COURT OF TAX APPEALS Tender

Description Scope Of Work A. Extermination And Control Of Crawling Insects 1. Inspection 1.1. Inspect Indoors For Areas Prone To Cockroach/crawling Insects’ Infestation And Harborages Including Cupboards, Floor Drains, Cracks And Crevices. Outdoor Inspection Shall Cover The Whole Cta Premises (refer To Terms Of Reference, Item I) Including But Not Limited To The Drainage System, Parking Lots And Flagpole Area To Check The Presence Of Cockroaches Including American Cockroaches. Recognize The Possibility Of Re-infestation Of Crawling Insects From Adjacent Premises Or From Vegetation Especially Ants. Twice A Month Every 1st And 3rd Saturday Of The Month Or Any Pre-approved Date. 1.2. Monitor All Kinds Of Cockroach Infestation By Gathering All Reported Sightings Or Complaints From Every Unit And Common Areas In Addition To Service Technicians’ Observation. Twice A Month Every 1st And 3rd Saturday Of The Month Or Any Pre-approved Date. 2. Residual Insecticidal Spraying 2.1. Intensified Residual Spraying In Areas Where Insects Congregate, Crawl, And Hide Or Through Cracks And Crevices Which They May Enter. (safe And Appropriate Chemicals Shall Be Used To Flush The Cockroaches Out And Determine Their Exact Locations And Harborages) Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 2.2. Regular Spraying On Crevices In The Bathrooms, Equipment Areas, Pantries And Storage Areas Which Are Ideal Hiding Places Of Cockroaches/crawling Insects. (safe And Appropriate Chemicals Shall Be Used To Flush The Cockroaches Out And Determine Their Exact Locations And Harborages) Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. B. Extermination And Control Of Flying Insects 1. Inspection Thorough Inspection Of The Whole Cta Premises (refer To Terms Of Reference, Item I) To Determine The Degree Of Infestation, Entry Points, Living And Breeding Sites Of Mosquitoes And Other Flying Insects. Twice A Month Every 1st And 3rd Saturday Of The Month Or Any Pre-approved Date. 2. Misting/fogging Fogging Or Misting Operation Shall Be Done Using Non-toxic Parathyroid Chemicals For The Control Of Flies, Mosquitoes, And Other Flying Insects Both Inside And Outside Of The Buildings. (misting Machine Shall Be Used Inside The Premises Should It Become Necessary. This Machine Disperses Minute Droplets Of Insecticide Solution With Aerosol Range To Attain Optimum Penetration Of Inaccessible Areas To Control Mosquitoes And Other Flying Insects.) Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 3. Larviciding Apply Larvicide Upon Breeding Habitats Like Stagnant Water Before They Mature Into Adult Form And Disperse. Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m Or Any Pre-approved Date. C. Rodent Eradication And Control 1. Inspection 1.1. Conduct Regular Inspection In All Potential Harborages (refer To Terms Of Reference, Item I) Of Rodents Such As Pipe Chase, Behind Appliances And Point Of Entries. Regular Inspections Of All Bait Trays And Bait Stations. Twice A Month Every 1st And 3rd Saturday Of The Month Or Any Pre-approved Date. 1.2. Regular Checking Of The Outside Perimeter Of The Buildings For Possible Rat Harborages, Such As Sewage Drains, Refused Food Storage, Construction Materials And The Like. Twice A Month Every 1st And 3rd Saturday Of The Month Or Any Pre-approved Date. 2. Baiting 2.1. Permanent Bait Station Shall Be Installed At Hidden Places And At Strategic Locations Where Rodents Look For Food, Roam Around And Congregate. Pipe Bait Station Shall Be Installed Along The Outside Perimeter Of The Buildings To Anticipate And Prevent Rodent Problems. Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 2.2. Application Of Anti-coagulant Rodenticide Baits, Rat Glue Traps, Rat Traps And Other Effective Baiting Devices Shall Be Put In Place For The Eradication And Control Of Rodents. Twice A Month Every 1st And 3rd Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 2.3. The Search For Carcass And Their Proper Disposal Shall Be Made Immediately. Anytime For Search And Disposal Of Carcasses, In Coordination With Cta Authorized Representative The Search For Carcass Shall Be Made Within Twenty-four (24) Hours After The Report Or Complaint Of Possible Carcass Is Received Thru Communication. D. Comprehensive Termite Control And Treatment 1. Survey, Inspection And Monitoring General Survey And Thorough Inspection Of The Whole Cta Premises To Determine The Location Of Any Subterranean Termite Infestation. Once A Month Every 1st Saturday Of The Month Or Any Pre-approved Date. 2. Termite Baiting System 2.1. Installation Of In-ground Termite Bait Stations In Appropriate And Strategic Locations. Once A Month Every 1st Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 2.2. Installation Of Above Ground Stations For Presence Of Live Termites, If Any. Once A Month Every 1st Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 2.3. Addition Of Termite Baits At The In-ground And Other Necessary Areas To Be Monitored Throughout The Duration Of The Contract. Once A Month Every 1st Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 3. Wood Drenching Application Of Termiticide Solution With Surfactant (substance Which Increases The Wetting Property, Penetration And Distribution Of The Termiticide Solution) On The Wooden Parts Of The Court Structure/fixture Including Baseboards, Door Casings, Wooden Cabinets, Among Others, Using Sprayer/injector And Power Sprayer. This Shall Serve As Curative And Preventive Measure To Control Termites Thereby Prolonging The Wooden Material’s Life Strength Once A Month Every 1st Saturday Of The Month Starting At 1:00p.m. Until 5:00 P.m. Or Any Pre-approved Date. 4. Mound Demolition And Soil Treatment 4.1. Termite Mounds Which Are The Homes Of Subterranean Termites Where Their Queens Live And Lay Eggs Should Be Searched, Destroyed, And Thoroughly Treated. Once A Month Every 1st Saturday Of The Month Or Any Pre-approved Date. 4.2. Soil Treatment By Cordoning, Trenching, Or Injection Method To Prevent Subterranean Termites From Damaging Buildings And Structures. Once Spot Treatment, As The Need Arises Terms Of Reference I. Areas To Be Subject To General Pest Control Services And Termite Management A) The Following Are The Areas To Be Covered By The General Pest Control And Termite Management Services: Location Covered Floor Area Number Of Storey Cta Building, I 2,600 Sq.m. 5 Cta Building, Ii 4800 Sq.m. 5 Judicial Records Building 450 Sq. M. 2 Power And Pump Room I 52 Sq.m. - Power And Pump Room Ii 54 Sq. M. - Container Van 30 Sq. M. - Covered Path Walks And Driveway 541 Sq.m - Cta Grounds 7,103 Sq.m. - Barracks 12.4 Sq.m. - B) The Service Provider Must Secure Prior Permission/approval From The Office Of The Administrative And Finance Services (oafs), Through The General Services Division (gsd) Before Conducting The General Pest Control And Termite Management Service In The Abovementioned Covered Areas And Before Gaining Access To The Construction Area, Should It Be Necessary. Ii. Chemicals Specification, Equipment And Manpower A) The Service Provider Must Provide A List Of Chemicals To Be Used For General Pest Control, Rodent Control And Termite Control. The Service Provider Must Provide A List Of At Least Three Valid And Approved Fda Chemicals To Be Used For The General Pest Control Which Must Be Used Interchangeably Every Three Months. The Following Are Preferred Chemicals To Be Used For General Pest Control, Namely: Beta-cyfluthrin, Lambda-cyhalothrin, And Bifenthrin. The Service Provider May Use Other Fda Approved Chemicals Provided That It Is Safe And Effective. For Baits, Glue Traps And Glue Boards For Rodents, The Service Provider Must Also Provide A List Of Valid And Approved Fda Chemicals To Be Used To Eradicate Rodents. The Following Are The Preferred Chemicals To Be Used Flocoumafen And Branded Rat Glue, Glue Traps, Glue Boards, And Other Rodent Baiting Devices. The Service Provider May Use Other Fda Approved Chemicals And Other Rodent Baiting Devices To Eradicate Rodents Provided That It Is Safe And Effective. The Service Provider Shall Provide Rat Cage Traps In Appropriate Sizes And Ensure That Other Rodent Baiting Devices Are Installed In Strategic Locations Within The Cta Premises. The Service Provider Are Responsible For The Maintenance And Monitoring Of The Rat Cage Traps And Other Rat Baiting Devices And Shall Ensure That Sufficient Numbers Of Traps Are Located In Strategic Area. This Also Includes Inspecting The Installed Rodent Glue Boards And Traps And Disposing Of Rats Caught In The Same. The Service Provider Shall Coordinate With The Chief Judicial Staff Officer Of The General Services Division As To The Number Of Traps To Be Placed In The Cta Premises And Shall Immediately Provide Assistance To The General Services Division Should There Be A Need To Increase The Number Of Cage Traps. For Termite Baits, The Service Provider Must Also Provide A List Of Valid And Approved Fda Chemicals To Be Used. The Preferred Chemical To Be Used To Eradicate Termite Is Chlorfluazuron. The Service Provider May Provide Other Fda Approved Chemicals To Exterminate Termites Provided That It Is Safe And Effective. B) The Chemicals To Be Used Shall Be Duly Approved And Bear A Certificate Of Product Registration (cpr) Issued By The Food And Drug Administration (fda) Together With Its Material Safety Data Sheet (msds). C) Chemicals Shall Be Used Interchangeably Every Three Months To Prevent The Development Of Resistance Or Immunity Of The Insects To These Chemicals. Necessary Tools, Equipment And Supervision Shall Be Provided By The Service Provider In The Pest Control Work. D) All Insecticides And Chemicals Must Not Cause Stains, Damage Or Corrosion To The Furniture, Papers, Documents, Fixtures, Equipment, Electrical Appliances, Wires, And Other Appurtenances Of The Buildings. The Chemical’s Efficacy Must Sustain At Least Two-month Period In Every Application. E) The Baits, Glue Traps And Other Devices For Rodent Eradication And Control Shall Not Pose Any Risk To The Health Of The Officials And Personnel Of The Court. It Shall Not Contaminate Food Items And Water Source Within The Premises. F) During The Implementation Of The General Pest Control And Termite Management Service, The Service Provider Shall Present The Products To Be Used To The Cta Authorized Representative Before Application. G) The Service Provider Shall Provide Enough Manpower To Carry Out The General Pest Control And Termite Management Service Which Shall Consist Of At Least A Minimum Of Two (2) Workforce, Each Consisting Of At Least Two (2) Members (comprising Of Technicians/applicators And Assistants) Per Team, With At Least One (1) Certified Service Technician Per Team. The Workforce Shall Conduct The Pest And Termite Control Treatments Simultaneously At The Specified Areas. Additionally, The Service Provider Shall Designate A Permanent Workforce For The Duration Of The Contract And Shall Notify The Cta Authorized Representative Of Any Changes To The Workforce, Including Personnel Substitutions Or Modifications, Prior To Such Changes Being Implemented. Iii. Frequency Of Service A) The Service Provider Shall Conduct Their Pest Control Services For General Pest Control And Termite Management Based On The Frequency And Schedule As Stated In The Technical Specifications For The Duration Of One (1) Year, To Be Carried Out Every First Saturday And Third Saturday Of The Month Or Any Pre-approved Date By The Ctas’ Authorized Representative. The Search For Rodent Carcasses And Proper Disposal Shall Be Rendered By The Service Provider Immediately Upon Request Of The Cta. B) The Service Provider Shall Ensure That Their Service Technicians Will Arrive On Time At The Cta Compound On The Specified Date And Time Agreed Upon. C) The Service Provider Shall Ensure That Deployed Service Technicians Shall Comply With The Existing Covid-19 Health And Safety Protocols Of The Cta. Iv. Qualification Requirements A) The Service Provider Must Have A Minimum Of At Least Five (5) Years Of Experience Doing Business In Pest Control Services. They Must Also Be A Member Of The Pest Control Association Of The Philippines Inc. (pcap), Philippine Federation Of Pest Management Operators Association (pfpmoa), And/or Pest Exterminators Association Of The Philippines (peap). B) The Service Provider Must Be Duly Licensed As Urban Pest Control Operator By The Food And Drug Administration (fda) Or Licensed As Pest Control Operator By The Fertilizer And Pesticide Authority (fpa). Copy Of Any Of These Licenses Must Be Submitted As Supporting Documents To The Statement Of Compliance. C) The Service Provider Must Provide A Certificate Of Satisfactory Services Rendered From At Least Two (2) Previous Or Current Client Within The Last Five (5) Years And A List Of Contact Persons Of The Clients And Contact Details Thereof. V. Reports A) Submission Of An Accomplishment Report With Pictures Every After Servicing For Both General Pest Control And Termite Management To The Ctas’ Authorized Representative From The General Services Division Indicating Therein The Areas That Were Treated And Duly Confirmed And Acknowledged By The Personnel Present During The Service. The Time Of Arrival Of The Service Technician Shall Also Be Indicated In The Accomplishment Report For Proper Monitoring. B) A Monthly Plan (see Annex A) For The Conduct Of General Pest Control And Termite Management Provided By The Cta Should Be Accomplished By The Service Provider Before The Start Of The Service. The Monthly Plan Shall Lay Down The Scope Of Work, The Areas To Be Treated For The Month Including The Strategic Location Where The Rat Cage Traps And Other Rat Baiting Devices Will Be Located, The Names Of Service Technicians To Be Deployed, The Schedule Of The Monthly Pest And Termite Control, The Chemicals To Be Used, And Other Important Matters Included In The Contract. The Monthly Plan Shall Also Contain The Monthly Performance Evaluation Of The Service Provider For The Previous Month And The Areas Of Concern That Needs Particular Attention From The Service Provider For The Month. The Chief Judicial Staff Officer Of The General Services Division Shall Conduct The Monthly Performance Evaluation Of The Service Provider. Vi. Other Considerations Aside From The Regular Services, The Service Provider Must Attend To The Urgent Request Of The Cta And Treat Any Pest Sightings Immediately. Such Request Shall Be Attended Not Later Than Twenty-four (24) Hours After Notification Through Phone Call, Email, Or Other Modes Of Communication From The Office Of The Administrative And Finance Services (oafs), Through The General Services Division Personnel. The Service Provider Must Provide The Cta With A Pest Awareness Orientation Or Give Handouts On Pest Awareness To Orient The Court Personnel On How To Help Minimize Or Avoid Existence Of Insects/pests At The Workplace. Vii. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Supplier From The Cta But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Supplier Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Performance Security Shall Only Be Released/cancelled After The Expiration Of The Contract And Issuance By The Cta Of The Certificate Of Completion And Final Acceptance. Viii. Renewal Of Regular And Recurring Services The Cta May Opt To Renew The Term Of The Contract For One (1) Year Provided That A Written Notice To Is Given To The Service Provider At Least Thirty (30) Days Before The Contract Expires. The Contract Shall Be Renewed In Accordance With The Provision Of The General Appropriations Act And Gppb Resolution No. 6-2022 Dated September 12, 2022, “guidelines On The Renewal Of Regular And Recuring Services” Whereby The Performance Evaluation Of The Service Provider Shall Be Evaluated Based On The Following Criteria: Performance Criteria Minimum Weight I Conformity To Technical Requirements (25) Ii Timeliness In The Delivery Of Services (25) Iii Behavior Of Personnel (courteous, Professional, And Knowledgeable) (20) Iv Response To Complaints (20) V Compliance With Set Office Policies For Such Services (10) Performance Rating 100 The Service Provider Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Set Of Performance Criteria. The Total Weight For The Performance Rating Must Be Equivalent To 100 Points. The Service Provider Must Attain At Least A “satisfactory” Rating Of 80 Points. Moreover, The Chief Judicial Staff Officer Of The General Services Division As The Implementing Unit Of This Procurement Project Shall At Any Time Before The Midpoint Of The Contract Duration Conduct A Cost-benefit Analysis To Show The Comparative Advantage Of Renewal Over The Conduct Of Another Procurement Pursuant To Gppb Resolution No. 6-2022 Dated September 12, 2022. I Hereby Certify To Comply With All The Above Technical Specifications And Terms Of Reference. Name Of The Company/supplier :________________________ Authorized Representative : ________________________ (signature Over Printed Name) (designation) Date: ___________________