Corazon Locsin Montelibano Memorial Regional Hospital doh R6 Tender

Description Item Description Abc Unit Qty 1 Preventive Maintenance And Calibration Of Various Medical Equipment 2024 1,937,030.00 Lot 1.00 Technical Specification Preventive Maintenance And Calibration Of Various Medical Equipment 2024 Location: Various Departments Estimated Budget: Php 1,937,030.00 Project Duration: One (1) Year General Statement: This Project Entails The Preventive Maintenance And Calibration Of Various Medical Equipment Of Various Departments, Clmmrh, Bacolod City, Negros Occidental. General Scope Of Works: 1. Contractor Shall Perform Preventive Maintenance And Calibration Of Various Medical Equipment Based On The Number Of Visits Set By Efm-biomed For The Period Of One (1) Year On The Specified Equipment Below. (see Annex A - List Of Medical Equipment For Outsourced Preventive Maintenance And Calibration For Cy 2024). The Services Shall Include But Not Limited To: I. Inspection 1. Qualitative Tests 2. Quantitative Tests 3. Performance Verification And Assurance 4. Checking Of Filters And Battery 5. Electrical Safety Tests Ii. Preventive Maintenance 1. Disinfection, Cleaning, & Lubrication 2. Functionality Tests 3. Adjusting, Aligning And Timing 4. Checking Of Equipment Iii. Calibration 1. Calibration (minimum Of At Least Three (3) Test Points) 2. Adjustment 3. Verification 4. Output Calibration/verification Reading And Results General Terms And Conditions: 1. The Service Shall Commence Thirty (30) Working Days Upon Notarization Of The Contract. 2. The Contractor Must Have At Least Three (3) Years Of Experience In Handling Preventive Maintenance And Calibration In A Government Hospital Or Other Agency With A Similar Line Of Work. 3. The Contractor Must Be Registered To Engage In, Conduct, And Carry On The Business Of Preventive Maintenance, Repair, And Calibration For At Least Three (3) Years Of Various Kinds Of Medical Equipment. 4. The Contractor Must Have The Following Testing Instrument Certification: A) Certificate Of Traceability Of Testing Instrument. B) Test/calibration Result Of Testing Instrument Used. C) Certificate Of Competency/training Of Engineer And/or Technician To Perform Preventive Maintenance And Calibration On The Medical Equipment. Submit Any Of The Following Certificate Of Competency/ Training: ● Technical Education And Skills Development Authority (tesda) ● International Organization For Standardization (iso) Certified ● Any Accredited Institutions National And International. ● Training Certificates Of The Technicians Or Engineers For The Test Equipments/analyzers Used During The Preventive Maintenance And Calibration Of The Medical Equipment. 5. The Contractor Must Own Sufficient Calibrated Test Equipment Complete With Proof Of Ownership And Certificates From Nist/iso/dost/pab//fda/dti/tesda With Valid Traceability To Be Used Such As But Not Limited To: A) Electrical Safety Analyzer B) Multiparameter Patient Simulator C) Electrosurgical Analyzer D) Defibrillator Analyzer E) Gas Analyzer F) Only Duly Calibrated Test Equipment With Acceptable Metrological Standards Shall Be Used For The Calibration Of Medical Equipment. The Calibration Certificate Of The Said Test Equipment Shall Be Provided By The Contractor To Efm-biomed. 6. The Contractor Shall Assign At Least Two (2) Biomedical Technicians Or Engineers Complete With Nc Ii Certificates Of Biomedical Equipment Servicing And At Least Three (3) Years Of Working Experience In Preventive Maintenance And Calibration Of Medical Equipment. The Certificate Of Training Of The Assigned Biomedical Technicians Or Engineers Shall Be Provided By The Contractor To Efm-biomed. 7. The Contractor Shall Conduct 2-day Face-face Training For The Hospital’s In-house Biomedical Technicians On Basic Calibrations And Preventive Maintenance With Training Materials In Hard And Soft Copy And Issue Training Certificates To Efm-biomed Personnel After The Conduct Of Training. Annex B Training Topics For Basic Preventive Maintenance And Calibration A. 1. Anesthesia Machine And Vaporizer 2. Electrosurgical Unit / Cautery Machine 3. Suction Machine 4. Patient Monitor 5. Oxygen Flowmeter 6. Defibrillator 7. Bp Apparatus 8. Nebulizer 9. Ecg Machine 10.infant Incubator 11. Infant Warmer 12. Weighing Scale 13. Centrifuge 14. Bio-refrigerator / Freezer 15. Ventilator 16. Syringe / Infusion Pump 8. The Contractor Shall Provide The Transportation And Accommodation And Expenses Of Their Assigned Biomedical Technicians Or Engineers. 9. The Contractor Shall Provide Adequate And Proper Personal Protective Equipment To Their Assigned Biomedical Technicians Or Engineers. 10. The Contractor Shall Coordinate First And Secure A Work Permit From Efm Biomed Before The Conduct Of Service. 11.the Contractor Shall Use Self-laminating, Spill-proof, Waterproof, Dustproof, And Writable Sticker Design For Preventive Maintenance And Calibration Service. Stickers Must Withstand A Wide Range Of Temperatures, Abrasion, And Exposure To Harsh Chemicals Such As Ethanol, Acetone, Isopropanol, Detergents, And Surface Sanitizing Wipes. 12. The Contractor Shall Place A Sticker Or Label On All Serviced Equipment Specifying The Following: A) Equipment Name, Brand, Model, Serial Number B) Preventive Maintenance Date C) Preventive Maintenance Due Date D) Name And Signature Of Service Engineer E) Company Name & Logo 13. The Contractor Shall Issue Complete Service Reports, Preventive Maintenance Reports, And Calibration Reports Compliant With Iso 9001 Documentation. Service Reports, Preventive Maintenance Reports, And Calibration Reports Must Be Encoded And Printed On-site During The Conduct Of Service. 14. The Contractor Shall Sign To The End User And Efm Biomed In The Service And Calibration Report Immediately After The Conduct Of Preventive Maintenance And Calibration Service To Each Of The Unit/section/department. 15. The Contractor Shall Submit The Soft Copy, Original And Two(2) Duplicate Copies Of The Service And Calibration Report Within Three (3) Days After The Conduct Of Preventive Maintenance And Calibration Service Service To Each Of The Unit/section/department And Efm Biomed In A Separate Plastic Covered Blue Folder (long) And D-ring Binder. 16. The Summary List Of Calibrated Equipment And The Duplicate Copies Of The Calibration Certificate And Service Report Arranged Alphabetically By Unit/section/department Will Be Placed In A D-ring Binder (long Size, Blue Color, Three (3) Rings, 500 Sheets). D-ring Binder Will Contain The Following: Front Cover Labels: Logo, Address, And Name Of The Hospital, Calibration Certificates And Service Reports, Month And Year, Logo, Address, Contact No, Email And Name Of The Contractor. Contents: Copy Of Certifications From The Standard Requirements Stated Above, Summary List Of Calibrated Equipment And Calibration Certificates And Service Reports Per Unit/section/department. 17. Hard And Soft Copy (excel Format) Containing The Summary List Of Medical Equipment That Underwent Preventive Maintenance And Calibration Service. Excel Format (no., Test Equipment, Location, Brand, Model, Serial Number, Preventive Maintenance Date, Preventive Maintenance Due Date, Report #, Conducted By, Remarks). A. Excel Format No. Test Equipment Location Brand Model Serial Number Preventive Maintenance Date Preventive Maintenance Due Date Report # Conducted By Remarks 18. The Soft Copy Of The Summary List Of Equipment, Maintenance Reports/checklists, Service Reports, Calibration Reports, And Calibration Certificates Shall Be Sent To The Official Email Of Efm Biomed With Proof Of Conduct Of Service And Performance Like A Colored Picture Containing The Equipment, Date/time And Location. 19. The Contractor Shall Provide A Separate Quotation For Services, Replacement Parts, Supplies, And Consumables Excluded In This Terms Of Reference In Case Of Non-functional Equipment Upon The Conduct Of Preventive Maintenance And Calibration Service. 20. The Contractor May Bill The Hospital As Indicated In The No. Of Visits Provided That All Documents Required By The Accounting Section Necessary For Processing Of Payment Have Complied. 21. The Contractor Shall Comply The Following Commission On Audit Requirements: A. Detailed Description Of The Maintenance Services To Be Rendered Or Activities To Be Performed B. Dates Of Acquisition Of Equipment C. Approved Detailed Breakdown Of The Contract Cost Showing In Sufficient Detail The Derivations Of The Direct And Indirect Costs, The Cost Of Materials, Spare Parts, And Supplies Furnished By The Contractor (to Be Reflected On The Bid / Quotation) D. In Case Of Visitorial Maintenance Service: I. Number Of Personnel Involved Per Visit Ii. Salary And Positions Of Personnel Involved Iii. Schedule Of Visits Indicating Among Others, The Number Of Hours Per Visit Iv. The Type And Number Of Equipment To Be Serviced V. The Group Classification Of Personnel To Determine The Equivalent Equipment Monthly Statutory Minimum Wage Rate In Accordance With The Applicable Rules Implementing Act No. 6727 Bill Of Quantities No. Item Description Qty/ Unit Estimated Direct Cost /unit Total Direct Cost 1 Preventive Maintenance And Calibration Of Various Medical Equipment 2024 1 Lot Please See Annex B…. Annex B Bill Of Quantities One(1) Lot Preventive Maintenance And Calibration Of Various Medical Equipments 2024 Item No. Equipment Name Qty Frequency Of Visit Abc/visit Total Abc 1 Anes Machine / Anesthesia Machine W/ Ventilator 12 2 2 Air Gauge 8 1 3 Holter 4 1 4 Bp Apparatus, Digital 68 2 5 Bp Apparatus, Manual 81 1 6 Cadaver Refrigerator 2 1 7 Cautery Machine/electrosurgical Unit 12 2 8 Centrifuge 5 1 10 Ct Injector System 1 2 11 Defibrillator 20 2 13 Ecg 25 2 15 Fetal Monitor 4 2 18 Medical Oxygen Regulator 6 1 20 Microscope 8 1 21 Microtome 1 1 22 Oxygen Flowmeter / Gauge 318 1 23 Oxygen Regulator 9 1 25 Patient Monitor / Transport 103 2 26 Pipette 19 1 29 Pulse Oximeter 29 1 32 Suction Machine 87 1 33 Syringe Pump 16 2 34 Traction Machine 1 1 38 Ultrasound Unit, Therapeutic 2 1 39 Vaporizer Sevo/iso 22 1 43 High Pressure Injector 1 2 Total No. Of Equipments 864 Total Abc