Commission On Elections Tender

Description Republic Of The Philippines Commission On Elections Palacio Del Gobernador Bldg., Gen. Luna St., Intramuros, 1002 Manila Section I. Invitation To Bid (ib) Supply & Delivery Of Prepaid Cards And Multi-copy Paper For The 2025 National & Local Elections (sbac-aefs Ref No. 19-2024-pcmp) Approved Budget For The Contract (abc): ₱16,745,642.63 1. The Commission On Elections (comelec), Through The General Appropriations Act (gaa) For Fy 2024, Intends To Apply The Sum Of Sixteen Million Seven Hundred Forty-five Thousand Six Hundred Forty-two Pesos & 63/100 (₱16,745,642.63) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Supply & Delivery Of Prepaid Cards And Multi-copy Paper For The 2025 National & Local Elections, With Details As Follows: Lot No. Description Qty Approved Budget For The Contract (abc) (vat Exempt) Cost/ Price Of Bid Documents Abc Per Unit Total Abc 1 Various Prepaid Cards - A ₱10,000.00 (1) ₱500 Prepaid Cards A. Globe 1,000 Pieces ₱526.67 ₱526,670.00 B. Smart 733 Pieces ₱530.00 ₱388,490.00 (2) ₱100 Prepaid Cards A. Globe 34,079 Pieces ₱108.67 ₱3,703,364.93 B. Smart 20,000 Pieces ₱108.67 ₱2,173,400.00 Total For Lot No. 1 ₱6,791,924.93 2 Various Prepaid Cards - B ₱10,000.00 (1) ₱500 Prepaid Cards A. Globe 4,000 Pieces ₱530.00 ₱2,120,000.00 B. Smart 2,736 Pieces ₱530.00 ₱1,450,080.00 (2) ₱100 Prepaid Cards A. Globe 30,000 Pieces ₱108.67 ₱3,260,100.00 B. Smart 14,021 Pieces ₱108.67 ₱1,523,662.07 Total For Lot No. 2 ₱8,353,842.07 Various Multi-copy Paper 3 (1) Multi-copy Paper (letter Size) 675 Reams ₱213.25 ₱143,943.75 ₱5,000.00 (2) Multi-copy Paper (a4 Size) 5,564 Reams ₱261.67 ₱1,455,931.88 Total For Lot No. 3 ₱1,599,875.63 Grand Total For Lot Nos. 1 To 3 ₱16,745,642.63 Notes: • Bids Received In Excess Of The Total Abc Per Lot Shall Automatically Be Rejected At The Bid Opening. • For Lot Nos. 1, 2 & 3 - Bidder Must Bid For All The Items Per Lot. Bids That Are Within The Abc Of The Lot, Regardless If The Price Offered For Other Items Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Single/lowest Calculated And Responsive Bid Among All Bids. 2. The Comelec Now Invites Bids For The Above Procurement Project. Delivery Of Goods/ Services Is Required As Indicated In Section Vi- Schedule Of Requirements. Bidders Should Have Completed, Within Seven (7) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Definition Of Similar Contract Is Contained In The Itb Clause 5.3 Of Section Iii – Bid Data Sheet. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii-instructions To Bidders (itb). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Sbac-aefs Secretariat And Inspect The Bidding Documents, Subject To Standard Health Protocols Being Implemented, At The Sbac-aefs Secretariat Office At 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila From 8:00 Am To 4:00 Pm From Mondays To Fridays, Or Call At Tel No. 8254-3611 Telefax No. 8254-3523, Or Via Email At Sbac.aefs@comelec.gov.ph And At The Comelec Website Www.comelec.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On The Date And Address Specified Below. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Comelec Website, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Fees May Be Paid In Person At The Address Specified Below Or Online Through Fund Transfer Or Account Deposit To Comelec’s Landbank Of The Philippines Peso Current Account As Specified Below: • Peso Current Account No. 0012-1042-86 In Which Case, A Copy Of The Transaction Slip Or Deposit Slip Shall Be Sent Via Email By The Bidder To Sbac.aefs@comelec.gov.ph Immediately Upon Payment Or Not Later Than The Submission Of Their Bids. 6. The Schedule Of Bidding Activities Shall Be As Follows: Activities Time Venue 1. Sale And Issuance Of Bidding Documents 8:00 Am To 5:00 Pm Mondays To Fridays Starting 16 October 2024 Sbac-aefs Secretariat Office Procurement Management Department, Commission On Elections 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila 2. Pre-bid Conference 23 October 2024 (wednesday) 10:00 Am Ebac Conference Room, 7th Floor, Palacio Del Gobernador, Intramuros, Manila 3. Deadline For Submission Of Bids 04 November 2024 (monday), 8:30 Am Sbac-aefs Secretariat Office Procurement Management Department, Commission On Elections 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila 4. Opening Of Bids 04 November 2024 (monday), 10:30 Am 4th Floor, Bureau Of Treasury (btr), Palacio Del Gobernador, Intramuros, Manila 7. The Comelec Will Hold A Pre-bid Conference On The Scheduled Date, Time And Venue As Indicated In Paragraph 6 Of This Ib, Which Shall Be Open To All Prospective Bidders. 8. Bids Must Be Duly Received By The Sbac-aefs Secretariat Through Manual Submission At The Location Address Indicated In Paragraph 6 Of This Ib On Or Before 04 November 2024, 8:30 Am. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On The Time And Date And At The Given Address Indicated In Paragraph 6 Of This Ib. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. Additional Instructions For The Pre-bid Conference And Bid Opening In Line With The Precautionary Health Measures Being Adopted By The Comelec, Prospective Bidders Interested To Join The Pre-bid Conference And Bid Opening May Send Request To Sbac.aefs@comelec.gov.ph With The Following Information Together With Proof Of Identity Of The Attendee/s Or Bidder’s Duly Authorized Representative/s A Day Before The Scheduled Conference. (1) Name Of Project (2) Project Identification No. (3) Activity (indicate Whether Pre-bid Conference Or Bid Opening) (4) Company Name (5) Address (6) Name Of Representative/s (7) Contact Number/s (8) Designated Email Address (to Which All Communications From The Sbac-aefs Shall Be Sent) (9) Scanned Copy Of Photo Of Proof Of Identity (please Attach Company Id Or Any Government Issued Id) 12. Comelec Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder/s. (sgd)glinis U. Tamondong Sbac-aefs Chairperson Date Signed: 15 October 2024