Civil Service Commission Tender

Description Bids And Awards Committee Request For Quotation Rfq 2024-03-032 20 March 2024 The Civil Service Commission - National Capital Region (csc-ncr), Through Its Bids And Awards Committee (bac), Will Undertake A Small Value Procurement For Supply Of Pest Control Services For Csc Ncr For Fy 2024 To 2025 In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act (ra) No. 9184,[1] And Its Implementing Rules And Regulations (irr), As Follows: Name Of Project: Supply Of Pest Control Services For Csc Ncr For Fy 2024 To 2025 Deadline For Submission: Quotations Must Be Submitted Not Later Than 5:00 P.m Of 01 April 2024 Place Of Submission: For Manual Submission Of Quotation – Civil Service Commission National Capital Region No. 25 Kaliraya St., Barangay Doña Josefa Quezon City For Electronic/online Submission Of Quotation – Cscncrbac@gmail.com I. Specific Deliverables Quantity 1 "instructions: 1. Interested Service Provider And/or Its Authorized Representative Shall Agree To Conform To The Attached Terms Of Reference Indicated In This Request For Quotation And Must State Its Conformity Thereof By Placing “comply” Or Any Equivalent Term In The Column For Bidder’s Compliance. 2. Interested Service Provider And/or Its Authorized Representative Shall Sign Its Conformity At The Last Page Of This Request For Quotation." Delivery Period: The Supply Of Pest Control Services For Csc Ncr Shall Commence From ______ And Only After Receipt Of The Issuance Of The Notice To Proceed Issued By The Csc-ncr. Total Ii. Approved Budget For The Contract The Approved Budget For The Contract (abc) Is One Hundred Thirty – Seven Thousand Nine Hundred Forty Pesos Only (php137,940.00). Iii. Terms Of Reference A. Objective Under The Csc Ncr Risk Management Plan, Infestation Of Pests In Csc Ncr Offices Was Identified As High Risk That Can Cause Damage Or Loss Of Property And Records. To Manage This Risk, Pest Control Services Is Necessary. B. Duration Of The Contract The Contract Duration For The Supply Of Pest Control Services Shall Be One (1) Year Reckoned From The Date Indicated In The Notice To Proceed (ntp) To Be Issued By The Csc-ncr. C. Scope Of Work And Services Csc Ncr Shall Set The Regular Schedules For Pest Control Services And Comprehensive Termite Control Treatment To Be Carried Out By The Service Provider In The Csc Ncr, As Follows: Csc Ncr Headquarters (two Buildings) Address: # 25 Kaliraya Street, Barangay Dona Josefa, Quezon City Schedule: Pest Control - Once A Month Comprehensive Termite Control Treatment- Once Every Quarter Specific Schedules To Be Coordinated With The Management Services, Csc Ncr Csc Ncr Field Offices (twenty-three Offices) Address: Located Within Metro Manila Schedule: As-needed Basis To Be Advised By Csc Ncr 1. Pest Control Preventive Maintenance In The Internal Premises Of The Csc Ncr Headquarters And Field Offices, As Follows: 1.1 Pest Control Service Include: 1.1.1 Pest Control Treatment Of Cockroach, Mosquitoes, Flies And Other Crawling And Flying Insect; Rat And Mice Control. 1.1.2 Residual Insecticidal Residual (thermal Fogging/misting) Weekly Spray All Floor Drains At Kitchen Area, Bathrooms, Store Rooms, Conference Rooms, Ornamental Plants And Other Areas Where Drain Pose A Potential Harborage. Must Be Odorless And Non-staining. 1.1.3 Application Of Insecticide In Places And Areas Where Insects/pest Congregate, Crawl And Hide Including Cracks And Crevices Where They Enter As Well As Undersides Of Furniture And Appliances. 1.1.4 Application Of Insecticidal Bait/gel Near Harborage And Aggregation Areas, Such As Corners Of Movement, Electrical Wirings, Telephone Apparatus, Etc. Using Advances And Delivery System Gel Abatement. 1.1.5 General Survey And Thorough Inspection Of The Entire Premises To Determine The Location Of Other Unforeseen Breeding Sites Of Flying/crawling Insects. 1.1.6 Spraying/misting Of Larvicides Areas Where Mosquitoes Including Adult Flies And Other Small Flying Insects Take Refuge, And Immediate Cleaning Of The Office Furniture And Equipment That Were Affected By The Chemicals/solutions Used In Spraying/misting. 1.1.7 Inspection Of The Entire Area Most Particularly The Kitchen Area, Storerooms, Ceilings And Other Potential Harborage To Determine The Species Of Pests, Their Feeding Habits And Harborage. To Check Signs Of Infestation, Including Droppings, Damages, Urine, Runs, Foot Prints, Smears, And Nests. 1.1.8 Regular Inspection Of All Bait Trays And Bait Stations Installed At Regular Intervals As Indicated In The Rodent Location Map. This Is Aimed To Determine The “bait Total Intake” And To Replenish The Baits. 1.1.9 Set Up Rodent Bait Preparation Inside The Building And Susceptible Harborage For Rats/mice. Use Anti-coagulant Poison To Avoid Bait-shyness And Outsmart The Sharp Instinct Of Rats And Mice Through Its Slow Kill Effect. 1.1.10 Install Mechanical Rat And Mouse Traps And Glue Boards Around The Perimeter Area Of The Building Where Poison Baits Are Not Appropriate. 2. Comprehensive Termite Control Treatment Of Csc Ncr Headquarters And Field Offices, As Follows: 1.1 Termite Control Treatment 1.1.1 Thorough Inspection Of The Area To Pinpoint Termite Colonies, If Any. 1.1.2 Chemical Termite Barriers/soil Treatment To The Perimeter Area Of The Building With A Distance Of 18-20 Inches Apart And About 6 Inches Close To The External Wall Of The Building. This Must Include Mound Demolition, Drilling (for Cemented Areas) And Use Of Soil Injectors (for Compacted Soil). Drilled Holes Shall Be Covered With Cement After The Treatment, If Necessary. 1.1.3 Treatment Of The Infestation Inside The Building By Injecting Termicide Solution In The Affected Areas. 1.1.4 Conduct Of Quarterly Inspection/maintenance Services, Including Immediate Re-application Of Termicide Solution, Whenever Necessary 3. A Monthly Accomplishment Report (for Pest Control Preventive Maintenance) And Quarterly Accomplishment Report (for Comprehensive Termite Control Treatment) Shall Be Submitted To Management Services Division, Csc Ncr, Indicating Therein The Areas That Were Treated, Duly Confirmed/acknowledged By The Management Services Division, Csc Ncr, Representative Present During The Treatment. D. Safety Measure In The Use Of Pesticide And Termicide Chemicals/solutions 1. Chemicals/solutions To Be Used By The Service Provider Must Be Registered With Fertilizer And Pest Authority (fpa) Or The Food And Drug Administration (fda). 2. The Service Provider Shall Ensure That All Chemicals/solutions To Be Used Shall Not Pose As A Health Hazard To The Occupants Of The Building. 3. The Service Provider Shall Follow All Safety Precautions In The Application And Handling Of All Pesticide And Termicide Chemicals/solutions. 4. The Service Provider Shall Ensure That All Office Areas, Including Floorings, Walls, Office Furniture And Fixtures, Etc, Will Have No Stain Marks Or Droplets Of Chemicals/solutions Used. E. Warranties And Undertaking Of The Contractor 1. The One (1) Year Warranty Period Against Termite Re-infestation Shall Commence From The Date Of Issuance Of A Certificate Of Acceptance By Csc Ncr. Within The Warranty Period, The Service Provider Shall Conduct Preventive Quarterly Inspection And Maintenance Services To Completely Eradicate Termite Infestation In All Covered Areas And Undertake Spot Treatment In Case Of Re-infestation, At No Extra Charge/cost To The Csc Ncr. 2. The Service Provider Warrants That It Shall Conform Strictly To The Terms And Conditions Of This Request For Quotation. 3. The Service Provider Warrants, Represents And Undertakes Reliability Of The Services And That Their Manpower Complement Is Qualified And Dedicated To Do The Service Required To The Satisfaction Of The Csc-ncr. 4. The Service Provider In The Performance Of Its Services Shall Secure And Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With The Rules, Regulations, And Directives Of Regulatory Authorities And The National Government. 5. The Service Provider Shall Neither Assign, Transfer, Pledge, Nor Sub-contract Any Part Or Interest Under This Contract. 6. The Service Provider Warrants That Its Quotation To Be Submitted To The Csc Ncr Shall Be Inclusive Of All Taxes Required To Be Paid By The Government Such As Final Withholding Value Added Tax (services) Of Five Percent (5%), And Expanded Withholding Tax Of Two Percent (2%), And Such Other Taxes As May Be Required By The Government. 7. The Service Provider Warrants That The Price Indicated In Its Quotation/contract Shall Be Fixed And Is Not Subject To Any Price Escalation For The One (1) Year Duration Of The Contract. F. Terms Of Billing And Payment 1. The Service Provider Shall Be Paid By The Csc Ncr Upon Provision Of The Services For This Project Subject To The Required Final Withholding Vat (services) Of Five Percent (5%) And Expanded Withholding Tax Of Two Percent (2%). 2. The Service Provider Shall Send To The Csc Ncr Its Billing Statement On A Monthly Basis For The Duration Of This Contract 3. Payment Shall Be Made Within A Reasonable Time From The Submission Of The Documentary Requirements Such As, But Not Limited To The Following, Based On Existing Accounting And Auditing Laws, Rules And Regulations: (i) Sales Invoice/billings; And (ii) Submission Of Monthly Accomplishment Reports To The Msd, Csc Ncr. 4. No Advance Payment Shall Be Allowed Pursuant To Section 88 Of Presidential Decree No. 1445[2] Which Prohibits Against Advance Payment On Government Contracts. G. Other Terms And Conditions: 1. The Service Provider Shall Provide Correct And Accurate Information Required To Be Submitted In This Request For Quotation, As Well As Those Required Under Relevant Laws, Rules And Regulations. 2. The Price Quotation To Be Submitted By The Service Provider Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Thereof. 3. The Price Quotation To Be Submitted By The Service Provider Shall Be Denominated In Philippine Peso And Is Understood To Include All Taxes, Duties, And/or Levies Payable, Or Other Fees As May Be Required By The Government. 4. The Quotations Submitted By The Service Provider Exceeding The Abc Shall Be Rejected Disqualified. 5. The Award Of Contract Shall Be Made To The Service Provider Who Submitted The Lowest Calculated And Responsive Quotation Which Complies With The Terms Of Reference Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Service Provider Or Any Of Your Duly Authorized Representative/s. 7. The Csc-ncr Shall Have The Right To Inspect And/or Test The Services To Guarantee Its Conformity To The Terms Of Reference Of The Contract. 8. In Case Two Or More Service Providers Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Csc-ncr Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Government Procurement Policy Board Circular (gppb) 06-2005. 9. The Implementation Of The Contract Shall Be In Accordance With The Provisions Of Ra No. 9184, Its Irr, And Other Related Issuances. Iv. Documentary Requirements All Interested Service Providers Shall Submit The Following Documents Not Later Than 5:00 P.m. Of April 14, 2023: 1. Signed Request For Quotation From Csc Ncr; 2. Philgeps Registration Number; 3. 2023 Business/mayor’s Permit Or Recently Expired Mayor’s Permit Together With The Official Receipt As Proof That The Prospective Bidder Has Applied For Renewal Within The Period Prescribed By The Concerned Local Government Unit[3] Or Certificate Of Platinum Membership In Lieu Of Philgeps Registration And Business/mayor’s Permit; 4. Income Or Business Tax Return (to Be Submitted Before Award Of Po/contract); 5. Notarized Omnibus Sworn Statement (sample Attached) (to Be Submitted Before Award Of Contract); 6. Latest Copy Of Certification Issued By The Food And Drug Administration (fda) That All Chemicals To Be Used Are Registered With Fda; 7. Certificate Of Accreditation From The Philippine Federation Of Pest Management Operator’s Association, Inc. (pfpmoai); 8. Certificate Of Membership From The Pest Control Association Of The Philippine, Inc. (pcapi); 9. The Csc-ncr, After Notice, May Require The Service Provider To Submit Completed Contracts For The Conduct Of The Post-qualification Procedure In Accordance With Ra No. 9184, Its Irr And Other Gppb Related Issuances. For Further Inquiries, You May Directly Coordinate With Ms. Maybelline N. Galang At Tel. No. 02-87416097. The Quotation May Be Submitted Through E-mail At Cscncrbac@gmail.com Or Deliver Sealed Quotation To The Address Below: Bids And Awards Committee No. 25 Kaliraya Street, Barangay Doña Josefa Quezon City The Csc-ncr Reserves The Right To Reject Any Or All Quotations/bids, To Waive Any Minor Defects Therein. To Annul The Procurement Process, At Any Time Prior To The Issuance Of The Purchase Order/contract, Without Thereby Incurring Any Liability To The Affected Supplier/bidder, And To Accept Only The Offer That Is Most Advantageous To The Government. The Csc-ncr Assumes No Responsibility Whatsoever To Compensate Or Indemnify Suppliers/bidders For Any Expenses Incurred In The Preparation Of Their Quotation/bid. Atty. Mary Grace P. Dugay Chairperson, Bids And Awards Committee Contractor’s Conformity I Hereby Certify To Comply And Deliver The Services Stated In This Request For Quotation Subject To Its Terms Of Reference And Other Terms And Conditions Thereof. _______________________ _____________________________ ________________ Name Of Company/bidder Signature Over Printed Name Of Date Representative [1] As Amended By Government Procurement Policy Board Resolution No. 05-2022 (approving The Inclusion Of Online Subscription To Negotiated Procurement - Direct Retail Purchase Under Section 53.14 Of The 2016 Revised Implementing Rules And Regulations Of The Republic Act No. 9184, Including The Related Guidelines Under Annex “h” Thereof. [2] Government Auditing Code Of The Philippines. [3] Under Gppb Circular No. 01-2015 Dated January 30, 2015