Court Of Appeals Tender

Description Request For Quotation One (1) Year Supply/subscription And Delivery Of Various Newspapers For Calendar Year (cy) 2025 For Court Of Appeals – Manila Station (1 Lot) Amp-003-25 (svp) Sir/madam: Please Quote Your Best Proposal For The Item/s Described Below Using The Price Quotation Form (see Annex "a"), Subject To Terms And Conditions Stated Herein. Lot No. Item Description Approved Budget For The Contract 1 One (1) Year Supply/subscription And Delivery Of Various ₱520,485.00 Local Newspapers *the Abc Is Understood To Be The Ceiling Price; Offers Must Not Exceed The Abc Provided. The Quotation Duly Signed By You Or Your Duly Authorized Representative, Accompanied By Required Forms, Shall Be Submitted Not Later Than January 21, 2025; 11:00 Am At The Address Indicated Below: Atty. Joshua Felino Julian F. Dulce Secretariat, Bids And Awards Committee (bac) 3rd Floor, Centennial Building Court Of Appeals Ma. Orosa St., Ermita, Manila Bacsecretariat.ca@judiciary.gov.ph Only One (1) Set Of Documents Shall Be Required. To Protect The Integrity Of The Quotation, Bidders Are Encouraged To Submit Their Documents In A Sealed Envelope Or In A Compressed Archived Password-protected Envelope In Case Of Electronic Submission. The Sealed Envelope Shall Contain The Name Of The Contract To Be Bid In Capital Letters And Bear The Name And Address Of The Supplier In Capital Letters. Quotations And Other Documents Required May Either Be Submitted Manually At 3rd Floor Office Of The Bac Secretariat, Centennial Building, Court Of Appeals, Ermita, Manila Or Electronically To Bacsecretariat.ca@judiciary.gov.ph On Or Before The Deadline Of Submission As Stated In This Rfq. In Case Of Modification, It Must Be Done Before The Deadline For The Submission And Receipt Of Quotations And Labelled As A “modification”. The Time Stamped Or Indicated In The Latest Proposal Received Shall Be The Official Time Of Submission. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or Submission Of Corrupted Files, Or For Its Premature Opening. Late Submission Of Quotations Shall Not Be Accepted And Considered. Sgd. Atty. Arnel D. Macapagal Assistant Clerk Of Court Chairperson, Bids And Awards Committee The Price Quotation Form (annex “a”) And The Following Eligibility Requirements Shall Be Submitted On Or Before The Deadline For Submission And Receipt Of Quotation. No Requirements Instruction 1 Price Quotation Form (annex “a”) Must Indicate The Unit And Total Price. Must Indicate The Required Information. Must Be Duly Signed By The Authorized Representative. 2 Mayor’s Permit For The Year 2025 Must Be Valid For The Year 2025. A Recently Expired Mayor’s Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit Shall Be Accepted. 3 Philgeps Registration Number Submit Proof Of Registration (picture Or Screenshot Of Philgeps Registration On The Website) 4 Omnibus Sworn Statement (oss) Ensure That There Are Eleven (11) Declarations. (annex “b”) And If Applicable, Original Indicate Required Information. Notarized Secretary’s Certificate In Case Of Attach Competent Evidence Of Identification (valid Government- A Corporation, Partnership, Or Cooperative; Issued Id. The Use Of Cedula Is Not Acceptable). Special Power Of Attorney In Case Of Sole Must Be Duly Notarized And Signed. Proprietorship; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. 5 Latest Income Tax Returns Submit 2023 Income Tax Return Filed And Paid Through The Bir Electronic Filing And Payment System (efps). Terms And Conditions: 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotations/s Must Be Valid For A Period Of Forty-five (45) Calendar Days From The Deadline Of Submission. 4. Quotations Exceeding The Abc Or Submitted Beyond The Deadline Shall Be Rejected. 5. Price Quotation/s — To Be Denominated In Philippine Peso — Shall Include All Taxes, Duties, And/or Applicable Discounts, If Any. 6. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 7. In Case Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated And Responsive Quotation, The Court Of Appeals Shall Adopt And Employ “draw Lots” As The Tiebreaking Method To Finally Determine The Winning Bidder In Accordance With Gppb Circular No. 06-2005. 8. The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. 9. The Court Of Appeals May Cancel Or Terminate The Contract At Any Time Under Any Of The Grounds Provided Under Ra No. 9184 And Its 2016 Revised Irr. 10. The Rfq, Purchase Order (contract), And Other Related Documents To The Above Stated Procurement Project Shall Be Deemed To Form Part Of The Contract. 11. The Notice Of Award, Letter Order, And Notice To Proceed Are Deemed Received As Of The Date Of Their Transmittal To The Winning Bidder’s Official Email Address. Hence, The Relevant Periods Under Ra No. 9184 And Its Irr, And The Rfq Shall Commence From Receipt Thereof. 12. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Court Of Appeals May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 13. Payment Shall Be Made After Delivery And Only Upon The Submission Of The Required Supporting Documents, I.e. Delivery Receipt And Sales Invoice Or Official Receipt, By The Supplier, Contractor, Or Consultant Within Thirty (30) Calendar Days. In Case Of Accounts Maintained In Banks Other Than Landbank Of The Philippines, Bank Transfer Fees Shall Be Chargeable Against The Creditor’s Account. 14. For Payment Purposes, The Awarded Service Provider, Supplier, Or Consultant Is Required To Submit A Certified Copy Of Its Tax Clearance Certificate For Final Settlement Of Government Contracts And Bir Certificate Of Registration Or Bir Form 2303 In Accordance With Relevant Revenue Regulations. Annex "a" Price Quotation Form Date: _____________ The Chairperson, Bids And Awards Committee Court Of Appeals Ma. Orosa St., Ermita, Manila Sir: Having Examined The Request For Quotation No. Amp-003-25 (svp) The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned Offers The “one (1) Lot – One (1) Year Supply/subscription And Delivery Of Various Local Newspapers”, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Uom Item Description Distribution Schedule Qty Unit Price Total Price 1 Lot Manila Bulletin Monday To Friday (m-f), Excluding Saturdays, 738 Sundays, And Holidays; Distribution To Various Offices Of Justices Manila Bulletin M-f (for Library Services Division) 261 Manila Bulletin Sat (for Library Services Division) 52 Manila Bulletin Sun (for Library Services Division) 52 Manila Times M-f, Excluding Saturdays, Sundays, And Holidays; 492 Distribution To Various Offices Of Justices Philippine Daily Inquirer M-f, Excluding Saturdays, Sundays, And 4,920 Holidays; Distribution To Various Offices Of Justices Philippine Daily Inquirer M-f (for Library Services Division) 261 Philippine Daily Inquirer Sat (for Library Services Division) 52 Philippine Daily Inquirer Sun (for Library Services Division) 52 Philippine Star M-f, Excluding Saturdays, Sundays, And Holidays; 7,626 Distribution To Various Offices Of Justices Philippine Star M-f (for Library Services Division) 261 Philippine Star Sat (for Library Services Division) 52 Philippine Star Sun (for Library Services Division) 52 Total Price In Figures: Total Price In Words: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________ Signature Over Printed Name _________________________ Position/designation _________________________ Office Telephone/mobile Nos. _________________________ Email Address After Having Carefully Read And Accepted The Above-mentioned Instructions And Terms And Conditions, I/we Submit Our Quotations For The Items/s As Follows: Technical Specifications Must Comply With The Following Minimum Requirements: One (1) Year Supply/subscription And Delivery Of Various Local Newspapers (1 Lot) I. Approved Budget For The Contract: The Approved Budget For The Contract Is Five Hundred Twenty Thousand Four Hundred Eighty-five Pesos (php520,485.00) Inclusive Of All Applicable Taxes And Charges. Ii. Requirements: Qty Unit Descriptions/ Distribution Schedule Specifications 738 Copies Manila Bulletin Monday To Friday (m-f), Excluding Saturdays, Sundays, And Holidays; Distribution To Various Offices Of Justices 261 Copies Manila Bulletin M-f (for Library Services Division) 52 Copies Manila Bulletin Sat (for Library Services Division) 52 Copies Manila Bulletin Sun (for Library Services Division) 492 Copies Manila Times M-f, Excluding Saturdays, Sundays, And Holidays; Distribution To Various Offices Of Justices 4,920 Copies Philippine Daily Inquirer M-f, Excluding Saturdays, Sundays, And Holidays; Distribution To Various Offices Of Justices 261 Copies Philippine Daily Inquirer M-f (for Library Services Division) 52 Copies Philippine Daily Inquirer Sat (for Library Services Division) 52 Copies Philippine Daily Inquirer Sun (for Library Services Division) 7,626 Copies Philippine Star M-f, Excluding Saturdays, Sundays, And Holidays; Distribution To Various Offices Of Justices 261 Copies Philippine Star M-f (for Library Services Division) 52 Copies Philippine Star Sat (for Library Services Division) 52 Copies Philippine Star Sun (for Library Services Division) 14,871 Copies One (1) Year Supply/subscription And Delivery Of Various Newspapers For Fy 2025 For Court Of Appeals – Manila Station Other Requirements: 1. Newspapers Must Be Delivered At 6:30 Am To The Office Locations And On The Days Specified Thereon (see Table Above). 2. Monthly Payment Shall Be Made Within Fifteen (15) Days From Receipt Of The Billing Statement. 3. Payment Shall Be Based On The Actual Number Of Newspapers Delivered Per Month, And The Computation Shall Be Based On The Unit Price Per Item Provided In The Accomplished Form Of This Bidding Documents. Inclusive Of All Applicable Taxes. Iii. Terms Of Payment: Payment Shall Be Made After Delivery And Only Upon The Submission Of The Required Supporting Documents, I.e. Delivery Receipt And Sales Invoice Or Official Receipt, By The Supplier, Contractor, Or Consultant Within Fifteen (15) Calendar Days. In Case Of Accounts Maintained In Banks Other Than Landbank Of The Philippines, Bank Transfer Fees Shall Be Chargeable Against The Creditor’s Account. Payment Details: Banking Institution: ________________________________________________ Account Number: __________________________________________________ Account Name (should Be The Exact Account Name As Registered In The Bank): ________________________________________________________________ Bank Branch: _____________________________________________________ Iv. Delivery Address: Court Of Appeals, Ma. Orosa St., Ermita, Manila V. Delivery Requirements: Delivery Shall Commence Not Later Than Five (5) Calendar Days From Receipt Of Purchase Order (po) In Accordance With The Above Schedule Until December 31, 2025. By Affixing My Signature Below, I Am Confirming Our Compliance With The Technical Specifications/terms Of Reference Stated Above. I Further Certify That Such Compliance Is True And Correct; Otherwise, If Found To Be False Either During The Bid Evaluation Or Post-qualification, The Same Shall Give Rise To Automatic Disqualification Of Our Bid. We Undertake, If Our Quotation Is Accepted, To Perform The Services/deliver The Goods In Accordance With The Schedule Of Requirements And Technical Specifications. Until A Formal Contract Is Prepared And Executed, This Quotation, Together With Your Written Acceptance Thereof And Your Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Or Any Quotation You May Receive. ________________________ Date ________________________ Company Name ________________________ Authorized Representative Name/signature ________________________ Address ________________________ Official Contact Number ________________________ Email Address