Department Of Agrarian Reform Tender

Description Lot Procurement Of Security Guard Services For Dar Provincial Office Of Davao Del Sur Covering January 1, 2025 To December 31, 2025 1 925,659.60 925,659.60 3 Uniformed Security Guards Services To Be Provided The Offerors Shall Provide Quotations For Provision Of Security Services For The Protection Of The Personnel, Assets And Premises Of The Darpo Davao Del Sur. General Requirements 1.security Services Shall Be Performed On 7 Days Per Week 24-hour Basis. 2.security Officers Shall Have Three (3) Shifts A Day. 3.the Officers Shall Be Properly Trained And Licensed, In Accordance With Local Laws, To Perform Security Services, Including But Limited To The Carrying Of Firearms, Etc. 4.the Guards-on-duty Shall At All Times Wear The Official Uniform With The Appropriate Identification Badges. The Names Of The Guards Shall Be Given To Darpo Davao Del Sur For Verification Purposes. 5.it Is Expected That At Least One Of The Security Officers Of The Day Shift Can Speak/understand The English Language And Also Serve As A Receptionist, Thus Being Able To Properly Transfer Calls And Register Visitors In The Logbook. 6.age Limit Shall Be At 21 Up To Mandatory Age Of Retirement, And At Least High School Graduate. 7.shall Be Physically And Mentally Fit. 8.place Of Assignment And Number Of Required Manpower Agency Personnel. 9.submission Of Remittances Such As Sss, Phic, Hdmf & Others Before Quarterly To Darpo Davao Del Sur. The Security Requirement For The Aors Are As Follows: Place Of Assignment No. Of Security Guard Required Darpo Digos City, Davao Del Sur 3 The Successful Bidder Shall Visit The Premises On Site So As To Understand The Nature And Scope Of Work. The Successful Bidder Shall Check And Verify All Dimensions And Conditions At The Job Site. (a Floor Plan Of The Building Will Be Made Available At This Time). Administrative Fee The Minimum Amount For The Administrative Fee Is Twenty Percent (20%) Of The Total Amount Paid To Employees And Government (per Dole Dept. Order #150-16 Series Of 2016). Job Description 1.include Covid 19 Health Protocols 2.the Security Service Shall Include Control Of Entries And Exits, Body Search And Id Card Verification Of The Incoming Guest/visitors Other Than The Staff Working At The Building And Securing The Inhabitants At The Building And Its Entire Premises. Responsibilities Of The Security Officers Are As Follows: main Entrance Gate: This Is The Entrance Gate Where People Enter And Exit And Visitors Are Searched And Id Cards Checked. roving And Control Duty: This Is The Security Service In Control Duty To Prevent Parking Of Outsider’s Cars In Inappropriate Places And To Detect Placement Of Hazardous Objects To Prevent Untoward Incidents At The Dar Regional Office Premises. reception Duty: This Consists Of Assisting Visitors Upon Their Arrival At The Guard Post In An Effective, Kind And Professional Manner And Registering Their Names And Directing Them To The Relevant Offices. 3.all Visitors Coming To The Building And Wishing To Pay A Visit Shall, Irrespective Of Their Identity, Be Visually Searched Thoroughly Without Letting Him/her Notice It. Their Names, Vehicle Plate Numbers (when Applicable) As Well As Time Of Entry And Exit Shall Be Logged Accordingly. 4.security Officers Shall Immediately Get Acquainted With The Staff Working At The Building And Other People Shall Be Regarded As Customers And Visitors. 5.exits In Normal Working Hours By The Staff Shall Be Recorded In The Permission Slip (ps) And Will Be Turned Over To Personnel Section The Next Morning. 6.for The Performance Of The Security Services Herein, The Guards Will Be Given Keys To The Offices, Main And Rear Entrance Gates Of The Building. In Such Case, The Contractor Shall Issue A Written Receipt Of The Guards Indicating That The Keys Have Been Handed Over. All The Offices Shall Be Checked Every Two Hours After 1800 Hours. Lights And Electrical Appliances Not In Use Shall Be Switched Off And /or Unplugged. Running Taps Shall Be Turned Off. 7.security Officers Shall Not Allow Entry Into The Building Of Such Persons As Vendors And Solicitors Unless Approved By Management. 8.in Case Of Emergency (e.g. Fire, Theft, Sabotage, Attack, Bombing Alert, Flood, Etc), Security Officers Shall First Attend To The Case And Immediately Notify The Police Department, Fire Department And The Chief Administrative Officer Or In Her Absence, The Parpo Ii 9.security Officers Shall Not Allow Any Authorized Parking In Front Of The Dar Building In Order Not To Disturb Incoming Dar Vehicles And Guests. 10.security Officers Should Abide By The Standard Operating Procedures (sops) And Safety Precautions In The Security Profession. Under No Circumstances Should Checking/cleaning Of Firearms Be Done While On Duty And In The Presence Of Other People. Pay Rate Of Security Guards And Wage Adjustment 1.the Security Agency Shall Guarantee Each Security Officer/guard A Pay Rate Not Lower Than The Minimum Wage Rate And Other Remuneration And Benefits As Provided For In The Philippine Labor Code And The Wage Orders Officially Issued By The Philippine Association Of Detective And Protective Agency Operators, Inc (padpao). 2.the Security Agency Shall Regularly Provide Each Security Officer/guard Copy Of Pay Slip Every Pay Period Indicating Therein The Summary Of Their Entitlements Like Salaries, Benefits And Bonuses As Well As Deductions And Net Take Home Pay. provide Supervisor Who Will Visit Once Per Quarter The Dar Office To Check And Monitor The Performance Of The Security Guard Deployed And Other Concerns. 3.the Security Agency Shall Religiously Remit On Time All Obligations (amount To Government In Favor Of Guard As Indicated In The Padpao Wage Order) For Sss, Philhealth, Pag-ibig, And Other Mandatory Remittances As Deducted From The Pay/entitlements Of The Security Guards And Officers. 4.the Security Agency Shall Be Entitled To Request From Dar For Adjustment Of The Contract Price In The Event The Minimum Wage Is Increased Or Where There Is An Increase In The Fringe Benefits In Favor Of The Guards Pursuant To Law, Executive Order, Decree Or Wage Order; Provided That The Security Agency Presents Acceptable Proof Thereof, E.g. Copy Of A Wage Order Certified By The Philippine Association Of Detective And Protective Agency Operators, Inc (padpao), Through Its “committee On Padpao Rate Computation”. 5.the Adjustment Of The Contract Price, Unless Otherwise Amended/superseded By Law, Shall Be Computed As Follows: A.only The “amount To Guard And Government Shall Be Adjusted And Not The Agency Fee, And B.the 12% Vat Shall Only Be Imposed On The Agency Fee And Not On The Amount To Guard And Government, In Accordance With Bir Revenue Memorandum Circular No. 39-2007, As Applied To Wage Order Issued By Padpao. Contractor 1.the Contractor Shall Be Fully Responsible For All Work And Services Performed By Its Security Guards And Shall For This Purpose Employ Qualified, Competent And Well-trained Guards To Perform The Services Under The Contract. 2.the Contractor Shall Take All Reasonable Measures To Ensure That The Contractor’s Personnel Conform To The Highest Standards Of Moral And Ethical Conduct. 3.dar Shall Not Be Liable For Any Action, Negligence Or Misconduct Of The Contractor’s Employees, For Any Insurance Coverage Which May Be Necessary For Any Costs, Expenses Or Claims Associated With Illness, Injury, Death, Or Disability Of The Contractor’s Employees In Connection With This Contract. 4.should The Need Arises And Upon Amenability Of The Agency, The Number Of Security Guards May Be Increased/decreased In Other Areas Within Darpo Davao Del Sur At Any Given Time And Upon Written Notice From Dar. 5.the Contractor Shall Provide Shotgun For Roving Guard And Upon Written Request By The Concerned Office, If Applicable. Duration Of Contract The Agency Shall Provide Security Services To Dar, Provincial Office For A Period Of Twelve (12) Months, Unless Either Party Sooner Terminates The Contract. The Agency, Upon Assumption Of Its Duty In The Area Of Responsibility, Shall Be Subjected To Periodic Performance Evaluation Which Shall Be The Basis For The Retention Of Its Services. The Contract May Likewise Be Extended Monthly By Dar For A Maximum Of Twelve (12) Months, Subject To The Result Of The Performance Evaluation Of The Security Agency, Exigency Of Service, Availability Of Funds And Upon Mutual Agreement Of The Parties. Termination Either Party May, At Any Given Time, Terminate The Contract For Security Services For Breach Of Any Of The Provisions Thereof And Other Legal Causes By Serving A Written Notice To The Other Party At Least Thirty (30) Days Before The Intended Date Of Termination. Set Of Minimum Requirements Security Services 1.stability A.years Of Experience (at Least 3 Years); Adherence To Ra 9184 B.organizational Set-up 2.resources A.no. Of Licensed Firearms Including Long Rifle; B.no. And Kind Of Communication Devices; C.no. And Kind Of Motor Powered Vehicles; D.no. Of Licensed Guards (at Least 50 Guards). 3.proposed Security Plan (winning Bidders Is Required To Make A Presentation) A.detailed Measures And Innovation To Be Undertake To Ensure That Entry And Exit Of Personnel Are Secured; B.for Bomb Threat, Fire And Robbery, Hostage Situation And Natural Calamities; C.vip Protocol (winning Bidder). 4.other Factors A.recruitment And Selection Criteria @ Neuro-psychiatric And Drug Test With Proof Of Certificate From Government Accredited Granting Office. B.company Training Policy C.completeness Of Uniforms And Other Paraphernalia @ Cap, White Long Sleeves With Collar, Blue Pants, Black Shoes. @ Handcuffs, Metal Detector, Flashlights, Medical Kit, Raincoat, Rainboots, Probaton Night Stick, Reflectorized Vest And Hand Reflectorized Stop Go Sign. D.compliance Dole Clearance/certificate Of No Pending Case. 5.schedule Of Payments A.submission Of Billing Statements, Dtr 1-2 Days After Each Quincena. Sources: ra 9184, Philippine Bid Documents gppb Resolution 21-2007 rtwpb Xi-19 ra 5487 per Dole Dept. Order#150-16 Series Of 2016