COOPERATIVE DEVELOPMENT AUTHORITY REGION XI Tender

Description Request For Quotation Date: October 22, 2024 Rfq No.: 2024-10-165 Name Of Company:______________________________________________________________ Address: _____________________________________________________________________ ______________________________________________________________________ Business Permit No.: ____________________________________________________________ Tin:___________________________________________________________________________ Please Quote Your Best Offer For The Item/s Described Below, Subject To The Terms And Conditions Provided At The Dorsal Portion Of This Request For Quotation. Submit Your Original Quotation Duly Signed By You Or Your Duly Authorized Representative Not Later Than Three (3) Days Upon Receipt. Doreen R. Catayoc Chairman, Bids & Awards Committee After Having Carefully Read And Accepted The Terms And Condition, I / We Submit Our Quotations For The Item/s As Follows: Item Descriptription Quantity (qty) Approved Budget For The Contract (abc) Offer Remarks Price Compliance With Technical Specifications (please Check) Purpose: Implementation Of Activities Under The Coconut Farmers Organization And Development Through Cooperative (cocofarmcoop) Program Implementation For Ra 11524 Qty. Unit Price Total Price Yes No Procurement For The Provision Of Technical One (1) Lot P 995,000.00 Services And Other Requirements For The Conduct Of The Mindanao-wide Coconut Farmers Cooperative Summit On November 25-26, 2024 Please See Attached Term Of Reference (tor) Note: *quoted Price/s Must Be Vat Inclusive *supplier Must Submit A Sealed Quotation *sealed Quotation Must Be Submitted With Philgeps Certificate Of Membership, ____________________________ Bir Registration, Tax Clearance, Dti Cert./sec. Registration, Mayor’s / Business Signature Over Printed Name Permit _____________________________________ ________________________________ Contact Numbers (landline And/or Canvasser Cellphone Nos.) / E-mail Address Date Received:_________________ Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotations/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotations, To Be Denominated In Philippine Peso Shall Include All Taxes. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation (for Goods And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 7. The Items Shall Be Delivered Within Ten (10) Working Days From Receipt Of Purchase/job Order. 8. The Cda-davao Extension Office Shall Have The Right To Inspect And/or To Test The Goods 9. Submit Your Sealed Quotation By Mail Or Through Your Messenger Addressed To The Cooperative Development Authority, Spmc Compound, Friendship Road, Dumanlas, Buhangin District, Davao City 10. The Cooperative Development Authority Reserves The Right To Accept Or Reject Any Or All Quotations, Waive Any Informality Or Technically Therein And Award To Any Firm Whose Proposal Is Deemed Most Advantageous To The Government. Terms Of Reference Title Provision Of The Following During The Mindanao-wide Coconut Farmer Cooperative Summit 2024 • Training Kits And Souvenir/token • Event Styling, Decoration & Floral Arrangement • Lights And Sounds • Led Wall • Livestreaming And Live Feed • Runway Platform And Satellite Stage Platform • 4 Special Settings • Tarpaulin Design And Printing For Summit Promotion Reporting Lines Cda Region 11 Office Source Of Funds Cocofarm Coop Funds Contract Price Php995,000.00 Duration Two (2) Days A. Rationale In Line With The Holding Of The Mindanao-wide Summit For The Coconut Farmer Cooperatives 2024 With The Theme “nurturing Sustainability: Innovating For A Resilient Coconut Industry“ Is Under The Support Mechanisms Of The Program. This Is A Dynamic And Comprehensive Event That Will Addresses The Issues And Serves As A Platform For Stakeholders To Engage In Meaningful Dialogues That Will Shape The Coconut Industry’s Future Slated On November 25-26, 2024 In Davao City. The Event Is In Accordance With The Programs To Be Implemented Setforth In The 2024 Work And Financial Plan Under The Cocofarm Coop Program Of Cfidp Of Ra 11524. The Program Called Cocofarmcoop Was Created By Cda Whose General Objective Is To Organize Strong And Self-sufficient Coconut Farmer Cooperatives Operating Viable Agribusiness Enterprise/s, Providing Tangible Economic Opportunities And Benefits To Its Member-coconut Farmers, And Adhering To The Principles Of Cooperativism. B. Objectives The Summit Specifically Aims To: 1. Build Awareness On Various Programs And Interventions Of Implementing Agencies (ias) For Coconut Farmer Cooperatives; 2. Sharing Of Best Practices Of Selected Successful Cfcs; 3. Serves As Venue To Identify And Address Challenges And Issues Of Cfcs; 4. Provide Business Opportunities For Cfcs; 5. Explore Areas Of Further Collaboration And Consolidation Of Cfcs Such As Region-wide Or Island Wide Coop Federation Building. Mode Of Procurement The Mode Of Procurement Shall Be Small Value Procurement, Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act No. 9184 Also Known As The Government Procurement Reform Act. D. Minimum Qualification Requirements The Service Provided Should Be Registered With The Philippines Government Electronic Procurement System (philgeps); 1. The Service Provider Must Be In The Industry Of Events Management Products For At Least Five (5) Years; 2. The Service Provider Shall Have Proven Capability And Track Record In Events And Management And Must Have Manage/produced Company Events Or Similar Events During The Last Two (2) Years; 3. It Should Have At Least Three (3) Coordinators Assigned As Person-in-charge Of The Pre-event Preparations And Coordination With The Cda Xi Before And During The Event; 4. It Should Transport All Equipment, Facilities And Staff To And From The Venue At The Agreed Time; And 5. It Should Provide Meals For The Crew During Ingress, Event Days And Egress. Duties And Responsibilities The Service Provider Is Expected To Provide The Following Equipment And Technical Services For The Event With 2,923 Sqm. And Trade Fair Exhibits: 1. Training Kits And Souvenirs/tokens A. One Thousand (1,000) Units Printed Pvc Id For The Participants/guests And Visitors B. One Thousand (1,000) Units Customized Souvenir Bags (printed Summit Logo) C. One Thousand (1,000) Units Customized Hats (printed Summit Logo) 2. Event Styling, Decoration & Floral Arrangement Package A. Themed Décor Set-up To Include: • Plenary Session Stage Set-up • Solidarity Night Stage Set-up • Closing Ceremony Stage Set-up • Table Centerpieces • Photo/selfie Wall Set-up • Registration Booth Set-up • Trusses B. Vip Leis C. Vip Chairs D. Vip Table Set-up 3. Audio Visual Rental (professional Mood Sound System Set-up) At Least: A. Four (4) Units Etx B. Four (4) Units Subwoofer C. One (1) Set Power Amplifier D. One (1) Set Midas M32 Live Mixer E. Sixteen (16) Units Monitor Speakers F. Eight (8) Wireless Microphones G. Four (4) Wired Microphones (including 2 Mics For Open Forum) H. Two (2) Units Laptop I. One (1) Lot Cable 4. Professional Ambient Lights Set-up At Least: A. Sixteen (16) Moving Heads B. Sixteen (16) Units Macaura C. Fifty (50) Pcs Rgbw Led Pars D. Twenty-four (24) Wall Washers E. One (1) Unit Pearl 2010 Digital Controller F. One (1) Lot Cables G. Four (4) Haze Machine H. Four (4) Smoke Machine 5. Rental Of High Density Led Wall Set Up A. Led Wall 9ft X 12 Ft (aprrox 10 Units As Per Design), With Led Wall Riser B. Six (6) Sets Video Controller C. Stage Flatform D. One (1) Laptop Rog E. One (1) Video Switcher 6. Photo And Video Documentation A. Photo/video Documentation Service, One (1) Camera For The Entire Event B. Live Feed Documentation With 3 Camera Set-up C. Jeep Crane For Live Feed Documentation D. Wireless Communication Headsets 7. Special Setting Requirement: A. Led Wall Customized Set Up (designed 4 Strips With 1 Controller) Inclusive Of Carpet And Led Light B. Booth System For Secretariat/registration 8. Tarpaulin Design And Printing For Summit Promotion 9. Other Requirements: A. Trusses (full Grid) Around 30m Wide B. Black Draping C. Confetti Blizzard Machine F. Scope Of Work 1. Before The Summit October 25- November 24, 2024 A. Conduct Ocular Inspection Of Venues And Technical And Program Dry Run With Members Of The Organizers. B. Installation Of The Equipment In The Event Venue On November 24, 2024 (ingress) During The Summit: November 25-26, 2024 A. Provides Stage Design And Backdrop, Including Banners And Tarpaulin For The Whole Summit. B. Provides The Printed Materials And Other Documents Needed Throughout The Summit C. Set-up Stage Complete With Lighting, Sound System For The Events, Video Screens, Led Backdrop, Photobooth, Photowalls, Tarpaulins, Banners And Other Appropriate Designs D. Provide Logistics And Other Necessary Assistance During The Whole Event, As Needed. G. Procurement Of Project Objective The Main Objective Of This Project Is To Ensure The Successful Execution Of The Mindanao-wide Summit For Coconut Farmer Cooperatives By Securing The Technical Requirements. H. Approved Budget For The Contract And Fund Source The Total Approved Budget For The Contract Is Nine Hundred Ninety-five Thousand Pesos (php995,000) Which Shall Be Inclusive Of All Applicable Government Taxes And Charges. The Said Amount Shall Be Charged Against The 2024 Cocofarm Program Funds Under The Procurement Of Professional Services Subject To Existing Budget, Accounting, And Auditing Rules And Regulations. I. Duration The Event Will Be On November 25-26, 2024. The Engagement Of The Service Provider Begins With The Contract Signing That Will Formalize The Agreement Between Cda Xi And The Service Provider. After The Contract Signing, The Service Provider Must Conduct An Ocular Inspection Of The Venue With The Cda Xi Representative.