Computer Tenders

Details: Description Request For Expression Of Interest (small Value Procurement) Hiring Of Service Provider (firm) For Enhancement Of Human Resource Information System (hris) Jjwc Rei No. 25-001 The Juvenile Justice And Welfare Council (jjwc), Through The Finance And Administrative Division – Personnel Unit (fad – Personnel Unit), Intends To Apply The Sum Of Four Hundred Ten Thousand Pesos (php410,000.00) As Approved Budget For The Contract (abc) Chargeable Against The 2025 Jjwc Gaa Funds For The Hiring Of Service Provider (firm) For Enhancement Of Human Resource Information System (hris). I. Background Civil Service Commission Memorandum Circular No. 30, Series Of 2014 Adopts The Use Of Human Resource (hr) Maturity Level Indicators In Assessing Hr Systems Including, Among Others, The Utilization Of Human Resource Information System (hris) In Managing Personnel Data Which Are Linked To Recruitment And Selection, Performance Management, Learning And Development, And Rewards And Recognition. Corollary To This, The Juvenile Justice And Welfare Council (jjwc) Information Systems Strategic Plan (issp) For 2021 To 2023 Includes The Enhancement Of Agency Office Support Information System Including Human Resource Management Information System Which Consists Of Attendance Monitoring, Leave Mode, Payroll System, And Employee Performance Management Module. The Implementation Of The Utilization Of The Human Resource Information System (hris) Was Started Last September 28, 2022 Up To This Date. However, Throughout The Deployment Of The System, Some Bugs And Issues Were Continuously Found And Needed To Be Addressed. Please Refer To Annex A For The List Of Hris Issues And Concerns. Moreover, Additional Modules May Be Considered (i.e. Holiday And Recruitment Modules) To Support Hr Processes, And Increase Efficiency And Productivity. Hence, There Is A Need For The Enhancement Of The Hris In Order To Address The Issues And Concerns Encountered During The Deployment Of The System. Ii. Objectives • Execute An Electronic And Web Based Human Resource Information System Including To Enhance And To Manage The Attendance, Information And Payroll System Of Juvenile Justice And Welfare Council (jjwc); • Implement A System That Is User-friendly And Provides Various Resolution For Different Tasks Of The Hr Unit. • To Improve The Existing Hris Of The Jjwc And Enhance It To A User-friendly Interface. Iii. Duration Of The Contract The Jjwc Hris Must Be Production Ready Within Four (4) Months From Date Of Issuance Of Notice To Proceed (ntp). A Twelve (12) Month Technical Support And Assistance Shall Also Be Provided Which Shall Commence Upon Issuance Of Certificate Of User Acceptance. Iv. Project Scope 1. Software Acquisition Human Resource Information System (hris) Also Helps Secure Employee Data And Private Information. Human Resource Information System (hris) Shall Include The Following Module And Features: Time And Attendance – The System That Will Manage And Track Time Attendance Of Employees Start And Stop Work. Enables An Employer To Monitor Their Employees’ Working Hours And Late Arrivals, Early Departures, Time Taken On Breaks And Absenteeism. General Features • Paperless, Cloud Based Multi-user • Multi-location, Unlimited Users, Multi-device • Multi-division / Department / Branch / Cost Centers Ready • Designed For Philippine Government Settings • Data Import Or Export Via Excel Or Text 2. Deployment And Implementation Services: Human Resource Information System (hris) Will Be Deployed In Juvenile Justice And Welfare Council (jjwc) Premises And/or With On-cloud Deployment And Hosting Option. Service Provider Will Configure And Customize Hris Features And Functions According To Jjwc Hr And Csc Requirements, Processes, Rules And Policies. 3. Scope Of Professional Services • Backup And Disaster Recovery Plan (optional) For The Hris • The Winning Bidder Shall Ensure That All Modules Delivered With A Scheduled Technical Support. • Technical Documentation – The Winning Bidder Shall Provide Jjwc With Detailed Documentation Containing Procedural Details On The Design, Setup, Configuration, Testing Methods And Results Of Every Component Of The Implemented Environment. • Implementation And Deployment – All Software Developed Must Be Implemented Within The Specified Time Of Delivery And A Go-live Approach Should Be Given. System Go-live Support Will Be Delivered By The Winning Bidder To Jjwc And Not To The Public Users. • Technical Operations Support And Help Desk – The Winning Bidder Shall Provide Jjwc With Scheduled Offsite/onsite/on-call Technical Administration And Support Resources For A Period Not Less Than Twelve (12) Months From The Date Of Deployment From The Date Following The Issuance Of The Certificate Of User Acceptance. • The Winning Bidder Shall Provide Hybrid Biometrics (face And Fingerprints) With The Following Specifications: A. 3,000 Face And 4,000 Fingerprint Templates B. Multi-language C. High Verification Speed D. Advance And User-friendly Ui E. Optional Built-in Battery Backup, Providing Approximately 4 Hours Of Continuous Operation F. New Framework Firmware, Easy To Extend Functions And Customize Client’s Requirements G. One Face Template Is Registered For One User Only H. Able To Detect Whether The Face Is An Actual Face Or A Photo, Enhancing The Security Level Of Verification Technical Specifications Display 4.3-inch Touch Screen Face Capacity 3,000 Fingerprint Capacity 4,000 Card Capacity 10,000 (optional) Logs Capacity 100,000 Communication Tcp/ip, Usb Host, Wifi (optional) Standard Functions Automatic Status Switch, Self-service Query, Work Code, Sms, Dst, T9 Input, 9 Digit User Id, Scheduled Bell, Photo Id, Wiegand Out Optional Functions Id.ic/hid Card, External Printer And Bell 3g/4g, Adms, 2000 Mah Backup Battery Power Supply 12v 3a Operating Temperature 0 °c-45 °c Operating Humidity 20%-80% Dimensions 193.6 X 165 X 111mm (length*width*thickness) • Training And Knowledge Transfer A. The Winning Bidder Shall Include In Their Proposal A Detailed Training And Capacity Development Plan Supporting The Production / Operational Readiness Requirements Of Jjwc B. The Winning Bidder Shall Submit All Courseware And Related Training Materials For The Internal Use Of Jjwc Project In Both Printed And Electronic Format At No Additional Cost To The Project C. The Winning Bidder Shall Submit A Knowledge Transfer Plan Containing Technical Details On The Systems Administration, Configuration, Testing, Troubleshooting, And Functional Use Of Systems Deployed Into The Hris D. The Winning Bidder Shall Conduct A Series Of Technical Orientation And Knowledge Transfer Workshops To Train Jjwc Hr Personnel. V. Functional, Operational And Security Requirements And Specifications The Deployment, Reconfiguration And Implementation Of The Following Modules/components Of The Hris Must, At The Very Least, Conform To The Following Requirements: A. Hris Modules And Features: O Time And Attendance – The System That Will Manage And Track Time And Attendance Of Employees Start And Stop Work. Enables An Employer To Monitor Their Employees’ Working Hours And Late Arrivals, Early Departures, Time Taken On Breaks And Absenteeism. B. Hris General Specifications: O The Hris Must Be Made Accessible Via Internet/cloud And It Should Be Compatible With Most Web Browser. O Hris Should Be Written In Java Or Any Open Source Programming Language Or Framework And Tools Such As Php, Ruby On Rails, Phyton, Etc. O System Administration Shall Be Able To Manage User Accounts, Perform System Maintenance (front-end And Back-end), Among Others. O The System Shall Be Capable Of Audit Rail In All Levels Of System To Monitor Who, Where, What Was Accessed In The System And/or Information, Modified Information And All Possible Transactions To Be Recorded. O Must Have A High-end Security Level With Secured, Scalable, Reliable, Effective And Efficient Data Control And Management. O Reports May Be In Tabular Form And Informative Graphs And Can Be Downloaded And/or Exported. O The System Shall Be Capable Of Generating Reports Based On User Requirements And Parameters. (please See The Attached Annex V. B. 1. Hris Forms) C. Application / Web Server And Database Specifications: O Application And/or Web Server Should Run On Free, Open-source And Cross -platform O Web-based Hr Information System Should Use Free, Open-source And Cross -platform Database Technologies, Preferably Mysql O The Application And/or Web Server Platform Must Have A Built-in Http Session Management Module Dedicated To Managing Secured Session State Of The Web Application. D. Licensing, And Support And Maintenance O Service Provide Shall Provide The Necessary Environment, Software Licenses And Tools For The Development And Configuration Of The Production Systems Including Licenses Necessary For Testing, Deployment, Reconfiguration And Implementation. O Support And Maintenance, Including Updates Or Patches, Phone, And Email Support Shall Be For Twelve (12) Months From The Issuance Of Certificate Of User Acceptance O Should Include Parallel Testing Of Payroll Processing, Time And Attendance For Twelve (12) Months From The Issuance Of Certificate Of User Acceptance E. Documentation O All Documents Shall Be Owned By The Jjwc And Shall Serve The Right To Reproduce At No Additional Cost O The Service Providers Shall Provide Complete Documentation Report O The Documentation Shall Include All Technical Documentation, System Administration Manual And User Manual F. Source Code Management O The Service Provider Should Allow Jjwc To Manage The Source Codes And Other Components Of The Software To Assist In The Development Of The Hris O The Service Provider Should Agree To Submit/handover The Source Codes And Other Components Of The Software To The Jjwc Upon Completion And To Allow To Manage Modifications/updates To Codes Whenever Need Arises O The Service Provider Should Turn Over All The Finished And Unfinished Works To Jjwc And Delete Any And All Copies Of The Software As Well As Included Documentation O The Service Provider Should Comply With Data Privacy And Confidentiality Vi. Technical Support And Contract Agreement • In This Agreement, “software” Shall Be Defined As All Source Codes, Object Codes, Link Libraries, Utility Programs, Project Files, Scripts Related To The Software As Narrated. • The Software Shall Be Turned-over To Jjwc And Modifications/updates If Needed, Shall Be Allowed • The Service Provider Shall Provide Scheduled Technical Support Through Personal Onsite Presence Or Via Telephone/fax, To Resolve Technical And Other Related Problems Based On A Contract Agreement/service Level Agreement (sla) • Resolution Can Be Delivered In The Form Of Telephone, Electronic And/or On-site Resolution. It Shall Refer To A Condition Wherein The Reported Problem Is Resolved By The Bidder To The Satisfaction Of The End User. Vii. User Acceptance The Procedure For User Acceptance Testing (uat) Shall Be As Follows: • Submit All Documentation Before The Conduct Of Uat • Verification Of All Documentation, Including Installed Software Components And Submission Of Final Drafts • Conduct Of Uat Upon Approval Of The Uat Test Plan And Issuance Of Certificate Of Acceptance Of Documentation • Revise Documents Based On The Initial Results Of Uat If Not Successfully Completed And Issuance Of Certificate Of Acceptance Of Documentation • Issuance Of A Certificate Of User Acceptance Upon Successful Completion Of Uat Viii. Warranties Of The Service Provider • The Service Provider Warrants That It Shall Conform Strictly To The Terms And Conditions Of This Term Of Reference • The Warranty Period Of Twelve (12) Months And Shall Commence Upon Issuance Of The Certificate Of User Acceptance • The Service Provider Shall Coordinate With The Authorized And/or Designated Jjwc Personnel In The Personnel In The Performance Of Their Jobs • The Service Provider Shall Be Liable For Loss, Damage Or Injury Due Directly Or Indirectly Through The Fault Or Negligence Of Its Personnel. It Shall Assume Full Responsibility Thereof And The Jwjc Shall Be Specifically Released From Any And All Liabilities Arising Therefrom Ix. Confidentiality Of Data • The Service Provider Shall Document Detailed Procedures/techniques In Identifying Systems Security Risks And Breach/es And How Such Shall Be Handled • The Hris, Its Modules, Specifications, Data, Ideas, Concepts, Technology, And Technical And Non-technical Materials, All Or Any Of Which May Be Derived From Any Of The Foregoing (all Of Which, Individually And Collectively, Referred To As “proprietary Information”) Are Confidential And Proprietary To The System • The Service Provider Agrees To Hold The Proprietary Information In Strict Confidence. Service Provider Further More Agrees Not To Reproduce, Transcribe, Or Disclose The Proprietary Information To Third Parties Without Prior Written Approval Of The Juvenile Justice And Welfare Council. • The Service Provider Shall Be Subjected To A Non-disclosure Agreement Which Shall Form Part Of The Contract Before Commencing Any Work Related To The Contract. X. Pre-term Of The Contract • The Contract For The Service May Be Pre-terminated By The Jjwc For Any Violation Of The Terms Of The Contract. The Service Provider Shall Be Informed By The Jjwc Thirty (30) Days Prior To Such Pre-termination • In The Event Of Pre-termination, The Service Provider Must Turn Over All The Finished And Unfinished Works To Jjwc And Must Delete Any And All Copies Of The Software As Well As Included Documentation • The Jjwc Shall Have The Right To Blacklist The Service Provider In Case Of Pre-termination Xi. Qualification Of The Firm / Individual Or Service Provider The Consultant For This Project Shall Be A Firm Or Individual With Proven Track Record In Information Technology Related Projects/endeavors And Shall Have Possess The Following: A. At Least Three (3) Years’ Experience In It Related Projects Both In Government Or Private Sectors B. At Least Two (2) Sample Documentation Of Previous It System Developed And Implemented C. Willing To Work Under The Direction Of The Jjwc And Implement Government Hr/csc Business Rules And Policies D. Bidders Must Show Considerable Experience In The Design, Development, Deployment, Implementation And Technical Support Of A Web-based Application And Information System E. The Firm Should Provide Team Of It Experts With Skills And Experienced In Design, Development Implementation, User Training And Technical Support In Information System F. The Individual Should Provide Team Of It Experts With Skills And Experienced In Design, Development Implementation, User Training And Technical Support In Information System G. Preferably Experienced In Dealing And Engaging With The Government Agencies Xii. Evaluation Criteria Description Percentage Educational Background 10% A. Bachelor’s Degree And/or Master’s Degree In Computer Science, Information Technology, Information Systems Or Related Field Experience 40% A. At Least Three (3) Years’ Experience In It Related Projects Both In Government Or Private Sectors B. At Least Two (2) Sample Documentation Of Previous It System Developed And Implemented C. Willing To Work Under The Direction Of The Jjwc And Implement Government Hr/csc Business Rules And Policies D. Bidders Must Show Considerable Experience In The Design, Development, Deployment, Implementation And Technical Support Of A Web-based Application And Information System E. Preferably Experienced In Dealing And Engaging With The Government Agencies 5% Knowledge And Skills The Firm Should Provide Team Of It Experts With Skills And Experienced In Design, Development Implementation, User Training And Technical Support In Information System Or The Individual Should Provide Team Of It Experts With Skills And Experienced In Design, Development Implementation, User Training And Technical Support In Information System 30% Financial Proposal 15% Passing Rate: 85% Xiii. Project Milestones And Deliverables Description Deliverables Timeline Project Milestone Data Gathering The Feedback/suggestions Were Gathered From The Employees During The Meetings, Trainings And Discussed Through Hr Monthly Unit Meeting September 2024 Meeting With Dswd Ictms Hris Project Coordinator Will Prepare A Letter To Request A Meeting With Dswd Ictms; Will Facilitate The Meeting October 2024 – January 2025 Meeting With Service Providers The Service Provider Initially Requests To Have A Presentation With Hr To Demonstrate Their Sample Hris. The Hr Will Benefit From This Demo To Catch More Ideas And Incorporate To Jjwc Hris Preparation And Approval Of Project Proposal Hris Project Coordinator Will Prepare The Project Proposal And Will Facilitate The Management’s Approval Preparation And Approval Of Terms Of Reference Hris Project Coordinator Will Prepare The Terms Of Reference And Will Facilitate The Management’s Approval Preparation And Approval Of Purchase Request Hris Project Coordinator Will Prepare The Purchase Request And Will Facilitate The Management’s Approval Initial Meeting With Jjwc And Service Provider February – March 2025 Inception Report 50% Functional Data Gathering The Service Provider Should Gather All The Documents/data In One Week Deployment Of Hris Module: • Time And Attendance Working Time And Attendance Module Alpha Testing/user Or Client Acceptance Test First Testing Of The Software To Ensure It Meets The Requirements And Functions Correctly And To Identify The Bugs Before Releasing To The Real Users Revisions / Modifications (if Any) Revisions / Modifications (if Any) April 2025 Fully Functional Beta Testing/user Or Client Acceptance Test Second Testing Of The Software Is Where To Performed By Real Users Of The Software In A Real Environment Client Learning And Development Conducted Of User Training, User And System Administration Manual May 2025 Final Report And Turn Over Final / Completion Report (12 Months Warranty And Support With Parallel Testing) / Go Live Xiv. Payment Terms, Contract Price And Budget In Consideration For The Service, Jjwc Shall Pay The Service Provider A Total Fee For All The Work Under This Project Of Php500,000.00 (five Hundred Thousand Pesos Only) With The Following Breakdown Chargeable Against Fad 2024 Gaa Regular Fund. Description Payment Percentage Sub Total Inception Report 20% 82,000.00 50% Functional 40% 164,000.00 Fully Functional 40% 164,000.00 Grand Total 100% 410,000.00 In View Of These, The Jjwc Now Invites Interested Consultants To Bid In This Procurement And Submit The Following: 1. Letter Of Expression Of Interest Addressed To The Bids And Awards Committee Chairperson 2. Eligibility And Technical Documents: A) Updated Mayor’s Permit For Sole Proprietorship Or Corporation; B) Philgeps Registration No. C) Curriculum Vitae/resume Of Person/s To Handle The Project 3. Other Documentary Requirements Required In Evaluation: - Company Profile (if Sole Proprietorship Or Corporation) - Statement Of On-going And Completed Contracts - Technical Proposal For The Project Or Sample/previous Work Similar To The Project In Lieu Of Technical Proposal 4. Financial Proposal Please Submit The Aforementioned Documents In A Sealed Envelope Stating The Title And Number Of The Procurement Activity At Jjwc Bac Secretariat, #140 Maginhawa St., Sikatuna Village, Diliman, Quezon City Or Send Through Email At Lncallos@jjwc.gov.ph Copy Furnish Procurement@jjwc.gov.ph On/or Before 17 February 2025 Or The Latest Update Of Deadline Specified In The Notice At Philgeps. The Consulting Services Shall Be Procured Through Small Value Procurement Pursuant To Section 53.9 Of The Implementing Rules And Regulations (irr) Of The Republic Act No. 9184 (government Procurement Reform Act) And Proposals Shall Be Evaluated Through Quality-based Evaluation (qbe) Method. Peter E. Escober Chairperson Bids And Awards Committee Juvenile Justice And Welfare Council C/o Bac Secretariat #140 Maginhawa Street, Sikatuna Village, Quezon City Tel: (02) 8921-0565

Description: Supply of Lop-top Computers

Details: Description Provision Of Laptop Computer And Printer

Description: Office Machinery, Equipment And Supplies Except Computers, Printers And Furniture

Description: Sum Contract Computer Supplies and Accessories

Description: Competition for the Procurement of Services for the Maintenance of Computer Equipment for the Needs of the Department of Ps KNB RK in Almaty Region

Purchaser Name: HOSPITAL CLINICO METROPOLITANO DE LA FLORIDA DOCTORA ELOISA DIAZ, Conventions, Operations, Computer Science | Intranet Service and Mobile App for HLF

Description: Electronic Auction - Price Registration In Order To Enable The Future Acquisition Of Computer Materials And Equipment And Electrical And Electronic Material (webcam, RAM Memory, UTP Cable, Among Others), In Order To Meet The Demands Of The Bodies That Make Up The Administrative Structure Of The Federal District, According To The Specifications And Conditions Established In The Terms Of Reference Contained In Annex I Of The Notice.

Description: Installation and Maintenance of Computer Systems

Details: Description Please Quote Your Price For The Item/s Listed Below With The Following Conditions: • Electronic Copy Of Quotations Will Only Be Accepted If Sent Through The Bac E-mail Address, Admbac@itdi.dost.gov.ph And From The Official Email Address Of The Bidder Addressed To Mr. Eric M. Charlon, Itdi-bac Chairperson, Sub-committee On Shopping & Small Value Procurement. • Sealed Quotations Must Be Submitted To The Bac Office Addressed To Mr. Eric M. Charlon, Itdi-bac Chairperson, Sub-committee On Shopping & Small Value Procurement Per Quotation Indicating The Solicitation No. In Front Of The Sealed Envelope. • This Will Be Awarded Per Lot To The Lowest Calculated Responsive Bidder. • Specify The Brand, Model And Specifications In Your Quotation With The Letterhead Of Your Company And Your Signature (quotations Without Specified Details Are Subject For Outright Disqualification). Deadline For Submission Of Bids: 1:00 P.m. – February 17, 2025 (monday) 1) 1 Pc Empty Gallon Cage Materials: Steel Matting 3/16 X 4ft X 8ft Tubular Gi 1.5 X 1 1/2 X 1 1/2 X 20 Ft Cylindrical Hinge ⌀ 1/2 X 3" Delivery Period: 30 To 45 Calendar Days Warranty: At Least 1 Year Warranty On All Parts, Components, And Service. Important Reminders: Price: Inclusive Of All Applicable Taxes Price Validity: Pls. Specify Payment Terms: 15-30 Days Credit Delivery Terms: Pls. Specify Warranty Terms: Pls. Specify (if Applicable) Chemicals And Reagents- Delivery Shall Be Accompanied With Certificate Of Analysis Equipment- Delivery Shall Be Accompanied With Installation/test And Warranty Certificates Computer And Computer Parts- Delivery Shall Be Accompanied With Test/warranty Certificates This Shall Be Part Of The Delivery If Found Acceptable. Items Are To Be Delivered At Property & Procurement Section, 2nd Floor, Metrology Bldg., Itdi, Dost Compound, Bicutan, Taguig City. Additional Requirements: Upon Submission Of Quotation (abc > P50,000.00) * Philgeps Registration Certificate/number * Mayor’s/business Permit * Income/business Tax Return Or Tax Clearance Certificate * Pcab License (for Infra Projects) * Tax Identification Number (tin) * Bank Details: Account Name, Account Number, Bank Name And Branch (preferably Landbank Of The Philippines) Note: For Bank Transfers, If The Creditor’s Account Is Maintained Outside The Agency’s Mds-gsb, Corresponding Bank Charges Shall Be Borne/paid By The Creditor/payee Concerned.