Data Center Tenders

Details: Department Of Veterans Affairs (va) veterans Health Administration (vha) integrated Veteran Care (ivc) request For Information (rfi) performance Oversight And Access Reporting (poar) Software As A Service (saas) this Is A Request For Information (rfi) Only (as Defined In Federal Acquisition Regulation (far) 15.201(e)), And Shall Not Be Considered An Invitation For Bids, Request For Quotations, Or A Request For Proposal. Do Not Submit A Proposal Or Quote. This Market Research Is Issued For Information And Planning Purposes Only And Does Not Constitute A Solicitation Nor Does It Restrict The Government As To The Ultimate Acquisition Approach. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Additionally, There Is No Obligation On The Part Of The Government To Acquire Any Products Or Services Described In This Rfi. You Will Not Be Entitled To Payment For Direct Or Indirect Costs That You Incur In Responding To This Rfi. Any Contract That Might Be Awarded Based On Information Received Or Derived From This Market Research Will Be The Outcome Of A Competitive Process. Interested Parties Are Responsible For Adequately Marking Proprietary, Restricted Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Pay For The Information Submitted In Response To This Rfi. be Advised That Set-aside Decisions May Be Made Based On The Information Provided In Response To This Rfi. Responses Should Be As Complete And Informative As Possible. The North American Industry Classification System (naics) For This Requirement Is 541519 With A Size Standard Of 150 Employees. A Company That Is A Service-disabled Veteran-owned Small Business (sdvosb) Or A Veteran-owned Small Business (vosb) Must Be Vetcert Registered And Verified (https://veterans.certify.sba.gov). the Purpose Of This Rfi Is To Conduct Market Research To Obtain Information Pertaining To Industry Capabilities And Commercially Available Solutions For Performance Oversight And Access Reporting (poar) Software As A Service (saas). va Is Seeking Input On Potential Solutions And Requesting The Capabilities And Experience From Industry Partners Interested In Contributing To The Solution Or Providing These Services For Va. Businesses Of All Sizes Are Encouraged To Respond. The Government Requests That Contractors Respond To The Specific Questions Provided In This Request For Information. Responses Should Demonstrate Capability, Not Just Confirm The Company S Belief That The Capability Exists. the Agency Does Not Intend To Award A Contract As A Result Of This Rfi, But Rather Gather Capabilities And Market Information Pertinent For Project And Acquisition Planning. The Responses To This Rfi Will Be Captured As Market Research And May Contribute To The Development Of An Acquisition Strategy. Information Provided May Be Used To Assess Tradeoffs And Alternatives Available For The Potential Requirement And May Lead To The Development Of A Solicitation. All Submissions Become Government Property And Will Not Be Returned. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. the Information Provided In The Rfi Is Subject To Change And Is Not Binding On The Government. any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. purpose this Request For Information (rfi) Is For Market Research Only. background the Department Of Veterans Affairs (va) Is The Largest Clinically Integrated Health System In The Nation, Providing Access To Medical Care For Approximately Nine Million Enrolled Veterans. The Veteran Health Administration (vha) Integrated Veteran Care (ivc) Leads Operational Functions To Ensure The Care Provided To Veterans By Community Providers Is Scheduled, Accessed, And Paid For In A Timely Manner. To Ensure That All Patients Have Adequate Access To Timely, High-quality, Specialized Care, Va Continues To Deploy Modernization Efforts And Clinical Care Innovations To Maximize Care Efficiency Without Jeopardizing Quality Or Access. va Is Seeking Services To Configure A Software As A Service (saas) Tool To Provide Vha Ivc A Comprehensive Resource For Automated Analytical Reporting Leveraged Across Multiple Levels Of The Va Organization, To Improve The Monitoring, Management, And Oversight Of Health Care Purchased Outside Of Va Medical Centers (vamc) Through The Veterans Community Care Programs (vccp). existing Applications va Has Multiple Data Sources To Include, (but Not Limited To) Edi Claims (837i, 837p, 837d, 835), Corporate Data Warehouse, Financial Service Center And Electronic Claims Administration And Management System (ecams), Which Will Need To Continue To Be Utilized As Sources For Data Gathering/mining. desired End State va Is Seeking A Dashboard And Reporting System That Has The Capacity To Configured And Subsequently Maintained Which Will Contain Categorized Reports Aligning To The Following Dashboard Titles: Network Management (nm) And Administrative Fees Oversight (admin Fee). network Management Dashboard Reports Consist Of Key Elements To Monitor Network Adequacy, Veteran Access, And Provider Utilization. administrative Fee Oversight Dashboard Reports Focus On Contract Performance Monitoring, Monitoring Per Member Per Month (pmpm) Fees And Utilization As Well As Contract Incentive/disincentive Factors (idf) For The Community Care Network (ccn) Contracts. reports Developed Shall Include Multiple Data Sources, As Defined By Va During Report Development, And Shall Include Retroactive Reporting Ensuring At Least Six (6) Rolling Years Of Reporting Is Housed Within The Dashboards. reports Developed Shall Provide Various Filtering And Sorting Abilities And Shall Also Allow For Geographic Mapping Display, When Applicable As Defined By Va. reports Developed As A Part Of The Creation Of The Dashboard Shall Meet, But Not Be Limited To, The Following Minimum Requirements:â  â  allow Vha Ivc To Monitor And Analyze The Access To Care Within The Ccn (community Care Network) In Relation To The Calculated Timeframes Between Various Date Stamped Data Elements. Wait Time Calculations Will Be Processed Utilizing Cc Referral And Claims Data With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Va Medical Center (vamc), Veterans Integrated Service Network (visn), And Va Enterprise Level.â  allow Vha Ivc To Monitor And Analyze The Physical Coverage Of The Ccn (community Care Network) In Proximity To Veteran Locations And Across Medical Specialties. Drive Time Calculations Will Be Processed Utilizing Cc Provider And Veteran Location With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze And Visualize Ccn Coverage At Various Granularities Including At A Medical Center, Visn & Enterprise Level.â  this Capability Shall Also Include National Council For Prescription Drugs Programs (ncpdp) Transactions To Calculate Pharmacy Drive Times And Identifying The Closest Immediate Need Pharmacy. Drive Time Calculations Will Be Processed Utilizing Cc Provider And Veteran Location With The Resulting Outputs Extracted Into Custom Network Management Reports That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Medical Center, Visn & Enterprise Level.   allow Vha Ivc To Monitor And Analyze The Utilization Of Providers Across Vccp Through The Analysis Of Network Status And Referral Volumes. Utilization Will Be Displayed Including Percentage Comparisons And Visuals That Allow End Users To Analyze Ccn Coverage At Various Granularities, Including Medical Center, Visn & Enterprise Level.â  allow Vha Ivc To Monitor And Analyze A Visual Representation Of Approved Network Waivers (deviations) Across Multiple Provider Specialties And Categories Of Care Spatially Compared To Approved Counties And Zip Codes.â  allow Vha Ivc To Analyze And Monitor Quality Assurance Surveillance Plan (qasp) Performance Objective (po) Calculations Of The Ccn Contracts. These Reports Incorporate Network Dashboard Calculations For Wait Time And Drive Time As Well As Analysis Of Claims Processing, Scheduling Times, As Well As Other Quality Metrics.â  allow Vha Ivc To Monitor And Analyze Up To A Full Year Of Ccn Per Member Per Month (pmpm)/per Member Per Case (pmpc) Budgetary Requirements Across The Unique Veteran And Total Expenditure Measure Selection. Data Incorporated Into This Include Invoice Payment Processing System (ipps) Data When It Is Available And Admin Fee Projections (leveraging Historical Claims And Referral Data) When Actual Information Is Not Available. The Resulting Outputs Extracted Into Custom Admin Fee Reports Will Allow End Users To Drill-down And Analyze Raw Data By Respective Pmpm/pmpc Category, Ccn Region, And Fiscal Year.â  allow Vha Ivc To Monitor And Analyze Detailed Information On The Incentives (or Disincentives) That Are Paid (or Billed) To The Ccn Third Party Administrators (tpas) For Their Performance In Supporting Ccn And Its Various Initiatives. This Report Shall Project The Feasible Range Of Outcomes For Any Given Idf, Region, And Future Fiscal Year, It Also Incorporates Actual Quality Assurance Surveillance Plan (qasp) Performance Objective (po), Tpa 837/835 Electronic Data Interchange (edi), Provider Profile Management System (ppms), And Tpa Improper Payment Audit Deliverable Data To Calculate The Specific Outcomes And Cost Impacts For Idfs 1 5 By Region And Fiscal Year.â â  the Underlying And Supporting System Housing And Displaying These Reports Shall Meet The Following Minimum Requirements: be Fedramp Moderate Authorization And Validation Through Fedramp Marketplace With The Ability To Move To The High Impact Level Should The Need Arise. This Shall Apply To Both The Saas And Any Cloud Hosting Service/infrastructure. Shall Be Fips 140- 2, Nist 800, Hipaa, And 508 Compliant.â  run On A Secure Cloud Infrastructure And Shall Be Accessible From Various Client Devices Through Either A Thin Client Interface, Such As A Web Browser (e.g., Web-based Email) Or A Program Interface.â  not Require Download Of Software To Va Computers.â  not Require Va To Manage Or Control The Underlying Cloud Infrastructure Including Network, Servers, Operating Systems, Storage, Or Individual Application Capabilities.â  be Accessible To Multiple Simultaneous Va Users At Any Given Time. The Number Of User Accounts That Could Be Accessed Simultaneously By Users Of This Software Is Estimated At 500 Users.â â  be Able To Support The Estimated Up To 50 Million Claims Per Year With Storage Capacity That Includes The Current Fiscal Year As Well As Six (6) Prior Fiscal Years.â  include Data Objects That Shall Be Editable With The Support Of Data Authoring And Versioning (dav) Control.â â  the Contractor Shall Ensure The Poar Saas Tool Is Available And Operational For Users 24/7.â â  system Shall Have Or Achieve An Enterprise-wide (va-wide) Authority To Operate system Shall Support Va Trusted Internet Connection (tic) system Shall Be Accessible Both Within Va Facilities And Remotely system Shall Be A Configurable Commercial-off-the-shelf (cots) Saas Product system Shall Enable Direct Single-sign-on (sso) Through Integration With Va S Ssoe system Shall Have Adaptable Integration Options To Support Integrations With Future Va Systems system Shall Allow For Integration With Current And Future Cots Software And Analytical Tools Utilized By Va, Including But Not Limited To Tableau, Ms Power Bi, Service Now va Users Shall Be Able To Appropriately Export Information From The System, Consistent With Va Security And Privacy Requirements (user Role Access Or Other Solutions To Restrict Access To Protect Pii) system Shall Facilitate Role-based User Access And Authorization system Shall Be Able To Provide Continuous Release Capability system Shall Be Able To Offer Application Program Interfaces (apis) That Can Be Consumed By Va Systems, E.g., Va.gov system Shall Maintain Capacity To Have Data Refreshed And Validated Monthly provide Unlimited End User Access To Poar Saas Solution Via A Secure Website. instructions For Responding To This Rfi confidentiality: No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s). response Format/page Limitations: the Overall Total Page Limit For Responses To This Rfi Is Five (5) Pages. Responses Should Be Submitted In Microsoft Word Format With Times New Roman Font, 12 Pt. Minimum That Addresses The Above Information. Interested Parties Should Limit Marketing Material To Allow Sufficient Space For Adequately, Directly, And Substantively Responding With The Information Of Most Interest To The Government. in All Correspondence Relevant To This Rfi Please Identify It As A Response To The Va-25-00012049 Poar Saas (response And Subject Line Of Email) any Organization Responding To This Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed. Respondents Are Requested To Limit Responses To The Information, And In The Format Provided Below. a - General Information organization Name And The Year In Which The Company Was Established / Founded (please List Any Previous Names Used). unique Entity Id: address: point Of Contact: phone Number: fax Number: email Address: any Applicable Schedules (general Services Administration (gsa), Mission Oriented Business Integrated Services (mobis), Veterans Technology Services (vets) Government Wide Acquisition Contract (gwac), Etc.): business Size Status Based Upon The Applicable Naics Code Of 541519 Other Computer Related Services. (for More Information Refer To Http://www.sba.gov/): if Sdvosb/vosb, Is Your Business Verified In The Vetcert Database (https://veterans.certify.sba.gov) company Ownership (public, Private, Joint Venture). b Approach, Capability, And Experience Information describe How Your Company, Partner Or Sub-contractor S Solution Qualifies As A Va Software As A Service (saas) And Describe Its Hosting Environment. how Does/will Your Company, Partner Or Sub-contractor S Solution Meet Requirements For Va Fedramp Approval At The Software And Hosting Level? **************************************************************************** submission: Responses To This Rfi Shall Be Submitted To The Following Points Of Contact Via Email To Erica.wortman@va.gov And Michael.marone@va.gov No Later Than At 1:00pm Et On Wednesday, October 16, 2024. questions: Questions Related To This Rfi And/or The Draft Pd Shall Be Submitted On, Or Before 1:00pm Et On Thursday, October 11, 2024. Submit Questions, In Writing, Regarding This Rfi To Erica.wortman@va.gov And Michael.marone@va.gov. see Attached Documents: Draft Pws Performance Oversight And Access Reporting (poar) Software As A Service (saas)

Details: Presolicitation Notice the Government Is Seeking Capability Statements On Behalf Of The National Institute On Drug Abuse (nida) From Business Organizations Under The North American Industry Classification System (naics) Code 518210, That Can Provide A Scalable Data Sharing Platform According To Anticipated Future Needs As The Data Collection Grows And Potential New Use Cases Arise For Nida’s Abcd Study As Well As Other Potential Datasets. This Data Sharing Platform Shall Include Project Management, Data Analytics, Operations, Database, And Data Analytics Support, Software Engineering, Managing A Help Desk, Infrastructure Support To The Research Community Who Are Trying To Deposit Or Access Data, Scientific Support To Program Staff And Other Federal Employees, And Quality Assurance Checks On The Data Provided. this Is A Presolicitation Notice. This Is Not A Solicitation For Proposals, Proposal Abstracts, Or Quotations, However, Potential Offerors Can Submit A Capability Statement. The Purpose Of This Notice Is To Obtain Information Regarding: (1) The Availability And Capability Of Qualified Business Sources; And (2) Their Size Classification Relative To The North American Industry Classification System (naics) Code For The Proposed Acquisition. Your Responses To The Information Requested Will Assist The Government In Determining The Appropriate Acquisition Method, Including Whether A Set-aside Is Possible. The Established Naics Code Is 518210, Data Processing, Hosting, And Related Services. The U.s. Small Business Administration Establishes A Size Standard For 518210 As $40,000,000 In Revenue Or Less. background Information And Objective: the National Institutes Of Health (nih) Is The Nation’s Leading Medical Research Agency And The Primary Federal Agency Whose Mission Is To Seek Fundamental Knowledge About The Nature And Behavior Of Living Systems And The Application Of That Knowledge To Enhance Health, Lengthen Life, And Reduce Illness And Disability, Conducting, Supporting And Making Medical Discoveries That Improve People’s Health And Save Lives. the Platform Will Provide A Data Sharing Ecosystem For Large, Population Neuroscience Studies Such As The Adolescent Brain Cognitive Development (abcd) Study. The Abcd Study® Is An Ongoing Longitudinal Study That Is Following The Development Of Youth Enrolled When They Were 9-10 Years Of Age And Followed Until They Are 19-20 Years Old. The Abcd Study Has Been Collecting Multi-modal Data And Making Those Data Available With The Research Community Since 2018 (the Study Launched In 2016).  multi-modal Longitudinal Research Data Is Being Continuously Gathered From Nearly 12,000 Individual Participants Of The Abcd Study For The Research Community To Mine And Analyze To Provide New Knowledge Related To Adolescent Brain Development.  The Current Database Used For Storage And Dissemination Of Data Is No Longer Capable Of Supporting The Growing Dataset And The Increased Demand For Access To The Data. The Abcd Study Needs A Data Sharing Platform Capable Of Facilitating In Situ Computations Of Complex Data Sets, Instead Of Only Supporting Download Of Multiple Copies Of The Data And Thereby Increasing Security Risks And Expenses. The Abcd Program Seeks To Transfer The Entire Data Collection To A More Capable And Robust Platform That Will Securely Store The Data While Also Providing An Easily Accessible Workspace From Which Data Can Be Processed And Analyzed Using A Variety Of Data Analysis Tools.  As A Repository Holding De-identified Human Subjects Research Data, The Data Sharing Platform Must Efficiently Comply With All Relevant Federal Regulations Related To Security And Research Subject Privacy.  The Platform Must Also Have The Capacity To Support Additional Multimodal Data From The Hbcd Study, A Population Neuroscience Study Of Infant And Early Childhood Development. project Requirements: capable Vendors Shall Demonstrate Expertise In Managing And Expanding A Research Infrastructure That Will Be Responsible For Hosting The Storage And Access Of Multiple Research Data Types From The Abcd Study, And Other Large Datasets. This Includes, But Is Not Limited To, Demonstrating The Capability To Share De-identified Data From Minimally, 12,000 Research Participants And The Capability Of Storing At Least 200 Terabytes Of Data Within A Single Infrastructure. Interested Small Business Organizations Must Demonstrate The Required Capabilities And In-depth Knowledge In The Areas Listed Below: project Management. Capable Vendors Must Demonstrate Their Experience And Expertise With Providing Overall Project Management Of Health Science Data Sharing Platform, With Past Experience In Ensuring That The Technical And Operational Implementation Meets The Scientific, Technical, And Program Needs Of Nida. Interested Vendors Should Demonstrate The Capability To = Extend The Existing Infrastructure To Establish And Maintain An Improved Centralized Data Management, Tracking, And Distribution Platform Capable Of Providing Secure Storage, Analysis, Curation, And Public Access Of Raw/derived Data. Interested Parties Should Describe Their Approach To Ensuring That Nih Data Sharing Policies And Standard Operating Procedures Are Followed. Additionally, Past Experience In Research Infrastructure Is Requested To Demonstrate The Capability To Participate In Scientific And Technical Presentations And Panels As Requested By The Nih In Their Efforts To Meet Project Specific Goals.   operation And Database Support. Capable Vendors Should Demonstrate Their Ability To Perform System Base Installation, Configuration And Implementation For The Nih Data Sharing Platform. Once Established, The Platform Will Be Hosted In The Cloud And Use Single Sign On With 2-factor Authentication. Vendors Must Demonstrate Their Capability To Scale, Tune And Optimize The Platform To Accommodate Approximately 3,000 Users Per Year With Full Operation, Monitoring And Maintenance.  This Includes Providing Support For A Help Desk And Training Videos For Users. Interested Vendors Must Demonstrate Their Capability To Provide Abcd Specific Branding And Customization Of The Portal, And Additional Study Branding As Needed, To Support User-level And Administrative-level Dashboards And Messaging System Configurations.  Capable Vendors Should Describe Their Approach For Making The Platform Available To The Research Community 99.5% Of The Time, Exclusive Of Planned Maintenance And Upgrades Being Installed. Interested Vendors Shall Describe Their Capability To Implement And Maintain A Disaster Recovery Plan Utilizing Cloud Services And/or Nih Internal Disaster Recovery Capabilities. program Support. Interested Vendors Shall Be Capable Of Providing The Following Support: (1) Work With Independent Groups To Support Data Analysis Tools And Pipelines Being Developed By The Field; (2) Curate And Maintain Over 300 Data Dictionaries Associated With The Abcd Study; (3) Be Knowledgeable In How Supported Data (e.g., Developmental  Research, Mental Health, And Addiction Science) Are Collected And Shall Help Educate The Research Community On How To Access, Use, And Share Genomics, Neuroimaging, And Other Complex Datatypes That Are Needed By The Research Community; (4) Quality Assurance; And (5) Policy Support, Including The Development Of Policy Documents, Support The Nih To Obtain Omb Approvals For Data Submission/access Agreements, And Work With Nih Program And Grants Management Staff To Ensure That Data Sharing Terms Of Award Are Properly Defined And Used. software Engineering Maintenance And Extension. Interested Vendors Should Describe Their Capability To Support The Following Core Functionality: data Validation And Submission – The Contractor Will Require All Data To Conform To The Abcd Data Dictionaries And Allow Submission Of Data Through Csv File Validation And Upload, Receipt Of Data Through Contractor Databases. data Sharing – Support Automated Data Sharing At Predefined Times As Defined By The Nih. systems Integration – The Contractor Is Required To Integrate With All Applicable Nih Enterprise Systems. query And Data Delivery – A Data Cart Capability Allowing Data To Be Queried And Downloaded By Assessment, Element, Project, Study, Subject, Ontological Concept, Omic Alteration/gene/location. search – The Contractor Is Required To Maintain Search Capabilities Through The Data Sharing Platform And Query Tools And Allow Search Results To Be Made Available Directly Within The Cloud To The Research Community.  access, Authorization And Permissions – The Contractor Will Allow Summary Data To Be Made Available Anonymously. study Definition – Allow Data To Be Shared With A Doi. direct Data Capture – The Contractor Will Need To Extend Its Capabilities To Acquire All Of Its Data Directly Through Web Services From The Abcd Data Analysis, Informatics & Resource Center (dairc). The Contractor Will Be Required To Efficiently Support Direct Data Access From The Dairc Through Web Services. content Management - The Contractor Is Required To Provide Seamless Integration Of Text, Video And Training Content Throughout The Data Sharing Platform, Providing An Integrated Information Architecture Across The Platform And Each Of Its Supported Research Domains.  data Dictionary Extension – All Data Dictionaries Have Been Harmonized And Curated Using Administrative Tools Specific For This Purpose. The Contractor Will Extend These Tools Allowing Research Labs To Propose Additions And Changes That Are Approved By Nih And The Abcd Project Team. electronic Data Access Approvals – The Contractor Will Be Required To Implement An Efficient Electronic Access Authorization System Allowing Signing Officials At Nih-recognized Institutions To Sponsor Access Using The Nih Single Sign On Infrastructure.  help Desk Support - The Contractor Shall Maintain Help Desk Phone Support From 7am To 7pm Et, Excluding Weekends And Holidays Using A Government Approved Help Desk Ticketing System Proposed By The Contractor hosting - Data From The Abcd Study Will Be Housed In The Amazon Cloud As Well As On Premises With The Contractor.  The Contractor Must Support And Have Experience Hosting 200 Terabytes Of Human Subjects’ Research Data – Principally Genomics And Neuroimaging Files Stored In The Amazon Cloud And On Its Premises. The Contractor Shall Host In A Manner Designed To Securely Link Data From Various Databases To Create Cohesive Hipaa-sensitive Datasets For Research And Operational Analysis. outreach And Training. Interested Vendors Shall Provide Their Approach To Implementing Training Sessions For The Research Community And Internal Nih Staff On How To Effectively Use Infrastructure Provided By The Data Sharing Platform. This Training Will Include, But Is Not Limited To Webinars, Meetings, And Training Videos. transition In. Interested Vendors Shall Describe Their Approach To Ensuring That There Will Be Minimum Service Disruption To Vital Government Business And No Service Degradation During And After Transition. This Approach Should Detail How These Transition Activities Will Be Completed 60 Calendar Days After The Start Date Of The Award. transition Out. Interested Vendors Shall Identify How They Will Coordinate With An Incoming Contractor And/or Government Personnel To Transfer Knowledge Regarding The Following: project Management Processes points Of Contact location Of Technical And Project Management Documentation status Of Ongoing Technical Initiatives appropriate Contractor To Contractor Coordination To Ensure A Seamless Transition transition Of Key Personnel schedules And Milestones actions Required Of The Government interested Organizations Must Demonstrate And Document In The Submitted Capability Statement Extensive Experience In The Technical Areas Listed Above. instructions: capability Statement /information Sought. companies That Believe They Possess The Capabilities To Provide The Required Product/service Should Submit Documentation Of Their Ability To Meet Each Of The Project Requirements To The Contracting Officer. The Capability Statement Must Specifically Address Each Of The Project Requirements Separately. Additionally, The Capability Statement Should Include 1) The Total Number Of Employees, 2) The Professional Qualifications Of Personnel As It Relates To The Requirements Outlined, 3) Any Contractor Gsa Schedule Contracts And/or Other Government-wide Acquisition Contracts (gwacs) By Which All Of The Requirements May Be Met, If Applicable, And 4) Any Other Information Considered Relevant To This Program. Capability Statements Must Also Include The Company Name, Unique Entity Id From Sam.gov, Physical Address, And Point Of Contact Information. The Response Must Include The Respondents’ Technical And Administrative Points Of Contact, Including Names, Titles, Addresses, Telephone And Fax Numbers, And E-mail Addresses. interested Companies Are Required To Identify Their Type Of Business, Applicable North American Industry Classification System (naics) Code, And Size Standards In Accordance With The Small Business Administration. The Government Requests That No Proprietary Or Confidential Business Data Be Submitted In A Response To This Notice. However, Responses That Indicate The Information Therein Is Proprietary Will Be Properly Safeguarded For Government Use Only. Capability Statements Must Include The Name And Telephone Number Of A Point Of Contact Having Authority And Knowledge To Discuss Responses With Government Representatives. Capability Statements In Response To This Market Survey That Do Not Provide Sufficient Information For Evaluation Will Be Considered Non-responsive. When Submitting This Information, Please Reference The Solicitation Notice Number. the Established Naics Code Is 518210. Respondents Must Provide Clear And Convincing Documentation Of Their Capability Of Providing The Products And Support Services Specified In This Notice. Also, Information Must Be Provided In Sufficient Details Of The Respondents’ (a) Staff Expertise, Including Their Availability, Experience, Formal And Other Training; (b) Capability To Perform The Work; (c) Prior Completed Projects Of Similar Nature; (d) Compliance With Requirements: Vendors Must Identify And Demonstrate Specifically How They Will Meet The Requirements Listed Above. any Other Specific And Relevant Information About This Particular Area Of Procurement That Would Improve Our Consideration And Evaluation Of The Information Presented Is Desirable. Documentation May Include, But Not Be Limited To, Contracts Both Government And Commercial The Organization Performed, References, I.e., Names, Titles, Telephone Numbers And Any Other Information Serving To Document The Organizations Capability, E.g., Awards, Commendations, Etc. one (1) Copy Of The Response Is Required And Must Be In Microsoft Word Or Adobe Pdf Format Using 11-point Or 12-point Font, 8-1/2” X 11” Paper Size, With 1” Top, Bottom, Left And Right Margins, And With Single Or Double Spacing. the Information Submitted Must Be In An Outline Format That Addresses Each Of The Elements Of The Project Requirement And In The Capability Statement Paragraphs Stated Herein.  A Cover Page And An Executive Summary May Be Included But Is Not Required. any Business Concerns That Believe They Possess The Capability Necessary To Successfully Undertake The Work Described Above Must Submit Capability Statements Electronically To The Contract Specialist, Rob Bailey At Rob.bailey@nih.gov, No Later Than 4:00 P.m. Est On January 5, 2024. The Subject Line For The Submission Should Include This Presolicitation Notice Number And Organization Name. Nida Will Not Accept Paper Or Faxed Capability Statements. this Notice Is Not A Request For Proposals.  This Notice Is For Information And Planning Purposes Only And Does Not Commit The Government To Any Contractual Agreement. This Notice Does Not Obligate The Government To Award A Contract Or Otherwise Pay For The Information Provided In Response. The Government Reserves The Right To Use Information Provided By Respondents For Any Purpose Deemed Necessary And Legally Appropriate. Any Organization Responding To This Presolicitation Notice Should Ensure That Its Response Is Complete And Sufficiently Detailed To Allow The Government To Determine The Organization’s Qualifications To Perform The Work. Respondents Are Advised That The Government Is Under No Obligation To Acknowledge Receipt Of The Information Received Or Provide Feedback To Respondents With Respect To Any Information Submitted. After A Review Of The Responses Received, A Solicitation May Be Published On Sam.gov. However, Responses To This Notice Will Not Be Considered Adequate Responses To A Solicitation. confidentiality. No Proprietary, Classified, Confidential, Or Sensitive Information Should Be Included In Your Response. The Government Reserves The Right To Use Any Non-proprietary Technical Information In Any Resultant Solicitation(s).

Details: Lrps-2024-9188655-using Geospatial Technology To Improve Maternal And Child Health Services In Bangladesh & Terms Of Reference For Institutional Contract (above Us$ 2,500)   Title Of The Assignment Using Geospatial Technology To Improve Maternal And Child Health Services In Bangladesh. Purpose To Develop And Manage Gis Mapping From Different Data And Create Digital Online And Offline Microplanning Geospatial Maps Based On The Immunization Microplanning To Support Moh&fw To Identify Zero Dose And Under-immunized Children And Improve The Immunization Coverage And Ensure The Quality Of Anc Location 64 District, 12 City Corporation   Estimated Duration 12 Months   Reporting To Technical Supervisor Of This Assignment Health Manager, Unicef   1. Background   The Expanded Programme On Immunization (epi) Is A Cornerstone Of Bangladesh's Public Health Success. Launched In 1974, Epi Has Achieved An Impressive 94.6% Immunization Rate Among Newborns By 2020. Despite These Achievements, Challenges Persist In Immunizing Zero-dose And Under-immunized Children, Especially In Hard-to-reach Areas. Addressing These Issues Necessitates The Integration Of Advanced Geographic Information System (gis) Technologies Into Epi Strategies. Given Bangladesh's Complex Geography And High Population Density, A Gis-based Online Epi Microplanning Is Crucial. Unicef's Technical Support To The Directorate General Of Health Services And Epi Headquarters In Bangladesh Focuses On Digitizing Ward-level Boundaries In Rural And Urban Areas To Enhance Epi Visibility Through E-trackers And Gis. At Present, Gis-based Online Microplanning Is Implemented In 17 Districts And 04 City Corporations. In The Gavi Hss3 Grant, Unicef, Epi Dghs, And Mohfw Have Decided To Expand The Gis-based Online Microplan To 64 Districts And 12 City Corporations.  Transitioning From Traditional Paper-based Methods To A Digitized Microplanning Approach Is Essential For Improving The Efficiency And Coverage Of Immunization Programs.   In This Context, Unicef's Decision To Hire A Specialized Gis Agency For Participatory And Crowd Mapping Is Strategic. This Effort Involves Creating Detailed Maps Of Ward Boundaries, Epi Centers, Road Networks, And Other Key Features To Track Immunization Coverage And Identify Gaps In Service Delivery. The Resultant Ward-level Geospatial Shapefiles Are Critical In Accessing Remote And Underserved Communities, Thereby Significantly Improving Public Health Outcomes. The Purpose Of This Tor Is To Support The Strategic Objectives Of Bangladesh's Epi By Enhancing Its Capacity Through The Integration Of Geographic Information System (gis) Technologies. In Alignment With Government And Unicef Partnerships And National Health Priorities, The Tor Seeks To Hire A Specialized Gis Agency. This Agency Will Be Instrumental In Digitizing Epi's Processes And Improving Immunization Coverage All Over Bangladesh, Thereby Contributing To The Broader Goal Of Enhancing Public Health Outcomes And Ensuring The Sustainable Advancement Of Healthcare Delivery Systems In Bangladesh.   This Geospatial Data Helps To Describe The Geography Of The Health System By Collecting Information On The Geographic Location Of Features Core To The Immunization And Health Programs. These Features Include But Are Not Limited To, Health-related Infrastructure (health Facilities, Permanent And Temporary Vaccination Sites, Warehouses, Pharmacies, Cold Chain, And Distribution Centers) And Health Boundaries (health Districts, Catchment Areas).   The Tor Has Been Developed In Alignment With The Government's Collaboration With Unicef And National Program Priorities. Its Purpose Is To Enhance The Government Team's Capacity At National, District, City Corporation, Municipality And Upazila Levels For A Geo-enabled Microplan In The Expanded Programme On Immunization (epi). This Initiative Aims To Modernize And Sustain The Gis Based Online Microplan, Reflecting A Commitment To Future-proofing Health Data Systems.   2. Objectives, Purpose And Expected Results   Facilitate Training Sessions On Conducting Epi Geo-location Surveys Using Mobile Software Such As Kobocollect, Odk, Or Similar Applications Across All 495 Upazila, 110 Municipalities In Bangladesh And Within The 55 Zones Of 12 City Corporations. Develop Pool Of Trainers / Facilitators At National, District, City Corporation And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of Gis Based Online Microplan Provide Support In Creating Comprehensive Maps At Both Union And City Corporation Levels, Including Base Maps And Key Features Like Road Networks, Health Facilities, Educational Institutions, Markets, And River Or Canal Networks. This Is Essential For Field Exercises Aimed At Delineating Ward Boundaries And Validating The Locations Of Epi Centers Within Unions And City Corporations. Facilitate Participatory And Crowd Mapping Activities, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers From Government And Ngos To Create Detailed Ward-level Shape Files, Ensuring The Incorporation Of Union, Ward And City Corporation Boundaries. This Process Will Involve Collecting Data Through These Mapping Activities And Ensuring Geospatial Data Interoperability With The Geo-location Registry For Comprehensive And Accurate Geographic Information Systems. Integrate Shape File With Dhis2/opensrp Based Immunization Micro Plan And Service Data Using Api. Develop Gis Dashboard All District And City Corporation. Provide Support In Creating Knowledge Products Such As Training Materials And Manuals For Data Collection And Presentation. This Also Includes Technical Writing Detailing The Comprehensive Process And Documenting Events Like Training And Workshops Through Photographs.   3. Of Assignment   Category 1: Epi Geo-location Surveys   User Geo Registry And Dhis2 Orgunit Code Update Kobocollect Form Using Geo Registry And Dhis2 Organization Unit Code As Pre-loaded Data Systematically. Conduct Training On Epi Center's Geo-location Data Collection Using Mobile Applications Like Kobocollect, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers Across All 495 Upazila, 111 Municipalities, And 12 City Corporations In Bangladesh. Collect All Epi Outreach And Fixed Center Geo-location Data. Regularly Validate The Accuracy Of The Field Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis.   Category 2: Mapping And Visualization   Develop, Update, Maintain, And Manage Gis Shapefiles (point, Polyline, And Polygon), Focusing On Creating Accurate Spatial Data Representations For Analysis And Mapping. Create Easy-to-use Ward-wise Maps For Each Union Across All Upazilas, Including 12 City Corporations In Bangladesh, Showing Boundaries And Other Features. Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Explore Innovative Methodologies For Validating To Increase The Accuracy Of Shapefile Data   Category 3: Crowd Mapping   Provide And Conduct Technical Support On Hands-on Mapping Sessions With Field Workers To Identify And Create Ward Boundaries According To Union Level Boundaries. Ensure The Accuracy Of Field-collected Data In The Epi Centers' Geo-location Survey. Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Make Shapefiles For The Wards In Each Union Across All Upazilas And 12 City Corporations In Bangladesh. Maintain One File For Each District And Each City Corporation Individually To Gather Collected Epi Geo Location Survey Data. Develop And Implement Robust Data Encryption And Access Control Systems To Protect Sensitive Data.   Category 4: Web Based Gis Dashboards   Integrate Shape File With Dhis2/opensrp-based Micro Plan And Service Data Using Api And Generate Real Time Gis Visualization With Different Vaccine Coverage. Enhancement Of Integrated Dashboard For District, Upazila, Municipalities And City Corporations Which Already Deployed At Mis, Dghs. Php & Mysql Database Should Be Used To Enhance The Dashboard. Prepare The Dashboard As Required The Moh. Prepare Accessible Mobile-based Dashboard For Android And Ios. Implement Accessibility Enhancements To Ensure The Dashboard Is Fully Usable For Individuals With Disabilities.     Category 5: Support To Knowledge Management, Technical Writing & Documentation   Develop A Pool Of Trainers/facilitators At National, District, City Corporation, And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of A Gis-based Online Microplan. Develop Comprehensive Documentation Detailing The Procedures, Methodologies, And Outcomes Of The Gis Project For Future Reference And Replication. Develop User-friendly Guides And Training Materials, Such As A Manual In The Local Language, To Facilitate A Better Understanding Of The Gis-based Online Micro Plan Processes. Documentation Of Training Sessions And Workshops   Category 6: Knowledge Sharing   Handover Shapefile Of All 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh To Mis, Dghs, And Unicef.       4. Deliverables   Tasks Product/deliverables Time Frame Category 1: Epi Geo-location Surveys Conduct Training On Epi Centers Geo-location Data Collection Using Mobile Applications Like Kobocollect And Odk, Involving Epi Supervisors, Vaccinators, Health Assistants, And Other Field Workers, Across All 495 Upazila And 12 City Corporations In Bangladesh. Prepare Epi Geo Location Survey Form For 64 Districts, Including All Epi Sub-blocks, Wards Within All Unions Under 495 Upazila And All Epi Centers, Wards, Zones Of 12 City Corporations In Bangladesh. Conduct Epi Centers Geo Location Survey Training Across All 495 Upazila And 12 City Corporations In Bangladesh Submit Activity Reports On Every Training February 2024- July 2024           Regularly Validate The Accuracy Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Applications (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Unicef For Further Use And Analysis. Regularly Download And Update The Survey Data From Kobo Server For Each 495 Upazila And The 12 City Corporations In Bangladesh, Ensuring Accuracy And Consistency In A Designated Excel File February 2024- December 2024   User Geo Registry And Dhis2 Orgunit Code Geo Registry And Dhis2 Orgunit Code Will Be Used In The Shapefile Attribute Table February 2024- April 2024   Regularly Validate The Accuracy Of Field The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g. Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis. Epi Geo-location Survey Data Will Be Validated February 2024- October 2024   Regularly Validate The Accuracy Of The Field Of The Epi Geo-location Survey Data Collected Through Mobile-based Survey Application (e.g., Kobo Toolbox), Ensuring Its Reliability And Relevance. Once Validated, This Data Should Be Systematically Disseminated To Mis/unicef For Further Use And Analysis. Location Data Will Be Validated February 2024- October 2024   Category 2: Mapping And Visualization Develop, Update, Maintain, And Manage Gis Shapefiles (point, Polyline And Polygon), Focusing On Creating Accurate Spatial Data Representations For Analysis And Mapping. Prepare Gis Shapefiles Across All Unions And 12 City Corporations In Bangladesh For Crowding Mapping Activity. Base Map Creation February 2024- December 2024   Create Easy-to-use Maps For Each Union Across All Upazilas Including 12 City Corporations In Bangladesh, Showing Boundaries And Other Features. Prepare Maps And Print A1 Size Maps Across All Unions And 12 City Corporations In Bangladesh For Crowding Mapping Activity February 2024- December 2024   Category 3: Crowd Mapping Provide And Conduct Technical Support On Hands-on Mapping Sessions With Field Workers To Identify And Create Ward Boundaries According To Union-level Boundaries. Give Technical Support To Identify And Create Ward Boundary Maps And Epi Centers Geo Location In Alignment With Union-level Boundaries. Logistic Support February 2024- December 2024   Ensure The Accuracy Of Field-collected Data In The Epi Geo-location Survey. Field Survey Data Validation And Update In A Designated Excel File February 2024- December 2024   Develop Techniques To Convert Paper-based Data Into Digital Formats, Enhancing Accessibility And Usability Of Data. Using The Training Data, Make Shapefiles For The Wards In Each Union And 12 City Corporations In Bangladesh. Maintain One Excel File For Each District And Each City Corporation Individually To Gather Collected Epi Geo Location Survey Data. Regularly Update And Maintain One Excel File For Each District And Each City Corporation Individually. Submit The Shapefiles For All Districts By Upazila Up To The Epi Sub-block Level (eight Sub-blocks In Each Ward). Submit The Shapefiles For All Epi Sub-blocks, Wards In Each Union Within Every Upazila, And All Epi Centers, Wards, And Zones Of 12 City Corporations In Bangladesh Prepare Javascript File According To Created Shapefiles And Submit Js File For All Wards In Each Union Within Every 495 Upazila Compile It By 64 Districts And The 12 City Corporations In Bangladesh July 2024- December 2024   Develop And Implement Robust Data Encryption And Access Control Systems To Protect Sensitive Gis Data. Ensured Field Survey Data Security July 2024- December 2024   Category 4: Gis Dashboards Integrate Shape File With Dhis2/opensrp-based Micro Plan And Service Data Using Api And Generate Gis Visualization. Develop/ Enhancement The Extract Transform Load (etl) Process Using Api To Import Yearly Micro Plan And Monthly Service Data From Dhis2/opensrp-based System For All Wards In Each Union Within Every 495 Upazila Under 64 Districts And The 12 City Corporations In Bangladesh. Shapefile Attribute Table Of Each Location Will Be Updated With The Facility Registry Code February 2024- December 2024   Develop An Integrated Dashboard For All District And City Corporations.   Gis Dashboard Will Be Developed For All Districts, Upazila, And City Corporations With Microplan And Coverage Data. April 2024- December 2024 Prepare The Dashboard As Required By The Moh A Dashboard Requirement Analysis Document Will Be Submitted. A Public Dashboard Will Be Developed Based On The Requirement.  April 2024- December 2024 Develop A Mobile-based Dashboard For Android And Ios A Mobile-based Dashboard For Android And Ios Will Be Developed And Hosted In The Google Play Store And Ios App Store June 2024- December 2024 Category 5: Support To Knowledge Management, Technical Writing And Documentation 5.1 Develop A Pool Of Trainers/facilitators At National, District, City Corporation, And Upazila Levels Who Can Troubleshoot And Guide The Implementation Of Gis-based Online Microplan   Train Xx Health Managers From National Mis And Epi Program, 64 District, 12 City Corporation, And 495 Upazila, 110 Municipalities Levels On Gis-based Online Microplanning   February 2024- December 2024   Develop Comprehensive Documentation Detailing The Procedures, Methodologies, And Outcomes Of The Gis Project For Future Reference And Replication. Submit Comprehensive Documentation Report/ Project Completion Report, Including Detailed Procedures.   February 2024- December 2024   Develop User-friendly Guides And Training Materials, Such As A Manual In The Local Language, To Facilitate A Better Understanding Of The Gis-based Online Micro Plan Processes. Prepare And Provide Training Manuals In Bangla To The Participants February 2024- December 2024   Documentation Of Training Sessions And Workshops Prepare A Banner For Each Training Session And Workshop. Taking Pictures For Further Reporting February 2024- December 2024   Category 6: Knowledge Sharing Handover Shapefile Of All 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh To Mis, Dghs, And Unicef. All Shapefiles Of The 64 Districts, Including All Wards Within All Unions Under 495 Upazila And 12 City Corporations, Including All City Corporations Zones And Wards, 110 Municipalities, In Bangladesh Will Be Handover To Mis, Dghs And Unicef With A Signed Receive Copy December 2024   5. Reporting Requirements   An Inception Report Should Be Submitted Two Weeks After The Start Of The Assignment. After This Point, Written Monthly Reports Should Be Submitted By Email By The 1st Week Of The Next Month. Monthly Progress Meeting Will Be Held In Mis /unicef.   6. Payment Schedule   10% Of Total Fee Upon Submission Of The Inception Report. 20% Of Total Fee On Submission Of Report Of Activities After 3 Months Of Activities Completion 20% Of Total Fee On Submission And Approval Of Report Of Completed Deliverables After 6 Months Of Activities Completion. 20% Of Total Fee On Submission And Approval Report Of Completed Deliverables At The End Of 9 Months Of Activities Completion. 30% Of Total Fee On Submission And Approval Report Of Completed Deliverables At The End Of 12 Months Of Activities Completion.   7. Qualification Requirement Of The Company/institution/organization   The Agency Should Provide A Comprehensive Company Profile, Highlighting Expertise In Geographic Information System (gis) And Related Technologies. Demonstrate Experience Preferably In Health Sector In Similar Assignments, Including Size, Scope, And Complexity, Supported By Evidence Like Completion Certificates Or References. Legal Permission And Appropriate Licensing To Operate And Conduct The Required Gis Tasks. Prior Experience With Un Agencies, Ngos, Or Government Is Preferred, Along With The Capability To Deploy Experienced Manpower Effectively. Assign An English-speaking Project Leader With A Minimum Of 10 Years Of Experience In Similar Projects, Adept At Handling Sensitive Information. Adherence To Unicef/government Information Security Policy And Compliance With Design And Accessibility Standards.   7a. Qualification Requirement Of The Team (optional)   In Addition, The Project Leader Should: Expertise In Gis And Remote Sensing: Team Members Should Possess Specialized Knowledge In Gis, Remote Sensing, And Related Technologies Relevant To Public Health And Immunization Programs. Experience In Public Health Projects Focusing On Immunization: Demonstrable Experience In  In The Public Health Sector, With A Focus On Immunization Programs. Desirable To Have Gis Experience Data Analysis And Management Skills: Proficiency In Data Collection, Analysis, And Management, Specifically In Handling Large-scale Geographic And Health Data. Training And Capacity Building: Experience In Conducting Training Sessions And Capacity Building In Gis Tools And Applications. Communication And Collaboration: Strong Communication Skills For Effective Teamwork And Collaboration With Government Bodies, Ngos, And International Agencies Like Unicef   8. Evaluation Process And Method   Proposals Submitted In Response To The Rfps That Will Be Received In Time And Which Will Respect All Requirements (e.g., Strict Separation Of Technical Proposal And Financial Proposal) Will Be Reviewed By An Evaluation Panel. According To The Standard Procedure Of Unicef, Technical Proposals Will Be Reviewed First (before Opening The Financial Proposals). For This Technical Proposal, The Weight Allocated To The Technical Proposal Is 80 % (i.e., 80 Out Of 100 Points). To Be Further Considered For The Financial Evaluation, A Minimum Score Of 59 Points Is Required. Only Proposals With A Score Of 49 Or More Points In The Technical Evaluation Will Be Financially Evaluated (i.e., The Financial Proposal Will Be Opened). For Further Details And The Distribution Of Points Kindly Refer To Table 1 Below.   Evaluation Criteria For Technical Proposal    category Points Overall Response * The Agency Has Over 8 Years Of Experience In The Market. * The Agency Requires A Quality Assurance System. * The Agency Has Experience In Maintenance Support.  (5) 2 2 1 Methodology And Detailed Timeline * Understanding Of The Data Collection, Storage And Visualization For The Public Health And Medical Needs.  * The Technical Proposal Consists Of A Sequence Of Activities For The Smooth Running Of Maternal & Child Immunization Tracking. * The Risk Assessment Is Well Presented, And The Mitigation Strategy Is Well Explained. * The Proposed Timeline Is Realistic And Has Guaranteed The Outputs (35) 10   10   10 5 Organisational Capacity And Proposed Team * Professional Expertise Of The Firm/company/organization, Knowledge, And Experience With Gis, Dhis2 And Should Have Previous Working Experience With Mis, Dghs * Team Leader: The Contractor Should Appoint An English-speaking Project Leader With At Least 10 Years Of Proven Work Experience In Leading Similar Projects And Deal With Sensitive And Confidential Information, Especially Those Associated With Vulnerable Individua * Team Members - Have At Least 5 Years Of Experience In Public Health And Immunization, Large-scale Health Management Information System Implementation Using Dhis2. * Organization Of The Team And Roles & Responsibilities.   (30) 10   5       10   5     Total Marks   70   For This Rfp, The Technical Proposal Has A Total Score Of 70 Points. Bidders Must Score Minimum Of 49 Points To Be Considered Technically Compliant And In Order, For The Financial Proposals To Be Opened. Financial Proposal Has A Total Score Of 30 Points. The Final Selection Of The Bidder Will Be Based On A Quality And Cost Basis As Specified In The Rfp.  

Details: Request For Proposal Debris Removal And Site Management For Debris Reduction And Emergency Roadway Debris Clearance Objective: It Is The Intent Of The City Of Walker (“owner”) To Obtain Proposals From Qualified Firms To Establish A Standby Contract For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal. These Services Will Not Be Authorized Until Such Time As A Notice To Proceed Has Been Issued; Typically, In Response To A Natural Or Man-made Disaster. Definitions: Whenever, In These Instructions, The Terms Defined In The Contract Are Used (or Pronouns Used In Their Place), The Intent And Meaning Of Such Terms Shall Be Interpreted As Indicated In The Contract. In Addition, The Following Definitions Shall Apply: Proposal Means An Executed Formal Document Submitted To The Owner Stating The Goods, Consultant Services, And/or Services, As Applicable, Offered By The Proposer To Satisfy The Needs As Requested In The Request For Proposal. Contract Means The Agreement Between The Successful Contractor(s) And The Owner In The Form Attached And Included In This Rfp Document. Goods, Consultant Services, And/or Services, As Applicable, Mean: This Standby Contract Is For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal. Rfp Documents Means This Entire Rfp Document, All Attachments, Instructions To Proposers, And Any Addendums Issued Prior To The Date And Time Of Submittal Of The Proposals. Contractor Or Prospective Contractor Or Proposer Means Any Person Or Firm Having A Contract With Or Proposing To The Owner As A Result Of This Rfp. 3.items Included With Request For Proposal: Cover Sheet, Owners Proposal Letter, Request For Proposalscope Of Work Pricing Schedule Sample Prospective Contractors Proposal Letter 4.submission Of Proposal: Submittal: Proposals Shall Be Enclosed In An Opaque Sealed Envelope Or Package, Addressed To The Owner. The Name And Address Of The Prospective Contractor, The Date And Hour Of The Proposal Submittal, And The Title “request For Proposals For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal” Rfp Shall Be Placed On The Outside Of The Envelope. All Items Required For A Responsive Proposal Shall Be Included. It Is The Responsibility Of The Proposer To Ensure That The Proposal Package Is Complete And Received At The Proper Time. Examination Of Rfp Documents: It Is The Responsibility Of Each Proposer Before Submitting A Proposal, To: A) Examine The Rfp Documents Thoroughly; And B) Consider And Comply With All Federal, State And Local Laws And Regulations, And Local Conditions That May Affect Cost, Progress, Or Performance Of The Project. Format: Proposals Must Follow The Format Of The Rfp And Be Structured So As To Follow The Required Sequence. Each Contractor Shall Submit Seven (7) Complete Sets Of The Proposal (one Hard Copy Marked “original” And Six (6) Marked “copy”) And One Electronic Copy On A Disc, Cd Or Thumb Drive. Email Copies And Fax Copies Shall Not Be Accepted. Experience: Prospective Contractors (company And/or Predecessors) Must Have At Least 5 Years Of Primary Contractor Experience In This Field Within The Last 10 Years, Be Capable Of Funding Such Potentially Massive Work For Weeks Or Longer, Must Provide A Reference List Of At Least Five (5) Government Customers For Whom They Have Performed Similar Services, And Must Provide All Information As Specified Herein. Exceptions: Prospective Contractors Are Advised That Exceptions To Any Of The Terms Contained In This Rfp Must Be Identified In The Response To The Rfp. Failure To Do So May Lead The Owner To Declare Any Such Term Non-negotiable, And/or May Lead To The Disqualification Of The Proposal. Expenses Of Preparation: The Owner Is Not Responsible For Any Expenses Which Prospective Contractors May Incur In Preparing And Submitting Proposals Called For In This Request For Proposal. Interviews: The Owner Reserves The Right To Conduct Personal Interviews Or Require Presentations From Any Or All Prospective Contractors Prior To Selection. The Owner Will Not Be Liable For Any Costs Incurred By The Proposer In Connection With Such Interviews/presentations (i.e., Travel, Accommodations, Etc.). Modification: The Owner Reserves The Right To Request That The Proposer Modify Their Proposal To More Fully Meet The Needs Of The Owner, And/or To More Fully Describe Their Proposal. Additional Information: The Prospective Contractor Shall Furnish Such Additional Information As The Owner May Reasonably Require. This Includes Information Which Indicates Financial Resources As Well As Ability To Provide And Maintain The Services And/or Recovery Operations For Several Weeks Or More. The Owner Reserves The Right To Make Investigations Of The Qualifications Of The Proposer As It Deems Appropriate, Including But Not Limited To A Financial Review And A Background Investigation. Negotiations: The Owner Reserves The Right To Negotiate Modifications To Proposals That It Deems Acceptable, Reject Any And All Proposals, And To Waive Minor Irregularities In The Procedures. Period Of Eligibility: All Proposals Submitted Shall Be Binding For One Hundred Twenty (120) Calendar Days Following The Date Of Opening. Alternate Proposals: An Alternate Proposal Is Viewed By The Owner As A Proposal Describing An Approach To Accomplishing The Requirements Of The Request For Proposals, Which Differs, From The Approach Set Forth In The Solicitation. An Alternate Proposal May Also Be A Second Proposal Submitted By The Same Proposer, Which Differs In Some Degree From Its Basic Or Prime Proposal But Is Included Within The Same Proposal Package. Alternate Proposals May Address The Technical Approach, Or Other Provision Or Requirements Set Forth In The Solicitation. The Owner May, During The Initial Evaluation Process, Consider All Alternate Proposals Submitted. Addenda: If It Becomes Necessary To Revise Or Amend Any Part Of The Request For Proposal, The Owner Will Furnish The Revision By Written Addendum To All Prospective Contractors Who Received An Original Request For Proposals. It Will Be The Responsibility Of The Proposer To Contact The Owner Prior To Submitting A Proposal To Ascertain If Any Addenda Have Been Issued, To Obtain All Such Addenda, And To Return Executed Addenda With The Proposal. Failure To Include Signed Addendum With The Proposal Shall Be Grounds For Rejection Of A Proposal. Execution Of Contract: The Contract Between Proposer And Owner Shall Be In The Form Of The "agreement" Collaborated Between Owner And Proposer. The Successful Proposer Shall Assist And Cooperate With The Owner In Executing The Contract In A Timely Manner If Notified Of A Successful Award By Owner. Taxes: Cost Of All Sales And Other Taxes For Which The Proposer Is Liable Under The Contract Shall Be Included In The Proposal. Proposal Due Date: Sealed Proposals Must Be Received At The City Of Walker Office No Later Than 11:00 A.m. On April 18, 2024. Proposals Shall Be Opened By The Evaluation Committee In Private. Any Awards Resulting From An Evaluation Shall Be Announced Publicly. Proposals Received By The Owner After The Time Specified For Receipt Will Not Be Considered. Proposers Shall Assume Full Responsibility For Timely Delivery Of Their Proposals To The Location Designated For Receipt Of Proposals. Fax Copies And Email Copies Shall Not Be Accepted. Proposal Requirements: Official Bid Documents Are Available At Central Bidding (www.centralbidding.com). Electronic Bids May Be Submitted At Central Bidding (www.centralbidding.com). For Questions Related To The Electronic Bidding Process, Please Call Central Bidding At 225-810-4814. Proposals Shall Include All Of The Information Required By The Request For Proposal, And Any Additional Data That The Prospective Contractor Deems Pertinent To The Understanding And Evaluation Of The Proposal. Proposals Are To Be Addressed As Follows For Mail, Express Delivery, Or Hand Delivery: Owner/representative: City Of Walker Title: Kelsey Murray, Finance Physical Address: 13600 Aydell Lane Walker, La 70785 Mailing Address: P.o. Box 217 Walker, La 70785 Any Questions Regarding This Rfp Shall Be Posed To Kelsey Murray, Finance In Writing At The Email Below Or At The Above Mentioned Physical And Mailing Addresses: Email: Kelsey.murray@walker-la.gov Proposals Shall Be Organized And Sections Tabbed In The Following Order. All Proposals Shall Include At Minimum: Title Page: Show The Name Of Proposer’s Firm, Address, Telephone Number, Email, Name Of Contact Person, Date, And The Subject: “request For Proposal For Standby Contract For Debris Removal And Site Management For Debris Reduction, Emergency Roadway Debris Clearance And Waterway Debris Removal.” Table Of Contents: Include A Clear Identification Of The Material By Tab And By Page Number. Tab 1 - Contractor’s Profile And Submittal Letter A. Submittal Letter Signed By An Authorized Agent Of The Prospective Contractor. A Proposal Statement Setting Forth In Detail How The Proposal Meets The Proposal Requirements And Evaluation Factors. Organizational Structure And Locations Of Business With Ownership Interests Tab 2 – Qualifications Provide A Description And History Of The Firm Focusing On The Following: A. Experience In All Aspects Of Emergency Management, Including Response, Procurement, Operation, Planning, Contract Management, And Accounting Systems. B. Document Knowledge And Experience With State And Local Emergency Management Agencies; State And Federal Programs; Funding Sources And Reimbursement Processes. C. Demonstrate Detailed Experience And Expertise Pertaining To All Aspects Of The Scope Of Work Set Forth Herein. D. Demonstrate Knowledge Of Environmental Requirements And Regulations. Tab 3 - Technical Approach Provide A Narrative Description With An Organizational Chart Outlining The Mobilization, Operational Plans, And Structure, Services To Be Provided And How And When These Services Shall Be Provided. This Description Should Fully And Completely Demonstrate The Prospective Contractor's Intended Methods For Servicing The Requirements Of All Aspects Of The Scope Of Work, Set Forth Herein - To Include Number Of Equipment, Owned And/or Leased, Available And Under The Contractor’s Control For The Duration Of The Contract. Prospective Contractor May Offer Alternative Solutions/options To Achieve Successful Completion Of The Scope Of Work Detailed Herein. Tab 4 - Reimbursement Process A. Prospective Contractor Shall Demonstrate Their Knowledge Of And Experience, With The Fema Reimbursement Process; The Fema Initial Damage Estimates; Immediate Needs Funding (inf), The Project Worksheets Completion And Application Process. Tab 5 - Key Personnel Include A Listing Of Key Staff Including Resumes For Each Describing Experience, Training, And Education In The Required Services. Identify Staff Experience Working With Governmental Entities And List Those Projects. Include An Affirmative Action Plan For All Personnel. Tab 6 - Proposed Subcontractors Include A Listing Of Proposed Subcontractors. Delineate Those Subcontractors Who Are Disadvantaged Business Enterprises, As Defined In 2c.f.r. 215.44(b)(1) And 44 C.f.r. 13.36(4)(e), And Such Other Minority, Woman-owned, And Small Business Enterprises. Tab 7 - Pricing Schedule A. Each Prospective Contractor Must Complete, Execute, And Submit The Proposal Form Included Herewith. B. The Pricing Schedule Attached Hereto Shall Be Submitted And Shall Include All Costs Associated With The Performance Of The Contract Including Travel And Out-of-pocket Expenses. The Contractor Will Be Responsible For All Costs Associated With Ineligible Debris. Tab 8 – References Contractor Shall Provide At Least Five (5) Governmental Entity References For Which The Firm Has Performed Similar Work Of The Same Or Similar Magnitude To Those Requested In This Solicitation, Including The Contact Name, Entity, Address, Telephone Number, E-mail Address, And Date And Term Of The Contract And At Least Five Letters Of Reference From Previous Clients. Tab 9 – Insurance Attach Evidence Of Required Insurance In The Amounts Indicated. If Available, A Properly Completed Acord Form Is Preferable. Tab 10 - Financial Statements All Prospective Contractors Shall Supply An Audited, Financial Statement For Each Of The Past Two Years. A Third Party Prepared Financial Statement Is Acceptable For One Of The Two Years If An Audited Statement Is Not Available. Any Such Third-party Certified Statement Shall Be Signed And Certified By The Third Party Certified Public Accountant (cpa) And Signed And Certified As Accurate By The Prospective Contractor. Tab 11- Addenda Contractor Is Responsible For Contacting Owner To Identify Any Addenda’s Issued For This Request For Proposal. Any Addenda Issued Subsequent To The Release Of This Solicitation Must Be Acknowledged By Signature Of The Authorized Representative Of The Prospective Contractor, And A Copy Of This Acknowledgment Placed In This Section. Tab 12 – Exceptions Include Any/all Exceptions Taken To The Content Of The Solicitation Itself Or Any Contract Or Legal Agreement(s) Or Document(s) Related To The Solicitation. Any Exceptions Shall Be Reviewed By Owner For Appropriateness And Is Only Valid If Accepted In Writing By Owner. Tab 13 – Litigation: Prospective Contractors Prospective Contractors Shall Provide The Following Information: Within The Past 10 Years, State Whether The Prospective Contractor Or Any Employee Thereof Anticipated Being Assigned To Provide Debris Removal Services, Has Been A Defendant In Any Proceeding Involving Or Arising Out Of Debris Removal Services. Within The Past 10 Years, State Whether The Prospective Contractor Or Any Employee Thereof Anticipated Being Assigned To Provide Debris Removal Services, Has Been Suspended Or Debarred From Receiving Federal Funds Regardless Of Whether The Prospective Contractor Or Any Employee Thereof Was Removed From Being Suspended Or Debarred. Within The Past 10 Years, State Whether The Prospective Contractor Has Had A Contract Related To Debris Removal Canceled Or Terminated. Tab 14 – Bonding Capacity Include An Executed Letter Of Commitment, Proof Of Bonding Capacity Issued By The Surety Company For The Payment And Performance Bond, Per The Attached Sample Letter. Proposal Evaluation: The Owner Shall Award To The Responsive And Qualified Proposer(s) Whose Proposal Is Determined To Be The Most Advantageous To The Owner. Evaluation Of Proposals Shall Be Based On The Evaluation Factors Set Forth In The Request For Proposals And Any Other Relevant Information Obtained Through The Evaluation Process, And The Interviews, If Held. Evaluation Criteria: The Evaluation Criteria Define The Factors That Will Be Used By The Evaluation Committee To Evaluate And Score Responsible And Qualified Proposals. Prospective Contractors Shall Include Sufficient Information To Allow The Evaluation Committee To Thoroughly Evaluate And Score Their Proposals. Each Proposal Submitted Shall Be Evaluated And Ranked By An Evaluation Committee. Qualifications Of The Contractor …………………………………………25% Number Of Years And Degree Of Experience In Disaster Response, Particularly Debris Management: Company And/or Predecessors Must Have At Least 5 Years Of Primary Contractor Experience In This Field Within The Last 10 Years; More Preferred Number Of Equipment (owned Or Leased) Available And Under Contractor’s Control Experience With Fema Reimbursement Programs And Funding Issues Proof Of Satisfactory Or Better Performance On Contracts Of Similar Scope And Size: References And Letters Of Reference Must Verify Successful Completion Of Similar Projects In House Client Training Capabilities: Provide Certification Of Emergency Management Training Qualifications Of Staff…………………………………………………….15% Experience Of Key Team Members In Area Identified Under Experience Of Prospective Contractor: Identify Senior And Project Management Affirmative Action Of Prospective Contractor: Describe Local And Minority Subcontracting Plan Education And Experience Of Prospective Contractor Personnel: Provide Brief Resumes Technical Approach ……………………..........…………………………15% Experience Of Prospective Contractor In Previous Similar Projects Technical Approach Of The Prospective Contractor To Mobilize And Perform The Many Aspects Of The Work Ability To Respond In A Timely Manner With The Necessary Resources Financial Stability …………………………………………………………15% Ability Of Prospective Contractor To Continue To Proceed Until Funding Becomes Available Previous Financial Handling Of Multiple Contracts In Multiple Disasters History Of Satisfactory Payment Procedures Of Subcontractors Price …………………………..…………………………………………...10% Pricing Schedule Will Be Evaluated For Rationality All Line Items Must Be Priced Exactly As Quoted Within The Rfp, Regardless Of Any Alternates Which May Be Proposed Technical And Reimbursement Assistance ……………………………….20% Experience Of Prospective Contractor In Relation To Tracking, Recording, And Data Processing Invoicing Program Prospective Contractor’s Knowledge And Experience Of Federal Reimbursement Guidelines Experience In Emergency Debris Management Plan Preparation Written Requests For Interpretations/clarifications: No Oral Interpretations Will Be Made As To The Meaning Of Specifications Or Any Other Contract Documents. All Questions Pertaining To The Terms And Conditions Or Scope Of Work Of This Rfp Must Be Sent In Writing (mail, Email Or Fax) To The Owner And Received No Later Than Five (5) Days Prior To The Proposal Due Date. Responses To Questions May Be Handled As An Addendum If The Response Would Provide Clarification To Requirements Of The Proposal. All Such Addenda Shall Become Part Of The Contract Documents. The Owner Will Not Be Responsible For Any Other Explanation Or Interpretation Of The Rfp Made Or Given Prior To The Award Of The Contract. The Owner Will Not Respond To Questions Received After The Specified Deadline. Oral Presentation: An Oral Presentation Of Proposal May Be Requested Of Any Prospective Contractor At The Evaluation Committee’s Discretion. Contractors Are Cautioned Not To Assume That Presentations Will Be Required And Should Include All Pertinent And Required Information In Their Original Proposal Package. Withdrawal Of Proposal: The Proposal May Be Withdrawn By The Proposer By Means Of A Written Request, Signed By The Proposer Or Its Duly Authorized Representative. Such Written Request Must Be Delivered To The Place Specified In The Request For Proposals/advertisement For The Receipt Of Proposals Prior To The Scheduled Closing Time For Receipt Of Proposals. Modifications Will Not Be Accepted Or Acknowledged After The Date And Time For Submission Of Proposals. Acceptance/rejection: The Owner Reserves The Right To Accept Or Reject Any Or All Proposals Received As A Result Of This Rfp, Or To Negotiate Separately With Competing Contractors, And To Waive Any Informalities, Defects, Or Irregularities In Any Proposal, And To Accept That Proposal Or Proposals, Which In The Judgment Of The Proper Officials, Is In The Best Interest Of The Owner. Acceptance Period: Any Proposal In Response To This Solicitation Shall Be Valid For 120 Calendar Days. At The End Of This Time The Proposal May Be Withdrawn At The Written Request Of The Prospective Contractor If No Award Has Been Made. If The Rfp Is Not Withdrawn At That Time, It Shall Remain In Effect Until An Award Is Made Or The Solicitation Is Cancelled. The Owner Reserves The Right To Request An Extension Of The Period Of Validity For The Proposals If The Contract Has Not Been Negotiated Within 120 Days From The Submittal Date Of The Rpf. Time Line:following Is A Listing Of Actions And Anticipated Dates; The Owner Reserves The Right To Change The Dates, If Necessary. Advertising & Publishing Rfp 3/14/24, 3/21/24, 3/28/24, 4/4/24, 4/11/24 Deadline For Questions/clarifications One Week Prior To Deadline Proposal Submittal Date Deadline 11:00 A.m. On April 18, 2024 15.contractor’s Certification And Responsibility:by Submitting A Proposal, Prospective Contractors Represent That: A. The Prospective Contractor Has Fully Read And Understands The Rfp In Its Entirety, Has Fully Read And Understands The Proposal Method, The Evaluation Criteria And Has Full Knowledge Of The Scope, Nature, And Quality Of Work To Be Performed. The Prospective Contractor’s Proposal Is Made In Accordance Therewith. B. The Prospective Contractor Possesses The Capabilities, Experience, Resources, Financial Wherewithal, And Personnel Necessary To Provide Efficient And Successful Services As Set Forth In The Scope Of Services To The Owner, And; C. Before Submitting A Proposal, Each Contractor Shall Make All Investigations And Examinations Necessary To Ascertain Site And/or Local Conditions And Requirements Affecting The Full Performance Of The Contract And To Verify Any Representations Made Upon Which The Contractor Will Rely. If The Contractor Receives An Award Because Of Its Proposal Submission, Failure To Have Made Such Investigations And Examinations Will In No Way Relieve The Contractor From Its Obligations To Comply In Every Detail With All Provisions And Requirements Of The Contract, Nor Will A Plea Of Ignorance Of Such Conditions And Requirements Be Accepted As A Basis For Any Claim By The Contractor For Additional Compensation Or Relief. Costs Incurred By Proposers: All Expenses Involved With The Preparation And Submission Of Proposals To The Owner, Or Any Work Performed In Connection Therewith, Shall Be Borne Solely By The Prospective Contractors. No Payment Will Be Made For Any Responses Received, Or For Any Other Effort Required Of, Or Made By, Prospective Contractors In Responding To This Rfp. 17.contractor’s Personnel:a. The Contractor Represents That It Has Or Shall Secure At Its Own Expense, All Necessary Personnel Required To Perform The Services Under The Resulting Contract. Such Personnel Shall Not Be Employees Of Or Have Any Contractual Relationship With The Owner. B. The Contractor Shall Be Responsible For Ensuring That Its Employees, Agents, And Subcontractors Comply With All Applicable Laws And Regulations And Meet All Federal, State, And Local Requirements Related To Their Employment And Position. The Owner Reserves The Right To Require The Contractor To Remove Any Employee From Working On The Resulting Contract, Which The Owner Deems Incompetent, Careless, Or Otherwise Objectionable. C. The Contractor Certifies That It Does Not And Will Not During The Performance Of The Contract Employ Illegal Alien Workers Or Otherwise Violate The Provisions Of The Federal Immigration Reform And Control Act Of 1986, As Amended. D. During The Performance Of The Contract, The Contractor Agrees To The Following: 1. The Contractor Shall Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Religion, Color, Sex, Age, Handicap, Or National Origin, Except When Such Condition Is A Bona Fide Occupational Qualification Reasonably Necessary For The Normal Operations Of The Contractor. 2. The Contractor, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, Shall State That Such Contractor Is An Equal Opportunity Employer. 3. The Contractor And Any Subcontractor Shall Pay All Employees Working On This Contract Not Less Than Minimum Wage Specified In The Fair Labor Standards Act (29 Cfr 510-794) As Amended. Reservation Of Owner’s Rights: In Addition To All Other Rights Provided The Owner Under State Law, The Owner Specifically Reserves The Following Rights: A. Owner Reserves The Right To Rank Firms And Negotiate With The Highest Ranked Firms In Accordance With The Evaluation Criteria Set Forth Herein. Negotiation With An Individual Prospective Contractor Does Not Require Nor Prohibit Negotiation With Others. B. Owner Reserves The Right To Select The Proposal That It Believes Will Serve The Best Interest Of Owner. C. Owner Reserves The Right To Reject Any Or All Proposals. D. Owner Reserves The Right To Cancel The Entire Request For Proposal Or To Cancel The Award Of Any Contract At Any Time Before The Execution Of Such Contract By All Parties Without Any Liability. E. The Owner Reserves The Right To Waive Any Informality, Irregularity Or Immaterial Errors In The Request For Proposal Or In Any Proposal Received, Or Reject Any And/or All Proposals, Or Re-advertise. F. Owner Reserves The Right To Request Any Necessary Clarifications Or Proposal Data Without Changing The Terms Of The Proposal. G. Owner Reserves The Right To Select A Contractor(s) On The Basis Of The Original Proposals Without Negotiation. All Proposals Received From Contractors In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Become The Exclusive Property Of The Owner. In The Event Only One Responsive Proposal Is Received, The Owner Reserves The Right To Award To The Sole Proposer; Re-advertise The Request For Proposal, With Or Without Making Changes To The Evaluation Factors; Or Elect Not To Proceed. For And In Consideration Of The Owner Considering Proposals Submitted, The Proposer, By Submitting Its Proposal, Expressly Waives Any Claim To Damages Of Any Kind Whatsoever, In The Event The Owner Exercises Its Right To Cancel The Award In Accordance Herewith. The Owner Reserves The Right To Select, From Among The Various Proposal Alternates, Those Alternates To Be Included In The Final Contract As Well As The Right And Option To Award Or Re-solicit Proposal Alternates In Any Sequence Or At Any Time Deemed To Be In The Best Interest Of The Owner. Subcontracting: Contractor Shall Not Employ Any Subcontractor, Supplier, Or Other Person Or Organization Whether Initially Or As A Substitute, Against Whom The Owner May Have Reasonable Objection. The Contractor Shall Not Sublet Any Portion Of The Contract, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. If Such Consent Is Given, The Contractor Will Be Permitted To Sublet A Portion Of The Work But Shall Perform With The Contractor's Own Organization Work Amounting To At Least 30 Percent Of The Total Contract Cost. The Contractor Shall Not Be Required To Employ Any Subcontractor, Supplier, Or Other Person Or Organization To Furnish Or Perform Any Of The Work Against Whom The Contractor Has Reasonable Objection. The Contractor Shall Provide An Opportunity For Local Subcontractors, Minority And Disadvantaged Business Enterprises (dbe’s) Subcontractors To Participate In The Work. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. No Subcontract Shall Relieve The Contractor Of Liability Under The Contract And Bonds. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work. All Subcontractors, Suppliers, Or Other Persons Or Organizations (including Those Who Are Able To Furnish The Principal Items Of Materials Or Equipment) Shall Be Submitted To The Owner For Acceptance If Requested By Owner. The Owner’s Acceptance, In Writing, Of Any Such Subcontractors, Suppliers, Or Other Person Or Organization So Identified May Be Revoked On The Basis Of Reasonable Objection After Due Investigation, In Which Case The Contractor Shall Submit An Acceptable Substitute. No Acceptance By The Owner Of Any Such Subcontractor, Supplier, Or Other Person Or Organization Shall Constitute A Waiver Of Any Right Of The Owner To Reject Defective Work. Action By The Owner Awarding A Contract To A Firm That Has Disclosed Its Intent To Assign Or Subcontract In Its Response To The Rfp, Shall Constitute Approval Thereof.c. The Contractor Shall Be Fully Responsible To The Owner For All Acts And Omissions Of The Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor Just As The Contractor Is Responsible For The Contractor’s Own Acts And Omissions. Nothing In The Resulting Contract Documents Shall Create For The Benefit Of Any Such Subcontractors, Suppliers, Or Other Persons, Or Organizations, Any Contractual Relationship Between The Owner And Any Such Subcontractors, Suppliers, Or Other Persons Or Organizations, Nor Shall It Create Any Obligation On The Part Of The Owner To Pay Or To See To The Payment Of Any Money Due Any Such Subcontractors, Suppliers, Or Other Persons, Or Organization, Except As May Otherwise Be Required By Laws And Regulations. D. The Contractor Shall Be Solely Responsible For Scheduling And Coordinating The Work Of Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor. The Contractor Shall Require All Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work To Communicate With The Owner Through The Contractor. E. All Work Performed For The Contractor By A Subcontractor Or Supplier Shall Be Pursuant To An Appropriate Agreement Between The Contractor And The Subcontractor Or Supplier That Specifically Binds The Subcontractor Or Supplier To The Applicable Terms And Conditions Of The Resulting Contract For The Benefit Of The Owner. F. Within Thirty (30) Calendar Days After The Notice Of Contract Execution, The Contractor Shall Submit To The Owner A Preliminary List Of Potential Subcontractors Which May Be Used On The Project. The Potential Subcontractors Submitted Shall Not Be On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Failure To Supply This Information Timely And Accurately May Result In The Contractor Being Placed In Default And Termination Of The Contract. G. Prior To Beginning Work, The Contractor Shall Submit To The Owner For Approval All Subcontractor(s) Which Will Be Used On The Project. The Owner Shall Provide Initial Approval Of Any Subcontractor Which Is Not On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Once Initial Approval Is Granted, The Subcontractor May Begin Work. H. The Contractor Will Be Required To Develop And Deliver Subcontractor Training On The Contract Provisions, Traffic Control Requirements, And Applicable Rules, Regulations, And Laws To This Contract. The Training Will Be Targeted At The Subcontractor’s Supervisory Staff And Workers. Once The Training Has Been Developed, The Contractor Shall Submit In Writing The Proposed Training Program And Training Materials To The Project Engineer For Approval. The Training Shall Be Provided Annually Before The Beginning Of Each Hurricane Season And Immediately Before Each Subcontractor Begins Work. The Contractor Shall Document The Training And Provide Said Documentation To The Project Engineer. Disadvantaged Business Enterprise Program: The Owner Promotes Policies Which Assure And Encourage The Full Participation Of Disadvantaged Business Enterprises (dbe) In The Provision Of Goods And Services, As Detailed In 2 Cfr 200.321. Disadvantaged Business Enterprises, As Defined In 49 Cfr 23, Shall Have Equal Opportunity To Compete For And Perform Subcontracts Which The Contractor Enters Into Pursuant To This Contract. The Contractor Shall Use Their Best Efforts To Solicit Bids From And To Utilize Dbe Subcontractors Or Subcontractors With Meaningful Minority Group And Female Representation Among Their Employees. Contract: The Contents Of This Rfp And All Provisions Of The Successful Proposal Deemed Pertinent By The Owner May Be Incorporated Into A Contract And Become Legally Binding When Approved And Executed By Both Parties. Contents Of The Contract May Contain Changes From The Owner’s Perspective As A Result Of The Rfp Process And Proposal(s) Received. The Final Negotiated Contract May Include The Scope Of Work As Outlined In This Rfp Along With The Successful Contractor's Submittal And Any Additions Or Deletions Made At The Discretion Of The Owner As A Result Of This Rfp Process. The Contract May Be Terminated By The Owner For Cause Or For Convenience. The Contract Will Be A Standby Contract For Use In Dealing With Response To Emergency Situations. Work Related To The Contract Shall Commence Upon Issuance Of A Notice To Proceed. 22. Proprietary Information: Proposers Should Be Aware That The Request For Proposal And The Responses Thereto Are In The Public Domain. However, The Proposers May Identify Specifically Any Information Contained In Their Proposals Which They Consider Confidential And/or Proprietary And Which They Believe To Be Exempt From Disclosure, Citing Specifically The Applicable Exempting Law. All Proposals Received From Proposers In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Also Become The Exclusive Property Of The Owner. The Owner Has The Right To Use Any Or All Ideas Presented In Any Reply To This Rfp. Selection Or Rejection Of Any Proposal Submitted Does Not Affect This Right. 23. Licenses And Certificates: A. The Owner Reserves The Right To Require Proof That A Prospective Contractor Is An Established Business Operating In Compliance With The Law. Local And State Business Licenses Are Required For This Proposal. B. Each Prospective Contractor Shall Be Licensed And Qualified To Do Business In Its Area Of Expertise. Each Firm Shall Submit With Their Proposal A Copy Of And Maintain The Appropriate Licenses And Certificates During The Term Of Any Resulting Contract, And Any Extensions. C. The Contractor Is To Procure All Permits, Licenses, And Certificates, Or Any Such Approvals Of Plans Or Specifications As May Be Required By Federal, State And Local Laws, Ordinances, Rules, And Regulations, For The Proper Execution And Completion Of The Work Under This Agreement. D. The Proposer Certifies That Their Company Is A Licensed General Contractor In The State Of Louisiana. Proposer Must Submit A Copy Of The License With The Proposal And Be In Good Standing With State Regulatory Body. No Specific Designation Is Required, Only That The Company Is Properly Licensed As A Contractor. See Louisiana Revised Statute 37: “a Louisiana State Contractor’s License/registration Is Required If You Contract, Bid Or Perform Work Where The Total Project Value Including Labor And Materials Exceeds The Minimum Threshold To Hold A Commercial License, Residential License, Mold Remediation License, Or A Home Improvement Registration.” In Addition, Debris Removal Contractors Must Be Listed In Sam.gov Registry With Good Standing. E. Proposer Certifies That Proposer’s Organization, Or Its Subcontractor(s) Is Classified As An Oil Spill Removal Organization (osro) By The Coast Guard And Maintains Appropriate Classification (m – W3) For All Potential Debris Management Specified In This Rfp. This Rfp Requires River/canal, Inland And Near Shore Classifications. Classification Must Be Kept In Good Standing For The Duration Of The Contract Length. F. Contractor, Or Its Subcontractor(s), Must Show Its Qualifications In The Handling Of Hazardous Materials And House Hold Hazardous Waste. This Can Be Demonstrated Listing The Company's Employees And Their Respective Haz-wopper Licenses And Asbestos Licenses. Proposer, Or Its Subcontractor(s), Must Have Qualified Personnel Currently Employed To Submit A Proposal. 24. Continuing The Work: The Contractor Shall Carry On The Work And Adhere To The Progress Schedule During All Disputes Or Disagreements With The Owner. No Work Shall Be Delayed Or Postponed Pending Resolution Of Any Disputes Or Disagreements, Except As The Owner And Contractor May Otherwise Agree In Writing. 25. Waiver Of Claims: Once Any Contract Resulting From This Rfp Expires, Or Final Payment Has Been Requested And Made, The Respective Contractor Shall Have No More Than Ninety (90) Calendar Days To Present Or File Any Claims Against The Owner Concerning Such Contract And Thereafter, Such Claim Shall Be Deemed Waived. 26. Change In Scope Of Work A. The Owner May Order Changes In The Work Consisting Of Additions, Deletions, Or Other Revisions Within The General Scope Of The Contract. No Claims May Be Made By The Contractor That The Scope Of The Project Or Of The Contractor's Services Has Been Changed, Requiring Changes To The Amount Of Compensation To The Contractor Or Other Adjustments To The Contract, Unless Such Changes Or Adjustments Have Been Made By Written Amendment To The Contract Signed By The Owner And Contractor. It Is Noted That This Is A Unit Price Contract And Nothing Herein Shall Limit The Number Of Units Of Work Which May Be Required By A Disaster. Once Issued A Notice To Proceed (ntp), Unless Limited By Area Or Amount, The Contractor Shall Proceed At The Daily Directive Of The Owner With The Entire Work Required Hereunder. B. If The Contractor Believes That Any Particular Work Is Not Within The Scope Of Work Of The Contract, Is A Material Change, Or Will Otherwise Require More Compensation To The Contractor, The Contractor Must Immediately Notify The City Of Walker’s Representative In Writing Of This Belief. If The Owner’s Representative Believes That The Particular Work Is Within The Scope Of The Contract As Written, The Contractor Will Be Ordered To And Shall Continue With The Work As Changed And At The Cost Stated For The Work Within The Scope. The Contractor May Then Assert Its Right To An Adjustment Under The Terms And Conditions Set Forth Herein For Claims. C. The Owner Reserves The Right To Negotiate With The Awarded Contractor(s) Without Completing The Competitive Rfp Process For Materials, Products, Services, And/or Items Similar In Nature To Those Specified Within This Rfp For Which Requirements Were Not Known Or Realized At The Time Of Issuance Of The Rfp. D. The Contractor Shall Commence Performance On The Date Set Forth In The Notice To Proceed Which Date Shall Be Determined By The Owner Prior To, During Or After Any Disaster. E. The Contractor Shall, After Notice To Proceed And With The Owner’s Direction, Provide A Work Plan Showing Where Operations Will Begin, And Which Streets/roads Will Be Cleared On A Daily Basis. The Plan Will Be Updated Each Day Of Operation. Contractor Shall Provide A Computerized Daily Update Of Progress, Showing The Streets Cleared By Web Map, The Volumes Recovered, The Location Of Crews, And The Estimated Percentage Completion. Such Program Shall Be Web Based And Shall Be Accessible By The Owner With A Password Provided By Contractor Or As An Active Website Available Without Password To The Public, As Instructed By The Owner. Contractor Shall Provide Examples Of Such Work Plan, Their Web-based Programs, Their Plans For Its Use, And The Hosting Thereof In Their Proposal. Debris Site Location: 1. Walker, Louisiana 27. Use Of Premises: A. The Contractor Shall Assume Full Responsibility For Any Damage To Any Work Areas Or To The Owner, Homeowner, Or Occupant Thereof, Or Of Any Adjacent Land Or Areas, Resulting From The Performance Of The Work. Contractor Shall Maintain A Toll-free Hotline Answered 24 Hours Per Day To Professionally Accept Homeowner And Other Claims. Contractor Shall Provide In Its Proposal, A Summary Of And Sample Computerized Documents Exhibiting Its Complete Claim Resolution Program To Include Computerized Complaint Logs, Complaint Report Forms, Site Visit And Inspection Forms, And Computerized Resolution Reporting Forms And Summaries For The Owner. Should Any Claim Be Made By Any Such Owner Or Occupant Because Of Accident, Intentional Act, The Performance Of The Work, Or For Any Other Such Reason The Cause Of Which Is The Contractor Or Their Subcontractors, Agents Or Employees, The Contractor Shall Promptly Settle With Such Party By Negotiation Or Otherwise Resolve The Claim By Arbitration Or Other Dispute Resolution Proceeding Or At Law. Contractor Shall Provide A Weekly Computerized Update Of All Claims And Complaints And Their Disposition, Both Individually And In Summary Form. B. During The Progress Of The Work, The Contractor Shall Keep Their Sites Free From Accumulations Of Waste Materials, Rubbish, And Other Debris Resulting From The Work. At The Completion Of The Work, The Contractor Shall Remove All Waste Materials, Rubbish, And Debris From And About The Sites, As Well As Tools, Appliances, Equipment, Machinery And/or Surplus Materials. C. The Contractor Shall Take Care To Monitor And Make Every Effort To Prevent Or Mitigate Spills Of Petroleum Products And Hydraulic Fluids. Any Such Spills Shall Be Remediated Immediately By The Contractor. D. No Tracked Equipment Shall Be Allowed On Public Streets Or Right Of Way (row) Without The Written Permission Of The Owner. 28. Estimated Quantities: The Owner Reserves The Right To Increase Or Decrease Estimated Quantities As Required. Estimated Quantities As Shown Within Of This Rfp Are For Estimating And Proposal Purposes Only. It Is Understood By All Prospective Contractors That These Are Only Estimated Quantities And The Owner Is Not Obligated To Purchase Any Minimum Or Maximum Amount During The Life Of The Contract. The Actual Volumes Of Any Work Can Only Be Identified Subsequent To A Disaster, And As The Work Proceeds. The Contractor Shall Be Required To Perform All Work Required By The Contract Regardless Of Volume. 29. Performance: The Selected Contractor Shall Perform The Resulting Contract In A Timely Fashion. If The Disaster Is Such That It May Reasonably Be Predicted In Advance, Contractor Shall Have Management Personnel Within The Emergency Operations Center (eoc) 24-48 Hours Prior To The Arrival Of The Disaster. If The Disaster Is Such That The Disaster Could Not Be Predicted, The Contractor Shall Have Management Personnel Within The Eoc Within 24 Hours After The Event. Contractor’s Management Personnel Shall Assist The Owner To Plan A Response, Plan For The Arrival Of The Event If Possible, And To Initiate The Emergency Push And Initial Debris Removal And Rescue Operations. Contractor Shall Mobilize Work Crews And Heavy Equipment Within Such Period Of Time As May Be Set Forth Within The Notice To Proceed. Crews Shall Be Mobilized In A Staggered Phasing So As Not To Overwhelm The Resources Of The Monitoring Body. Contractor Shall Describe Its Mobilization Program And Past Experience With Such Mobilization. Contractor Should Clearly Exhibit Experience In Large Previous Compelling Mobilizations, To Multiple Sites, With Short Time Frames. 30. Equipment Availability: The Selected Contractor Shall Provide Number And Proof Of Access To Equipment, Owned Or Leased By The Contractor, That Will Be Made Available For Any And All Disaster And Non-disaster Related Projects. This Does Not Include Subcontractor Equipment. 31. Payment And Performance Bonds: The Successful Bidder Shall Be Required To Provide Payment And Performance (surety) Bonds For The Entire Amount Of The Contract Price To Insure The Successful Performance Of The Terms And Conditions Of The Contract. The Payment And Performance Bond Shall Be Subject To Forfeiture For Failure On The Part Of The Successful Bidder To Perform Its Obligations Under The Contract. The Bond Must Be Provided Within Seven (7) Days Of Written Notice To Proceed. The Payment And Performance Bond Is To Be Secured From A Surety Or Insurance Company Listed On The U.s. Department Of The Treasury Financial Management Service List Of Approved Bonding Companies Which Is Published Annually In The Federal Register, With At Least An A-rating In The Latest Printing Of The A.m. Best’s Key Rating Guide, To Write Individual Bonds Up To Ten Percent Of Policyholders’ Surplus As Shown In The A.m. Best’s Key Rating Guide And Is Licensed In This State To Write Surety Bonds. 32. Payment/invoices: All Prospective Contractors Must Specify On Their Proposal Letter The Exact Company Name And Address Which Must Be The Same As Shown On Invoices Submitted For Payment. Contract Payments Shall Be Made In Arrears Within Fifteen (15) Days After Approval Of A Billing Statement For Actual Work Done By The Contractor(s). All Billing Statements Or Invoices Submitted For Payment Shall Be Original And Should Be Sent To City Of Walker At The Following Address: P.o. Box 217, Walker, La 70785 Billing Statements Or Invoices Should Include Company Name And Address, Locations Of Where Work Has Been Performed, Reconciliation Sheets For Each Day’s Work, And Support Documentation As Required. Payment Of Contractor By City Of Walker Is Contingent Upon The City Of Walker Being Reimbursed By Any Private Insurance Company, Local, State Or Federal Government Agency. The Successful Contractor Will Be Responsible For All Work And/or Debris Deemed Ineligible. In Order For Both Parties Herein To Close Their Books And Records, The Contractor Will Clearly State “final Invoice” On The Contractor’s Final/last Billing To The City Of Walker. This Certifies That All Services Have Been Properly Performed And All Charges And Costs Have Been Invoiced To The City Of Walker. Invoices Submitted For Payment Shall Be Accompanied By An Electronic Worksheet, In Microsoft Excel Format, Which Includes Information Contained In The Approved Worksheets And/or Debris Ticket. The Final Format Of The Daily Worksheet And Information To Be Contained Will Be Approved And Agreed Upon By The Contractor And The Contract Administrator. Any Discrepancies Between The Owner’s Records And The Contractor's Submittals Must Be Rectified, To Owner’s Satisfaction, By The Contractor, Before Payment On Those Items Will Be Made By The Owner. Contractor Shall Computerize All Tickets Daily And Present To The Owner As A Summary Reconciliation Document Within (48) Hours Of The Daily Completion Of The Work. Contractor Shall Note That Thousands To Tens Of Thousands Of Tickets May Be Produced Per Day And Contractors Plans And Computer Program Must Encompass Such Potential Volumes. Contractor Should Provide Sample Forms And Program Formats; Describe Their Data Processing Experience, Their Data Management Center (if Any), Their Data Management Programs And Procedures, And Their Key Data Management Personnel In Their Proposal. Owner And Contractor Shall Meet Daily (within 48 Hours Of The Issuance Of The Tickets) To Reconcile Tickets And Work Performed. Contractor Shall Revise The Computerized Reconciliation Sheets With Any Corrections Discovered And Re-present A Corrected Daily Reconciliation Sheet To The Owner For Signature Within Twenty-four (24) Hours Thereafter. Both The Owner And The Contractor Shall Execute Each Daily Reconciliation Sheet After Being Verified As Correct. Such Daily Reconciliation Sheets Shall Then Become The Basis For Billing Documentation. 33. Records And Right To Audit: The Contractor Shall Maintain Adequate Records, Documents, And Information To Justify All Charges, Expenses And Costs Incurred In Performing The Work For At Least Five (5) Years After Completion Of This Contract. The Owner Shall Have Access To Such Books, Records, And Documents As Required In This Section For The Purpose Of Inspection, Reproduction, Audit, And/or During Normal Business Hours, At The Owner’s Expense, Upon Five (5) Days Prior Written Notice. 34. Safety: The Contractor Shall Take Reasonable Precautions For The Safety Of, And Shall Provide All Reasonable Protection To Prevent Damage, Injury Or Loss To, Its Employees On The Job, And Others. The Contractor Shall Comply With All Applicable Provisions Of Federal, State, And Municipal Safety Laws, Insurance Requirements, Standard Industry Practices, The Requirements Of The Operations And This Contract. The Contractor, Directly Or Through Its Subcontractors, Shall Erect And Properly Maintain At All Times, As Required By The Conditions And Progress Of The Work, Necessary Safeguards For The Safety And Protection Of The Public, Including Securing Areas, Posting Danger Signs, Placarding, Labeling, Or Posting Other Forms Of Warning Against Hazards. When Use Of Hazardous Materials Or Equipment Or Unusual Methods Are Necessary For Execution Of The Work, Or When The Work Includes The Cleanup, Remediation, And/or Removal Of Bio-solids, Bio-hazardous Waste, Or Any Hazardous Or Toxic Materials, Trash Debris, Refuse, Or Waste, The Contractor, Its Subcontractor(s) And Their Employees Shall Be Trained And Certified As Required In The Proper Handling, Use And Care Of Equipment, Materials, And Hazardous Operations, And Shall Exercise The Utmost Care And Perform Such Activities Under The Supervision Of Properly Qualified And/or Competent Personnel. 35. Insurance Requirements: A. Prior To The Time Contractor Is Entitled To Commence Any Part Of The Project, Work Or Services, Contractor Shall Procure, Pay For, And Maintain At Minimum The Following Insurance Coverages With The Stated Limits Or Greater. Said Insurance Shall Be Evidenced By Delivery To The Owner Of (1) Certificates Of Insurance Executed By The Insurers Listing Coverage’s And Limits, Expiration Dates And Terms Of Policies And All Endorsements Whether Or Not Required By The Owner, And Listing All Carriers Issuing Said Policies; And (2) Upon Request A Certified Copy Of Each Policy, Including All Endorsements. The Insurance Requirements Shall Remain In Effect Throughout The Term Of This Contract And Any Additional Extensions. In Addition, The Owner Reserves The Right To Request Physical Evidence Of This Coverage By Requesting The Policy Declaration Page, And/or An Estopped From The Agent And/or Company Verifying The Coverage Is And/or Has Been Continually In Effect. The Contractor Shall Secure And Maintain, At Its Sole Cost And Expense During The Contract Term And Any Subsequent Extensions, The Following Insurance: 1. Commercial General Liability - In The Amount Of Five Million Dollars ($5,000,000.00) Aggregate/one Million Dollars ($1,000,000.00) Per Occurrence. The General Aggregate Limit Shall Either Apply Separately To The Resulting Contractor Or Shall Be At Least Twice The Required Occurrence Limit. 2. Comprehensive Automobile And Water Vehicle Liability - Covering Any Automotive Equipment To Be Used In Performance Of The Service, With A Minimum Limit In The Amount Of One Million Dollars ($1,000,000.00) Per Occurrence Combined Single Limit / Any Automobile Physical Damage Insurance Covering Owned Or Rented Machinery, Tools, Equipment, Office Trailers, And Vehicles. 3. Worker's Compensation - Proposer Shall Provide A Policy With Employer’s Liability Coverage With Limits Of Not Less Than One Million Dollars ($1,000,000.00) Per Occurrence For Each Accident Or Illness. The Worker’s Compensation Policy Shall State That It Cannot Be Cancelled Or Materially Changed Without First Giving Thirty (30) Days Prior Notice Thereof In Writing To The Owner. Firms That Have Owner/operators That Have Filed A "notice Of Election To Be Exempt" Shall Supply A Signed Copy Of Said Notice. Any Such Exemption Shall Meet The Requirements That Qualify For An Exemption Under The Applicable Worker’s Compensation Law. B. Conditions: Each Insurance Policy Shall Include The Following Conditions By Endorsement To The Policy: 1. Each Policy Shall Require That Thirty (30) Days Prior To Expiration, Cancellation, Nonrenewal Or Any Material Change In Coverage’s Or Limits, A Notice Thereof Shall Be Given To The Owner By Certified Mail To: Contractor Shall Also Notify The Owner, In A Like Manner, Within Twenty-four (24) Hours After Receipt, Of Any Notices Of Expiration, Cancellation, Non-renewal, Or Material Change In Coverage Received By Said Contractor From Its Insurer; And Nothing Contained Herein Shall Absolve The Contractor Of This Requirement To Provide Notice. 2. Companies Issuing The Insurance Policy, Or Policies, Shall Have No Recourse Against The Owner For Payment Of Premiums. 3. The Term "owner" Shall Include All Authorities, Boards, Bureaus, Commissions, Divisions, Departments, And Offices Of The City Of Walker And Individual Members, Elected Officials, Employees Thereof In Their Official Capacities, And/or While Acting On Behalf Of The Owner. 4. Owner Shall Be Named As An Additionally Insured On All Policies Of Insurance. The Policy Clause "other Insurance" Shall Not Apply To Any Insurance Coverage Currently Held By The Owner To Any Such Future Coverage, Or To The Owner’s Self-insured Retentions As, If Any, Of Whatever Nature. C. Subrogation: Contractor Hereby Waives Subrogation Rights For Loss Or Damage Against The Owner. 36. Liquidated Damages: Failure Of The Contractor To Comply With The Requirements Set Forth In The Notice To Proceed May Be Subject, At The Owner’s Discretion, To Liquidated Damages In The Amount Of $1,000.00 Per Day, Per Unaccounted For Item Listed In The Notice To Proceed. This May Include Equipment, Personnel, Timeframe To Begin, Etc. 37. Public Entity Crimes: All Proposers Are Hereby Notified That A Person Or Affiliate, Who Has Been Placed On The Convicted Vendor List, Or The Federal Suspension And/or Debarment List, May Not Submit A Proposal Under This Request For Proposal. By Submitting This Proposal, The Proposal Contractor Certifies They Are Not Suspended Or Debarred Nor Does Their Submittal Violate The Provisions Of This Paragraph. 38. Conflict Of Interest: The Contractor Shall Promptly Notify The Contract Administrator, In Writing, By Certified Mail, Of All Potential Conflicts Of Interest For Any Prospective Business Association, Interest, Or Other Circumstance, Which May Influence Or Appear To Influence The Contractor's Judgment Or Quality Of Services Being Provided Hereunder. Such Written Notification Shall Identify The Prospective Business Association, Interest, Or Circumstance, The Nature Of Work That Such Person May Undertake, And Request An Opinion Of The Owner As To Whether The Association, Interest, Or Circumstance Would, In The Opinion Of The Owner, Constitute A Conflict Of Interest. The Owner Shall Respond To Such Notification By Certified Mail Within Thirty (30) Days. By Submitting This Proposal, The Contractor Certifies That They Have No Conflict With Any Employee, Agent, Elected Official Or Officer Of Owner, Nor Any Other Conflict As May Be Set Forth Herein. 39. Collusion: More Than One Proposal From An Individual, Firm, Partnership, Corporation, Association And/or Related Parties Under The Same Or Different Names Will Not Be Considered. If The Owner Believes That Collusion Exists Among Proposers, All Proposals From The Suspect Firms Will Be Rejected. Related Parties Mean Prospective Contractors Or The Principals Thereof, Which Have A Direct Or Indirect Ownership And/or Profit-sharing Interest In Another Prospective Contractor Or Pro-proposer. Prospective Contractors Shall Comply With All Local, State, And Federal Directives, Orders, And Laws As Applicable To This Rfp And All Resulting Contract(s). Prospective Contractors, By Responding To This Rfp, Certify That Such Response Is Made Without Previous Understanding, Agreement, Or Connection With Any Person, Firm, Or Corporation Making A Proposal For The Same Item(s) And Is In All Respects Fair, Without Outside Control, Collusion, Fraud, Or Otherwise Illegal Action. 40. Protest Procedure: A. Proposal Protests. Any Actual Or Prospective Bidder/proposer, Who Is Allegedly Aggrieved In Connection With The Issuance Of A Proposal Package Or Pending Award Of A Contract, May Protest To The Owner. B. Requirements To Protest: A) If The Protest Relates To The Content Of The Bid/proposal Package, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Full Business Day After Issuance Of The Proposal Package. B) If The Protest Relates To The Award Of A Contract, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Business Day After The Posting Of Either The Contract Award Recommendation Or The Contract Award Itself. The Formal Written Protest Shall Identify The Protesting Party And The Solicitation Involved; Include A Clear Statement Of The Grounds On Which The Protest Is Based; Refer To The Statutes, Laws, Ordinances, Or Other Legal Authorities Which The Protesting Party Deems Applicable To Such Grounds; And Specifically Request The Relief To Which The Protesting Party Deems Itself Entitled By Application Of Such Authorities To Such Grounds. C) A Formal Writte

Details: Request For Proposal Disaster Debris Monitoring And Management Service Objective: It Is The Intent Of The Owner To Obtain Proposals From Qualified Firms To Establish A Standby Contract For Disaster Debris Monitoring And Management Services. These Services Will Not Be Authorized Until Such Time As A Notice To Proceed Has Been Issued; Typically, In Response To A Natural Or Man-made Disaster. Definitions: Whenever, In These Instructions, The Terms Defined In The Contract Are Used (or Pronouns Used In Their Place), The Intent And Meaning Of Such Terms Shall Be Interpreted As Indicated In The Contract. In Addition, The Following Definitions Shall Apply: Proposal Means An Executed Formal Document Submitted To The Owner Stating The Goods, Consultant Services, And/or Services, As Applicable, Offered By The Proposer To Satisfy The Needs As Requested In The Request For Proposal. Contract Means The Agreement Between The Successful Contractor(s) And The Owner In The Form Attached And Included In This Rfp Document. Goods, Consultant Services, And/or Services, As Applicable, Mean: This Standby Contract For Disaster Debris Monitoring And Management Services Rfp Documents Means This Entire Rfp Document, All Attachments, Instructions To Proposers And Any Addendums Issued Prior To The Date And Time Of Submittal Of The Proposals. Contractor Or Prospective Contractor Or Proposer Means Any Person Or Firm Having A Contract With Or Proposing To The Owner As A Result Of This Rfp. 3.items Included With Request For Proposal: Cover Sheet, Owners Proposal Letter, Request For Proposalscope Of Work Pricing Schedule Sample Prospective Contractors Proposal Letter 4.submission Of Proposal: Submittal: Proposals Shall Be Enclosed In An Opaque Sealed Envelope Or Package, Addressed To The Owner. The Name And Address Of The Prospective Contractor, The Date And Hour Of The Proposal Submittal, And The Title “request For Proposals For Disaster Debris Monitoring And Management Services” Rfp Shall Be Placed On The Outside Of The Envelope. All Items Required For A Responsive Proposal Shall Be Included. It Is The Responsibility Of The Proposer To Ensure That The Proposal Package Is Complete And Received At The Proper Time. Examination Of Rfp Documents: It Is The Responsibility Of Each Proposer Before Submitting A Proposal, To: A) Examine The Rfp Documents Thoroughly; And B) Consider And Comply With All Federal, State And Local Laws And Regulations, And Local Conditions That May Affect Cost, Progress, Or Performance Of The Project. Format: Proposals Must Follow The Format Of The Rfp And Be Structured So As To Follow The Required Sequence. Each Contractor Shall Submit Seven (7) Complete Sets Of The Proposal (one Hard Copy Marked “original” And Six (6) Marked “copy”) And One Electronic Copy On A Disc Or Cd. Email Copies And Fax Copies Shall Not Be Accepted. Experience: Prospective Contractors Must Have Experience In Work Of The Same Or Similar Nature, Be Capable Of Funding Such Potentially Massive Work For Weeks Or Longer, Must Provide A Reference List Of At Least Five (5) Government Customers For Whom They Have Performed Similar Services, And Must Provide All Information As Specified Herein. Exceptions: Prospective Contractors Are Advised That Exceptions To Any Of The Terms Contained In This Rfp Must Be Identified In The Response To The Rfp. Failure To Do So May Lead The Owner To Declare Any Such Term Non-negotiable, And/or May Lead To The Disqualification Of The Proposal. Expenses Of Preparation: The Owner Is Not Responsible For Any Expenses Which Prospective Contractors May Incur In Preparing And Submitting Proposals Called For In This Request For Proposal. Interviews: The Owner Reserves The Right To Conduct Personal Interviews Or Require Presentations From Any Or All Prospective Contractors Prior To Selection. The Owner Will Not Be Liable For Any Costs Incurred By The Proposer In Connection With Such Interviews/presentations (i.e., Travel, Accommodations, Etc.). Modification: The Owner Reserves The Right To Request That The Proposer Modify Their Proposal To More Fully Meet The Needs Of The Owner, And/or To More Fully Describe Their Proposal. Additional Information: The Prospective Contractor Shall Furnish Such Additional Information As The Owner May Reasonably Require. This Includes Information Which Indicates Financial Resources As Well As Ability To Provide And Maintain The Services And/or Recovery Operations For Several Weeks Or More. The Owner Reserves The Right To Make Investigations Of The Qualifications Of The Proposer As It Deems Appropriate, Including But Not Limited, To A Financial Review And A Background Investigation. Negotiations: The Owner Reserves The Right To Negotiate Modifications To Proposals That It Deems Acceptable, Reject Any And All Proposals, And To Waive Minor Irregularities In The Procedures. Period Of Eligibility: All Proposals Submitted Shall Be Binding For One Hundred Twenty (120) Calendar Days Following The Date Of Opening. Alternate Proposals: An Alternate Proposal Is Viewed By The Owner As A Proposal Describing An Approach To Accomplishing The Requirements Of The Request For Proposals, Which Differs, From The Approach Set Forth In The Solicitation. An Alternate Proposal May Also Be A Second Proposal Submitted By The Same Proposer, Which Differs In Some Degree From Its Basic Or Prime Proposal But Is Included Within The Same Proposal Package. Alternate Proposals May Address The Technical Approach, Or Other Provision Or Requirements Set Forth In The Solicitation. The Owner May, During The Initial Evaluation Process, Consider All Alternate Proposals Submitted. Addenda: If It Becomes Necessary To Revise Or Amend Any Part Of The Request For Proposal, The Owner Will Furnish The Revision By Written Addendum To All Prospective Contractors Who Received An Original Request For Proposals. It Will Be The Responsibility Of The Proposer To Contact The Owner Prior To Submitting A Proposal To Ascertain If Any Addenda Have Been Issued, To Obtain All Such Addenda, And To Return Executed Addenda With The Proposal. Failure To Include Signed Addendum With The Proposal Shall Be Grounds For Rejection Of A Proposal. Execution Of Contract: The Contract Between Proposer And Owner Shall Be In The Form Of The "agreement" Provided By Owner. The Successful Proposer Shall Assist And Cooperate With The Owner In Executing The Contract In A Timely Manner If Notified Of A Successful Award By Owner. Taxes: Cost Of All Sales And Other Taxes For Which The Proposer Is Liable Under The Contract Shall Be Included In The Proposal. Proposal Due Date: Sealed Proposals Must Be Received At The City Of Walker No Later Than 11:00 A.m. On April 18, 2024. Proposals Shall Be Opened By The Evaluation Committee In Private. Any Awards Resulting From An Evaluation Shall Be Announced Publicly. Proposals Received By The Owner After The Time Specified For Receipt Will Not Be Considered. Proposers Shall Assume Full Responsibility For Timely Delivery Of Their Proposals To The Location Designated For Receipt Of Proposals. Fax Copies And Email Copies Shall Not Be Accepted. Proposal Requirements: Official Bid Documents Are Available At Central Bidding (www.centralbidding.com). Electronic Bids May Be Submitted At Central Bidding (www.centralbidding.com). For Questions Related To The Electronic Bidding Process, Please Call Central Bidding At 225-810-4814. Proposals Shall Include All Of The Information Required By The Request For Proposal, And Any Additional Data That The Prospective Contractor Deems Pertinent To The Understanding And Evaluation Of The Proposal. Proposals Are To Be Addressed As Follows For Mail, Express Delivery, Or Hand Delivery: Representative: Kelsey Murray Title: Finance Physical Address: 13600 Aydell Lane Walker, La 70785 Mailing Address: P.o. Box 217 Walker, La 70785 Any Questions Regarding This Rfp Shall Be Posed To Kelsey Murray In Writing At The Email Below Or At The Above Mentioned Physical And Mailing Addresses: Email: Kelsey.murray@walker-la.gov Proposals Shall Be Organized And Sections Tabbed In The Following Order. All Proposals Shall Include At Minimum: Title Page: Show The Name Of Proposer’s Firm, Address, Telephone Number, Email, Name Of Contact Person, Date, And The Subject: 2018 Request For Proposal For Standby Contract For Disaster Debris Monitoring And Management Services. Table Of Contents: Include A Clear Identification Of The Material By Tab And By Page Number. Tab 1 - Contractor’s Profile And Submittal Letter A. Submittal Letter Signed By An Authorized Agent Of The Prospective Contractor. A Proposal Statement Setting Forth In Detail How The Proposal Meets The Proposal Requirements And Evaluation Factors. Organizational Structure And Locations Of Business With Ownership Interests Tab 2 – Qualifications Provide A Description And History Of The Firm Focusing On The Following: A. Experience In All Aspects Of Emergency Management, Including Response, Procurement, Operation, Planning, Contract Management, And Accounting Systems. B. Document Knowledge And Experience With State And Local Emergency Management Agencies; State And Federal Programs; Funding Sources And Reimbursement Processes. C. Demonstrate Detailed Experience And Expertise Pertaining To All Aspects Of The Scope Of Work Set Forth Herein. D. Demonstrate Knowledge Of Environmental Requirements And Regulations. Tab 3 - Technical Approach Provide A Narrative Description With An Organizational Chart Outlining The Mobilization, Operational Plans, And Structure, Services To Be Provided And How And When These Services Shall Be Provided. This Description Should Fully And Completely Demonstrate The Prospective Contractor's Intended Methods For Servicing The Requirements Of All Aspects Of The Scope Of Work Set Forth Herein. Include A Statement Ensuring That The Prospective Contractor Will Notify The Owner When $100,000 In Total Costs Is Reached And Request A Meeting To Gain Approval, With A Written Notice To Proceed, For Any Further Debris Removal Activities. Without The Written Approval Notice To Proceed, All Operations Will Cease At The $125,000 Limit. These Actions Should Continue At Each $100,000 And $125,000 Increment. Prospective Contractor May Offer Alternative Solutions/options To Achieve Successful Completion Of The Scope Of Work Detailed Herein. Tab 4 - Reimbursement Process A. Prospective Contractor Shall Demonstrate Their Knowledge Of And Experience With The Fema Reimbursement Process; The Fema Initial Damage Estimates; Immediate Needs Funding (inf), The Project Worksheets Completion And Application Process. Tab 5 - Key Personnel Include A Listing Of Key Staff, That Will Be On Site For The Duration Of The Project(s), Including Resumes For Each Describing Experience, Training, And Education In The Required Services. Identify Staff Experience Working With Governmental Entities And List Those Projects. Include An Affirmative Action Plan For All Personnel. Tab 6 - Proposed Subcontractors Include A Listing Of Proposed Subcontractors. Delineate Those Subcontractors Who Are Disadvantaged Business Enterprises, As Defined In 2cfr215.44(b)(1) And 44cfr13.36(c), And Such Other Minority, Woman-owned, And Small Business Enterprises. Tab 7 - Pricing Schedule A. Each Prospective Contractor Must Complete, Execute, And Submit The Proposal Form Included Herewith. B. The Pricing Schedule Attached Hereto Shall Be Submitted And Shall Include All Costs Associated With The Performance Of The Contract Including Travel And Out-of-pocket Expenses. The Contractor Will Be Responsible For All Costs Associated With Ineligible Debris. Tab 8 – References Contractor Shall Provide At Least Five (5) Governmental Entity References For Which The Firm Has Performed Similar Work Of The Same Or Similar Magnitude To Those Requested In This Solicitation, Including The Contact Name, Entity, Address, Telephone Number, E-mail Address, And Date And Term Of The Contract And At Least Five Letters Of Reference From Previous Clients. Tab 9 – Insurance Attach Evidence Of Required Insurance In The Amounts Indicated. If Available, A Properly Completed Acord Form Is Preferable. Tab 10- Financial Statements All Prospective Contractors Shall Supply An Audited, Financial Statement For Each Of The Past Two Years. A Third Party Prepared Financial Statement Is Acceptable For One Of The Two Years If An Audited Statement Is Not Available. Any Such Third-party Certified Statement Shall Be Signed And Certified By The Third Party Certified Public Accountant (cpa) And Signed And Certified As Accurate By The Prospective Contractor. Tab 11- Addenda Contractor Is Responsible For Contacting Owner To Identify Any Addenda’s Issued For This Request For Proposal. Any Addenda Issued Subsequent To The Release Of This Solicitation Must Be Acknowledged By Signature Of The Authorized Representative Of The Prospective Contractor, And A Copy Provided In This Section. Tab 12 – Exceptions Include Any/all Exceptions Taken To The Content Of The Solicitation Itself Or Any Contract Or Legal Agreement(s) Or Document(s) Related To The Solicitation. Any Exceptions Shall Be Reviewed By Owner For Appropriateness And Is Only Valid If Accepted In Writing By Owner. Tab 13 – Litigation: Prospective Contractors Contractors Shall Provide All Judgments Entered Into Against The Prospective Contractor By Any Federal, State Or Local Courts Within The Past Ten (10) Years; Any Criminal Conviction Ever Issued Against The Prospective Contractor Or Its Owners Or Principals, And All Civil, Criminal And Administrative Proceedings Pending Against The Prospective Contractor At This Time. Proposal Evaluation: The Owner Shall Award To The Responsive And Qualified Proposer(s) Whose Proposal Is Determined To Be The Most Advantageous To The Owner. Evaluation Of Proposals Shall Be Based On The Evaluation Factors Set Forth In The Request For Proposals And Any Other Relevant Information Obtained Through The Evaluation Process, And The Interviews, If Held. Evaluation Criteria: The Evaluation Criteria Define The Factors That Will Be Used By The Evaluation Committee To Evaluate And Score Responsible And Qualified Proposals. Prospective Contractors Shall Include Sufficient Information To Allow The Evaluation Committee To Thoroughly Evaluate And Score Their Proposals. Each Proposal Submitted Shall Be Evaluated And Ranked By An Evaluation Committee. Qualifications Of The Contractor …………………………………………25% Number Of Years Of Experience In Disaster Response: Company And/or Predecessors Must Have At Least 5 Years Of Experience In This Field; More Preferred Degree Of Experience In All Areas Of Emergency Response, Management And Recovery Experience With Fema Reimbursement Programs And Funding Issues Proof Of Satisfactory Or Better Performance On Contracts Of Similar Scope And Size: References And Letters Of Reference Must Verify Successful Completion Of Similar Projects In House Client Training Capabilities: Provide Certification Of Emergency Management Training Qualifications Of Staff…………………………………………………….15% Assurance Of Dedicated Project Team Experience Of Key Team Members In Area Identified Under Experience Of Prospective Contractor: Identify Senior And Project Management Affirmative Action Of Prospective Contractor: Describe Local And Minority Subcontracting Plan Education And Experience Of Prospective Contractor Personnel: Provide Brief Resumes Technical Approach ……………………………………….……………10% Experience Of Prospective Contractor In Previous Similar Projects Technical Approach Of The Prospective Contractor To Mobilize And Perform The Many Aspects Of The Work Ability To Respond In A Timely Manner With The Necessary Resources Financial Stability ………………………………………………………15% Ability Of Prospective Contractor To Continue To Proceed Until Funding Becomes Available Previous Financial Handling Of Multiple Contracts In Multiple Disasters Invoicing Program History Of Satisfactory Payment Procedures Of Subcontractors Price ……………………………………………………………………...25% Pricing Schedule Will Be Evaluated For Rationality All Line Items Must Be Priced Exactly As Quoted Within The Rfpregardless Of Any Alternates Which May Be Proposed Technical And Reimbursement Assistance ……………………………….10% Experience Of Prospective Contractor In Relation To Tracking, Recording, And Data Processing Prospective Contractors’ Knowledge And Experience Of Federal Reimbursement Guidelines Experience In Emergency Debris Management Plan Preparation Written Requests For Interpretations/clarifications No Oral Interpretations Will Be Made As To The Meaning Of Specifications Or Any Other Contract Documents. All Questions Pertaining To The Terms And Conditions Or Scope Of Work Of This Rfp Must Be Sent In Writing (mail, Email Or Fax) To The Owner And Received No Later Than Five (5) Days Prior To The Proposal Due Date. Responses To Questions May Be Handled As An Addendum If The Response Would Provide Clarification To Requirements Of The Proposal. All Such Addenda Shall Become Part Of The Contract Documents. The Owner Will Not Be Responsible For Any Other Explanation Or Interpretation Of The Rfp Made Or Given Prior To The Award Of The Contract. The Owner Will Not Respond To Questions Received After The Specified Deadline. Oral Presentation: An Oral Presentation Of Proposal May Be Requested Of Any Prospective Contractor At The Evaluation Committee’s Discretion. Contractors Are Cautioned Not To Assume That Presentations Will Be Required And Should Include All Pertinent And Required Information In Their Original Proposal Package. Withdrawal Of Proposal: The Proposal May Be Withdrawn By The Proposer By Means Of A Written Request, Signed By The Proposer Or Its Duly Authorized Representative. Such Written Request Must Be Delivered To The Place Specified In The Request For Proposals/advertisement For The Receipt Of Proposals Prior To The Scheduled Closing Time For Receipt Of Proposals. Modifications Will Not Be Accepted Or Acknowledged After The Date And Time For Submission Of Proposals. Acceptance/rejection: The Owner Reserves The Right To Accept Or Reject Any Or All Proposals Received As A Result Of This Rfp, Or To Negotiate Separately With Competing Contractors, And To Waive Any Informalities, Defects, Or Irregularities In Any Proposal, And To Accept That Proposal Or Proposals, Which In The Judgment Of The Proper Officials, Is In The Best Interest Of The Owner. Acceptance Period: Any Proposal In Response To This Solicitation Shall Be Valid For 120 Calendar Days. At The End Of This Time The Proposal May Be Withdrawn At The Written Request Of The Prospective Contractor If No Award Has Been Made. If The Rfp Is Not Withdrawn At That Time, It Shall Remain In Effect Until An Award Is Made Or The Solicitation Is Cancelled. The Owner Reserves The Right To Request An Extension Of The Period Of Validity The Proposals If The Contract Has Not Been Negotiated Within 120 Days From The Submittal Date Of The Rpf. Timeline:following Is A Listing Of Actions And Anticipated Dates; The Owner Reserves The Right To Change The Dates, If Necessary. Advertising & Publishing Rfp 3/14/24, 3/21/24, 3/28/24, 4/4/24, 4/11/24 Deadline For Questions/clarifications One Week Prior To Deadline Proposal Submittal Date Deadline 11:00 A.m. On April 18, 2024 15.contractor’s Certification And Responsibility:by Submitting A Proposal, Prospective Contractors Represent That: The Prospective Contractor Has Fully Read And Understands The Rfp In Its Entirety Has Fully Read And Understands The Proposal Method, The Evaluation Criteria And Has Full Knowledge Of The Scope, Nature, And Quality Of Work To Be Performed. The Prospective Contractor’s Proposal Is Made In Accordance Therewith. B. The Prospective Contractor Possesses The Capabilities, Experience, Resources, Financial Wherewithal, And Personnel Necessary To Provide Efficient And Successful Services As Set Forth In The Scope Of Services To The Owner, And; C. Before Submitting A Proposal, Each Contractor Shall Make All Investigations And Examinations Necessary To Ascertain Site And/or Local Conditions And Requirements Affecting The Full Performance Of The Contract And To Verify Any Representations Made Upon Which The Contractor Will Rely. If The Contractor Receives An Award Because Of Its Proposal Submission, Failure To Have Made Such Investigations And Examinations Will In No Way Relieve The Contractor From Its Obligations To Comply In Every Detail With All Provisions And Requirements Of The Contract, Nor Will A Plea Of Ignorance Of Such Conditions And Requirements Be Accepted As A Basis For Any Claim By The Contractor For Additional Compensation Or Relief. Costs Incurred By Proposers: All Expenses Involved With The Preparation And Submission Of Proposals To The Owner, Or Any Work Performed In Connection Therewith, Shall Be Borne Solely By The Prospective Contractors. No Payment Will Be Made For Any Responses Received, Or For Any Other Effort Required Of, Or Made By, Prospective Contractors In Responding To This Rfp. 17.contractor’s Personnel:a. The Contractor Represents That It Has Or Shall Secure At Its Own Expense, All Necessary Personnel Required To Perform The Services Under The Resulting Contract. Such Personnel Shall Not Be Employees Of Or Have Any Contractual Relationship With The Owner. B. The Contractor Shall Be Responsible For Ensuring That Its Employees, Agents, And Subcontractors Comply With All Applicable Laws And Regulations And Meet All Federal, State, And Local Requirements Related To Their Employment And Position. The Owner Reserves The Right To Require The Contractor To Remove Any Employee From Working On The Resulting Contract, Which The Owner Deems Incompetent, Careless, Or Otherwise Objectionable. C. The Contractor Certifies That It Does Not And Will Not During The Performance Of The Contract Employ Illegal Alien Workers Or Otherwise Violate The Provisions Of The Federal Immigration Reform And Control Act Of 1986, As Amended. D. During The Performance Of The Contract, The Contractor Agrees To The Following: 1. The Contractor Shall Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Religion, Color, Sex, Age, Handicap, Or National Origin, Except When Such Condition Is A Bona Fide Occupational Qualification Reasonably Necessary For The Normal Operations Of The Contractor. 2. The Contractor, In All Solicitations Or Advertisements For Employees Placed By Or On Behalf Of The Contractor, Shall State That Such Contractor Is An Equal Opportunity Employer. 3. The Contractor And Any Subcontractor Shall Pay All Employees Working On This Contract Not Less Than Minimum Wage Specified In The Fair Labor Standards Act (29 Cfr 510-794) As Amended. Reservation Of Owner’s Rights: In Addition To All Other Rights Provided The Owner Under State Law, The Owner Specifically Reserves The Following Rights: A. Owner Reserves The Right To Rank Firms And Negotiate With The Highest Ranked Firms In Accordance With The Evaluation Criteria Set Forth Herein. Negotiation With An Individual Prospective Contractor Does Not Require Nor Prohibit Negotiation With Others. B. Owner Reserves The Right To Select The Proposal That It Believes Will Serve The Best Interest Of Owner. C. Owner Reserves The Right To Reject Any Or All Proposals. D. Owner Reserves The Right To Cancel The Entire Request For Proposal Or To Cancel The Award Of Any Contract At Any Time Before The Execution Of Such Contract By All Parties Without Any Liability. E. The Owner Reserves The Right To Waive Any Informality, Irregularity Or Immaterial Errors In The Request For Proposal Or In Any Proposal Received, Or Reject Any And/or All Proposals, Or Re-advertise. F. Owner Reserves The Right To Request Any Necessary Clarifications Or Proposal Data Without Changing The Terms Of The Proposal. G. Owner Reserves The Right To Select A Contractor(s) On The Basis Of The Original Proposals Without Negotiation. All Proposals Received From Contractors In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Become The Exclusive Property Of The Owner. In The Event Only One Responsive Proposal Is Received, The Owner Reserves The Right To Award To The Sole Proposer; Re-advertise The Request For Proposal, With Or Without Making Changes To The Evaluation Factors; Or Elect Not To Proceed. For And In Consideration Of The Owner Considering Proposals Submitted, The Proposer, By Submitting Its Proposal, Expressly Waives Any Claim To Damages Of Any Kind Whatsoever, In The Event The Owner Exercises Its Right To Cancel The Award In Accordance Herewith. The Owner Reserves The Right To Select, From Among The Various Proposal Alternates, Those Alternates To Be Included In The Final Contract As Well As The Right And Option To Award Or Re-solicit Proposal Alternates In Any Sequence Or At Any Time Deemed To Be In The Best Interest Of The Owner. Subcontracting: Contractor Shall Not Employ Any Subcontractor, Supplier, Or Other Person Or Organization Whether Initially Or As A Substitute, Against Whom The Owner May Have Reasonable Objection. The Contractor Shall Not Sublet Any Portion Of The Contract, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. If Such Consent Is Given, The Contractor Will Be Permitted To Sublet A Portion Of The Work But Shall Perform With The Contractor's Own Organization Work Amounting To At Least 30 Percent Of The Total Contract Cost. The Contractor Shall Not Be Required To Employ Any Subcontractor, Supplier, Or Other Person Or Organization To Furnish Or Perform Any Of The Work Against Whom The Contractor Has Reasonable Objection. The Contractor Shall Provide An Opportunity For Local Subcontractors, Minority And Disadvantaged Business Enterprises (dbe’s) Subcontractors To Participate In The Work. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work, Excluding Material, Without Written Consent, Including Work Sublet To An Authorized Disadvantaged Business Enterprise. No Subcontract Shall Relieve The Contractor Of Liability Under The Contract And Bonds. A Subcontractor Shall Not Further Subcontract To A Third Party Any Portion Of This Authorized Work Without Written Consent Of The Owner. B. All Subcontractors, Suppliers, Or Other Persons Or Organizations (including Those Who Are Able To Furnish The Principal Items Of Materials Or Equipment) Shall Be Submitted To The Owner For Acceptance If Requested By Owner. The Owner’s Acceptance, In Writing, Of Any Such Subcontractors, Suppliers, Or Other Person Or Organization So Identified May Be Revoked On The Basis Of Reasonable Objection After Due Investigation, In Which Case The Contractor Shall Submit An Acceptable Substitute. No Acceptance By The Owner Of Any Such Subcontractor, Supplier, Or Other Person Or Organization Shall Constitute A Waiver Of Any Right Of The Owner To Reject Defective Work. Action By The Owner Awarding A Contract To A Firm That Has Disclosed Its Intent To Assign Or Subcontract In Its Response To The Rfp, Shall Constitute Approval Thereof. C. The Contractor Shall Be Fully Responsible To The Owner For All Acts And Omissions Of The Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor Just As The Contractor Is Responsible For The Contractor’s Own Acts And Omissions. Nothing In The Resulting Contract Documents Shall Create For The Benefit Of Any Such Subcontractors, Suppliers, Or Other Persons, Or Organizations, Any Contractual Relationship Between The Owner And Any Such Subcontractors, Suppliers, Or Other Persons Or Organizations, Nor Shall It Create Any Obligation On The Part Of The Owner To Pay Or To See To The Payment Of Any Money Due Any Such Subcontractors, Suppliers, Or Other Persons, Or Organization, Except As May Otherwise Be Required By Laws And Regulations. D. The Contractor Shall Be Solely Responsible For Scheduling And Coordinating The Work Of Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work Under A Direct Or Indirect Contract With The Contractor. The Contractor Shall Require All Subcontractors, Suppliers, Or Other Persons, Or Organizations Performing Or Furnishing Any Of The Work To Communicate With The Owner Through The Contractor. E. All Work Performed For The Contractor By A Subcontractor Or Supplier Shall Be Pursuant To An Appropriate Agreement Between The Contractor And The Subcontractor Or Supplier That Specifically Binds The Subcontractor Or Supplier To The Applicable Terms And Conditions Of The Resulting Contract For The Benefit Of The Owner. F. Within Thirty (30) Calendar Days After The Notice Of Contract Execution, The Contractor Shall Submit To The Owner A Preliminary List Of Potential Subcontractors Which May Be Used On The Project. The Potential Subcontractors Submitted Shall Not Be On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Failure To Supply This Information Timely And Accurately May Result In The Contractor Being Placed In Default And Termination Of The Contract. G. Prior To Beginning Work, The Contractor Shall Submit To The Owner For Approval All Subcontractor(s) Which Will Be Used On The Project. The Owner Shall Provide Initial Approval Of Any Subcontractor Which Is Not On The Disqualified Contractor List And The Federal Debarment List (excluded Parties List System At Www.epls.gov). Once Initial Approval Is Granted, The Subcontractor May Begin Work. Disadvantaged Business Enterprise Program: The Owner Promotes Policies Which Assure And Encourage The Full Participation Of Disadvantaged Business Enterprises (dbe) In The Provision Of Goods And Services. Disadvantaged Business Enterprises, As Defined In 49 Cfr 23, Shall Have Equal Opportunity To Compete For And Perform Subcontracts Which The Contractor Enters Into Pursuant To This Contract. The Contractor Shall Use Their Best Efforts To Solicit Bids From And To Utilize Dbe Subcontractors Or Subcontractors With Meaningful Minority Group And Female Representation Among Their Employees. Contract: The Contents Of This Rfp And All Provisions Of The Successful Proposal Deemed Pertinent By The Owner May Be Incorporated Into A Contract And Become Legally Binding When Approved And Executed By Both Parties. Contents Of The Contract May Contain Changes From The Owner’s Perspective As A Result Of The Rfp Process And Proposal(s) Received. The Final Negotiated Contract May Include The Scope Of Work As Outlined In This Rfp Along With The Successful Contractor's Submittal And Any Additions Or Deletions Made At The Discretion Of The Owner As A Result Of This Rfp Process. The Contract Will Be A Standby Contract For Use In Dealing With Response To Emergency Situations. Work Related To The Contract Shall Commence Upon Issuance Of A Notice To Proceed. The Owner May Terminate The Contract For Cause Or Convenience At Any Time. 22. Proprietary Information: Proposers Should Be Aware That The Request For Proposal And The Responses Thereto Are In The Public Domain. However, The Proposers May Identify Specifically Any Information Contained In Their Proposals Which They Consider Confidential And/or Proprietary And Which They Believe To Be Exempt From Disclosure, Citing Specifically The Applicable Exempting Law. All Proposals Received From Proposers In Response To This Request For Proposal Will Become The Property Of The Owner And Will Not Be Returned To The Proposers. In The Event Of Contract Award, All Documentation Produced As Part Of The Contract Will Also Become The Exclusive Property Of The Owner. The Owner Has The Right To Use Any Or All Ideas Presented In Any Reply To This Rfp. Selection Or Rejection Of Any Proposal Submitted Does Not Affect This Right. 23. Licenses And Certificates: A. The Owner Reserves The Right To Require Proof That A Prospective Contractor Is An Established Business Operating In Compliance With The Law. Local And State Business Licenses Are Required For This Proposal. B. Each Prospective Contractor Shall Be Licensed And Qualified To Do Business In Its Area Of Expertise. Each Firm Shall Submit With Their Proposal A Copy Of And Maintain The Appropriate Licenses And Certificates During The Term Of Any Resulting Contract, And Any Extensions. C. The Contractor Is To Procure All Permits, Licenses, And Certificates, Or Any Such Approvals Of Plans Or Specifications As May Be Required By Federal, State And Local Laws, Ordinances, Rules, And Regulations, For The Proper Execution And Completion Of The Work Under This Agreement. D. The Proposer Certifies That Their Company Is A Licensed General Contractor In The State Of Louisiana. Proposer Must Submit A Copy Of The License With The Proposal And Be In Good Standing With State Regulatory Body. No Specific Designation Is Required, Only That The Company Is Properly Licensed As A Contractor. E. Proposer Certifies That Proposer’s Organization And/or Its Subcontractor(s) Is Classified As An Oil Spill Removal Organization (osro) By The Coast Guard And Maintains Appropriate Classification (m – W3) For All Potential Debris Management Specified In This Rfp. This Rfp Requires River/canal, Inland And Near Shore Classifications. Classification Must Be Kept In Good Standing For The Duration Of The Contract Length. F. Contractor Must Show Its And/or Its Subcontractors’ Qualifications In The Handling Of Hazardous Materials And House Hold Hazardous Waste. This Can Be Demonstrated Listing The Company's And/or Its Subcontractor(s)'s Employees And Their Respective Haz-wopper Licenses And Asbestos Licenses. Proposer Must Have Qualified Personnel Currently Employed To Submit A Proposal. 24. Continuing The Work: The Contractor Shall Carry On The Work And Adhere To The Progress Schedule During All Disputes Or Disagreements With The Owner. No Work Shall Be Delayed Or Postponed Pending Resolution Of Any Disputes Or Disagreements, Except As The Owner And Contractor May Otherwise Agree In Writing. 25. Waiver Of Claims: Once Any Contract Resulting From This Rfp Expires, Or Final Payment Has Been Requested And Made, The Respective Contractor Shall Have No More Than Ninety (90) Calendar Days To Present Or File Any Claims Against The Owner Concerning Such Contract And Thereafter, Such Claim Shall Be Deemed Waived. 26. Change In Scope Of Work A. The Owner May Order Changes In The Work Consisting Of Additions, Deletions, Or Other Revisions Within The General Scope Of The Contract. No Claims May Be Made By The Contractor That The Scope Of The Project Or Of The Contractor's Services Has Been Changed, Requiring Changes To The Amount Of Compensation To The Contractor Or Other Adjustments To The Contract, Unless Such Changes Or Adjustments Have Been Made By Written Amendment To The Contract Signed By The Owner And Contractor. It Is Noted That This Is A Unit Price Contract And Nothing Herein Shall Limit The Number Of Units Of Work Which May Be Required By A Disaster. Once Issued A Notice To Proceed (ntp), Unless Limited By Area Or Amount, The Contractor Shall Proceed At The Daily Directive Of The Owner With The Entire Work Required Hereunder. B. If The Contractor Believes That Any Particular Work Is Not Within The Scope Of Work Of The Contract, Is A Material Change, Or Will Otherwise Require More Compensation To The Contractor, The Contractor Must Immediately Notify The City Of Walker’s Representative In Writing Of This Belief. If The Owner’s Representative Believes That The Particular Work Is Within The Scope Of The Contract As Written, The Contractor Will Be Ordered To And Shall Continue With The Work As Changed And At The Cost Stated For The Work Within The Scope. The Contractor May Then Assert Its Right To An Adjustment Under The Terms And Conditions Set Forth Herein For Claims. C. The Owner Reserves The Right To Negotiate With The Awarded Contractor(s) Without Completing The Competitive Rfp Process For Materials, Products, Services, And/or Items Similar In Nature To Those Specified Within This Rfp For Which Requirements Were Not Known Or Realized At The Time Of Issuance Of The Rfp. D. The Contractor Shall Commence Performance On The Date Set Forth In The Notice To Proceed Which Date Shall Be Determined By The Owner Prior To, During Or After Any Disaster. The Contractor Will Notify The Owner When $100,000 In Total Costs Is Reached And Request A Meeting To Gain Approval, With A Written Notice To Proceed, For Any Further Debris Removal Activities. Without The Written Approval Notice To Proceed, All Operations Will Cease At The $125,000 Limit. These Actions Should Continue At Each $100,000 And $125,000 Increment. E. The Contractor Shall, After Notice To Proceed And With The Owner’s Direction, Provide A Work Plan Showing Where Operations Will Begin And Which Streets/roads Will Be Cleared On A Daily Basis. The Plan Will Be Updated Each Day Of Operation. Contractor Shall Provide A Computerized Daily Update Of Progress, Showing The Streets Cleared By Web Map, The Volumes Recovered, The Location Of Crews, And The Estimated Percentage Completion. Such Program Shall Be Web Based And Shall Be Accessible By The Owner With A Password Provided By Contractor Or As An Active Website Available Without Password To The Public, As Instructed By The Owner. Contractor Shall Provide Examples Of Such Work Plan, Their Web-based Programs, Their Plans For Its Use, And The Hosting Thereof In Their Proposal. 27. Use Of Premises: A. The Contractor Shall Assume Full Responsibility For Any Damage To Any Work Areas Or To The Owner, Homeowner, Or Occupant Thereof, Or Of Any Adjacent Land Or Areas, Resulting From The Performance Of The Work. Contractor Shall Maintain A Toll-free Hotline Answered 24 Hours Per Day To Professionally Accept Homeowner And Other Claims. Contractor Shall Provide In Its Proposal, A Summary Of And Sample Computerized Documents Exhibiting Its Complete Claim Resolution Program To Include Computerized Complaint Logs, Complaint Report Forms, Site Visit And Inspection Forms, And Computerized Resolution Reporting Forms And Summaries For The Owner. Should Any Claim Be Made By Any Such Owner Or Occupant Because Of Accident, Intentional Act, The Performance Of The Work, Or For Any Other Such Reason The Cause Of Which Is The Contractor Or Their Subcontractors, Agents Or Employees, The Contractor Shall Promptly Settle With Such Party By Negotiation Or Otherwise Resolve The Claim By Arbitration Or Other Dispute Resolution Proceeding Or At Law. Contractor Shall Provide A Weekly Computerized Update Of All Claims And Complaints And Their Disposition, Both Individually And In Summary Form. B. During The Progress Of The Work, The Contractor Shall Keep Their Sites Free From Accumulations Of Waste Materials, Rubbish, And Other Debris Resulting From The Work. At The Completion Of The Work, The Contractor Shall Remove All Waste Materials, Rubbish, And Debris From And About The Sites, As Well As Tools, Appliances, Equipment, Machinery And/or Surplus Materials. C. The Contractor Shall Take Care To Monitor And Make Every Effort To Prevent Or Mitigate Spills Of Petroleum Products And Hydraulic Fluids. Any Such Spills Shall Be Remediated Immediately By The Contractor. D. No Tracked Equipment Shall Be Allowed On Public Streets Or Right Of Way (row) Without The Written Permission Of The Owner. 28. Estimated Quantities: The Owner Reserves The Right To Increase Or Decrease Estimated Quantities As Required. Estimated Quantities As Shown Within Of This Rfp Are For Estimating And Proposal Purposes Only. It Is Understood By All Prospective Contractors That These Are Only Estimated Quantities And The Owner Is Not Obligated To Purchase Any Minimum Or Maximum Amount During The Life Of The Contract. The Actual Volumes Of Any Work Can Only Be Identified Subsequent To A Disaster, And As The Work Proceeds. The Contractor Shall Be Required To Perform All Work Required By The Contract Regardless Of Volume. 29. Performance: The Selected Contractor Shall Perform The Resulting Contract In A Timely Fashion. If The Disaster Is Such That It May Reasonably Be Predicted In Advance, Contractor Shall Have Management Personnel Within The Emergency Operations Center (eoc) 24-48 Hours Prior To The Arrival Of The Disaster. If The Disaster Is Such That The Disaster Could Not Be Predicted, The Contractor Shall Have Management Personnel Within The Eoc Within 24 Hours After The Event. Contractor’s Management Personnel Shall Assist The Owner To Plan A Response, Plan For The Arrival Of The Event If Possible, And To Initiate The Emergency Push And Initial Debris Removal And Rescue Operations. Contractor Shall Mobilize Work Crews And Heavy Equipment Within Such Period Of Time As May Be Set Forth Within The Notice To Proceed. Crews Shall Be Mobilized In A Staggered Phasing So As Not To Overwhelm The Resources Of The Monitoring Body. Contractor Shall Describe Its Mobilization Program And Past Experience With Such Mobilization. Contractor Should Clearly Exhibit Experience In Large Previous Compelling Mobilizations, To Multiple Sites, With Short Time Frames. 30. Payment And Performance Bonds: The Successful Bidder Shall Be Required To Provide Payment And Performance (surety) Bonds For The Entire Amount Of The Contract Price To Insure The Successful Performance Of The Terms And Conditions Of The Contract. The Payment And Performance Bond Shall Be Subject To Forfeiture For Failure On The Part Of The Successful Bidder To Perform Its Obligations Under The Contract. The Bond Must Be Provided Within Seven (7) Days Of Written Notice To Proceed. The Payment And Performance Bond Is To Be Secured From A Surety Or Insurance Company Listed On The U.s. Department Of The Treasury Financial Management Service List Of Approved Bonding Companies Which Is Published Annually In The Federal Register, With At Least An A-rating In The Latest Printing Of The A.m. Best’s Key Rating Guide, To Write Individual Bonds Up To Ten Percent Of Policyholders’ Surplus As Shown In The A.m. Best’s Key Rating Guide And Is Licensed In This State To Write Surety Bonds. 31. Payment/invoices: All Prospective Contractors Must Specify On Their Proposal Letter The Exact Company Name And Address Which Must Be The Same As Shown On Invoices Submitted For Payment. Contract Payments Shall Be Made In Arrears, Within Fifteen (15) Days After Approval Of A Billing Statement For Actual Work Done By The Contractor(s). All Billing Statements Or Invoices Submitted For Payment Shall Be Original And Should Be Sent To City Of Walker At The Following Address: P.o. Box 217, Walker, La 70785. Billing Statements Or Invoices Should Include Company Name And Address, Locations Of Where Work Has Been Performed, Reconciliation Sheets For Each Day’s Work, And Support Documentation As Required. Payment Of Contractor By City Of Walker Is Contingent Upon The City Of Walker Being Reimbursed By Any Private Insurance Company, Local, State Or Federal Government Agency. The Successful Contractor Will Be Responsible For All Work And/or Debris Deemed Ineligible. In Order For Both Parties Herein To Close Their Books And Records, The Contractor Will Clearly State “final Invoice” On The Contractor’s Final/last Billing To The City Of Walker. This Certifies That All Services Have Been Properly Performed And All Charges And Cost Have Been Invoiced To The City Of Walker. Invoices Submitted For Payment Shall Be Accompanied By An Electronic Worksheet, In Microsoft Excel Format, Which Includes Information Contained In The Approved Worksheets And/or Debris Ticket. The Final Format Of The Daily Worksheet And Information To Be Contained Will Be Approved And Agreed Upon By The Contractor And The Contract Administrator. Any Discrepancies Between The Owner’s Records And The Contractor's Submittals Must Be Rectified, To Owner’s Satisfaction, By The Contractor, Before Payment On Those Items Will Be Made By The Owner. Contractor Shall Computerize All Tickets Daily And Present To The Owner As A Summary Reconciliation Document Within (48) Hours Of The Daily Completion Of The Work. Contractor Shall Note That Thousands To Tens Of Thousands Of Tickets May Be Produced Per Day And Contractors Plans And Computer Program Must Encompass Such Potential Volumes. Contractor Should Provide Sample Forms And Program Formats; Describe Their Data Processing Experience, Their Data Management Center (if Any), Their Data Management Programs And Procedures And Their Key Data Management Personnel In Their Proposal. Owner And Contractor Shall Meet Daily (within 48 Hours Of The Issuance Of The Tickets) To Reconcile Tickets And Work Performed. Contractor Shall Revise The Computerized Reconciliation Sheets With Any Corrections Discovered And Re-present A Corrected Daily Reconciliation Sheet To The Owner For Signature Within Twenty-four (24) Hours Thereafter. Both The Owner And The Contractor Shall Execute Each Daily Reconciliation Sheet After Being Verified As Correct. Such Daily Reconciliation Sheets Shall Then Become The Basis For Billing Documentation. 32. Records And Right To Audit: The Contractor Shall Maintain Adequate Records, Documents, And Information To Justify All Charges, Expenses And Costs Incurred In Performing The Work For At Least Five (5) Years After Completion Of This Contract. The Owner Shall Have Access To Such Books, Records, And Documents As Required In This Section For The Purpose Of Inspection, Reproduction, Audit, And/or During Normal Business Hours, At The Owner’s Expense, Upon Five (5) Days Prior Written Notice. 33. Safety: The Contractor Shall Take Reasonable Precautions For The Safety Of, And Shall Provide All Reasonable Protection To Prevent Damage, Injury Or Loss To, Its Employees On The Job, And Others. The Contractor Shall Comply With All Applicable Provisions Of Federal, State, And Municipal Safety Laws, Insurance Requirements, Standard Industry Practices, The Requirements Of The Operations And This Contract. The Contractor, Directly Or Through Its Subcontractors, Shall Erect And Properly Maintain At All Times, As Required By The Conditions And Progress Of The Work, Necessary Safeguards For The Safety And Protection Of The Public, Including Securing Areas, Posting Danger Signs, Placarding, Labeling, Or Posting Other Forms Of Warning Against Hazards. When Use Of Hazardous Materials Or Equipment Or Unusual Methods Are Necessary For Execution Of The Work, Or When The Work Includes The Cleanup, Remediation, And/or Removal Of Bio-solids, Bio-hazardous Waste, Or Any Hazardous Or Toxic Materials, Trash Debris, Refuse, Or Waste, The Contractor, Its Subcontractor(s) And Their Employees Shall Be Trained And Certified As Required In The Proper Handling, Use And Care Of Equipment, Materials, And Hazardous Operations, And Shall Exercise The Utmost Care And Perform Such Activities Under The Supervision Of Properly Qualified And/or Competent Personnel. 34. Insurance Requirements: A. Prior To The Time Contractor Is Entitled To Commence Any Part Of The Project, Work Or Services, Contractor Shall Procure, Pay For, And Maintain At Minimum The Following Insurance Coverages With The Stated Limits Or Greater. Said Insurance Shall Be Evidenced By Delivery To The Owner Of (1) Certificates Of Insurance Executed By The Insurer’s Listing Coverage’s And Limits, Expiration Dates And Terms Of Policies And All Endorsements Whether Or Not Required By The Owner, And Listing All Carriers Issuing Said Policies; And (2) Upon Request A Certified Copy Of Each Policy, Including All Endorsements. The Insurance Requirements Shall Remain In Effect Throughout The Term Of This Contract And Any Additional Extensions. In Addition, The Owner Reserves The Right To Request Physical Evidence Of This Coverage By Requesting The Policy Declaration Page, And/or An Estopped From The Agent And/or Company Verifying The Coverage Is And/or Has Been Continually In Effect. The Contractor Shall Secure And Maintain, At Its Sole Cost And Expense During The Contract Term And Any Subsequent Extensions, The Following Insurance: 1. Commercial General Liability - In The Amount Of Five Million Dollars ($5,000,000.00) Aggregate/one Million Dollars ($1,000,000.00) Per Occurrence. The General Aggregate Limit Shall Either Apply Separately To The Resulting Contractor Or Shall Be At Least Twice The Required Occurrence Limit. 2. Comprehensive Automobile And Water Vehicle Liability - Covering Any Automotive Equipment To Be Used In Performance Of The Service, With A Minimum Limit In The Amount Of One Million Dollars ($1,000,000.00) Per Occurrence Combined Single Limit / Any Auto. Physical Damage Insurance Covering Owned Or Rented Machinery, Tools, Equipment, Office Trailers, And Vehicles. 3. Worker's Compensation - Proposer Shall Provide A Policy With Employer’s Liability Coverage With Limits Of Not Less Than One Million Dollars ($1,000,000.00) Per Occurrence For Each Accident Or Illness. The Worker’s Compensation Policy Shall State That It Cannot Be Cancelled Or Materially Changed Without First Giving Thirty (30) Days Prior Notice Thereof In Writing To The Owner. Firms That Have Owner/operators That Have Filed A "notice Of Election To Be Exempt" Shall Supply A Signed Copy Of Said Notice. Any Such Exemption Shall Meet The Requirements That Qualify For An Exemption Under The Applicable Worker’s Compensation Law. A. Conditions: Each Insurance Policy Shall Include The Following Conditions By Endorsement To The Policy: 1. Each Policy Shall Require That Thirty (30) Days Prior To Expiration, Cancellation, Nonrenewal Or Any Material Change In Coverage’s Or Limits, A Notice Thereof Shall Be Given To The Owner By Certified Mail To: Contractor Shall Also Notify The Owner, In A Like Manner, Within Twenty-four (24) Hours After Receipt, Of Any Notices Of Expiration, Cancellation, Non-renewal, Or Material Change In Coverage Received By Said Contractor From Its Insurer; And Nothing Contained Herein Shall Absolve The Contractor Of This Requirement To Provide Notice. 2. Companies Issuing The Insurance Policy, Or Policies, Shall Have No Recourse Against The Owner For Payment Of Premiums. 3. The Term "owner" Shall Include All Authorities, Boards, Bureaus, Commissions, Divisions, Departments, And Offices Of The City Of Walker And Individual Members, Elected Officials, Employees Thereof In Their Official Capacities, And/or While Acting On Behalf Of The Owner. 4. Owner Shall Be Named As An Additionally Insured On All Policies Of Insurance. The Policy Clause "other Insurance" Shall Not Apply To Any Insurance Coverage Currently Held By The Owner To Any Such Future Coverage, Or To The Owner’s Self-insured Retentions As, If Any, Of Whatever Nature. B. Subrogation: Contractor Hereby Waives Subrogation Rights For Loss Or Damage Against The Owner. 35. Public Entity Crimes: All Proposers Are Hereby Notified That A Person Or Affiliate, Who Has Been Placed On The Convicted Vendor List, Or The Federal Suspension And/or Debarment List, May Not Submit A Proposal Under This Request For Proposal. By Submitting This Proposal, The Proposal Contractor Certifies They Are Not Suspended Or Debarred Nor Does Their Submittal Violate The Provisions Of This Paragraph. 36. Conflict Of Interest: The Contractor Shall Promptly Notify The Contract Administrator, In Writing, By Certified Mail, Of All Potential Conflicts Of Interest For Any Prospective Business Association, Interest, Or Other Circumstance, Which May Influence Or Appear To Influence The Contractor's Judgment Or Quality Of Services Being Provided Hereunder. Such Written Notification Shall Identify The Prospective Business Association, Interest, Or Circumstance, The Nature Of Work That Such Person May Undertake, And Request An Opinion Of The Owner As To Whether The Association, Interest, Or Circumstance Would, In The Opinion Of The Owner, Constitute A Conflict Of Interest. The Owner Shall Respond To Such Notification By Certified Mail Within Thirty (30) Days. By Submitting This Proposal, The Contractor Certifies That They Have No Conflict With Any Employee, Agent, Elected Official Or Officer Of Owner, Nor Any Other Conflict As May Be Set Forth Herein. 37. Collusion: More Than One Proposal From An Individual, Firm, Partnership, Corporation, Association And/or Related Parties Under The Same Or Different Names Will Not Be Considered. If The Owner Believes That Collusion Exists Among Proposers, All Proposals From The Suspect Firms Will Be Rejected. Related Parties Mean Prospective Contractors Or The Principals Thereof, Which Have A Direct Or Indirect Ownership And/or Profit-sharing Interest In Another Prospective Contractor Or Pro-proposer. Prospective Contractors Shall Comply With All Local, State, And Federal Directives, Orders, And Laws As Applicable To This Rfp And All Resulting Contract(s). Prospective Contractors, By Responding To This Rfp, Certify That Such Response Is Made Without Previous Understanding, Agreement, Or Connection With Any Person, Firm, Or Corporation Making A Proposal For The Same Item(s) And Is In All Respects Fair, Without Outside Control, Collusion, Fraud, Or Otherwise Illegal Action. 38. Protest Procedure: A. Proposal Protests. Any Actual Or Prospective Bidder/proposer, Who Is Allegedly Aggrieved In Connection With The Issuance Of A Proposal Package Or Pending Award Of A Contract, May Protest To The Owner. B. Requirements To Protest: A) If The Protest Relates To The Content Of The Bid/proposal Package, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Full Business Day After Issuance Of The Proposal Package. B) If The Protest Relates To The Award Of A Contract, A Formal Written Protest Must Be Filed No Later Than 5:00 Pm On The Fifth Business Day After The Posting Of Either The Contract Award Recommendation Or The Contract Award Itself. The Formal Written Protest Shall Identify The Protesting Party And The Solicitation Involved; Include A Clear Statement Of The Grounds On Which The Protest Is Based; Refer To The Statutes, Laws, Ordinances, Or Other Legal Authorities Which The Protesting Party Deems Applicable To Such Grounds; And Specifically Request The Relief To Which The Protesting Party Deems Itself Entitled By Application Of Such Authorities To Such Grounds. C) A Formal Written Protest Is Considered Filed With The Owner When The Contract Administrator Receives It. Accordingly, A Protest Is Not Timely Filed Unless It Is Received Within The Time Specified Above. Failure To File A Formal Written Protest Within The Time Period Specified Shall Constitute A Waiver Of The Right To Protest And Result In Relinquishment Of All Rights To Protest By The Proposer. C. Sole Remedy. These Procedures Shall Be The Sole Remedy For Challenging The Content Of This Rfp Or The Award Of A Contract. Prospective Contractors Are Prohibited From Attempts To Influence, Persuade, Or Promote A Proposal Protest Through Any Other Channels Or Means. Such Attempts Shall Be Cause For Suspension Of The Offending Party’s Proposal And Protest. D. Authority To Resolve. The Contract Administrator Shall Resolve The Protest In A Fair And Equitable Manner And Shall Render A Written Decision To The Protestant No Later Than 5:00 Pm On The Fifth Business Day After The Filing Thereof. E. Review Of Contract Administrator's Decision. The Protesting Party May Request A Review Of The Contract Administrator's Decision By Delivering A Written Request By 5:00 Pm On The Fifth Full Business Day After The Date Of The Written Decision. The Written Notice Shall Include Any Written Or Physical Materials, Objects, Statements, And Arguments, Which The Proposer Deems Relevant To The Issues Raised In The Request For Review. If It Is Determined That The Solicitation Or Award Is In Violation Of Law Or The Regulations And Internal Procedures Of The Purchasing Department, The Contract Administrator Shall Immediately Cancel Or Revise The Solicitation Or Award As The Contract Administrator May Deem Appropriate. If It Is Determined That The Solicitation Or Award Should Be Upheld, The Contract Administrator Shall Issue A Decision In Writing Stating The Reason For The Action With A Copy Furnished To The Protesting Party And All Substantially Affected Persons Or Businesses No Later Than 5:00 Pm On The Fifth Full Business Day After The Protest. The Decision Shall Be Final And Conclusive As To The Owner Unless Any Further Action Is Taken By The Party Making The Origi

Details: This Sources Sought Notice Is For Planning Purposes Only And Shall Not Be Considered As An Invitation For Bid, Request For Quotation, Request For Proposal, Or As An Obligation On The Part Of The Government To Acquire Any Products Or Services. Your Response To This Sources Sought Notice Will Be Treated As Information Only. No Entitlement To Payment Of Direct Or Indirect Costs Or Charges By The Government Will Arise Because Of Contractor Submission Of Responses To This Announcement Or The Government Use Of Such Information. This Request Does Not Constitute A Solicitation For Proposals Or The Authority To Enter Negotiations To Award A Contract. No Funds Have Been Authorized, Appropriated, Or Received For This Effort. the Information Provided May Be Used By The Department Of Veterans Affairs In Developing Its Acquisition Approach, Statement Of Work/statement Of Objectives And Performance Specifications. Interested Parties Are Responsible For Adequately Marking Proprietary Or Competition Sensitive Information Contained In Their Response. The Government Does Not Intend To Award A Contract Based On This Sources Sought Notice Or To Otherwise Pay For The Information Submitted In Response To This Sources Sought Notice. the Purpose Of This Sources Sought Announcement Is For Market Research To Make Appropriate Acquisition Decisions And To Gain Knowledge Of Potential Qualified Service-disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), Hubzone And Other Small Businesses Interested And Capable Of Providing The Services Described Below. documentation Of Technical Expertise Must Be Presented In Sufficient Detail For The Government To Determine That Your Company Possesses The Necessary Functional Area Expertise And Experience To Compete For This Acquisition. Responses To This Notice Shall Include The Following: (a) Company Name (b) Address (c) Point Of Contact (d) Phone, (e) Email (f) Uie Number (g) Cage Code (h) Tax Id Number (i) Type Of Small Business, E.g. Services Disabled Veteran Owned Small Business, Veteran-owned Small Business, 8(a), Hubzone, Women Owned Small Business, Small Disadvantaged Business, Or Small Business Hubzone Business (j) Must Provide A Capability Statement That Addresses The Organizations Qualifications And Ability To Perform As A Contractor For The Work Described Below work To Be Performed: description/specifications/work Statement contractor Shall Provide Assisted Transportation (wheelchair/cot) Service For The Beneficiaries Of The Department Of Veterans Affairs Medical Center, 4801 Linwood Blvd., Kansas City, Mo 64128. The Government Intends To Award A Requirements Type Contract(s), Firm Fixed Price With Economic Price Adjustment. definition(s): add On Service Service Not Pre-scheduled But Provided To The Contractor Daily Requiring A 45-minute Response Time Or Better. These Are Services Which Are Needed After The Scheduling Deadline Provided By Hospital Staff (i.e. Emergency Room Runs, Clinic Add On Appointments, Transfers To Or From Other Facilities, Etc. administrative Officer Of The Day (aod) Va Employee Who Acts As The Administrator During All Hours That Are Not Normal Working Hours. Normal Working Hours Are 7:30 A.m. To 4:00 P.m. Monday Through Friday, Excluding Holidays. base Rate Base Rate Is Defined As The Rate Paid For One-way Transportation From A Designated Pick-up Point To A Designated Delivery Point. This Rate Will Be Paid For All Authorized One-way Trips Ordered Under The Contract Action, With Employees Receiving At Minimum The Department Of Labor Service Contract Act Wage Rates (included Herein), During All Phases Of The Trip Made On Behalf Of The Government. Attached Service Contract Act Wage Rate Determinations Will Be Updated Each Option Year When/if New Revisions Are Issued. The Base Rate Shall Constitute Full Compensation For One-way Trips Which Do Not Exceed The Mileage Threshold . beneficiary Veterans And Other Members Determined To Be Eligible For Benefits By The Va. contracting Officer Va Official With The Authority To Enter Into, Administer, And/or Terminate Contracts And Make Related Determinations And Findings. contracting Officer S Technical Representative (cor) A Person Delegated By The Contracting Officer To Act For Him/her In Furnishing Technical Guidance And Advice Or Generally Supervise The Work To Be Performed Under The Contract. gender For The Purpose Of Equal Rights, Wherever The Masculine Gender Is Used In This Solicitation, And The Resulting Contract, It Shall Be Considered To Include Both Masculine And Feminine Gender. mileage Rate Mileage Rate For Medical Transportation Services Is The Rate Paid For Each Mile Traveled Beyond The Specified Mileage Threshold. This Rate Applies To One-way Transportation Only. In No Event Shall The Contractor Receive This Rate For Miles Traveled Within The Specified Mileage Threshold. mileage Threshold The Mileage Threshold Is Defined As A 20-mile Radius Of The Vamc, Kansas City, Mo. For All One-way Trips Within A 20-mile Radius Of The Va Medical Center (vamc) Kansas City, Mo, The Contractor Will Receive The Flat Rate Awarded For That Trip. The Contractor Will Also Receive The Mileage Charge Awarded For Any One-way Trips In Excess Of The Flat Rate Outside The 20-mile Radius Of The Vamc Kansas City. In No Event Shall The Contractor Receive Reimbursement For Mileage Charge For Any Mileage Inside The 20-mile Radius Of The Vamc Kansas City. Mileage Charges Are Only Applicable Outside The 20-mile Radius Of The Vamc Kansas City. no Service Or No-load Charge When A Driver Is Dispatched To Pick Up A Patient And For Various Possible Reasons, The Run Is Not Completed, At No Fault Of The Driver. A No Service Form Will Be Completed By The Driver And Submitted To Cor Or Designee (staff Who Approved The No-service) For Signature/concurrence. when The Vamc Travel Office Provide Reasonable Notification A No-load Charge Will Not Apply. Reasonable Notification Is Defined As When The Travel Office Notifies The Contractor Of Cancellation Within 30 Minutes Of The Pickup Time For Trips Within 20-mile Radius And Prior To Driver Departure For Trips Beyond 20-mile Radius. prorated Trips Any Trip In Which More Than One Veteran Is Transported By A Single Driver, Allowing Only The Mileage To Be Claimed To The Farthest Destination Of The Run. waiting Waiting As Used In This Contract Is Defined As The Time Required And Verified By Authorized Medical Facility Personnel, For The Contractor To Wait At Designated Pick-up And/or Delivery Points In Performing Contract Services. waiting Grace Period The Waiting Grace Period Is Defined As Fifteen (15) Minutes Prior To The Time Waiting Charges Commence. The Base Rate For Medical Transportation Services Shall Include A Fifteen (15) Minute Waiting Grace Period At Origin And Destination. qualifications: a.1 Proposals Will Be Considered Only From Offerors Who Are Regularly Established In The Business Called For And Who Are Financially Responsible And Have The Necessary Equipment And Personnel To Furnish Service In The Volume Required For All The Items Under This Contract. Subcontracting Of Services Shall Not Be Authorized For The Transportation Of Wheelchair Patients And Litter Patients Without Prior Approval Of The Va. Successful Offeror Shall Meet All Requirements Of Federal, State, Or City Codes Regarding Operations Of This Type Of Service. a.2 Offerors Must Submit With Proposal A Letter Fully Describing The Following Information: required Submissions: The Successful Offeror Shall Submit The Following Information To The Contracting Officer Prior To Contract Award And Prior To Exercise Of Any Option To This Contract: a Letter Fully Describing The Make Of Vehicle(s), Model, Year, And Id Number Vehicle(s) Which The Bidder Agrees To Furnish Under This Proposal. The Contractor Shall Notify The Contracting Officer In Writing Of Any Vehicle(s) Added, Removed, Or Altered After Award Of Contract. the Letter Shall Include Location And Telephone Number Of Offeror S Establishment Where Calls Will Be Received And Vehicle(s) Will Be Available For Dispatch. the Letter Shall Also Contain Certain Information As To The Metering Device Or Method Offeror Proposed To Use In Determining Mileage. the Offeror Shall Submit A Copy Of The Current Annual Safety Inspections, Required By The State Of Missouri, For Each Vehicle. the Offeror Shall Submit The Completed General Inspection Checklist Of Each Vehicle. The Inspections Must Be Completed By A Certified Mechanic At Any State (missouri) Licensed Inspection Facility. The Offeror Shall Furnish Proof Of Compliance To The Contracting Officer Prior To Award Of Contract. State Vehicle Inspection Requirements Shall Not Be Accepted As Sole Certification Of Vehicle Safety. certificate Of Insurance As Described In Statement Of Work, Paragraph N. a.3 Mileage: To Determine What Is Considered Reasonable Mileage, Va Will Utilize Bing Maps Internet Version (internet Address: Http://www.bing.com) Quickest Route Computations. Mileage Is Computed For Out Of Town Runs Beginning Or Ending At The Metro Limit. Unless Specifically Approved By Travel For Extenuating Circumstances, Requests For Payment Of Mileage Determined Not Reasonable By The Va Will Not Be Paid. Contractor Must Ensure That Pickups And Drop-offs Are Scheduled So That The Total Distance Traveled Will Result In The Most Economical Charges To The Government. a.4 Inspection Of Contractor Facilities/vehicles: The Government Reserves The Right To Thoroughly Inspect And Investigate The Facilities, Vehicles, And Business References, Of Any Offeror And To Reject Any Proposal, Irrespective Of Price, That Shall Be Administratively Determined To Be Lacking In Any Of The Essentials Necessary To Ensure Acceptable Standards Of Performance. passenger Transportion: b.1 Contractor Shall Provide Medical Transportation Services Seven (7) Days Per Week (including Holidays), Twenty-four (24) Hours Per Day, Three Hundred Sixty-five (365) Days Per Year, For The Term Of This Contract. The Majority Of Requests For Service Will Be Between The Hours Of 6:00 A.m. And 6:00 P.m. Monday Through Friday. The Contractor Shall Provide The Va Medical Center With The Method Of Contacting The Contractor On A Twenty-four (24) Hour Per Day Basis. Access To The Vamc, Kansas City, Mo Shall Be Obtained Through Wheelchair Ramps And The Door Accesses Located To The Left And Right Of The Emergency Room During Normal Working Hours And At The Emergency Entrance During Off Tours. b.2 If A Patient Being Transported Declines To Be Properly Belted; He/she Will Not Be Transported. The Cor Or Designee Will Be Notified Promptly. If The Patient Removes The Securing Devices During The Trip, The Driver Will Notify The Cor Or Designee Of This Upon Arrival At Destination. The Contractor Is Not Required To Transport Any Va Patient Who Refuses To Be Properly Secured While Being Transported. b.3 Contractor Drivers Will Ensure Proper Loading/unloading Techniques Are Followed At All Times. Patients In Wheel Chairs Will Be Loaded Onto Ramps, Ensuring All Safety Systems Are Working Properly, E.g. Roll Back Stops, And The Driver Will Ride The Lift With The Patient During Loading/unloading. Patients In Motorized Scooters Must Transport To A Vehicle Seat. No Patient Will Be Allowed To Ride A Motorized Cart (scooter) On The Vehicle Lift At Any Time. The Contractor Will Ensure That Drivers Receive Appropriate Safety Training On Loading/unloading Techniques And Such Training Shall Be Documented And Made Available To Cor Or Designee Annually And/or Prior To Contract Submission Or Renewal. b.4 Contractor Shall Provide Through The Door Assisted Service For All Patients To And From Their Designated Appointments. Patients Shall Be Picked Up On The Ward, In Their Homes, In The Clinics, Or At Other Areas Designated By The Va And Taken To The Authorized Destination Or Appointment. All Patients Shall Be Attended By An Authorized Responsible Party At All Times. Assistance In Maneuvering Stairs And Other Barriers Shall Be Provided By The Driver And/or Authorized Attendant When Necessary. These Services May Need To Be Provided Within Or Outside The Home (i.e., From The Door To The Vehicle. When The Patient Is Delivered To A Destination (i.e., A Clinic Or Other Appointment), An Authorized Care Giver Or Medical Staff At The Destination Must Be Informed Of The Patient S Arrival By The Contractor S Driver Or Authorized Attendant. b.5 The Contractor S Driver (or Authorized Attendant) Shall Observe The Patient During Transport. Any Indication Of A Significant Change In The Patient S Condition (i.e., Sudden Onset Of Rapid Or Labored Respiration, Complaints Or Chest Pains, Etc.) Shall Be Communicated Immediately To The Va Medical Center Emergency Room Staff, At (816) 861-4700, Ext 57310 Or 57689 In Kansas City. Diversion From Destination Shall Only Be Authorized By The Travel Clerk, Va Emergency Room Staff, Or The Administrative Officer Of The Day (aod). All Diversions From Destination Will Be Reported To The Cor Or Designee. b.6 Should The Contractor S Driver Encounter Any Problems With Transporting Of Patients, The Driver Shall Contact The Cor, Or Designee, At The Kansas City Va, From 7:30 A.m. To 4:00 P.m. During Irregular Tour Of Duty (4:00 P.m. To 7:30 A.m.), Weekends Or Holidays, The Driver Shall Contact The Administrative Officer Of The Day (aod) At The Admissions Desk. Va Will Provide A List Of Individuals (other Than The Cor Or Designee) Authorized To Contact The Contractor. b.7 Contractor S Driver Shall Notify The Cor Or Designee, Of Any Unusual Events, Including But Not Limited To Accidents, Safety Problems, Patients Unbolting Themselves And Other Such Incidents That Occur, Which Involve Any Va Patient Being Transported Under This Contract. The Cor Or Designee Shall Be Notified Within One (1) Hour Of The Occurrence Of The Incident(s) By Telephone And, If Requested By The Cor And/or Contracting Officer, A Written Report Of The Incident(s) Will Be Delivered To The Cor Or His/her Designee By Close Of Business The Next Working Day. Failure To Comply With Provisions May Be Grounds For Default. b.8 When There Is A Need To Transport Medical Records With The Patient; The Contractor S Driver Will Assure That The Locked Carrying Pouch Containing The Records Is Secure And Delivered With The Patient To The Destination. b.9 Restrictions: The Contractor May Not Carry Non-va Contract Beneficiaries Or Private-pay Patients With Va Beneficiaries Under This Contract. No Beneficiary En-route In Any Transport Shall Be Transferred From The Original Vehicle To Another Vehicle At A Location Other Than The Destination Address Supplied By The Travel Office, Unless Extraordinary, Urgent Need Situations Arise. All Such Events Must Be Reported To The Travel Office. Drivers Shall Not Make Non-emergent Stops For Any Reason, During Any Patient Transport Under This Contract. b.10 While Transporting Va Patients Under This Contract, Only Authorized Drivers Or Attendants, Or Patient S Family Member Or Representative Shall Be Allowed In The Vehicle. The Number Of Riders In Any Vehicle Shall Not Exceed The Number Of Approved Safety Restraints Available In The Vehicle. drivers And Authorized Attendants: c.1 All Contractor S Drivers And Attendants Shall Be Required To Wear, In A Readily Observable Area On The Employee, A Contractor Supplied Photo Identification Badge Containing The Name Of The Driver Or Attendant, And The Contractor S Business Name, Or Company Uniform, That Is Acceptable To The Contracting Officer, Which Identifies The Drivers And Attendants While Performing Any Aspect Of Service Prescribed In This Contract. Records Of Each Employee As To Character (criminal Background Check Performed) And Physical Capabilities (health Certificate Or Statement Of Health From A Private Physician) Must Be Maintained And Made Available To The Contracting Officer Upon Request. Failure To Comply With This Provision May Be Grounds For Default. c.2 All Contractor S Drivers And Attendants Shall Have Passed The American Red Cross First Aid Course And Have On File A Current Certificate (renewable Every Three Years) To Be Made Available To The Contracting Officer Upon Request. c.3 All Contractor S Drivers And Attendants Shall Have Passed The American Red Cross Adult Cpr Course And Have On File A Current Certificate (renewed Annually) To Be Made Available To The Contracting Officer Upon Request. c.4 All Contractor S Drivers And Attendants Shall Have Oxygen Dispensing Training c.6 Contractor Staff Shall Perform Such Duties That Require The Use Of The Above Training And Certification; I.e. Transferring Patients, Helping Transfer Patients, Oxygen Dispensing, Iv Pump Monitoring, Etc., As Needed. c.7 All Contractor S Drivers And Attendants Shall Have The Physical Capabilities To Provide Special Assistance To The Patients When Transporting Patients To The Medical Center, Private Residence, Nursing Homes, Etc. The Contracting Officer/cor Reserves The Right To Prohibit Specific Drivers From Participating In The Loading, Transporting, And Unloading Of Patients Should It Be Determined The Driver Has Engaged In Unsafe Practices. This Determination Will Be At The Sole Discretion Of The Contracting Officer/cor And Will Be Based Upon Documented Evidence. c.8 All Drivers And Attendants, Prior To Commencing Work And Thereafter On An Annual Basis, Shall Demonstrate To The Cor Or Designee At The Va Medical Center, Kansas City, Mo, The Individual Ability To Safely Load And Unload Patients, And The Proper Techniques And Procedures To Be Followed During Transportation Of Patients. A Driver Or Attendant Demonstrating An Inability To Perform Patient Handling Procedures Will Be Required To Obtain Additional Training. Failure To Comply With This Provision May Be Grounds For Default. c.9 All Contractor S Drivers Shall Maintain A Valid Operator Or Chauffeur S License, Required To Operate The Type Of Vehicle Necessary To Perform The Service, As Required By The State Of Missouri. Contractor Shall Provide, Upon Request Of The Contracting Officer, A Copy Of The Valid License Of All Drivers Performing Under This Contract. c.10 The Cor, Or Designee, May Authorize An Attendant Other Than The Driver To Accompany A Patient With No Additional Charges Incurred To The Government. contractor Conduct: d.1 The Va Places The Highest Priority On The Treatment Of Its Beneficiaries. The Contractor, Contractor S Employees, And Contractor S Representatives Shall Treat Each Patient With Respect, Concern And A Professional Approach To Patient S Dignity As An Individual And As A Patient. All Communication Both Verbal And Non-verbal By The Contractor S Personnel, With And In The Presence Of The Patient, Shall Be Conducted In A Professional Manner. Failure To Comply With This Provision May Be Grounds For Default. d.2 The Contractor S Personnel Shall Conduct Themselves In A Professional Manner While Performing Any Aspect Of Service Related To This Contract At Or On The Grounds Of The Va Medical Center. All Va Medical Center Rules And Regulations Shall Be Adhered To By The Contractor Or Contractor S Personnel While Said Persons Are At Or On The Grounds Of The Medical Center. Failure To Comply With This Provision May Be Grounds For Default. e. Orders: e.1 Requests For Services Will Be Recorded On The Daily Travel Manifest And Furnished To The Contractor Via Facsimile, Electronically (e-mail) And/or Telephone, By The Travel Section, Va Medical Center, Kansas City, Mo, No Later Than 4:00 P.m. Prior To The Day The Transportation Is Required. The Following Information Shall Be Provided By The Va To The Contractor: patient Name (first And Last Name) social Security Number pick Up Point (include Address, Telephone #, City, State, Bldg And/or Room Number If Applicable) destination time Of Pick Up support Required Or Items To Accompany (oxygen, Iv Heplocks, Escort, Other Items) additional Information As Needed (whether There Are Papers, Medications Or Other Items To Be Transported With The Patient And Location Of Those Items) including Any Specific Physician Instructions in The Event That A Patient Misses His/her Scheduled Appointment Due To Pick Up Delay, The Va Shall Reschedule The Trip. If Additional Charges Are Incurred By The Va For The Rescheduled Trip Said Additional Charges Shall Be The Responsibility Of The Contractor. The Va Shall Notify The Contractor When These Cases Are Identified. any Transportation Service Performed By The Contractor, Without A Request From The Va, Will Be The Responsibility Of The Contractor. Also See Paragraph B.8. Restrictions. the Contractor Shall Maintain A Record Of All Trips (scheduled On The Travel Log Or Add-on) And Provide A Printed Report That Includes The Patients Name And Social Security Number, Date And Time Of Each Trip, Mileage, And/or Any Authorized Additional Charges. The Printed Report Shall Accompany The Invoice For Each Billing Cycle. The Contractor Shall Contact Travel Section With Any Questions, Requests For Clarification, Or The Need For Additional Information At Kansas City Va Travel Section During The Hours Of 7:30 A.m. To 4:00 P.m. During Irregular Tour Of Duty (4:00 P.m. To 7:30 A.m.), The Contractor Shall Contact The Aod. e.2 Requests For Add-on Trips (orders Placed For Same Day Service) Not Initially Recorded On The Travel Log Will Be Made In Writing By Facsimile And/or By Telephone From The Travel Clerk Or Aod. If The Contractor Fails To Furnish Services Within A Reasonable Time (established As 45 Minutes) After Receiving An Add-on Request For An Order, The Va Medical Center Reserves The Right To Obtain The Services From Another Source And To Charge The Contractor With An Excess Cost Which May Result. In Instances Of Add-on Trips That Are Over 100 Miles, The Cor May Allow Some Flexibility In The 45-minute Response Time. The Va Will Be The Sole Judge In Determining When To Order Service From Another Source. e.3 Contractor Shall Give Higher Priority In Transporting Va Patients That Have Scheduled Trips. Contractor Shall Ensure Add-on Trips Will Not Conflict With Scheduled Transports Arriving At Their Destination Timely. e.4 In Case Of Inclement Weather, The Decision As To Whether Or Not A Va Patient Will Be Transported Will Be Made Mutually By The Cor Or Designee, And The Contractor. e.5 The Contractor Shall Notify Travel, Upon The Travel Clerk Or (aod S) Request, Of The Estimated Time Of Arrival For Any Vehicle En-route To Pick-up A Va Patient Or Any Va Loaded Vehicle En-route To A Specific Destination. The Contractor Shall Also Notify Travel, By Telephone, At Least One-hour In Advance In The Event That The Contractor Is Unable To Provide The Scheduled Or Add-on Trips Within The Time Frame Necessary For The Va Patient To Maintain Their Scheduled Appointment. For Trips Outside The Mileage Threshold, The Contractor Must Notify The Va In Time For Another Company To Travel To The Destination And Return In Time For The Patient To Maintain Their Scheduled Appointment. Contractor Shall Use The Va Provided List Of Authorized Individuals To Contact In The Event Travel Is Not Available To Receive The Contractor S Call. e.6 Waiting Time: The Va Medical Center Will Make Every Effort To Alert The Beneficiary To Be Ready And Waiting For The Arrival Of The Vehicle In Order To Reduce The Lost Time To The Driver. Waiting Time Will Not Apply To The Reasonable Amount Of Time Required For Escorting The Patient To The Vehicle, Loading And Securing Patient In Vehicle, Or Unloading And Delivering The Patient To The Authorized Care Giver Or Specified Destination Area. Fifteen Minutes Is Routine. For Time Lost In Waiting At Either End Or Both Ends Of A Trip Due To Causes Beyond The Control Of The Driver, The Contractor Will Be Reimbursed At The Rate Of One-fourth The Hourly Rate Indicated In The Schedule For Each Quarter Hour Or Fraction Thereof In Excess Of One-quarter Hour From The Time The Driver Reports To The Designated Person. Waiting Time Must Be Approved In Advance By The Cor Or Designee. If The Pickup Is Other Than The Va Medical Center, The Contractor Shall Call The Contracting Officer S Technical Representative (cor) As Soon As The Driver Expects To Claim Reimbursement. The Call Is Only For The Purpose Of Verifying The Driver S Arrival At The Pickup Point And Is Not Necessary If The Driver Anticipates No Delay For Which The Contractor Will Claim Reimbursement. e.7 Payment For Trips, Performed Under The Contract Shall Be Based On The Flat Rate (per Trip) To Specific Locations (plus The Mileage Rate For Trips Outside The Mileage Threshold). Payments For Trips In Which The Patient Is Transported Are Limited To One Way Only , Patient Loaded Miles. Payments For Authorized Trips In Which The Patient Declines To Be Transported (through No Fault Of The Contractor) Or In Which The Patient Cannot Be Found, Shall Be Made According To No Load Trips. e.8 The Only Exception To Compensation For Loaded Miles Is When Patient Is Picked Up From A Remote Location And Dropped Off At A Remote Location. For Example: Patient Is Picked Up From Home In City Outside Mileage Threshold And Transported To Community Based Outpatient Clinic (cboc) For Appointment (also Outside Mileage Threshold). Contractor Incurs Wait Time While Patient Completes His/her Appointment And Mileage To Transport Patient Back Home. In This Scenario Contractor Will Be Compensated For Mileage Incurred From Vamc Kansas City To Pickup Point (i.e. Patient S Home), Mileage To Drop Off Location (i.e., Cboc), Wait Time (if Pre-approved By The Va), And Mileage To Transport Patient Back To Home. Rates Will Be In Accordance With Current Contract Rates For Mileage And Wait Time. Remote Location Is Defined As Outside The 20-mile Radius Of The Vamc, Kansas City, Mo. e.8. If The Cor Or Designee, Travel Clerk, Or Aod, Authorizes The Contractor To Transport More Than One Patient On A Trip To The Same Destination, (see Below, Paragraph G, For Restrictions On The Number Of Patients Per Vehicle), Payment Shall Be Made For The Initial Patient According To The Schedule Of Items, Plus The Rider Charge For An Additional Patient As Agreed Upon In The Contract. e.9 When More Than 1 (one) Patient Is Transported Outside The Mileage Threshold, In A Single Vehicle, The Longest Distance Transported May Be Claimed In Addition To The Base Rate For One Patient Plus The Established Rider Rates For The Remaining Patients. Trip Mileage Shall Be Determined In Accordance With The Current Mapquest Internet Version. The Contractor Shall Ensure That Pickups And Drop-offs Are Made So That The Total Distance Traveled Will Result In The Most Economical Charge To The Government. When More Than One Patient Is Transported Within The 20-mile Radius In A Single Vehicle To Close Destinations, A Base Rate May Be Charged For One Patient And Rate For Additional Beneficiary For The Remaining Patients. patient Privacy And Confidentiality: Contractor Shall Maintain The Confidentiality Of All Patient Information And Records Associated With The Performance Of This Contract. Awarded Contractor Shall Be Required To Sign Business Associate Agreement (baa) As Mandated By The Health Insurance Portability And Accountability Act Of 1996 (hipaa). See Attachment A For Sample Business Associate Agreement. number Of Patients: It Is Understood And Agreed That No Vehicle Will Transport More Individuals Than The Number Of Approved Safety Restraint Devices Installed In That Vehicle. When More Than One Patient Is Transported On A Trip, Whether It Is To The Same Destination Or To Separate Destinations, Payment Will Be Made In Accordance With The Terms Listed In Paragraph E. Orders. vehicles: Failure By The Successful Bidder To Maintain Compliance With Any Of The Provisions Precribed In This Section For Vehicles Used In Performance May Be Considered Grounds For Default Of The Contract. h.1 Each Vehicle Shall Be Equipped At All Times When Transporting A Patient In The Performance Of This Contract With Equipment As Required By Federal 49 Cfr Parts 27, 37 And 38, Transportation For Individuals With Disabilities (most Current Volume), State And Local Laws, Ordinances, Codes, Rules And Regulations And Must Have A Minimum Of The Following: a. The Ambulance Transport Vehicle Shall Be Of Model And Make To Insure Safe And Comfortable Transportation Of Wheelchair Bound Patients. Each Vehicle Shall Be So Configured As To Hold A Minimum Of Three (3) Passengers In Wheelchairs. For The Safety Of The Passengers, The Vehicle Shall Be Equipped With A Minimum Of 4-point Restraints For All Wheelchair Positions. All Positions Shall Be Seated Facing The Front On Front Mounted Seats Or Rear On Rear Mounted Seats Of The Vehicle. No Patients May Be Transported On Side Mounted Seats. Tie Downs For Wheelchairs Are To Consist Of A Leverage Lock With A Safety Catch Requiring Physical Unlatching. Lock Shall Be Affixed To Frame Of Vehicle. Many Types And Styles Of Locks Are Acceptable. Any Type Or Style Offering Complete Patient Safety That Will Prevent Any Motion Of The Wheelchair Within The Vehicle Will Be Acceptable. Those Considered Lacking In This Essential Safety Feature Shall Not Be Used For Patient Transport Under This Contract Unless And Until Replaced With An Acceptable Tie Down System. Each Vehicle And All Accessories And Systems Must Be Clean And Shall Meet All Maintenance Standards Of The Manufacturer. All Preventive Maintenance Shall Be Documented And Records Provided Upon Request By The Contracting Officer. Wheelchair Vans Must Be Designed So That Patients Are Restrained By A Seat Belt At All Times When The Vehicle Is In Motion. h.2 All Vehicles Shall Be Equipped To Allow For Direct Communication, At All Times, Between The Drivers And Staff Of The Va Medical Center. This Equipment May Be Mobile Telephone, Cellular Telephone, Or Radio Dispatch Which Would Allow Linking To The Va Medical Center By Telephone. Contractor Shall Provide Any Telephone Numbers Or Special Access Codes Or Devices To Travel Section In Order To Comply With The Provision For Direct Communication. h.3 All Vehicles Shall Be Equipped With Properly Functioning Heater And/or Air Conditioning, With Adequate Capacity To Maintain The Comfort Level Of The Patient During Transport. Contractor Shall Not Place A Vehicle Into Service Under This Contract That Does Not Protect The Patient From Outside Temperatures That Are Not Suitable For The Patient S Well Being. Failure To Comply With The Provision May Be Grounds For Default. h.4 All Vehicles Shall Be Equipped With Secured Fire Extinguishers, First Aid Kits, And Two (2) Flashlights That Are Readily Available And Operable For Use In Event Of An Emergency. Each Vehicle Shall Contain A Minimum Of Two (2) Sanitary Blankets. h.5.all Vehicles Shall Be Well Maintained In A Clean And Orderly Condition. Vehicles Must Be Free From Physical Damage; Odor, Debris And Accumulation (which May Constitute An Accident Or Fire Hazard). Each Vehicle Shall Have A Daily Maintenance/safety Checklist. Checklists Shall Be Maintained At The Contractor S Establishment And Made Available For Inspection Upon Request. h.6 All Vehicles Shall Be Smoke Free And Provide The Proper Ventilation For The Patient. h.7 All Vehicles Shall Be Maintained With A Professional Appearance That Is Representative Of The Services Being Performed On Behalf Of The Department Of Veterans Affairs. h.8 The Contracting Officer Reserves The Right To Prohibit Specific Vehicles From Being Used To Perform Transportation Services Under This Contract. This Determination Will Be At The Sole Discretion Of The Contracting Officer And Will Be Based On Documented Evidence. h.9 All Vehicles Shall Be Equipped With A Minimum Of One (1) 630-liter Oxygen Tank And Working Gauges, Etc. To Dispense Oxygen If Necessary. Each Tank Must Be Maintained In A Secure Holder That Would Withstand An Impact Collision For The Safety Of The Patient And Driver. h.10 Each Vehicle Shall Be Equipped With Flashing Warning Lights Activated By The Opening And Loading Doors And A Properly Functioning Audible Back-up Signal. i Toll Charges: It Is Agreed And Understood That The Prices Quoted In The Schedule Do Not Include Any Ferry, Bridge, Tunnel Or Road Toll Charges. Any Such Legitimate Toll Charges Incurred Shall Be Limited To One Way Only And Shall Be Listed Separately On The Contractor S Invoices. j. Performance Standard: contractor Must Maintain A 99% Satisfaction Rate Per 100 Trips To Be Considered As Providing Acceptable Performance. Acceptable Performance Is Considered As Having No More Than One (1) Valid Complaint Per 100 Trips. Validity Of Complaint Is To Be Determined By The Cor. Valid Complaints In Excess Of 1% Per Quarter May Be Grounds For Termination (far Clause 52.212-4(m)). Performance Tracking Will Be Monitored By The Cor On A Quarterly Basis. k. Mantoux Testing: contractor Must Provide Evidence Of Negative Ppd Test Within Fourteen (14) Calendar Days Prior To Employee Beginning Service. If An Earlier Ppd Test Was Given Over Twelve (12) Months Previously, The Current Test Shall Be A 2-step Mantoux Test. contractor Must Provide Medical Evidence That Employee Is Disease Free For Those Employees Having A Positive Ppd. regular Annual Re-testing Program For Tb Must Be Established And Maintained For All Contract Employees That May Be Used In Performance Of This Contract. Contractor Must Provide Evidence Of Re-tests For Each Contract Employee To The Contracting Officer Within Ten (10) Calendar Days Of Retest. the Mantoux Testing Requirements Apply To Contractor Employees Providing Services During Any Absence From Duty Of Scheduled Employees For Any Reason. in No Circumstance Will An Employee Be Allowed To Begin Duty Without Prior Submission Of The Required Testing Certification. l. Hepatitis B Vaccination: the Employer Shall Make Available The Hepatitis B Vaccine And Vaccination Series Within Ten (10) Days Of Employment To All Contract Employees Who Have Occupational Risk And Follow-up To All Contract Employees Who Have An Exposure Incident the Contractor Shall Bear All Costs Associated With Vaccinations. v A Form 10-5549c, Information About Hepatitis B Vaccine (recombinant), Consent Form, Or Va Form 10-5549d. Hepatitis B Vaccine Declination (mandatory) (attachment B) Shall Be Submitted To The Contracting Officer Within Thirty (30) Days Of Waiver, Or Completion Of The First In The Series Of The Hepatitis B Vaccine, And At Completion Of The Vaccination Series. These Forms Shall Be Provided To The Contractor Upon Award Of The Contract. m. Joint Commission For Accreditation Of Health Care Organizations (jcaho) Competency Requirements: The Contractor Shall Be Responsible To Ensure That His/her Employees Coming To The Work Site Shall Receive The Information Required To Perform Their Duties. (a) Contractor Shall Attend A Pre-work Orientation Meeting Prior To The Commencement Of Work Onsite. The Va Shall Schedule This Meeting And It Shall Include Discussion Of The Following Topics: Fire And Safety, Infection Control And Disaster Procedures. (b) Contractor Shall Be Responsible To Ensure His/her Employees Who Are Providing Work On This Contract Are Fully Trained And Completely Competent To Perform The Required Work. n. Infection Control Compliance: Contractor Shall Provide Written Certification Of Training To Employees Used In Performance Of This Contract And Contractor Compliance With The Blood Borne Pathogens Standards. 29 Cfr Part 1910.1030 (copy Available On Request). Certification Must Be Received By The Contracting Officer Prior To Employee Being Assigned For Duty. (a) The Infection Control Compliance Requirements Apply To Contractor Employees Providing Services During Any Absence From Duty Of Scheduled Employees For Any Reason. (b) In No Circumstance Will An Employee Be Allowed To Begin Duty Without Prior Submission Of The Required Training Certification. (c) 29 Cfr Part 1910.1030 Is Osha S Standard Requiring Employers To: (1) Develop Written Exposure-control Plans; (2) Train All Employees On Occupational Risks; (3) Maintain Records On Employee Training; (4) Use Warning Labels; (5) Implement Proper Work Methods Including Universal Precautions , (i.e. Proper Care And Disposal Of Personal Protective Equipment Such As The Use And Disposal Of Latex Gloves); (6) Offer Hepatitis B Vaccine (hbv) To Employees; (7) Provide Medical Evaluations Following Employee S Exposure Incident; And, (8) Supply Personal Protective Clothing And Equipment (i.e., Gloves And Goggles o. Contract Administration: o.1 The Contractor Shall Contact The Contracting Officer On All Matters Pertaining To Administration. Only The Contracting Officer Is Authorized To Make Commitments To Issue Changes That Will Affect The Price, Quantity, Quality, Or Delivery Terms Of This Contract. o.2 Evidence Of Insurance Coverage: before Award Of The Contract, The Contractor Shall Furnish To The Contracting Officer A Certificate Of Insurance Which Shall Contain An Endorsement To The Effect That Cancellation Of, Or Any Material Change In, The Policies Which Adversely Affect The Interest Of The Government In Such Insurance, Shall Not Be Effective Unless A 30-day Written Notice Of Cancellation Or Change Is Furnished The Contracting Officer. o.3 Invoicing: the Contractor Shall Coordinate Billing Arrangements With The Cor Monthly. Billing Documents Shall Include A Printed Report That Shall Contain The Contract Number, Date, Time, Patient S Name And Address, Mileage, Etc. The Cor Will Forward The Certified Invoices To The Manager, Financial Services, For Transmittal To Va Data Processing Center, Austin, Texas. Invoices Shall Be Submitted Monthly. The Contractor Shall Maintain A Log, Which Will Show Pickup Point And Destination, And Departure/arrival Times If Waiting Time Is Claimed. If Detours Are Encountered Due To Road Construction Or Other Obstruction, Invoice Shall So Be Noted. o.4 Service Contract Act Of 1965: all Service Employees Who Will Be Employed In The Performance Of The Contract Awarded As A Result Of This Solicitation Shall Be Paid No Less Than The Wages Shown On The Wage Determination Which Is Incorporated And Made A Part Of This Solicitation And Resulting Contract. o.5 National Holidays: the Ten Holidays Observed By The Federal Government Are: New Year S Day; Washington S Birthday; Martin Luther King S Birthday; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day; Or Any Other Day Specifically Declared By The President Of The United States To Be A National Holiday. special Contract Requirements (paragraphs P Through X) p. The Joint Commission Competency Requirements: The Contractor Shall Be Responsible To Ensure That Contractor Employees (and/or Subcontractor Employees) Coming To The Work Site Shall Receive The Information Required To Perform Their Duties. A. Contractor Shall Attend A Pre-work Orientation Meeting Prior To The Commencement Of Work On Site. This Training Will Be Documented And Updated Yearly. The Va Shall Schedule This Meeting And It Shall Include Discussion Of The Following Topics: (va Shall Provide Information To The Contractor Regarding These Topics And Shall Document The Meeting.) Fire And Safety Infection Control Patient Privacy And Confidentiality Disaster Procedures Other B. Contractor Shall Be Responsible To Ensure That Contractor S Employees (and/or Subcontractor Employees) Coming To Work Site Shall Receive The Information Above. C. Contractor Shall Be Responsible To Ensure Contractor Employees (and/or Subcontractor Employees) Providing Work On This Contract Are Fully Trained And Completely Competent To Perform The Required Work. q. Hipaa Compliance: A. As A Covered Entity, The Department Of Veterans Affairs (va) Is Required By Law To Obtain Satisfactory Assurance Of A Business Associate And That The Business Associate Appropriately Safeguards Protected Health Information It Receives Or Creates On Behalf Of The Covered Entity. Contractors And Any Subcontractors Must Adhere To The Provisions Of Public Law 104-191, Health Insurance Portability And Accountability Act (hipaa) Of 1996 To Include The Administrative Simplification Provisions Of The Law And Associated Rules And Regulations Published By The Department Of Health And Human Services (hhs). The Contractor Shall Comply With All Hipaa-related Rules And Regulations To Include Electronic Transactions, The Standards For Privacy Of Individually Identifiable Health Information, And The Security Standards. This Includes Both The Privacy And Security Rules Published By The Department Of Health And Human Services (hhs). As Required By Hipaa, Hhs Has Promulgated Rules Governing The Use And Disclosure Of Protected Health Information By Covered Entities. The Covered Entity Component Of The Department Veterans Affairs Is The Veterans Health Administration (vha). In Accordance With Hipaa, The Contractor Will Be Required To Enter In To A Business Associate Agreement (baa) With Vha. B. Business Associates Must Follow Vha Privacy Policies And Practices. All Contractors And Business Associates Must Receive Privacy Training Annually. For Contractors And Business Associates Who Do Not Have Access To Vha Computer Systems, This Requirement Is Met By Completing Vha National Privacy Policy Training, Other Vha Approved Privacy Training Or Contractor Furnished Training That Meets The Requirements Of Hhs Standards For Privacy Of Individually Identifiable Health Information As Determined By Vha. For Contractors And Business Associates Who Are Granted Access To Vha Computer Systems, This Requirement Is Met By Completing Vha National Privacy Policy Training Or Other Vha Approved Privacy Training. Proof Of Training Is Required. C. Any Violation Of Hipaa Will Be Reported To The Contracting Officer In Writing Within Twenty-four (24) Hours Of The Contractor S Discovery Of An Occurrence. Included In The Report Will Be A Description Of The Occurrence, Patient Names (if Known), Location, Date And Time. A Copy Of Any Filed Police Report Will Be Provided By The Contractor To The Contracting Officer Within Twenty-four (24) Hours Of Completion. r. Contracting With Parties Listed On The Oig List Of Excluded Individuals/entities: A. In Accordance With The Health Insurance Portability And Accountability Act (hipaa), Sections 1128 And 1128a Of The Social Security Act And The Balanced Budget Act (bba) Of 1977, The Office Of Inspector General Has Established A List Of Parties And Entities Excluded From Federal Health Care Programs. Specifically, The Listed Parties And Entities May Not Receive Federal Health Care Program Payments Due To Fraud And/or Abuse Of The Medicare And Medicaid Programs. B. Therefore, All Offerors Shall Review The Oig List Of Excluded Individuals/entities On The Oig Web Site At Www.hhs.gov/oig To Ensure That The Proposed Candidate(s) And/or Firm(s) Are Not Listed. Offerors Should Note That Any Excluded Individual Or Entity That Submits A Claim For Reimbursement To A Federal Health Care Program, Or Causes Such A Claim To Be Submitted, May Be Subject To A Civil Monetary Penalty (cmp) Of $10,000 For Each Item Or Service Furnished During A Period That The Person Or Entity Was Excluded And May Also Be Subject To Treble Damages For The Amount Claimed For Each Item Or Service. Cmps May Also Be Imposed Against Health Care Providers And Entities That Employ Or Enter Into Contracts With Excluded Individuals Or Entities To Provide Items Or Services To Federal Program Beneficiaries. C. By Signing The Offer/bid, The Contractor Certifies That He/she Has Reviewed The Oig List Of Excluded Individuals/entities And That The Proposed Candidate(s) And/or Firm Is Not Listed As Of The Date The Offer/bid Was Signed. S. Required Registration With Contractor Performance System (cps): A. Contract Means A Mutually Binding Legal Relationship Obligating The Seller To Furnish The Supplies Or Services And The Buyer To Pay For Them. It Includes All Types Of Commitments That Obligate The Government To An Expenditure Of Appropriated Funds And That, Except As Otherwise Authorized, Are In Writing. In Addition To Bilateral Instruments, Contracts Include (but Are Not Limited To) Awards And Notices Of Awards; Job Orders Or Task Letters Issued Under Basic Ordering Agreements; Letter Contracts; Orders, Such As Purchase Orders, Under Which The Contract Becomes Effective By Written Acceptance Or Performance; And Bilateral Contract Modifications. Contracts Do Not Include Grants And Cooperative Agreements Covered By 31 U.s.c.6301, Et Seq. B. As Prescribed In Federal Acquisition Regulation (far) Part 42.15, The Department Of Veterans Affairs (va) Evaluates Contractor Past Performance On All Contracts That Exceed $100,000, And Shares Those Evaluations With Other Federal Government Contract Specialists And Procurement Officials. The Far Requires That The Contractor Be Provided An Opportunity To Comment On Past Performance Evaluations Prior To Each Report Closing. To Fulfill This Requirement Va Uses An Online Database, The Contractor Performance System (cps), Which Is Maintained By The National Institutes Of Health (nih). The Cps Database Information Is Shared With The Federal Awardee Performance And Integrity Information System (fapiis) Automated Information System, Which Is Available To All Federal Agencies. C. Each Contractor Whose Contract Award Is Estimated To Exceed $100,000 Is Required To Register With The Nih Cps Database At The Following Web Address: Https://cpscontractor.nih.gov. Help In Registering Can Be Obtained By Contacting Cps Support E-mail (cps-support-l@list.nih.gov) Or By Calling (301) 451-2771. Registration Should Occur No Later Than Thirty (30) Days After Contract Award, And Must Be Kept Current Should There Be Any Change To The Contractor S Registered Representative. D. For Contracts With A Period Of One Year Or Less, The Contracting Officer Will Perform A Single Evaluation When The Contract Is Complete. For Contracts Exceeding One Year, The Contracting Officer Will Evaluate The Contractor S Performance Annually. Interim Reports Will Be Filed Each Year Until The Last Year Of The Contract, When The Final Report Will Be Completed. The Report Shall Be Assigned In Cps To The Contractor S Designated Representative For Comment. The Contractor Representative Will Have Thirty Days To Submit Any Comments And Re-assign The Report To The Va Contracting Officer. E. Failure To Have A Current Registration With The Nih Cps Database, Or To Re-assign The Report To The Va Contracting Officer Within Those Thirty Days, Will Result In The Government S Evaluation Being Placed On File In The Database With A Statement That The Contractor Failed To Respond. t. Contractor Personnel Security Requirements: A. All Contractor Employees Who Require Access To The Department Of Veterans Affairs Computer Systems Shall Be The Subject Of A Background Investigation And Must Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement Prior To Contract Performance. This Requirement Is Applicable To All Subcontractor Personnel Requiring The Same Access. If The Investigation Is Not Completed Prior To The Start Date Of The Contract, The Contractor Will Be Responsible For The Actions Of Those Individuals They Provide To Perform The Work For Va. (1) Position Sensitivity The Position Sensitivity Has Been Designated As Low Risk (2) Background Investigation The Level Of Background Investigation Commensurate With The Required Level Of Access Is National Agency Check With Written Inquiries (3) Cost Of Each Background Investigation $ 254.00 B. Contractor Responsibilities: (1) The Contractor Shall Bear The Expense Of Obtaining Background Investigations. If The Investigation Is Conducted By The Office Of Personnel Management (opm), The Contractor Shall Reimburse Va Within 30 Days From Receipt Of A Bill Of Collection. Background Investigations From Investigating Agencies Other Than Opm Are Permitted If The Agencies Possess An Opm And Defense Security Service Certification. A Cage Code Number Must Be Provided To The Office Of Security And Law Enforcement, Which Will Verify The Information And Advise The Contracting Officer Whether Access To The Computer Systems Can Be Authorized. (2) The Contractor Shall Prescreen All Personnel Requiring Access To The Computer Systems To Ensure They Maintain A U.s. Citizenship, Or Are Otherwise Lawfully Admitted To, And Working In The United States, And Are Able To Read, Write, Speak And Understand The English Language. (3) After Award And Prior To Contract Performance, Contractor Will Submit To The Contracting Officer: (a) List Of Names Of Contractor Personnel. (b) Social Security Numbers Of Contractor Personnel (c) Dates Of Birth Of Contractor Personnel (d) Contractor Personnel Email Addresses (e) Contractor Personnel Places Of Birth (d) Contractor S Point Of Contact, Physical Mailing Address, Telephone And Email Address (4) Contractor Shall Notify The Contracting Officer Prior To Changing/adding New Contract Personnel By Submitting The Above Information. (5) The Contractor Shall Submit Or Have Contractor Employees Submit The Following Required Forms To The Va Office Of Security And Law Enforcement Within 30 Days Of Receipt: (a) Standard Form 85p, Questionnaire For Public Trust Positions (b) Standard Form 85p-s, Supplemental Questionnaire For Selected Positions (c) Fd 258, U.s. Department Of Justice Fingerprint Applicant Chart (d) Va Form 0710, Authority For Release Of Information Form (e) Optional Form 306, Declaration For Federal Employment (f) Optional Form 612, Optional Application For Federal Employment (6) The Contractor, When Notified Of An Unfavorable Determination By The Government, Shall Withdraw The Employee From Consideration From Working Under The Contract. (7) Failure To Comply With The Contractor Personnel Security Requirements May Result In Termination Of The Contract For Cause. (8) Government Responsibilities: (a) The Va Office Of Security And Law Enforcement Will Provide The Necessary Forms To The Contractor Or To The Contractor S Employee(s) After Receiving A List Of Names And Addresses. (b) Upon Receipt, The Va Office Of Security And Law Enforcement Will Review The Completed Forms For Accuracy And Forward The Forms To Opm To Conduct The Background Investigation. (c) The Va Office Of Security And Law Enforcement Will Notify The Contracting Officer And Contractor After Adjudicating The Results Of The Background Investigations Received From Opm. (d) The Contracting Officer Will Ensure That The Contractor Provides Evidence That Investigations Have Been Completed Or Are In The Process Of Being Requested. u. Va Cyber Security And Privacy Training Requirements For Contractor Employees: A. Definitions. As Used In This Clause (1) "information Technology Resources Means Any Equipment Or Interconnected System Or Subsystem Of Equipment, Including Telecommunications Equipment That Is Used In The Automatic Acquisition, Storage, Manipulation, Management, Movement, Control, Display, Switching, Interchange, Transmission, Or Reception Of Data Or Information. (2) Va Sensitive Information Means All Va Department Data, On Any Storage Media Or In Any Form Or Format, Which Requires Protection Due To The Risk Of Harm That Could Result From Inadvertent Or Deliberate Disclosure, Alteration, Or Destruction Of The Information. The Term Includes Information Whose Improper Use Or Disclosure Could Adversely Affect The Ability Of An Agency To Accomplish Its Mission, Proprietary Information, Records About Individuals Requiring Protection Under Various Confidentiality Provisions Such As The Privacy Act And The Hipaa Privacy Rule, And Information That Can Be Withheld Under The Freedom Of Information Act. Examples Of Va Sensitive Information Include The Following: Individually-identifiable Medical, Benefits, And Personnel Information; Financial, Budgetary, Research, Quality Assurance, Confidential Commercial, Critical Infrastructure, Investigatory, And Law Enforcement Information; Information That Is Confidential And Privileged In Litigation Such As Information Protected By The Deliberative Process Privilege, Attorney Work-product Privilege, And The Attorney-client Privilege; And Other Information Which, If Released, Could Result In Violation Of Law Or Harm Or Unfairness To Any Individual Or Group, Or Could Adversely Affect The National Interest Or The Conduct Of Federal Programs. b. All Contractor Employees Requiring Access To Va Information Technology Resources Shall Complete The Following Prior To Contract Performance And Annually Thereafter: (1) Successfully Complete Va Cyber Security Awareness Training; (2) Successfully Complete Va General Privacy Training. c. The Contractor Shall Provide A Copy Of Va Cyber Security Training Certificates And Va General Privacy Training Certificates For Each Applicable Employee To The Contracting Officer Prior To Contract Performance And Annually Thereafter. These Online Courses Are Located At The Following Web Site: Https://www.lms.va.gov d. All Contractor Employees That Do Not Have Access To Va Information Technology Resources, But Do Have Access To Va Sensitive Information Shall Annually Complete Va General Privacy Training. The Contractor Shall Provide A Copy Of Va General Privacy Training Certificates For Each Applicable Employee To The Contracting Officer Prior To Contract Performance And Annually Thereafter. This Course Is Available Online At: Https://www.lms.va.gov e. Failure To Complete Mandatory Training Within The Timeframe Required Will Be Grounds For Suspension Or Termination Of All Physical And/or Electronic Access Privileges And Removal From Work On The Contract Until Such Time As The Training Is Completed. In Addition, The Contract May Be Terminated For Cause Should The Contractor Fail To Meet Mandatory Training Requirements. v. Visn 15 Personal Security Verification (piv) Card And/or Security Badge Requirements For Contractor Employees: definitions. As Used In This Clause Access Means Routine, Unescorted Physical Entry Into, And To The Extent Authorized, Mobility Within A Government Facility. Also, It Means The Ability To Obtain, View, Read, Modify, Delete, And/or Otherwise Make Use Of Information Technology. Facility And Government Facility Mean Buildings, Including Areas Within Buildings, Owned, Leased, Shared, Occupied, Or Otherwise Controlled By The Federal Government. Information Technology Means Any Equipment Or Interconnected System Or Subsystem Of Equipment, Including Telecommunications Equipment That Is Used In The Automatic Acquisition, Storage, Manipulation, Management, Movement, Control, Display, Switching, Interchange, Transmission, Or Reception Of Data Or Information. This Includes Both Major Systems/applications And General Support Systems As Defined By Omb Circular A-130, Owned By Va Or Owned And Operated On Va S Behalf By Another Party. access To Va Facilities Or Systems. general. The Performance Of This Contract Requires Contractor Employees To Have Routine, Unescorted Access To Va Facilities. All Such Employees Who Do Not Already Possess A Current Security Badge Or Piv Card Acceptable To Va Shall Be Required To Provide Personal Information, Undergo An Fbi National Criminal History Fingerprint Check, And Obtain A Security Badge Or Piv Card Prior To Being Permitted Access To Any Such Facility In Performance Of This Contract. No Contractor Employee Will Be Permitted Routine, Unescorted Access To A Va Facility Without A Proper Security Badge Or Piv Card. citizenship-related Requirements. If Required By The Contract, Each Affected Contractor Employee As Described In Paragraph (a) Shall Be A United States (u.s.) Citizen. Otherwise, Each Affected Contractor Employee As Described In Paragraph (a) Shall Be: a United States (u.s.) Citizen; Or a National Of The United States (see 8 U.s.c. 1408); Or an Alien Lawfully Admitted Into The United States For Permanent Residence As Evidenced By An Alien Registration Receipt Card Form I 151. background Information. each Contractor Employee That Has Access To Va Facilities Or Systems Shall Complete The Attached Special Agreement Check (sac) Worksheet (see Attachment) And Deliver To The Va Office Responsible For Fingerprinting And Processing The Contractor Employee(s). The Contracting Officer S Technical Representative Will Provide Instructions To The Contractor Regarding The Local Procedures For Fingerprinting And Obtaining A Security Badges Or Piv Card. after Completion Of The Fingerprint Check, The Contracting Officer Will Notify The Contractor In Writing If Any Contractor Employee Is Determined To Be Unsuitable To Be Given Access To A Government Facility Or Va System. If So Notified, The Contractor Shall Not Allow Such Employees To Perform Work On This Contract. security Badge Or Piv Cards. va Will Issue A Security Badge Or Piv Card To Each Contractor Employee Who Is To Be Given Routine, Unescorted Access To Va Facilities Or Access To Va Systems And Does Not Already Possess A Security Badge Or Piv Card. Va Will Not Issue The Security Badge Or Piv Card Until The Contractor Employee Has Successfully Cleared The Fbi National Criminal History Fingerprint Check. security Badge Or Piv Cards Shall Identify Individuals As Contractor Employees. Contractor Employees Shall Display Their Security Badge Or Piv Cards On Their Persons At All Times While Working In A Va Facility And Shall Present Their Cards For Inspection Upon Request By Va Officials Or Va Security Personnel. the Contractor Shall Be Responsible For All Security Badge Or Piv Cards Issued To The Contractor S Employees And Shall Immediately Notify The Contracting Officer If Any Security Badge Or Piv Card(s) Cannot Be Accounted For. The Contractor Shall Notify The Contracting Officer Immediately Whenever Any Contractor Employee No Longer Has A Need For His/her Va-issued Security Badge Or Piv Card (e.g., Employee Terminates Employment With The Contractor, Employee S Duties No Longer Require Access To Va Facilities). In Such Cases, The Contracting Officer Will Instruct The Contractor On How To Return The Security Badge Or Piv Card. Upon Expiration Of This Contract, The Contracting Officer Will Instruct The Contractor On How To Return All Va-issued Security Badge Or Piv Cards Not Previously Returned. The Contractor Shall Not Return Security Badge Or Piv Cards To Any Person Other Than The Individual(s) Named By The Contracting Officer. control Of Access. Va Shall Have And Exercise Full And Complete Control Over Granting, Denying, Withholding, And Terminating Access Of Contractor Employees To Va Facilities And Systems. The Contracting Officer Will Notify The Contractor Immediately When Va Has Determined That An Employee Is Unsuitable Or Unfit To Be Permitted Access To A Va Facility Or System. The Contractor Shall Immediately Notify Such An Employee That He/she No Longer Has Access To Any Va Facility Or System, Shall Retrieve The Employee S Security Badge Or Piv Card From The Employee, And Shall Provide A Suitable Replacement Employee In Accordance With The Requirements Of This Clause. The Government May Not Be Able To Give The Contractor The Reason For Requiring The Removal Of The Unsuitable Contractor Employee. The Government Shall Not Be Responsible For Any Costs Incurred By The Contractor As A Result Of Removing Such Employee From The Subject Contract. termination. Failure On The Part Of The Contractor To Comply With The Terms Of This Clause May Result In Termination Of This Contract For Default. w. Contractor Special Agreement Check (sac): a Special Agreement Check (sac) Is An Fbi Criminal History Check Of Fingerprints Which Is Initiated Prior To Entry On Duty For All New Contractor Employees Who Perform Services For At Least Ten (10) Days And Who: provide Direct And/or Ancillary Healthcare Services At Va Facilities have Access To Va Computer/information Systems have Access To Sensitive Information the Sac Form Is Attached And Should Be Completed By The Contractor When There Is A Change In Contractor Employee S Performing Services Against This Contract. The Sac Will Be Completed By Hr Or Designated Service For Contractor Employees Prior To Or On The First Day On Which The Contractor Employees Begin Work Under The Contract, On-site At The Va Facility. The Cor Indicates On The Form Whether Contractor Employees Require Computer Access And Signs The Form. The Cor Ensures The Sac Form Is Provided To Human Resources (hr) Or Designated Service Prior To Or At The Time Of Fingerprinting Of Contract Personnel. Hr Or Designated Service At The Facility Does The Fingerprinting Of Contractor Employees And Signs The Form And Returns The Form To The Cor Who Will Then Ensure That The Contracting Officer Is Aware The Sac Has Been Completed By Hr. if The Fingerprint Report Requires Adjudication Of Potentially Actionable Issues (i.e., If There Is A Hit ) With Respect To The Contractor Employees, Hr Should Contact The Cor Who Will Then Notify The Contracting Officer So That A Determination Can Be Made As To Whether Remove Or Retain The Contractor Employee From Performance Against The Contract. x. The Procurement Will Be Conducted In Accordance With Parts 12 And 15. important Information: The Government Is Not Obligated To, Nor Will It Pay For Or Reimburse Any Costs Associated With Responding To This Source Sought Synopsis Request. This Notice Shall Not Be Construed As A Commitment By The Government To Issue A Solicitation Or Ultimately Award A Contract, Nor Does It Restrict The Government To An Acquisition Approach. The Government Will In No Way Be Bound To This Information If Any Solicitation Is Issued. Currently A Total Set-aside For Service-disabled Veteran Owned Small Business Firms Is Anticipated Based On The Veterans Administration Requirement With Public Law 109-461, Section 8127 Veterans Benefit Act. however, If Response By Service-disabled Veteran Owned Small Business Firms Proves Inadequate, An Alternate Set-aside Or Full And Open. any Response To This Source Selection From Interested Parties Must Be Received Nlt 09/09/2024, 1500 Pm Cst. attention: Michael Murphy, Contracting Specialist. email: Michael.murphy7@va.gov you Must Reference 36c255-24-q-0605 Transportation Services Kc In The Subject Line. please Provide Your Unique Entity Id So That Your Organization Can Be Identified In Sam.gov And Vetbiz If Organization Is Claiming Sdvosb Preference. only Organizations With An Active Sam.gov Account Can Be Considered. utilize This Link To Either Start A New Registration Or To Renew The Organization S Registration. https://sam.gov/content/home

Details: Description Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Philippine Bidding Documents Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Procurement Id No. 004 Sixth Edition July 2020 Bids And Awards Committee 2024 Table Of Contents Section I. Invitation To Bid 3 Section Ii. Instructions To Bidders 6 Section Iii. Bid Data Sheet 16 Section Iv. General Conditions Of Contract 18 Section V. Special Conditions Of Contract 21 Section Vi. Schedule Of Requirements 24 Section Vii. Technical Specifications 26 Section Viii. Checklist Of Technical And Financial Documents 33 Section I. Invitation To Bid Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Invitation To Bid For Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 1. The Bureau Of Corrections, Through The National Expenditure Program Fy 2025 Intends To Apply The Sum Of Eight Million Five Hundred Forty Thousand Two Hundred Seventy-eight Pesos Only (php 8,540,278.00) Being The Abc To Payments Under The Contract For Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 With Identification Number Epa 004__. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Contract To Be Awarded Shall Be Subject To Ppb Guidelines On The Implementation Of Early Procurement Activity (gppb Circular 06-2019) Which Provides That This Contract May Only Be Awarded Upon The Approval And Effectivity Of The 2025 Gaa Or The Reenacted Budget And The Abc Therefor Remains Without Any Reduction. In The Event That The Amount Authorized For This Procurement Has Been Reduced, The Project May Still Be Awarded To The Recommended Winning Bidder If The Contract Price Is Within The Amount Authorized In The Gaa Or The Reenacted Budget. 2. The Bureau Of Corrections, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Thirty (30) Calendar Days From The Receipt Of The Notice To Proceed. Bidders Should Have Completed, Within The Last Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project Equivalent To At Least Fifty Percent (50%) Of The Abc. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Bureau Of Corrections And Inspect The Bidding Documents At The Address Given Below During Monday To Friday From 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On __september 19, 2024 (08:00am To 05:00pm) To October 14, 2024 ( 08:00am To 01:29pm)____ From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Ten (₱10,000.00) Thousand Pesos Only. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees And Presented In Person. 6. The Bureau Of Corrections Will Hold A Pre-bid Conference On __september 30, 2024,__1:30pm At Bac Conference Room Nbp Reservation Muntinlupa City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before __october 14, 2024_,1:30pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On _october 14, 2024___, 01:30pm At The Given Address Below Bac Conference Room Nbp Reservation Muntinlupa City, Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Schedule Of Bidding Activities Shall Be As Follows: Activites Date/time Venue 1. Sale And Issuance Of Bid Documents September 19, 2024 (08:00am To 05:00pm) To October 14, 2024 (08:00am To 01:29pm Bac Coference Room Bureau Of Corrections Muntinlupa City 1. Pre-bid Conference September 30, 2024, 1:30pm Bac Conference Room Bureau Of Corrections Muntinlupa City 2. Submission And Opening Of Bid Documents October 14, 2024, 01:30pm Bac Conference Room Bureau Of Corrections Muntinlupa City 11. The Bureau Of Corrections Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Maria Adoracion I. Vinas Office Of The Bac Secretariat General Services Division Office, Bureau Of Corrections, Muntinlupa City Tel # 02-8659-08-33/02-8478-0907 Bacsec2022@gmail.com 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Bucor.gov.ph Date Of Issue:_______________________ C/csupt Celso S. Bravo Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1. Scope Of Bid The Procuring Entity, Bureau Of Corrections Wishes To Receive Bids For The Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 {[insert, If Applicable:] Under A Framework Agreement}, With Identification Number __________ [note: The Project Identification Number Is Assigned By The Procuring Entity Based On Its Own Coding Scheme And Is Not The Same As The Philgeps Reference Number, Which Is Generated After The Posting Of The Bid Opportunity On The Philgeps Website.] The Procurement Project Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Through The Source Of Funding As Indicated Below For 2024 In The Amount Of Eight Million Five Hundred Forty Thousand Two Hundred Seventy-eight Pesos Only (php 8,540,278.00) 2.2 The Source Of Funding Is The National Expenditure Program 2025 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. [select One, Delete Other/s] A. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I. When A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii. Citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii. When The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv. When There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. B. Foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A. For The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: A. Subcontracting Is Not Allowed. 7.2. [if Procuring Entity Has Determined That Subcontracting Is Allowed During The Bidding, State:] The Bidder Must Submit Together With Its Bid The Documentary Requirements Of The Subcontractor(s) Complying With The Eligibility Criteria Stated In Itb Clause 5 In Accordance With Section 23.4 Of The 2016 Revised Irr Of Ra No. 9184 Pursuant To Section 23.1 Thereof. 7.3. [if Subcontracting Is Allowed During The Contract Implementation Stage, State:] The Supplier May Identify Its Subcontractor During The Contract Implementation Stage. Subcontractors Identified During The Bidding May Be Changed During The Implementation Of This Contract. Subcontractors Must Submit The Documentary Requirements Under Section 23.1 Of The 2016 Revised Irr Of Ra No. 9184 And Comply With The Eligibility Criteria Specified In Itb Clause 5 To The Implementing Or End-user Unit. 7.4. Subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address {[insert If Applicable] And/or Through Videoconferencing/webcasting} As Indicated In Paragraph 6 Of The Ib. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within [state Relevant Period As Provided In Paragraph 2 Of The Ib] Prior To The Deadline For The Submission And Receipt Of Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 11.5. [include If Framework Agreement Will Be Used:] Financial Proposals For Single Or Multi-year Framework Agreement Shall Be Submitted Before The Deadline Of Submission Of Bids As Prescribed In The Ib. For Multi-year Framework Agreement, Evaluation Of The Financial Proposal During This Stage Is For Purposes Of Determining Eligibility And Whether Or Not Such Financial Proposal Is Within The Abc. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In E. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In Section Vii (technical Specifications). 12.2. [include If Framework Agreement Will Be Used:] For Framework Agreement, The Following Should Also Apply In Addition To Clause 12.1: A. For A Single Year Framework Agreement, The Prices Quoted By The Bidder Shall Be Fixed During The Bidder’s Performance Of The Contract And Not Subject To Variation Or Escalation On Any Account. Price Schedules Required Under Clause 12.1 Shall Be Submitted With The Bidding Documents. B. For A Multi-year Framework Agreement, The Prices Quoted By The Bidder During Submission Of Eligibility Documents Shall Be The Ceiling And The Price Quoted During Mini-competition Must Not Exceed The Initial Price Offer. The Price Quoted During Call For Mini-competition Shall Be Fixed During The Bidder’s Performance Of That Call-off And Not Subject To Variation Or Escalation On Any Account. Price Schedules Required Under Clause 12.1 Shall Be Submitted With The Bidding Documents. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In: A. Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid Until 120 Calendar Days From Receipt Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 14.3. [include If Framework Agreement Will Be Used:] In The Case Of Framework Agreement, Other Than The Grounds For Forfeiture Under The 2016 Revised Irr, The Bid Security May Also Be Forfeited If The Successful Bidder Fails To Sign The Framework Agreement, Or Fails To Furnish The Performance Security Or Performance Securing Declaration. Without Prejudice On Its Forfeiture, Bid Securities Shall Be Returned Only After The Posting Of Performance Security Or Performance Securing Declaration, As The Case May Be, By The Winning Bidder Or Compliant Bidders And The Signing Of The Framework Agreement. 15. Sealing And Marking Of Bids Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. The Procuring Entity May Request Additional Hard Copies And/or Electronic Copies Of The Bid. However, Failure Of The Bidders To Comply With The Said Request Shall Not Be A Ground For Disqualification. If The Procuring Entity Allows The Submission Of Bids Through Online Submission Or Any Other Electronic Means, The Bidder Shall Submit An Electronic Copy Of Its Bid, Which Must Be Digitally Signed. An Electronic Copy That Cannot Be Opened Or Is Corrupted Shall Be Considered Non-responsive And, Thus, Automatically Disqualified. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In Paragraph 7 Of The Ib. 16.2. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, The Submission Of Bids Shall Be For The Initial Evaluation Of Their Technical And Financial Eligibility. Thereafter, Those Declared Eligible During The Said Initial Eligibility Evaluation And Entered Into A Framework Agreement With The Procuring Entity Shall Submit Anew Their Best Financial Offer At The Address And On Or Before The Date And Time Indicated In The Call For Each Mini-competition. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 18.2. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, Determination Of Margin Of Preference Shall Be Conducted Every Call For Mini-competition. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. [include The Following Options If Framework Agreement Will Be Used:] A. In The Case Of Single-year Framework Agreement, The Lowest Calculated Bid Shall Be Determined Outright After The Detailed Evaluation; B For Multi-year Framework Agreement, The Determination Of The Eligibility And The Compliance Of Bidders With The Technical And Financial Aspects Of The Projects Shall Be Initially Made By The Bac, In Accordance With Item 7.4.2 Of The Guidelines On The Use Of Framework Agreement. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 15 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As Follows: Option 1 – One Project Having Several Items That Shall Be Awarded As One Contract. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. [include If Framework Agreement Will Be Used:] For Multi-year Framework Agreement, All Bidders Initially Determined To Be Eligible And Financially Compliant Shall Be Subject To Initial Post-qualification. The Bac Shall Then Recommend The Execution Of A Framework Agreement Among All Eligible, Technically And Financially Compliant Bidders And The Procuring Entity And Shall Be Issued By Hope A Notice To Execute Framework Agreement. The Determination Of The Lowest Calculated Bid (lcb) Shall Not Be Performed By The Bac Until A Mini-competition Is Conducted Among The Bidders Who Executed A Framework Agreement. When A Call For Mini-competition Is Made, The Bac Shall Allow The Bidders To Submit Their Best Financial Proposals On Such Pre-scheduled Date, Time And Place To Determine The Bidder With The Lcb. 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, {[include If Framework Agreement Will Be Used:] Or In The Case Of Multi-year Framework Agreement, That It Is One Of The Eligible Bidders Who Have Submitted Bids That Are Found To Be Technically And Financially Compliant,}the Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. {[include If Framework Agreement Will Be Used:] For Every Mini-competition In Framework Agreement, The Lcb Shall Likewise Submit The Required Documents For Final Post Qualification.} 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. [include The Following Clauses If Framework Agreement Will Be Used:] 21.2. At The Same Time As The Procuring Entity Notifies The Successful Bidder That Its Bid Has Been Accepted, The Procuring Entity Shall Send The Framework Agreement Form To The Bidder, Which Contract Has Been Provided In The Bidding Documents, Incorporating Therein All Agreements Between The Parties. 21.3. Within Ten (10) Calendar Days From Receipt Of The Notice To Execute Framework Agreement With The Procuring Entity, The Successful Bidder Or Its Duly Authorized Representative Shall Formally Enter Into A Framework Agreement With The Procuring Entity For An Amount Of One Peso To Be Paid To The Procuring Entity As A Consideration For The Option Granted By The Procuring Entity To Procure The Items In The Framework Agreement List When The Need Arises. 21.4. The Procuring Entity Shall Enter Into A Framework Agreement With The Successful Bidder Within The Same Ten (10) Calendar Day Period Provided That All The Documentary Requirements Are Complied With. 21.5. The Following Documents Shall Form Part Of The Framework Agreement: A. Framework Agreement Form; B. Bidding Documents; C. Call-offs; D. Winning Bidder’s Bid, Including The Technical And Financial Proposals, And All Other Documents/statements Submitted (e.g., Bidder’s Response To Request For Clarifications On The Bid), Including Corrections To The Bid, If Any, Resulting From The Procuring Entity’s Bid Evaluation; E. Performance Security Or Performance Securing Declaration, As The Case May Be; F. Notice To Execute Framework Agreement; And G. Other Contract Documents That May Be Required By Existing Laws And/or Specified In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A. Internet Service Provider B. Completed Within Three (3) Years Prior To The Deadline For The Submission And Receipt Of Bids. C. Isp Should Have At Least 10 Years As Telephone Service Provider And At Least 10 Years As Internet Service Provider 7.1 Subcontracting Is Not Allowed 12 The Price Of The Goods Shall Be Quoted Ddp Bureau Of Corrections Nbp Reservation Muntinlupa City Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: A. The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or B. The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 19.4 One Project Having Several Items That Shall Be Awarded As One Contract. 20.2 Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit: 1. Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Biling And Payment System (efps) 2. Supporting Documents For The Slcc (sales Invoice Or Official Receipt Or End-users Acceptance With At Least Satisfactory In Rating) 3. Certified True Copy Of Valid And Current Registration Certificate (sec Certificate Of Registration For Corporation Or Dti Certificate Of Registration For Sole Proprietorship Or Cda Certificate Of Registration For Cooperative) From Issuing Agency 4. Valid And Current Mayor’s Or Business Permit 5. Audited Financial Statement 6. Valid And Current Tax Clearance 21.2 No Additional Contract Documents. Section Iv. General Conditions Of Contract 1. Scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. [include The Following Clauses If Framework Agreement Will Be Used:] 2.3. For A Single-year Framework Agreement, Prices Charged By The Supplier For Goods Delivered And/or Services Performed Under A Call-off Shall Not Vary From The Prices Quoted By The Supplier In Its Bid. 2.4. For Multi-year Framework Agreement, Prices Charged By The Supplier For Goods Delivered And/or Services Performed Under A Call-off Shall Not Vary From The Prices Quoted By The Supplier During Conduct Of Mini-competition. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184.{[include If Framework Agreement Will Be Used:] In The Case Of Framework Agreement, The Bidder May Opt To Furnish The Performance Security Or A Performance Securing Declaration As Defined Under The Guidelines On The Use Of Framework Agreement.} 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project {[include If Framework Agreement Will Be Used:] Or Framework Agreement} Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 5.1 In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2 The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – Delivery Of The Goods/security Services Shall Be Made By The Service Provider Within Thirty (30) Calendar Days From Receipt Of Notice To Proceed By The Winning Bidder, In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is, Mr. Gil C Llano, Ictd, Nbp, Muntinlupa City. Incidental Services – The Supplier/service Provider Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements. The Contract Price For The Goods/ And Services Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. 2.2 No Further Instructions. 4 The Inspections And Tests That Will Be Conducted At The Project Site And Actual Inspection Of The Goods/services Shall Be Done As Required Under Section Vii. Technical Specifications. Section Vi. Schedule Of Requirements Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Section Vi. Schedule Of Requirements Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Description Quantity Delivered, Weeks/months 1. Internet Dedicated Service With High-availability (ids-ha) A. Independent Isp 1 • 1000 Mbps • One (1) Modem Fiber Connection, And • One (1) Managed Router That Can Accommodate Up To 1000 Mbps Traffic Throughput B. Independent Isp 2 • 1000 Mbps • One (1) Modem Fiber Connection, And • One (1) Managed Router That Can Accommodate Up To 1000 Mbps Traffic Throughput 2. Two (2) Telco Grade Router 3. Two (2) Telco Grade Firewall 4. Must Provide /29 Ip Block 5. One (1) Gb Web Hosting 6. Mrtg Access At 2/f,bureau Of Corrections, -,-, Muntinlupa Cpo, National Capital Region (ncr),1770,muntinlupa,metro Manila,phl 1. 2. Internet Dedicated Service A. Independent Isp 1 • 500 Mbps • One (1) Modem Fiber Connection • One (1) Managed Router • One (1 Telco Grade Firewall At Correctional Instituition For Women Ciw Reservation, Nueve De Pebrero St., Brgy. Addition Hills, Mandaluyong City 1 Lot 30 Calendar Days From Receipt Of Notice To Proceed Terms And Conditions: Mode Of Payment: Monthly (subject For Approval By End-user And Upon Issuance Of Certificate Of Acceptance By The End-user And Inspection And Acceptance Committee I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Schedule Of Requirements. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Vii. Technical Specifications Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Item Specifications Statement Of Compliance Lot 1 1. Internet Dedicated Service With High-availability (ids-ha) A. Independent Isp 1 • 1000 Mbps • One (1) Modem Fiber Connection, And • One (1) Managed Router That Can Accommodate Up To 1000 Mbps Traffic Throughput B. Independent Isp 2 • 1000 Mbps • One (1) Modem Fiber Connection, And • One (1) Managed Router That Can Accommodate Up To 1000 Mbps Traffic Throughput 2. Two (2) Telco Grade Router 3. Two (2) Telco Grade Firewall 4. Must Provide /29 Ip Block 5. One (1) Gb Web Hosting 6. Mrtg Access At 2/f,bureau Of Corrections, -,-, Muntinlupa Cpo, National Capital Region (ncr),1770,muntinlupa,metro Manila,phl 2. Internet Dedicated Service Independent Isp 1 • 500 Mbps • One (1) Modem Fiber Connection • One (1) Managed Router • One (1 Telco Grade Firewall At Correctional Instituition For Women Ciw Reservation, Nueve De Pebrero St., Brgy. Addition Hills, Mandaluyong City I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Specifications. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Terms Of Reference Terms Of Reference: I. Scope Of Work – The Winning Bidder Shall Provide To The Bureau Of Corrections The Service In Accordance With The Terms And Conditions. The Provision Of Service Must Include The Following: 1. Design And Planning Of The Service To Be Provided. 2. The Winning Bidder Must Supply, Deliver, Configure, And Install: 2.1. Two (2) Independent Internet Service Providers (isps) With One Thousand (1000) Mbps Committed Information Rate (cir) Each Via Fiber Optic Cable To The 2/f, Bureau Of Corrections, Muntinlupa Cpo, National Capital Region (ncr),1770, Muntinlupa, Metro Manila, Phl 2.2. One (1) Independent Internet Service Provider (isp) With Five Hundred (500) Mbps Committed Information Rate (cir) Each Via Fiber Optic Cable To The Ciw Reservation, Nueve De Pebrero St., Brgy. Addition Hills, Mandaluyong City 2.3. Delivery, Installation, And Configuration Of Three (3) Router 2.4. Delivery, Installation, And Configuration Of Three (3 Firewall 200f With 1-year License 3. Bidder Must Provide And Secure One (1) Gb Space For Bucor Website With Ssl Certificate 4. Installation Cost Must Be Bundled With The One-year Contract Service, Including Providing The Needed Cables/insulation And Other Related Materials Following Industry Standards. 5. Suppose The Bucor Transfers To A New Office Location. In That Case, The Provider Must Transfer The Fiber Optic Cable (foc) Connection, Including Hardware Re-deployment, To The New Site At No Cost To The Bucor. 6. Must Conduct Acceptance Testing, Which Will Be Used As The Basis For The Start Of The Billing Period; It Will Take Place After The Installation And Inspection, Subject To The Following Criteria: 6.1. Must Be Conducted By The Winning Internet Service Provider /telecommunications Company (isp/telco) In The Presence Of Bucor Representatives; 6.2. No Service Interruption Must Take Place During The Testing Period, Except For Those Beyond The Provider’s Control (i.e., Power Failure, Failure Of Equipment, And International/regional Backbone Problems); 6.3. Committed Information Rate (cir) Requirement Compliance For Two (2) Proposed Independent Isps; 6.4. Latency Requirement Compliance; 6.5. Must Turn Over An Assigned Multi-router Traffic Grapher (mrtg) Accounts For Both Independent Isps To Bucor 6.6. Must Secure And Provide Usable Static Public Ip-address As Required. 6.7. Must Conduct Bit Error Rate (ber) Test. 7. The Acceptance Test Procedure Must Have The Following Results: 7.1. Line Quality Test - Test: Ber - Standard: Error – Free 7.2. Test For Packet Loss - Test: Ping - Standard: 100% Packet Return 7.3. Latency Test - Ping - Standard: 180-250 Milliseconds To Us Routes. 8. Technical Support: The Technical Support Services Must Include The Following: 8.1. Maintenance Services 8.1.1. Maintenance Of All Provided Hardware, Peripherals, And Software To Ensure Proper Working Order; 8.1.2. Replacement Of All Defective Hardware Peripherals And Materials In Case Of Hardware Malfunction; 8.1.3. Pro-active Notification Thru Email, Phone Calls, And Sms On Any Occurrences Of The Following: A. Schedule Downtime B. Service Interruption C. Upgrades Or Preventive Maintenance D. Possible Rerouting Of Internet Connection To Backup Link Due To Connection Loss Of Both Primary And Secondary Links. 8.2. Customer Support 8.2.1. 24x7 On-call Support; 8.2.2. Must Resolve All Kinds Of Technical Problems Within 30 Minutes From The Initial Report Time, Including But Not Limited To: A. When The Links Connection Is Down B. Packet Loss C. Latency Variation D. Routing Issue 8.2.3. Must Provide An Hourly Status Update From Receipt Of Initial Report Time If Trouble Will Take More Than 30 Minutes To Resolve; 8.2.4. Must Provide Telephone (landline/cellphone), Sms, Or Email Technical Support, Available On A 24x7 Basis To Assist In Troubleshooting Issues; 8.2.5. Must Provide Qualified Technical Representative/s, Within 24 Hours Of Initial Report Time And At No Additional Cost To Bucor, For Issues That Need To Be Resolved On-site. 8.3. Service Level Agreement 8.3.1. Must Provide Network Availability Of: 99.99% 8.3.2. Must Have 24/7 Network Support And Data Operations Center 8.3.3. Must Have An Upgradeable And Scalable Bandwidth Provisioning 8.3.4. Must Have A Robust And Resilient Network 8.3.5. Must Have An Extensive Nationwide Network 8.3.6. Must Have Experienced And Licensed Technical Support Engineers For The Required Managed Routers And Equipment, Preferably Cisco Certified Network Associate (ccna) And Cisco Certified Network Professional (ccnp) 8.3.7. Must Provide Guaranteed Latency Not Less Than 200ms At 50% Load From Bucor To The Internet Service Provider 8.3.8. Must Have A Guaranteed Packet Loss Of 0.1% Or Less 8.3.9. Provide Bucor A Written Notice At Least (5) Working Days Before The Scheduled Maintenance Work. In The Event Of Service Interruption Due To Scheduled Maintenance, The Provider Should Have Alternate Re-routing Of The Internet Connection. 8.3.10. Mean-time-to-repair (mttr) 8.3.11. Router Connection Error (30-45 Mins) 8.3.12. Local Exchange Breakdown (2-4 Hrs) 8.3.13. Scheduled Maintenance Work (4-6 Hrs) 8.3.14. Must Provide A Monthly Report Of Service Interruption And Time Of Delay With Corresponding Rebates, If There Are Any. 8.3.15. Diverse And Distributed Cable Routes Using Trans-asia And Trans-pacific Submarine Cable Systems With Redundancy 8.3.16. Must Provide A Direct Connection To Major Ixs (internet Exchanges), Both Local And International 8.3.17. Minimum Of 1:1 Committed Information Rate (cir) Synchronous Download And Upload. 8.3.18. Must Provide And Secure One (1) Gb Space For Web Hosting, The Service Includes Ssl Certificate. In Case Of A Security Breach, The Client Will Be Notified Within An Hour, And Mitigation Steps Will Be Initiated Immediately. 8.3.19. Must Provide Real-time Access To Bandwidth Utilization Monitoring Reports Through Multi Router Traffic Grapher (mrtg) For Two (2) Circuits. Ii. Delivery And Receiving Instructions The Supplier Shall Observe The Following Instructions: 1. Services/goods As Specified In This Schedule Of Requirements And/or The Technical Specifications Must Be Delivered Only To The Address Indicated Herein. 2. The Provider Must Notify The Indicated Authorized Receiving Personnel At The Project Site Of The Scheduled Delivery Date At Least Three (3) Working Days In Advance And Shall Ensure That The Authorized Receiving Personnel From The Bucor Is Present During The Date And Time Of Delivery. 3. The Supplier Shall Deliver To The Project Site From 8:00 Am To 5:00 Pm And On Mondays To Fridays Only; The Provider Shall Not Make Deliveries Before 8:00 Am, After 5 Pm, And On Non-working Days. 4. Upon Delivery Of The Goods To The Project Site, The Supplier Shall Notify The Bucor And Present The Following Documents: 4.1. Original And Four Copies Of The Supplier’s Invoice Showing The Goods Description, Quantity, Unit Price, And Total Price. 4.2. Original And Four Copies Of Delivery Receipts 4.3. Original Statement Of Accounts. 4.4. Approved Purchase Order For These Conditions, Purchaser’s Representative At The Project Site Is Mr. Gil Llano – End User And The Concurrent Procurement Officer Or His Authorized Representative(s). Technical Specifications Item Description 1 1. Internet Dedicated Service 1.1. Independent Isp 1: 1000 Mbps Ids Connection Speed With Modem/media Converter Provided. 1.2. Independent Isp 2: 1000 Mbps Ids Connection Speed With Modem/media Converter Provide 1.3. Must Be A Tier-1 Internet Provider With Multiple Submarine Cable Link Support And Has Fully Redundant Network Routers Connected To A High-performance Fiber Optic Infrastructure. “tier-1 Means Registered “telecommunications” Company In The Philippines” The Provider Must Have A Total Network Traffic Capacity Of At Least 80 Gbps Ip Upstream (us And Asia) 1.4. The Provider Must Be Iso 9001:2015 Certified. 1.5. The Provider Must Have At Least Ten (10) Years As A Telephone And Internet Service Provider From The Ntc. 1.6. Must Have Seamless Dedicated Internet Premium Bandwidth With High Availability (ha) Via Fiber Connection Capable Of Transmitting Multiple Traffic Streams And Variable Bandwidth Preset With Twice The Subscribed Bandwidth Of: Independent Primary Isp = 1000 Mbps And Independent Secondary Isp = 1000 Mbps. 1.7. Must Have An Existing Wide Area Network (wan) Fiber-optic Backbone Near The Main Entrance Of Bucor 1.8. Must Have A Metro-wide Fiber Optic Network 1.9. Must Have A Tier 1 International Internet Exchange Backbone Connection With The Corresponding Type Of Connections (submarine Cable, Satellite, Etc.) 1.10. Must Be Able To Change Traffic With Other Tier 1 Providers, Following Strict Peering Agreements. (peering Is The Internet Traffic Exchange Between Two Networks That Have Agreed On A Connection To Exchange Traffic Without Using A Third Party, Reducing Internet Costs. Without Tier 1 Internet Providers, Internet Traffic Could Not Be Exchanged Between Countries.) 1.11. Must Be Capable Of Connecting To Wan Failover And Isp Internet Load Balancing Appliance With Stable Bandwidth Connection. 1.12. Must Be Directly Connected From The Main Pipe Of The Usa Internet Backbone And Directly Connected To The Foundations Of The Internet, Offering Higher Speed Connections And More Reliable Networks. 1.13. Must Be Connected From The Asia Pacific Loop Of A Backbone With The East-asia Crossing And Pacific Crossing. 1.14. Must Be A Member Of A Local Internet Exchange, E.g., Philippine Internet Exchange (phix), Matrix Internet Exchange (mix), Common Routing Exchange (core), Etc. 1.15. Must Guarantee A 1:1 Ratio Of Bandwidth From The User’s Office To The Global Internet 1.16. Must Have A Flatter Network Optimized For Ip With Low Latency 1.17. Must Be Capable Of A Redundant Node From Bucor Site To The Isp’s Main Hub. 1.18. Must Perform A Bit Error Ratio (ber) Testing After Installation. 1.19. Must Supply A Committed Information Rate (cir): No Less Than 150mbps Each Independent Isps. 1.20. Must Provide Public Ip Addresses (pip): Ip Allocation Should Be Flexible And Easier To Access From A Tier 1 Provider. 1.20.1. /30 And /27 For The Isp1, And 1.20.2. /30 And /27 For The Isp2 1.21. The Facility Must Be Owned And Operated By The Internet Service Providers (isps). 1.22. Must Perform Local Area Network (lan) And Wide Area Network (wan) Equipment Configurations. 1.23. Must Have A Secured One (1) Gb Space For Web Hosting 2 2. Internet Dedicated Service 2.1. Independent Isp 1: 500 Mbps Ids Connection Speed With Modem/media Converter Provided. 2 3. Three (3) Units Managed Service Telco Grade Router For Each Independent Isp: Cisco Isr 4351 Routers Including Subscriptions And Local Supports With The Following Specifications: 3.1. Form Factor: 1ru 3.2. Performance: 500 Mbps Throughput Upgradable To 2gbps 3.3. Management Port With Management Cable 3.4. Network Interface Module (nim): 3 3.5. Default / Max Dram: 8 Gb / 16 Gb 3.6. Integrated Services Card Slots: 1 (pvdm 4) 3.7. Usb Ports (type A): 2 3.8. Power Supply Type: Internal Ac, Poe, Or Dc 3.9. Redundant Power Supply: 3.10. Module Online Insertion And Removal 3.11. Server Virtualization Platform (ucs E Series) And Network Compute Engine (nce): 4 Core Nce 3.12. Zone-based Firewall And Nat Services: 3.13. Vrf- Aware Firewall And Network Address Translation (nat) 3.14. Hardware Vpn Acceleration (des, 3des, Aes) 3.15. Ipsec Vpn Services: 3.16. Flex Vpn, Easy Vpn Remote Server, Enhanced Easy Vpn, Dynamic Multipoint Vpn (dmvpn) 3.17. Group Encrypted Transport Vpn (get Vpn), V3pn, Mpls Vpn 3.18. Intrusion Prevention: Snort For Signature Based And Firepower As Ngips 3.19. Anomaly Detection And Machine Learning: Cisco Self Learning Networks (sln) 3.20. Network Foundation Protection: Acl, Fpm, Control Plane Protection, Control Plane Policing (capp), Qos Role-based Cli Access, Source Based Rtbh, Urpf, Ssh V2 3.21. Cisco Umbrella Branch Support 3.22. Cisco Cloud Web Security 3.22.1. Cisco Trust Sec: 3.22.2. Security Group Tag Exchange Protocol (sxp), Sgt Over Getvpn 3.22.3. Sgt Over Ipsec 3.22.4. Sgt Over Dmvpn 3.22.5. Sgt-based Zbfw 3.22.6. Port/layer 3 Interface/ip/subnet-to-sgt Mapping 3.22.7. Sgt Export In Flexible Netflow 3 3.three (3 Units Managed Service Telco Grade Firewall For Each Independent Isp – Fg 200e With 1 Year License Must Have Fiber Optic Cable Multiplexer And Gigabit Ethernet (ge) Capable. Interface Hand-off: (gigabit Ethernet 10/100/1000 - Electrical) 1.1. Must Have At Least 1gbps Multi-lateral Peering With Phopenix For At Least Six (6) Years. 1.2. Must Have At Least Ten Direct International Uplinks (tier 1/tier 2, Ie. At&t, Level 3, Telstra, Etc.) For Redundancy Purposes. 1.3. Minimum Total Uplink Capacity Of 40gbps 1.4. Managed And Operated Local Internet Peering (i.e., Mix, Gix, Phix) 1.5. High Speed And Dedicated Internet Service With 1:1 Cir (committed Information Rate) Must Provide A Detailed Diagram Of The Following: • At Least 10 Direct International Uplinks (tier 1/tier 2, Ie. At&t, Level 3, Telstra Etc.)for Redundancy Purposes. Backhaul Going To Cable Landing Station (i.e Nasugbo Batangas, Naic Cavite I/we Hereby Commit To Comply And Deliver All The Requirement In Accordance With The Above Stated Specifications. Conforme: Name Of Company In Print Signature Printed Name Of Authorized Representative Date Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I. Technical Component Envelope Class “a” Documents Legal Documents ⬜ (a) Valid Philgeps Registration Certificate (platinum Membership) (all Pages); And Technical Documents ⬜ (b) Statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (f) Statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (g) Original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission; Or Original Copy Of Notarized Bid Securing Declaration; And (h) Conformity With The Schedule Of Requirements; And ⬜ (i) Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (j) Original Duly Signed Omnibus Sworn Statement (oss); And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (k) The Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc); Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (l) If Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence; Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii. Financial Component Envelope ⬜ (m) Original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (n) Original Of Duly Signed And Accomplished Price Schedule(s). Bidding Forms Company Letterhead Statement Of Ongoing Government & Private Contracts Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Statement Of All Its Ongoing Government And Or Private Contracts Including Contracts Awarded But Not Yet Started, If Any Whether Similar Or Not Similar In Nature. Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Value Of Outstanding Contract Total Value Of Outstanding Contract: Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Statement Of Single Largest Completed Contract Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Statement Of Single (1) Largest Completed Contract Of Similar In Nature Within The Last Three (3) Years From The Date Of Submission And Receipt Of Bids Amounting To At Least Fifty Percent (50%) Of The Approved Budget Of The Contract (abc) Name Of Contract Date Of Contract Contract Duration Owner’s Name And Address Kind Of Goods Amount Of Contract Amount Of Completed Contracts, Adjusted By The Bidder To Current Prices Using Psa’s Consumer Price Index, If Necessary Date Of Delivery Certified Correct: Name And Signature Of Authorized Representative Position Date Company Letterhead Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Republic Of The Philippines) City Of _______________________) S.s. X------------------------------------------------------x Bid Securing Declaration Invitation To Bid: [insert Reference Number] To: Bureau Of Corrections I/we, The Undersigned, Declare That: 1. I/we Understand That, According To Your Conditions, Bids Must Be Supported By A Bid Security, Which May Be In The Form Of A Bid-securing Declaration. 2. I/we Accept That: (a) I/we Will Be Automatically Disqualified From Bidding For Any Contract With Any Procuring Entity For A Period Of Two (2) Years Upon Receipt Of Your Blacklisting Order; And, (b) I/we Will Pay The Applicable Fine Provided Under Section 6 Of The Guidelines On The Use Of Bid Securing Declaration, Within Ten (10) Days From Receipt Of The Written Demand By The Procuring Entity For The Commission Of Acts Resulting To The Enforcement Of The Bid Securing Declaration Under Sections 23.1(b), 34.2, 40.1 And 69.1, Except 69.1(f), Of The Irr Of Ra 9184; Without Prejudice To Other Legal Action The Government May Undertake. 3. I/we Understand That This Bid Securing Declaration Shall Cease To Be Valid On The Following Circumstances: (a) Upon Expiration Of The Bid Validity Period, Or Any Extension Thereof Pursuant To Your Request; (b) I Am/we Are Declared Ineligible Or Post-disqualified Upon Receipt Of Your Notice To Such Effect, And (i) I/we Failed To Timely File A Request For Reconsideration Or (ii) I/we Filed A Waiver To Avail Of Said Right; (c) I Am/we Are Declared The Bidder With The Lowest Calculated Responsive Bid, And I/we Have Furnished The Performance Security And Signed The Contract. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. ______________________________________________________ [insert Name Of Bidder’s Authorized Representative] _____________________________ [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ____________ Issued On ______________ At ___________________________________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1 Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: A) If A Sole Proprietorship: As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Of The Bureau Of Corrections, As Shown In The Attached Duly Notarized Special Power Of Attorney; B) If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 Of The Bureau Of Corrections, As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting ; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder]is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine All Of The Bidding Documents; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued For The Dedicated Internet Connection For Nbp/nhq And Ciw Epa 2025 . 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 2024 At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This ___ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ____________ And Issued On ____________________ At _____________________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _______________ Notary Public For _______ Until __________ Roll Of Attorneys No. __________________ Ptr No. ______ [date Issued], [place Issued] Ibp No. ______ [date Issued], [place Issued] Doc. No. _____ Page No. _____ Book No. _____ Series Of _____ Company Letterhead Dedicated Internet Connection For Nbp/nhq And Ciw Certificate Of Net Financial Contracting Capacity (please Show Figures At How You Arrived At The Nfcc) This Is To Certify That Our Net Financial Contracting Capacity (nfcc) Is _____________________ (p____________) Which Is At Least Equal To The Total Ceiling Price We Are Bidding. The Amount Is Computed As Follows: (please Show Computation Of Nfcc) Nfcc = (ca-cl) (15) – C Where: Ca = Current Assets Cl = Current Liabilities C = Value Of All Outstanding Or Uncompleted Portions Of The Projects Under Going Contracts, Including Awarded Contracts Yet To Be Started Coinciding With The Contract For This Project Note: The Values Of The Bidder’s Current Assets And Current Liabilities Shall Be Based On The Audited Financial Statement Submitted To The Bir. Issued This _________________day Of ________________, 2024 _______________________________________________ Name & Signature Of Authorized Representative ____________________ Position _______________ Date Company Letterhead Dedicated Internet Connection For Nbp/nhq And Ciw Bid Form Date: Invitation To Bid No: [insert Identification Number] To: Bids And Awards Committee Bureau Of Corrections Nbp Reservation Muntinlupa City Gentlemen And/or Ladies: Having Examined The Bidding Documents Including Bid Bulletin Numbers [insert Numbers], The Receipt Of Which Is Hereby Duly Acknowledged, We, The Undersigned, Offer To Dedicated Internet Connection For Nbp/nhq And Ciw In Conformity With The Said Bidding Documents For The Sum Of ________________________________________₱_________________ Or Such Other Sums As May Be Ascertained In Accordance With The Schedule Of Prices Attached Herewith And Made Part Of This Bid. We Undertake, If Our Bid Is Accepted, To Deliver The Goods In Accordance With The Delivery Schedule Specified In The Schedule Of Requirements. If Our Bid Is Accepted, We Undertake To Provide A Performance Security In The Form, Amounts, And Within The Times Specified In The Bidding Documents. We Agree To Abide By This Bid For The Bid Validity Period Specified In Bds Provision For Itb Clause 17.1 And It Shall Remain Binding Upon Us And May Be Accepted At Any Time Before The Expiration Of That Period. Commissions Or Gratuities, If Any, Paid Or To Be Paid By Us To Agents Relating To This Bid, And To Contract Execution If We Are Awarded The Contract, Are Listed Below: Name And Address Of Agent Amount And Currency Purpose Of Commission Or Gratuity (if None, State “none”) Until A Formal Contract Is Prepared And Executed, This Bid, Together With Your Written Acceptance Thereof And You’re Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Calculated Bid Or Any Bid You May Receive. We Certify/confirm That We Comply With The Eligibility Requirements As Per Itb Clause 5 Of The Bidding Documents. We Likewise Certify/confirm That The Undersigned, [for Sole Proprietorships, Insert: As The Owner And Sole Proprietor Or Authorized Representative Of Name Of Bidder, Has The Full Power And Authority To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract, On The Latter’s Behalf For The Dedicated Internet Connection For Nbp/nhq And Ciw Of The Bureau Of Corrections. [for Partnerships, Corporations, Cooperatives, Or Joint Ventures, Insert: Is Granted Full Power And Authority By The Name Of Bidder, To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract On The Latter’s Behalf For Dedicated Internet Connection For Nbp/nhq And Ciw Of The Bureau Of Corrections. We Acknowledge That Failure To Sign Each And Every Page Of This Bid Form, Shall Be A Ground For The Rejection Of Our Bid. Dated This ________________ Day Of ________________ 2024. [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of ____________________________ Republic Of The Philippines Department Of Justice Bureau Of Corrections Muntinlupa City Schedule Of Prices Dedicated Internet Connection For Nbp/nhq And Ciw Description Abc Qty. Total Bid Price Inclusive Of Vat Dedicated Internet Connection For Nbp/nhq And Ciw 8,540,278.00 1 Lot Total Bid Price Inclusive Of Vat In Words [signature Over Printed Name] [in The Capacity Of] Duly Authorized To Sign Bid For And On Behalf Of _______________________________ Sixth Edition July 2020 Bids And Awards Committee 2024

Details: Disclaimer This Rfi Is Issued Solely For Information And Planning Purposes Only And Does Not Constitute A Solicitation. All Information Received In Response To This Rfi That Is Marked As Proprietary Will Be Handled Accordingly. In Accordance With Far 15.201(e), Responses To This Notice Are Not Offers And Cannot Be Accepted By The Government To Form A Binding Contract. Responders Are Solely Responsible For All Expenses Associated With Responding To This Rfi. market Research Annoucement this Is A Sources Sought Announcement Only Climate Change Impact Study no Solicitation Is Currently Available. disclaimer And Important Notes: This Posting Is A Sources Sought To Gauge Interest From Potential Vendors And Is Issued Solely For Informational And Planning Purposes. This Posting Isâ not A Request For Quotations, And It Is Not Considered To Be A Commitment By The Government To Award A Contract Nor Is The Government Responsible For Any Costs Incurred In Furnishing Information Provided Under This Sources Sought. No Basis For Claim Against The Government Shall Arise As A Result From A Response To This Sources Sought Or Government Use Of Any Information Provided. No Proprietary, Classified, Confidential, Or Sensitive Information Shall Be Included In Your Response To This Sources Sought. all Information Contained In This Sources Sought Announcement Is Preliminary, As Well As Subject To Modification, And Is In No Way Binding On The Government. The Government Will Not Pay For Any Information Submitted In Response To This Request. The Information Requested Will Be Used Solely Within The Department Of Veterans Affairs To Facilitate Decision Making And Will Not Be Disclosed Outside Of The Government. the Determination Of A Procurement Strategy, Based Upon The Comments Submitted In Response To This Sources Sought Announcement, Is Solely Within The Discretion Of The Government. the Applicable North American Industry Classification System (naics) Code Is 541620 Environmental Consulting Services, And The Small Business Size Standard Is $19.0 Million. the Department Of Veterans Affairs (va) Network Contracting Office (nco 21) Is Soliciting Information From Contractors That Can Furnish A Survey Using Innovative Data Tools To Understand, Predict, And Prepare For The Impacts Of Climate Change On Veteran Health. description Of Work Required: Climate Change Increasingly Affects Every Aspect Of Human Life. Ongoing Studies Continue To Report A Close Correlation Between Climate Change And Human Health. It Is Estimated That Global Death Rates Will Increase By 73 Per 100,000 People By 2100 Due To Changes In Temperature Alone. Recent Findings Suggest That The Health Impacts Of Climate Change Are Primarily Related To Underlying Risk Factors, Such As Chronic Disease, Lifestyle Choices, And Environmental Exposure To Other Health Stressors. Based On Limited Data, Initial Prediction Scenarios Suggest That Many Prevalent Climate Change Impacts Correlate With An Increase In Negative Health Outcomes. beyond The Direct Effects On Human Health, It Is Also Now Established That As Climate Change Affects The Physical Environment, The Distribution And Prevalence Of Certain Infectious Diseases Will Increase, Resulting In Increasing Healthcare Demand. The Subject Is Increasingly Attracting The Attention Of Health Professionals And Climate Change Scientists, Particularly With Respect To Lyme Disease And Other Vector-borne Human Diseases. Latitudinal, Altitudinal, Seasonal, And Interannual Associations Between Climate Change And Disease, Along With Historical And Experimental Evidence, Suggest That Climate Change Can Affect Disease Outbreaks And Overall Human Health In Nonlinear Ways. the Increasing Negative Effects From Climate Change Could Have Extraordinary Implications For The Va In Terms Of Veteran Health, Care Delivery, Health Equity, Emergency Preparedness And Response, And Overall Va Facility And Health Care Costs. Recent Trends In U.s. Climate Data Demonstrate That Extreme Temperature Events (both Hot And Cold) Are Becoming More Frequent. Environmental Factors Have The Potential To Significantly Impact Healthcare Delivery: A 2023 Study Found That Large Portions Of The U.s. Could Experience Electric Grid Strains Coinciding With Periods Of Extreme Heat, Leading To Large Surges In Emergency Department Visits With The Potential To Overwhelm Hospitals Resources. Extreme Temperatures Will Likely Worsen Chronic Health Conditions, Such As Heart Disease, Respiratory Disease, Diabetes, Influenza And Pneumonia, Kidney Disease, And Septicemia. This Could Especially Harm The Many Veterans That Are Predisposed To Poor Health Outcomes To Due To Additional Underlying Risk Factors Such As Chronic Medical Conditions, Poverty, And Homelessness. to Fully Understand The Implications Of These Changes, More Data Integration And Analysis Is Needed To Correlate Climate Change And Health Effects And To Project Future Climate Impacts On Vha Healthcare Delivery. Executive Order 14008, Tackling The Climate Crisis At Home And Abroad, Established A Comprehensive Government Approach To The Climate Crisis, Requiring Each Government Agency To Develop A Climate Action Plan (cap). The 2021 Va Cap Outlined Five Specific Climate Vulnerabilities, With Two Directly Addressing The Public Health Impacts Of Climate Change, Related To A) The Increased Demand For Emergency Care And Supplies During Dangerous Natural Disasters Related To Climate Change, And B) The Adverse Human Health Impacts To Veterans (and Va Employees) Of Climate-related Environmental Changes, Such As Heat Waves, Floods, Droughts And Other Extreme Events, Leading To Direct Health Effects As Well As Food-, Water- And Vector-borne Diseases, Changes In The Quality And Safety Of Air, Food, Water And Stresses To Mental Health. Fortunately, New Tools And Resources Are Now Available To Provide Innovative Insights Into These Issues That Will Allow For Better Strategic Approaches And Strategy Development. recent Advances In Artificial Intelligence (ai) And Machine Learning (ml) Have Accelerated The Adoption Of Algorithmically-enhanced Data Platforms And Services And Present An Opportunity To Gain High-fidelity Insights Into Community-specific Risk Factors, Including Social And Demographic Data At Varying Geographic Scales (national, State, Region, Neighborhood, And Individual), Such As Wealth, Education, Physical Environment, Infrastructure, Food, Connection, Safety, Health Care Access, Housing, And Various Other Lifestyle And Preference Data For Most Adults Across The U.s. These Datasets Include Risk Indicators For Various Disease States And Conditions (such As Homelessness), And Sophisticated Predictive Algorithms That Can Be Deployed Across The Data Sets To Model Risk. new, High-resolution Climate Models Are Also Available To Allow For Predictive Capabilities At The Community And Individual Levels That Can Be Integrated With Veteran Demographic Data, Creating A First-of-its-kind 360-degree Assessment Of Climate Impacts On Veteran Populations. When Combined With Existing Veterans Health Administration (vha) Veteran Health Data Sources, These New Analytical Approaches Could Provide The Most High-resolution Insights Ever Achieved To Understand The Complex Relationships Between Climate Change And Veteran Health. These Insights Can Then Be Used To Inform Better Healthcare Delivery, Pandemic Preparedness, And Allocation Of Healthcare Resources As Well As Project Non-linear Growth In Va Healthcare Costs. These Analytics Could Also Shape Alerting Programs That Could Notify Vha Public Health Experts Before Or During Impending Or Developing Public Health Concerns. a Draft Performance Work Statement (pws) Is Attached To This Notice. period Of Performance: Date Of Award Through One (1) Year place Of Performance: The Primary Location Will Be The Va Palo Alto Health Care System, But Remote Work By Vendor Is Encouraged. submission Of Information: All Interested Parties Are Encouraged To Submit A Response Demonstrating The Vendor S Capability, Qualifications, And Expertise To Satisfy The Requirements. specifically, Any Interested Parties Are Requested To Provide The Following Information By Email To Ladonna.collins@va.gov No Later Than 1:00 P.m. Mst On April 03, 2024. please Answer The Following Questions When Responding: what Is Your Company S Socioeconomic Status? (ex: Small Business, Large Business, Sdvosb, Etc.) A. If Sdvosb Or Vosb, Are You Registered With The Small Business Administration? Veteran Small Business Certification (sba.gov) provide Company S Legal Name Along With Unique Entity Id (sam) Number. primary Point Of Contact, Including Phone Number And E-mail Address. capabilities Statement. describe Experience In Providing Survey S Using Innovative Data Tools To Understand, Predict, And Prepare For The Impacts Of Climate Change On Veteran Health As Outlined In The Pws. list Other Projects (government And Commercial) That Are Similar In Scope And Size. as This Is A Service Acquisition, The Small Business Administration And The Federal Acquisition Regulation Have A Limitations On Subcontracting Requirement. For All Small Businesses, To Include Sdvosb And Vosb, At Least 50 Percent Of The Cost Of Contract Performance Incurred For Personnel Shall Be Expended For Employees Of The Concern. See Far 52.219-14 And Far 52.219-27 Available In Full Text At Https://www.acquisition.gov/far/html/52_217_221.html 7a. Of The Service Actions Listed Above, Which One(s) Will Your Company Perform As The Prime Contractor Using Its Own Personnel Without Subcontracting? 7b. With Respect To The Service Actions Listed Above, Which Action(s) Do You Intend On Subcontracting Or Using Other Than Your Company S Own Personnel? 7c. Of Those Services That Will Be Performed, Approximately What Percentage Will Be Paid To The Subcontractor(s)? 8. Gsa Contract Number, If Applicable. rfq Number 36c26124q0438 Has Been Assigned And Should Be Referenced On All Correspondence Regarding This Announcement. the Government Will Use This Information When Determining Its Business Type Decision. this Synopsis Is Not To Be Construed As A Commitment By The Government And No Contract Will Be Awarded As A Direct Result Of This Sources Sought Announcement. notes: Contractors Must Have A Current Registration In The System For Award Management (sam) At Https://sam.gov/sam/ sdvosb And Vosb Firms Should Be Registered At The Time Of Quote Submission and Cve Verified At Veteran Small Business Certification (sba.gov) clin description quantity unit unit Price total Price 0001 climate Change Impact Survey Study projected Period Of Performance: date Of Award To One (1) Year 2080 mo $ $ total Price $ performance Work Statement public Health National Program Office patient Care Services department Of Veterans Affairs using Innovative Data Tools To Understand, Predict, And Prepare For The Impacts Of Climate Change On Veteran Health section 1: General Information 1.1 General: the Public Health National Program Office (phnpo) Requires A Multi-component Solution To Identify And Create Actionable Interventions Around Climate-related Health Risks To U.s. Veterans. This Will Include A Solution That Provides Comprehensive Climate Data, Modeling, And Forecasting Of Climate Impacts That Have Been Demonstrated To Impact Health Conditions Affecting Veterans, And Seamlessly Integrates This Data, Including Capabilities To Synthesize, Analyze, And Visualize, With Veteran Medical Record Health Data In Phnpo S Existing Public Health Surveillance Platform, Praedico. This Solution Will Further Phnpo S Work Toward Achieving The Goals Outlined In The U.s. Department Of Veterans Affairs (va) Climate Action Plan (cap). 1.2 Background: 1.2.1 Climate Change Increasingly Affects Every Aspect Of Human Life. Ongoing Studies Continue To Report A Close Correlation Between Climate Change And Human Health. It Is Estimated That Global Death Rates Will Increase By 73 Per 100,000 People By 2100 Due To Changes In Temperature Alone. Recent Findings Suggest That The Health Impacts Of Climate Change Are Primarily Related To Underlying Risk Factors, Such As Chronic Disease, Lifestyle Choices, And Environmental Exposure To Other Health Stressors. Based On Limited Data, Initial Prediction Scenarios Suggest That Many Prevalent Climate Change Impacts Correlate With An Increase In Negative Health Outcomes. beyond The Direct Effects On Human Health, It Is Also Now Established That As Climate Change Affects The Physical Environment, The Distribution And Prevalence Of Certain Infectious Diseases Will Increase, Resulting In Increasing Healthcare Demand. The Subject Is Increasingly Attracting The Attention Of Health Professionals And Climate Change Scientists, Particularly With Respect To Lyme Disease And Other Vector-borne Human Diseases. Latitudinal, Altitudinal, Seasonal, And Interannual Associations Between Climate Change And Disease, Along With Historical And Experimental Evidence, Suggest That Climate Change Can Affect Disease Outbreaks And Overall Human Health In Nonlinear Ways. the Increasing Negative Effects From Climate Change Could Have Extraordinary Implications For The Va In Terms Of Veteran Health, Care Delivery, Health Equity, Emergency Preparedness And Response, And Overall Va Facility And Health Care Costs. Recent Trends In U.s. Climate Data Demonstrate That Extreme Temperature Events (both Hot And Cold) Are Becoming More Frequent. Environmental Factors Have The Potential To Significantly Impact Healthcare Delivery: A 2023 Study Found That Large Portions Of The U.s. Could Experience Electric Grid Strains Coinciding With Periods Of Extreme Heat, Leading To Large Surges In Emergency Department Visits With The Potential To Overwhelm Hospitals Resources. Extreme Temperatures Will Likely Worsen Chronic Health Conditions, Such As Heart Disease, Respiratory Disease, Diabetes, Influenza And Pneumonia, Kidney Disease, And Septicemia. This Could Especially Harm The Many Veterans That Are Predisposed To Poor Health Outcomes To Due To Additional Underlying Risk Factors Such As Chronic Medical Conditions, Poverty, And Homelessness. to Fully Understand The Implications Of These Changes, More Data Integration And Analysis Is Needed To Correlate Climate Change And Health Effects And To Project Future Climate Impacts On Vha Healthcare Delivery. Executive Order 14008, Tackling The Climate Crisis At Home And Abroad, Established A Comprehensive Government Approach To The Climate Crisis, Requiring Each Government Agency To Develop A Climate Action Plan (cap). The 2021 Va Cap Outlined Five Specific Climate Vulnerabilities, With Two Directly Addressing The Public Health Impacts Of Climate Change, Related To A) The Increased Demand For Emergency Care And Supplies During Dangerous Natural Disasters Related To Climate Change, And B) The Adverse Human Health Impacts To Veterans (and Va Employees) Of Climate-related Environmental Changes, Such As Heat Waves, Floods, Droughts And Other Extreme Events, Leading To Direct Health Effects As Well As Food-, Water- And Vector-borne Diseases, Changes In The Quality And Safety Of Air, Food, Water And Stresses To Mental Health. Fortunately, New Tools And Resources Are Now Available To Provide Innovative Insights Into These Issues That Will Allow For Better Strategic Approaches And Strategy Development. recent Advances In Artificial Intelligence (ai) And Machine Learning (ml) Have Accelerated The Adoption Of Algorithmically-enhanced Data Platforms And Services And Present An Opportunity To Gain High-fidelity Insights Into Community-specific Risk Factors, Including Social And Demographic Data At Varying Geographic Scales (national, State, Region, Neighborhood, And Individual), Such As Wealth, Education, Physical Environment, Infrastructure, Food, Connection, Safety, Health Care Access, Housing, And Various Other Lifestyle And Preference Data For Most Adults Across The U.s. These Datasets Include Risk Indicators For Various Disease States And Conditions (such As Homelessness), And Sophisticated Predictive Algorithms That Can Be Deployed Across The Data Sets To Model Risk. new, High-resolution Climate Models Are Also Available To Allow For Predictive Capabilities At The Community And Individual Levels That Can Be Integrated With Veteran Demographic Data, Creating A First-of-its-kind 360-degree Assessment Of Climate Impacts On Veteran Populations. When Combined With Existing Veterans Health Administration (vha) Veteran Health Data Sources, These New Analytical Approaches Could Provide The Most High-resolution Insights Ever Achieved To Understand The Complex Relationships Between Climate Change And Veteran Health. These Insights Can Then Be Used To Inform Better Healthcare Delivery, Pandemic Preparedness, And Allocation Of Healthcare Resources As Well As Project Non-linear Growth In Va Healthcare Costs. These Analytics Could Also Shape Alerting Programs That Could Notify Vha Public Health Experts Before Or During Impending Or Developing Public Health Concerns. purpose: 1.2.2 Vha Phnpo S Intent Is To Leverage The Resources Described Above To Innovate An Integrated Public Health Surveillance Platform And Analytics Tool Combining Veteran Medical Record Data, Evidence-based Climate Data And Forecasting, And Veteran Demographic Data, And Conduct A Pilot Effort To Evaluate Climate And Veteran Health Forecast Scenarios As Follows: employ The Novel Data And Algorithmic Platform, Jupiter, To Build On The Recent Work, Analysis Of Correlation Between Climate Change And Human Health Based On A Machine Learning Approach To Develop High-fidelity Community-level Climate And Health Risk Profiles For Three U.s. Counties (at Least One Rural And One Urban/large Metropolitan City) Using Existing Va Datasets. jupiter Intelligence Is The Global Market, Science, And Technology Leader In Physical Climate Analytics For Resiliency Planning, Risk Management, And Disclosure. Jupiter S Customers Include Five Percent Of The World S Largest Enterprises, Many Companies Within The Global 2000, The U.s. Department Of Defense, And Public Sector Authorities In Jurisdictions Around The World. Its Analytics Have Been Adopted By At Least One Of The World S Five Largest Entities In Asset Management, Banking, Chemicals, Insurance, Oil And Gas, Minerals And Mining, Electric Utilities, And Construction. Disclosed Private Sector Customers Include Astrazeneca, Bp, Entergy, Hawaiian Electric, Jll, Liberty Mutual, Ms&ad, Nephila And Zurich Insurance. In Addition To The Dod, Jupiter S Public-sector Work Includes Fema, Nasa, Noaa, New York City, The City Of Miami, The U.s. Department Of Housing And Urban Development, Broward County (florida), And National Security Agencies. Jupiter S Partnerships Include Most Of The World S Largest Accounting, Consulting, Engineering And Insurance Firms, And Defense Contractors, Including Aon, Bain, Boston Consulting Group, Guide House (formerly Navigant), Ms&ad, And Zurich Insurance. The Jupiter Promise Program Partners With Ngos To Provide Climate Analytics To Improve Resilience For The World S Most Vulnerable, Under-resourced Populations. Jupiter S Enterprise-grade, Best-in-science Solutions Climate Score Global, And The Climate Score Planning Suite Together Form The World S Only Global-to-street Resolution Climate Analytics Offering. Their Foundation, The Jupiter Climate Score Intelligence Platform, Is Based On Rigorous Global Climate, Weather, Ocean, Hydrological, And Data Science, And Transparent Methodologies. use Historical, Longitudinal Climate Data And Metrics Derived From The Integrated With Veteran Medical Record Data To Develop, Implement, And Evaluate A Pilot To Determine The Empirical Relationship Between Climate Change And Three Highly Impactful Chronic Health Conditions (e.g., Asthma/emphysema, Heart Disease, And Kidney Disease) That Are Prevalent Among Veterans. The Pilot Will Be Constructed Using The Risk Profiles Developed In Phase 1 And Will Incorporate Anonymized Individual Medical Record-level Veteran Health Data From The Vha Medical Record Database. utilizing The Empirical Relationships Developed In Phase 2, Use High-resolution Climate Forecasts Based On Modeling Of Three Future Climate Scenarios (ssp1-2.6, Ssp2-4.5, And Ssp5-8.5) To Project Climate Impacts On The Chronic Health Conditions Evaluated In Phase 2. This Approach Can Quantify Physical Climate Risk Anywhere In The World Down To A 90-m Resolution. It Employs Dozens Of The Scientific Community S Most Respected Climate Models, Coupled With Machine Learning, Land Use And Elevation Data, And Models For Hydrology, Wildfire, Severe Weather, And More. The Hazard Output Parameters Include Inland Flooding, Coastal Flooding, Heat, Cold, Wind, Precipitation, Drought, Hail, And Other Severe Weather, And Wildfire. All Climate Hazards Will Incorporate Similar Components, Which Fall Into Two Categories: Those Used To Calculate Future Extreme Hazards At A Broad Level, And Those Used To Downscale Those Projections To The Local Level. use The Projections Developed In Phase 3 To Identify Correlations Between Climate Change And Specific Health Conditions Affecting Veterans To Inform Policies And Interventions And Model Potential Interventions That Vha Could Deploy To Mitigate The Risks Identified, Including Outlining The Additional Resources That Vha Will Require To Meet The Needs Of Veterans As Demand For Healthcare Services Grow With Worsening Environmental Conditions. this Four-pronged Approach Seeks To Ensure The Following: That Vha Takes Advantage Of Newly Available Climate And Data Technology Resources To Use Longitudinal Climate Data Below The Zip Code Level To Develop High-fidelity Community Risk Profiles; That The Pilots Be Conducted In >3 Different Locations (urban And Rural) To Ensure Learning, Cross-pollination, And Evaluation Of Multiple Potentially Vulnerable Veteran Populations; And That The Test And Evaluate Approach Facilitates An Iterative Transition To Scale And Ultimately Impacts Veterans Lives. va S Integration Of An Advanced Analytics Platform With Existing Va And Other Supplemental Data Resources Would Allow For A Real-time View Of Potential Climate Change-induced Risk Factors That May Exacerbate Or Cause Adverse Health Outcomes In Veterans. we Plan To Develop, Integrate, And Leverage An Advanced Analytics Platform To Inform Development, Implementation, Evaluation, And Scaling Of A Pilot Program. To Assess The Most Relevant And High-resolution Climate Intelligence, We Will Utilize Advanced Climate Projections That Can Quantify The Risk To Populations Due To Changing Environmental Conditions Across The Entire U.s., Including Noncontiguous States And Territories. For Example, New Ml And Ai Tools Can Determine How Changes In The Climate Cause Future Flooding, Extreme Heat And Cold, High Winds, Drought, And Wildfires At 90-meter Resolutions. The Model Products Are Determined By Employing Data From Dozens Of Well-vetted Climate Models, Coupled With Land Use And Elevation Data, And Models For Hydrology, Wildfire, And Severe Weather To Analyze Trends In Future Climate Scenarios. These Outputs Can Quantify Risk Due To Environmental Perils In 5-year Increments From 2020 Through 2100, For Three Potential Carbon Emissions Scenarios (ssp1-2.6, Ssp2-4.5, And Ssp5-8.5). over The Past Few Years, Organizations Have Leveraged Data-driven Insights From Advanced Analytics To Make More Informed And Effective Decisions. As Technology Has Advanced, Ai And Ml Techniques Have Been Used To Gain A More Comprehensive And Nuanced View Of Community Behavior, Allowing Organizations To Predict Future Trends, Tailor Healthcare Strategies, And Measure The Effectiveness Of Their Engagement Efforts While Optimizing Resource Allocation. Similarly, By Pursuing The Example Activities And Developing The Outputs Described Above, The Vha Phnpo Can Not Only Better Serve Veterans Most Vulnerable To The Impacts Of Increasingly Severe Chronic Health Conditions In The Near-term But Can Also Realize The Long-term Benefits Of Yet-untapped Ai And Ml Advances That Can Enhance Understanding Of Community Risks, Develop Predictive Risk Modeling, Create Tailored Interventions, And Measure Engagement Impacts. This Will Also Help The Phnpo Contribute To The Broader Community S Understanding Of How Climate Change Changes Environmental Conditions And Affects Health Risk Factors For All Americans. 1.2.3 The Climate Action Plan Also Specifies That, In Addition To Preparing And Deploying Enhanced Bio Surveillance Systems And Epidemiologic Investigations To Better Understand And Address Climate-related Impacts, Another Key Action Required To Prepare For The Impact Of Climate Change On Veteran Health Is Readiness Of Critical Supply And Pharmaceutical Stockpiles. The All-hazards Emergency Cache (ahec) Comprised Of Emergency Pharmacy Services (eps), Office Of Emergency Management (oem), And Phnpo (lead), Provides Short-term Coverage For The Initial 48-72 Hours Of A Large-scale Emergency And Complements The Contents Of The U.s. Strategic National Stockpile Managed By The Department Of Health And Human Services (hhs) Public Health Emergency Medical Countermeasures Enterprise. Increases In Temperatures And Precipitation Extremes Are Projected To Result In Extreme Weather Events, And Climate Change Is Also Likely To Change The Epidemiology Of Certain Infectious Diseases. Resulting Natural Disasters, Large-scale Emergencies, And Pandemics Will Stress Local Supplies On Hand And Potentially Interrupt Supply Chain Activities. Va Relies On These Stockpiles To Respond To The Impact Of Surges In The Demand For Supplies And To Mitigate Impacts Of High Consequence Infections. Va Is Also Prepared To Participate In Regional Disaster Planning And Response, As Part Of Va S Fourth Mission Activities Under The Stafford Act (42 U.s.c. Ch. 68). Phnpo Must Be Prepared To Adapt And Update Ahec, As Needed, To Respond To The Effects Of Climate Change On Disease Transmission, And To Understand The Potential Impacts Of Climate Change On The Ahec Program Itself. 1.3 Period Of Performance: Date Of Award To One (1) Year. 1.4 Place Of Performance: Tbd 1.5 Hours Of Operation: Tbd 1.6 Type Of Contract: Tbd 1.7 Invoicing: All Invoices From The Contractor Shall Be Submitted Electronically In Accordance With Vaar Clause 852.232-72 Electronic Submission Of Payment Requests. va S Electronic Invoice Presentment And Payment System The Fsc Uses A Third-party Contractor, Tungsten, To Transition Vendors From Paper To Electronic Invoice Submission. Please Go To This Website: Http://www.tungsten-network.com/us/en/veterans-affairs/ To Begin Submitting Electronic Invoices, Free Of Charge. more Information On The Va Financial Services Center Is Available At Http://www.fsc.va.gov/einvoice.asp. vendor E-invoice Set-up Information: please Contact Tungsten At The Phone Number Or Email Address Listed Below To Begin Submitting Your Electronic Invoices To The Va Financial Services Center For Payment Processing, Free Of Charge. If You Have Question About The E-invoicing Program Or Tungsten, Please Contact The Fsc At The Phone Number Or Email Address Listed Below: tungsten E-invoice Setup Information: 1-877-489-6135 tungsten E-invoice Email: Va.registration@tungsten-network.com fsc E-invoice Contact Information: 1-877-353-9791 fsc E-invoice Email: Vafsccshd@va.gov section 2: Definitions & Acronyms 2.1 Definitions: contractor. A Supplier Or Vendor Awarded A Contract To Provide Specific Supplies Or Service To The Government. The Term Used In This Contract Refers To The Prime. subcontractor. One That Enters A Contract With A Prime Contractor. The Government Does Not Have Privity Of Contract With The Subcontractor. workday. The Number Of Hours Per Day The Contractor Provides Services In Accordance With The Contract. work Week. Monday Through Friday, Unless Specified Otherwise. 2.2 Acronyms: ahec All Hazards Emergency Cache cap Climate Action Plan cdc Centers For Disease Control And Prevention eps Emergency Pharmacy Services hhs U.s. Department Of Health And Human Services hipaa Healthcare Insurance Portability And Accountability Act fisma Federal Information Security Management Act nist National Institute Of Standards And Technology oem Office Of Emergency Management oig Office Of The Inspector General omb Office Of Management And Budget phnpo Public Health National Program Office slep Shelf-life Expiration Program va U.s. Department Of Veterans Affairs vaar Veterans Affairs Acquisition Regulations vha Veterans Health Administration section 3: Government Furnished Property, Equipment, And Services 3.1 The Contractor Will Be Working With Va Staff In The Performance Of The Climate Related Public Health Activities. The Va Staff Working On This Project Includes: A) Three Physicians B) Three Epidemiologists C) Eight Laboratory Personnel D) Four Program Support Specialists 3.2 Gfe Contract Staff Computers va Will Provide Gfe Laptops For Each Contract Staff Member Participating In This Project. section 4: Contractor Furnished Items And Services 4.1 Phnpo Conducts Disease Surveillance And Public Health Response Activities Within Vha Focusing On Public Health. Public Health Surveillance Includes Activities Such As Detection And Tracking Progression Of Disease Outbreaks, Monitoring Disease Trends Across Va, Early Warning Of Bioterrorist, Climate-related, And Other Health-related Events, And Specialized Laboratory Testing. Composition Of Vendor Team: Must Be Sufficiently Representative Of Parties Involved To Ensure Expert Advice Is Available Or Able To Be Sought And Efficient Communication Is Achieved. Should Be Of A Size That Facilitates Effective And Appropriate Action. section 5: Tasks To Be Performed the Outputs Detailed Below Would Support The Development And Execution Of The Key Activities Described Above. the Public Health National Program Office (phnpo) Requires A Multi-component Solution To Identify And Create Actionable Interventions To Reduce Climate-related Health Risks To U.s. Veterans. This Will Include A Solution That Provides Comprehensive Climate Data, Climate Modeling And Forecasting; Incorporates Veteran Demographic Data At The Sub-zip Code Level Which Have Been Demonstrated To Impact Health Conditions Affecting Veterans And Which Have The Potential To Influence Climate-related Health Risks; And Seamlessly Integrates This Data, Including Capabilities To Synthesize, Analyze, And Visualize, With Veteran Medical Record Health Data In Phnpo S Existing Public Health Surveillance Platform, Praedico. This Solution Will Continue To Further Phnpo Work Toward Achieving The Goals Outlined In Va Climate Action Plan. . Task 1 provide And Implement Comprehensive Data Integration Management Strategy For Novel Integrated Climate And Public Health Surveillance Platform And Analytics Tool, Including Developing Program Goals, Objectives, Deliverables, Policies And Procedures, Timelines, And Work Plans, As Needed, To Meet Division Mission And Goals In Established Time Frame. Program Planning Should Also Include Resource Requirements, Evaluation Plans, And Risk Management Plans. establish, Track, And Report On Work Plan Progress To Ensure Adherence To Schedules And Milestones. develop A Program Evaluation Plan That Assesses Solution Acceptability, Feasibility, And Scalability. gather Information From Evaluation Assessments, Analyze, Synthesize, And Disseminate Insights To Phnpo Staff, And/or Vendor/subcontractor As Appropriate, To Help Inform Decision-making, Project Improvements, And Next Steps. conduct Meetings/listening Sessions Between Staff In Phnpo Divisions To Understand Customer Needs And Expectations And Client Responsibilities. Regularly Engage With Phnpo Staff To Ensure Updates/improvements Are Made To Data Integration Strategy, As Needed. after Deployment And Kickoff, Meet With Customers To Facilitate Necessary Training, Learn From Engagement Feedback, Synthesize On-the-ground Information, And Cycle Back To Vendors/subcontractors To Assure Updates/improvements Are Made Prior To Re-deployment. coordinate Between Data Integration, Program Management, And Communications Staff To Ensure Data Analysis Is Integrated Into The Work Of Each Phnpo Division And Is Communicated To Stakeholders. task 1 Deliverables kickoff Materials And Strategy Meeting monthly Progress Reports annual Progress Report project Plan(s) And Design: Climate Change And Veteran Health Pilot Project calendar Of Key Milestones And Events data Workflow Report(s) stakeholder Briefings To Review Analytics Capabilities, Models, And Potential Intervention Strategies project Evaluation Plan(s) final Report(s): Climate Change And Veteran Health Pilot Project task 2 provide Access To Jupiter Climate Data Solution, A Comprehensive Climate Database And Solution, Including Analytics, Latest Global Climate Models (gcm), User Interface With Data Visualization. climate Platform Inputs Include Historical, Longitudinal Climate Data With High-resolution Data To Evaluate Impacts And Risks Down To The Local (zip Code) Level Geographically, From Comprehensive, Complete, Accurate, And Updated Data Sources. climate Platform Inputs Include Climate Metrics To Directly Measure Risk Related To Flooding, Wind, Heat/cold, Drought And Water Stress, Extreme Weather And Precipitation Events, And Wildfire. evidence-based, Current Global Climate Models, Integrated With Machine Learning, Geological Data, And Weather, Including But Not Limited To: global Climate Models On Sea-level Rise, Increasing Temperatures, Storm Intensification, And Altered Rain Patterns; historical Data, Including Re-analysis Data, Satellite Observations, And In-situ Observations; additional Models Of Hydrology, Wildfire, Evapotranspiration, Tropical Cyclones And Hurricanes, And Other Severe Weather Events (hail, Extreme Precipitation, Heat/drought Events); And local Conditions Including Elevation, Vegetation, And Land Use. flexible Time Horizons Customizable To Various Risks And Intervention Periods Specified By Vha Public Health Office, Including Projections Of Risk Through At Least 2100, In 5-year Increments. climate Data And Modeling That Are Evidence-based, Vetted, And Validated In The Scientific Community And Supported By The Expertise Of Scientific Leaders In Climate, Earth, And Ocean Sciences. predictive, Dynamic Climate Modeling And Forecasting Capability Using The Most Up-to-date And Comprehensive Climate Data. complex Simulation And Forecasting Capability Of Future Climate Hazard Risks Including Across Various Time Horizons, Across Various Geographic Regions Or Localities, And Across Multiple Carbon/climate Scenarios (i.e., Ssp1-2.6, Ssp 2-4.5, And Ssp 5-8.5). mapping Physical Climate Risk To Healthcare Delivery Impact By Climate Hazard, Region, Time Frame, Or Specific Healthcare Category/type. user Interface/experience Customized To Vha/phnpo Project Needs Including Interactive Applications Or Dashboards, On-demand Queries Or Reports, Data Science Tools, And/or Apis. task 2 Deliverables monthly Progress Reports annual Progress Reports release Notes, When Applicable. Technical Documentation Of The Exemplar Algorithm's Construction And Production. The Design Of The Predictive Forecasting Model (of, For Example, Increased Prevalence Of Severe Asthma Events In Connecticut) Will Include Theory, Methodology, Feature Selection, Feature Engineering, Training Parameters And Results, Validation Results, And Code Employed To Accomplish The Build Of The Algorithm. The Code For Including Production Scores From This Algorithm In The Etl (extraction-transformation-load) Processes Will Also Be Provided. task 3 integration Of Va Health And Demographic Data With Climate Data Points; Modeling And Forecasting With Veteran Medical Records (health) Data Within Existing Phnpo Public Health Surveillance Platform, Praedico. collaboration With Existing Public Health Surveillance Platform Developers To Support Phnpo In Synthesizing And Visualizing The Combined Data On An Integrated Data And Algorithmic Platform To Gain Insights On Multiple Aspects Of Climate-related Veteran Health Impacts. This Includes Design, Development, And Deployment Of A Novel And/or Integrated Database And Algorithm Platform, Within Or In Collaboration With Praedico, With Optimized User Experience/dashboard(s) To: visualize The Integrative Data Scores/reports, Insights And Projections Incorporating A) Veteran Health Data From The Vha Database, B) Comprehensive Climate Data Elements, And 3) Comprehensive Social Determinants Of Health Data Elements, And Associated Predictive Modeling And Analytics; identify Correlations Between Climate Change And Specific Veteran Health Conditions, Health Risks, And Demographics To Inform Vha And Public Health Policies And Interventions; And adapt Projections To Model Impacts Of Interventions, Assess Various Time Horizons, And Understand The Additional Resources That May Be Required To Meet Veterans Needs Due To The Negative Effects Of Climate Change On Veteran Health And Healthcare Services. incorporate Client (vha Phnpo) Feedback And Program Office Needs, Aligned With Va S Climate Action Plan And Other Directives And Executive Orders, In Final Platform Product. ensure Data Is Compatible With Existing Data Exchange With The Centers For Disease Control And Prevention (cdc) And Can Be Used To Establish Data Exchanges With Other Federal Agencies, As Applicable. update Data Exchange With Cdc With New Climate Data, As Needed. ensure Data Analytics And Visualization Platforms Are In Formats That Can Be Used To Inform Peer-reviewed Publications On Findings As Well As Education And Training Materials On Climate And Health For Providers, Veterans, And Other Relevant Stakeholders. assure Integration Of Data While Maintaining Continuous Compliance With Vha Data Security, Hipaa, Privacy Act, And Data Sharing Laws And Best Practices. task 3 Deliverables monthly Progress Reports annual Progress Reports technology Reports/documentation, Including Technical/network Architectural Diagrams release Notes, When Applicable. Technical Documentation Of The Exemplar Algorithm S Construction And Production. The Design Of The Predictive Forecasting Model (of, For Example, Increased Prevalence Of Severe Asthma Events In Connecticut) Will Include Theory, Methodology, Feature Selection, Feature Engineering, Training Parameters And Results, Validation Results, And Code Employed To Accomplish The Build Of The Algorithm. The Code For Including Production Scores From This Algorithm In The Etl (extraction-transformation-load) Processes Will Also Be Provided section 6: Security Requirements 6.1 The Contractor And Their Personnel Shall Be Subject To The Same Federal Laws, Regulations, Standards, And Va Policies As Va Personnel, Regarding Information And Information System Security. These Include But Are Not Limited To Federal Information Security Management Act (fisma), Appendix Iii Of Omb Circular A-130 And Guidance And Standards, Available From The Department Of Commerce S National Institute Of Standards And Technology (nist). This Also Includes The Use Of Common Security Configurations Available From Nist S Web Site At: Http://checklists.nist.gov. 6.2 The Contractor Shall Comply With All Applicable Requirements As Outlined In Va Handbook 6500.6 Contract Security. The Contractor And Their Personnel Shall Be Subject To The Federal Laws, Regulations, Standards, And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract. 6.3 The Contractor Is Required To Complete And Submit The Contractor Security Control Assessment (csca), Version 1.2, Dated 05/15/2009, Or The Latest Version Available. 6.4 Privacy Act: The Contractor Shall Be Responsible For Safeguarding All Confidential Information. The Contractor Shall Keep All Information Confidential Pursuant To, And Comply With All Provisions Of, The Privacy Act Of 1974, Hipaa, The Freedom Of Information Act, M-1, Part 1, Chapter 9, And Other Va Regulations. 6.5 Violation Of The Privacy Act Of 1974 May Involve The Imposition Of Criminal Penalties. The Contractor Shall Protect Against Loss Or Misuse Of All Dictated And Transcribed Documents. The Documents Described In This Solicitation Are Irreplaceable Medication Information. The Contractor Shall Insure The Confidentiality Of All Patient Information And Shall Be Held Liable In The Event Of Breach Of Confidentiality. 6.6 The Contractor Shall Ensure The Confidentiality Of All Patient And Provider Information. The Contractor Shall Not Retain Information Longer Than Herein Required For Sensitive Or Patient Identifying Data And Shall Comply With All Directives And Regulations Pertaining To The Privacy Act Of 1974, Freedom Of Information Act, And Vha Lookback Manual Program Operations Manual. Contractor And All Contract Employees Shall Be Required To Sign Confidentiality Statements. 6.7 The Contractor Shall Adhere To The Following Policies And Laws Applicable To All Services To Be Provided Under This Contract. These Policies And Laws Are Retrievable Via The Worldwide Web. healthcare Insurance Portability And Accountability Act Of 1996 (hippa) fraud And Related Activity In Connection With Access Devices And Computers, 18 U.s.c. 1029-1030 electronic Communications Privacy Act Of 1986, Pl 99-508 title 38, U.s.c. 5701, Va Claims Confidentiality Statute title 38, U.s.c. 5705, Confidentiality Of Healthcare Quality Assurance Records title 38, U.s.c. 7332, Confidentiality Of Certain Medical Records 6.8 Vha Business Associate Agreement (baa): The Contractor Shall Execute A Baa Upon Award Of The Contract. 6.9 The Contractor Shall Have And Maintain A Va-approved Site-to-site Virtual Private Network (vpn) Connection For Remote Service.