omnibus Statement Prior Recommendation Of Award (bac Resolution). 4. Interested Bidders May Obtain Further Information From Department Of Agriculture-regional Field Office 7 (da-rfo 7) And Inspect The Canvass Forms And Other Documents At The Address Given Below From 8:00 A.m.- 5:00 P.m. Procurement Unit Department Of Agriculture Regional Field Office 7 Da-rfo 7 Complex, M.c. Briones Street, Highway Maguikay, Mandaue City 5. Bids Must Be Delivered, Together With The Required Legal Documents Stated At Item Number 3, To The Bac Chairperson Office / Procurement Unit At Da- Rfo 7, Da-rfo 7 Complex, M.c. Briones Street, Highway Maguikay, Mandaue City. Failure To Submit The Said Legal Documents Will Disqualify The Bidder. 6. Open But Signed Bids/quotations May Be Submitted Through Facsimile Or Email, Together With The Required Documents Stated At Item Number 3, At The Address And Contact Numbers Indicated Below. Procurement Unit Department Of Agriculture Regional Field Unit-7 Tel No. 032-2682698 Fax Number 032- 256-3063 Telefax No. 032-268-2698 Darfu7@ymail.com / Da7ps@yahoo.com / Da7gs@yahoo.com 7. The Department Of Agriculture Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 8. The Department Of Agriculture Regional Field Office 7 (da-rfo 7) Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information And Required Documents To Be Submitted , Please Contact : Procurement Unit Department Of Agriculture Regional Field Unit-7 Tel No. 032-2682698 Rtd Wilberto O. Castillo, Ph.d. Bac Chairperson