Commission On Elections Tender

Description Republic Of The Philippines Commission On Elections Regional Bids & Awards Committee Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan Region Ii Invitation To Bid For The Training Supplies For The Training Of Electoral Board Of Region Ii 1. The Commission On Elections (comelec), Through The General Appropriations Act (gaa) For Fy 2025, Intends To Apply The Sum Of One Million Four Hundred Twenty-three Thousand Six Hundred Pesos (php. 1,423,600.00) Being The Abc To Payments Under The Contract For Purchase Request No. 25-01-0519 With Details As Follows: Description Qty. Total Abc (vat Inclusive) Source Of Funding Bid Security Form & Amount (if Other Than Bis Securing Declaration) Cost Of Bidding Documents (php.) 2% Of The Abc (if Bid Security Is A Cash, Cashier’s/ Check, Bank Draft/guarantee Or Irrevocable) 5% Of Abc (if Bid Security Is In Surety Bond Training Supplies For The Training Of Electoral Board Of The Province Of Batanes Lot 1 Php. 13,200.00 2025 Gaa 264.00 660.00 Free Training Supplies For The Training Of Electoral Board Of The Province Of Cagayan Lot 2 Php. 480,400.00 2025 Gaa 9,608.00 24,020.00 Free Training Supplies For The Training Of Electoral Board Of The Province Of Isabela Lot 3 Php. 668,400.00 2025 Gaa 13,360.00 33,420.00 Free Training Supplies For The Training Of Electoral Board Of The Province Of Nueva Vizcaya Lot 4 Php. 180,800.00 2025 Gaa 3,616.00 9,040.00 Free Training Supplies For The Training Of Electoral Board Of The Province Of Quirino Lot 5 Php. 80,800.00 2025 Gaa 1,616.00 4,040.00 Free Bidders May Bid On Each Lot Or On All Of The Lots. The Item Should Include Delivery For The Five (5) Provinces Of Region Ii: Batanes, Cagayan, Isabela, Nueva Vizcaya, And Quirino. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Bid Opening 2. The Comelec Now Invites Bids For The Procurement Of Training Supplies For The Training Of Electoral Board Of Region Ii In Connection With The May 12, 2025, National And Local Elections. Delivery Of The Goods Is Required Within Fifteen (15) Calendar Days From Receipt Of The Purchase Order. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly In Section Ii (instructions To Bidders). Similar In Nature Shall Mean Contracts Involving “supply And Delivery Of Customized Supplies/kits/materials…” And/or “supply, Printing And Delivery Of T-shirts…” And/or “supply And Delivery Of Training Kits/materials/supplies…” 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Regional Bids And Awards Committee Of Region Ii And Inspect The Bidding Documents At The Address Given Below During Office Hours, Which Are Monday Through Thursday, From 9:00 A.m. To 4:00 P.m. 5. Interested Bidders May Acquire A Complete Set Of Bidding Documents On 14 February 2025 From 8:00 Am To 5:00 Pm, Monday Through Friday, And Until 21 February 2025. They May Also Download Them Free Of Charge From The Philippine Government Electronic Procurement System (philgeps) And The Comelec Websites. 6. The Schedule Of Bidding Activities Shall Be As Follows: The Schedule Of Bidding Activities Shall Be As Follows: Activities Time Venue 1. Posting Of Bid Bulletin/ Sale And Issuance Of Bidding Documents February 14, 2025 (monday) (start Of Posting Of Bid Bulletin); 9:00am – 5:00pm, From Monday To Friday At Philgeps At Comelec Website (comelec.gov.ph) Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan, 3500 3. Pre-bid Conference (note: Open To Prospective Bidders) February 21, 2025 (friday), 10:00 Am Face To Face At The Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan, 3500 4. Deadline For Submission Of Bids March 06, 2025 (thursday), 5:00 Pm Shall Only Be Submitted To The Rbac Secretariat At Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan, 3500. 5. Opening Of Bids March 07, 2025 (friday), 10:00 Am Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan, 3500 7. The Commission On Election Region Ii Will Hold A Pre-bid Conference On February 22, 2025, At 10 Am At The Office Of The Regional Director, Dalan Na Paccorofun, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan, Which Shall Be Open To Prospective Bidders. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated; Late Bids Will Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. Bids Will Be Opened In The Presence Of The Bidder/s' Representative/s Who Chooses To Attend. Late Bids Shall Not Be Accepted. 10. Bid Opening Shall Be On March 07, 2025, At 10 O’clock In The Morning At The Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. Interested Bidders May Obtain Further Information From The Rbac Secretariat And Inspect The Bidding Documents At The Office Of The Regional Election Director, Commission On Elections Dalan Na Paccorofun, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan From 9:00 Am To 5:00 Pm From Monday To Friday Or Call At Tel No. 078.396.0099, Or E-mail Address Rbac.region2@comelec.gov.ph 12. The Commission On Elections Region Ii Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 13. For Further Information, Please Refer To: The Rbac Secretariat Office Of The Regional Election Director Dalan Na Paccorofun, Regional Government Center Carig Sur, Tuguegarao City, Cagayan Tel No. 078.396.0099 Rbac.region2@comelec.gov.oh 14. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.comelec.gov.ph And Philgep. Atty. Boris Ma. T. Banauag Rbac Vice-chairperson, Region Ii February 13, 2025 Section Ii. Instructions To Bidders Notes On The Instructions To Bidders This Section On The Instruction To Bidders (itb) Provides The Information Necessary For Bidders To Prepare Responsive Bids, In Accordance With The Requirements Of The Procuring Entity. It Also Provides Information On Bid Submission, Eligibility Check, Opening And Evaluation Of Bids, Post-qualification, And On The Award Of Contract. 1. Scope Of Bid The Procuring Entity, Commission On Elections, Wishes To Receive Bids For The Procurement Of Training Supplies For The Training Of The Electoral Board Of Region Ii, With Identification Number Procurement Id No. Rbac R02-13-2025-eb Supplies Under Purchase Request Number. 25-01-0519. The Procurement Project (referred To Herein As “project”) Is Composed Of Five (5) Lots, To Wit; 1. For Lot 1 - Training Supplies Of Batanes No. Item Description And Technical Specifications Qty. Unit Unit Cost (in Php) Total Quote (in Php) 1. T-shirt – Blue Various Sizes Form Small To Xxxl With Digital Print 33 Pieces 175.00 5,775.00 2. T-shirt – Green Various Sizes Form Small To Xxxl With Digital Print 33 Pieces 175.00 5,775.00 3. Black Ballpen 66 Pieces 5.00 330.00 4. Memo Pad A5 Size At Least 30 Pages 66 Pieces 10.00 660.00 5. Eco Bag 9.5 Inches X 12 Inches With Print 66 Pieces 10.00 660.00 Total 13,200.00 2. For Lot 2 - Training Supplies Of Cagayan No. Item Description And Technical Specifications Qty. Unit Unit Cost (in Php) Total Quote (in Php) 1. T-shirt – Blue Various Sizes Form Small To Xxxl With Digital Print 1,201 Pieces 175.00 210,175.00 2. T-shirt – Green Various Sizes Form Small To Xxxl With Digital Print 1,201 Pieces 175.00 210,175.00 3. Black Ballpen 2,402 Pieces 5.00 12,010.00 4. Memo Pad A5 Size At Least 30 Pages 2,402 Pieces 10.00 24,020.00 5. Eco Bag 9.5 Inches X 12 Inches With Print 2,402 Pieces 10.00 24,020.00 Total 480,400.00 3. For Lot 3 – Training Supplies Of Isabela No. Item Description And Technical Specifications Qty. Unit Unit Cost (in Php) Total Quote (in Php) 1. T-shirt – Blue Various Sizes Form Small To Xxxl With Digital Print 1,671 Pieces 175.00 292,425.00 2. T-shirt – Green Various Sizes Form Small To Xxxl With Digital Print 1,671 Pieces 175.00 292,425.00 3. Black Ballpen 3,342.00 Pieces 5.00 16,710.00 4. Memo Pad A5 Size At Least 30 Pages 3,342.00 Pieces 10.00 33,420.00 5. Eco Bag 9.5 Inches X 12 Inches With Print 3,342.00 Pieces 10.00 33,420.00 Total 668,400.00 4. For Lot 4 – Training Supplies Of Nueva Vizcaya No. Item Description And Technical Specifications Qty. Unit Unit Cost (in Php) Total Quote (in Php) 1. T-shirt – Blue Various Sizes Form Small To Xxxl With Digital Print 452 Pieces 175.00 79,100.00 2. T-shirt – Green Various Sizes Form Small To Xxxl With Digital Print 452 Pieces 175.00 79,100.00 3. Black Ballpen 904 Pieces 5.00 4,520.00 4. Memo Pad A5 Size At Least 30 Pages 904 Pieces 10.00 9,040.00 5. Eco Bag 9.5 Inches X 12 Inches With Print 904 Pieces 10.00 9,040.00 Total 180,800.00 5. For Lot 5 – Training Supplies Of Quirino No. Item Description And Technical Specifications Qty. Unit Unit Cost (in Php) Total Quote (in Php) 1. T-shirt – Blue Various Sizes Form Small To Xxxl With Digital Print 202 Pieces 175.00 35,350.00 2. T-shirt – Green Various Sizes Form Small To Xxxl With Digital Print 202 Pieces 175.00 35,350.00 3. Black Ballpen 404 Pieces 5.00 2,020.00 4. Memo Pad A5 Size At Least 30 Pages 404 Pieces 10.00 4,040.00 5. Eco Bag 9.5 Inches X 12 Inches With Print 404 Pieces 10.00 4,040.00 Total 80,800.00 Bidders Shall Bid On Any Lot Or All Of The Lots. The Details Of Which Are Described In Section Vii (technical Specifications). 2. Funding Information 2.1. The Gop Will Receive Funding From The Source Indicated Below For Fy 2025 In The Amount Of One Million Four Hundred Twenty-three Thousand Six Hundred Pesos (php. 1,423,600.00). 2.2. The Source Of Funding Is The General Appropriations Act (gaa) Of 2025. 3. Bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules, And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration, And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4. Corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5. Eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Is Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6. Origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7. Subcontracts 7.1. The Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 8. Pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time At Its Physical Address: Office Of The Regional Election Director, Dalan Na Paccorofun, Regional Government Center, Carig Sur, Tuguegarao City, Cagayan. 9. Clarification And Amendment Of Bidding Documents Prospective Bidders May Request Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline For Submitting And Receiving Bids. 10. Documents Comprising The Bid: Eligibility And Technical Components 10.1. The First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2. The Bidder’s Slcc, As Indicated In Itb Clause 5.3, Should Have Been Completed Five (5) Days Before The Deadline For Submitting And Receiving Bids. 10.3. If The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In A Foreign Language Other Than English, They Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11. Documents Comprising The Bid: Financial Component 11.1. The Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2. If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3. Any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4. For Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12. Bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A. For Goods Offered From Within The Procuring Entity’s Country: I. The Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii. The Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii. The Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv. The Price Of Other (incidental) Services, If Any, Listed In The Bds. B. For Goods Offered From Abroad: I. Unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii. The Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13. Bid And Payment Currencies 13.1. For Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2. Payment Of The Contract Price Shall Be Made In Philippine Pesos. 14. Bid Security 14.1. The Bidder Shall Submit A Bid Securing Declaration Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2. The Bid And Bid Security Shall Be Valid For One Hundred Twenty (120) Calendar Days From The Date Of Opening Of Bid. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15. Sealing And Marking Of Bids Each Bidder Shall Submit An Original Copy Of The First And Second Components Of Its Bid. Comelec Requests That The Bidders Submit An Additional Four (4) Certified True And/or Machine Copies Of The First And Second Components Of The Bid. Bidders Must Arrange Each Bid Document Into Sections, With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. However, Failure To Comply With This Request Shall Not Be Grounds For Disqualification. Unsealed Or Unmarked Bid Envelopes Shall Be Rejected. However, Bid Envelopes That Are Not Properly Sealed And Marked, As Required In The Bidding Documents, Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Acknowledges This Condition As Submitted. The Rbac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed And Marked Bid Or For Its Premature Opening. All Envelopes Shall: (a) Contain The Name Of The Contract To Be Bid In Capital Letters; (b) Bear The Name And Address Of The Bidder In Capital Letters; (c) Be Addressed To The Comelec Rbac Ii; (d) Bear The Specific Identification Of This Bidding Process Indicated In The Ib; And (e) Bear A Warning “do Not Open Before.” The Date And Time Of The Opening Of Bids As Indicated In The Ib. 16. Deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time In Its Physical Address As Indicated In Paragraph 7 Of The Ib. 17. Opening And Preliminary Examination Of Bids 17.1. The Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2. The Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18. Domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19. Detailed Evaluation And Comparison Of Bids 19.1. The Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2. If The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case May Be. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3. The Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4. The Project Shall Be Awarded As One Project Having Several Items, Which Shall Be Awarded As Separate Contracts Per Item. 19.5. Except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20. Post-qualification 20.1. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21. Signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds.