Civil Service Commission Tender

Description Procurement Of Security Services For Cy 2025 Through Early Procurement Activity (epa) Terms Of Reference I. Introduction The Civil Service Commission Regional Office Vi Is Inviting Interested Parties To Bid For The Procurement Of Security Services From Reputable Security Agencies, To Render Safety And Security Services On A 24-hour Daily Basis, Including Saturdays, Sundays And Holidays, At The Csc Ro Vi Regional Office Vi Located At No. 7, Oñate St., Mandurriao, Iloilo City And Csc Negros Occidental Field Office Located At Abad Santos Street, Brgy. 39, Bacolod City, Negros Occidental, Respectively. Ii. Scope Of Services / Requirements The Security Agency Must: 1. Be Duly Licensed, Registered, And A Member Of Padpao With Proper Operating Permits And Have Complied With Other Applicable Statutory Requirements. It Must Have Been Engaged In The Business For At Least Three (3) Years; 2. Have Proof Of Paid Remittances From The Following (concerned) Government Agencies: Sss, Philhealth And Pag-ibig, In The Form Of A Certification Issued By The Said Agencies And/or Official Receipts For The Period January 2024 To September 2024; 3. Be Able To Provide Replacement Guard/s On The Spot; 4. Retain Supervision, Discipline, Control And Administration Over Its Security Guards; 5. Have An Existing Security Plan Utilized By Its Guards; 6. Ensure That All Its Security Guards Have Undergone Regular Orientation/training Pertinent To Their Job; 7. Provide Four (4) Security Guards To Serve On A Rotational Work Schedule As Follows: The Two (2) Security Guards Assigned At The Csc Ro Vi Shall Render A Twelve (12) - Hour Rotational Service For A Total Of Twenty-four (24) Hours A Day, Seven (7) Days A Week, Including Holidays. Two (2) Security Guards Assigned At The Csc Negros Occidental Field Office Shall Render A Twelve (12) - Hour Rotational Service For A Total Of Twenty-four (24) Hours A Day, Seven (7) Days A Week, Including Holidays. 8. Provide Qualified, Licensed, Bonded, Uniformed, Highly Trained And Armed Security Guards To Ensure The Safety And Security Of The Csc Regional Office Vi, And Csc Negros Occidental Field Office, For The Duration Stated On Item No. 7; 9. Provide Security Guards To Man The Entrance And Do Regular Roving Of Office Premises Especially At Night To Deter Trespassing Or The Conduct Of Illegal Activities At The Csc Regional Office Vi, And Csc Negros Occidental Field Office; 10. Provide Security Guards To Secure The Ingress And Egress Of The Csc Regional Office Vi, And Csc Negros Occidental Field Office; All Persons, Vehicles, And Things/materials Brought In And Out Of The Said Offices. Their Duty Shall Include The Conduct Of Reasonable Check On Person And Properties Normally Done In Public Or Private Establishments And Places For Purposes Of Ensuring Their Safety And Security; 11. Immediately Submit The Necessary Report Of Any Incident To Csc Regional Office Vi, And Csc Negros Occidental Field Office And/or To Other Concerned Authorities For Purposes Of Police And Other Official Investigations; 12. Provide Licensed And Uniformed Security Guards With Visible Identification Badges; 13. Provide Security Guards Equipped With Licensed Firearms And Ammunitions Necessary For Security Enforcement And Maintenance Of Peace And Order At The Csc Regional Office Vi, And Csc Negros Occidental Field Office. In Addition To Firearms/ammunitions, Said Security Guards Must Have Nightsticks, Handheld Metal Detectors And Teargas; 14. The Security Agency Shall Provide Four (4) Units Handheld Radio As Communications Equipment. Two (2) Units For The Csc Regional Office Vi And Two (2) Units For The Csc Negros Occidental Field Office; And 15. The Security Agency Must Be Duly Registered At Dole Under Dole Department Order No. 174-17, S. 2017. The Security Personnel Must: 1. Have At Least Three (3) Years’ Experience As Security Guard; 2. Be Reliable, Honest, And Courteous; 3. Have Passed The Required Psychological/neuro-psychiatric Examination As Certified By The Security Agency; 4. Be Ready To Perform Other Related Tasks As May Be Required By Csc Regional Office Vi And Csc Negros Occidental Field Office, Such As But Not Limited To Registering Visitors, Inspection Of Bags Or Cargo (in & Out), Inspection Of Vehicles, Escorting Vips And Other Administrative Functions. Iii. Contract Duration The Contract Shall Commence From The Date Of Signing Until December 31, 2025, Or Until The Execution Of A New Contract Pursuant To Government Procurement Policy Board (gppb) Resolution No. 23-2007 Dated September 28, 2007 “approving And Adopting The Revised Guidelines On The Extension Of Contracts For General Support Services”, Subject To The Agreement Of Both Parties. The Csc Ro Vi May Pre-terminate The Contract For Failure Of The Security Agency To Perform Its Obligations Subject To The Procedures/guidelines On The Termination Of Contracts Issued By The Gppb Under Resolution No. 018-2004 Dated December 22, 2004. Iv. Approved Annual Budget For The Contract The Approved Budget Cost Of The Contract Is One Million Six Hundred Seven Thousand Four Hundred Ninety-eight Pesos & 64/100 (php1,607,498.64). In Accordance With Clause 5.0 Of Appendix 14 Of Gppb Resolution 03-2011 Dated January 28, 2011, All Bid Prices Shall Be Fixed And Shall Not Be Adjusted During The Contract Implementation, Except For The Following: 1. Decrease/increase In The Daily Minimum Wage Pursuant To Law Or New Wage Order Issued After Date Of Bidding; 2. Decrease/increase In Taxes; And 3. If Csc Ro Vi Sees The Need For A Decrease/increase In The Number Of Security Personnel During The Term Of The Contract. I. Qualifications Of Security Guards: A. Must Be A Filipino Citizen; B. Preferably A Graduate Of Two (2)-year Course Or Have Completed At Least Seventy-two (72) Units Leading To A Bachelor’s Degree; C. Physically And Mentally Fit; D. Not Less Than 21 Years Of Age Or More Than 50 Years Of Age; E. At Least Five Feet And Four Inches (5’4”) In Height For Male And Five Feet Two Inches (5’2”) For Female; F. Weighs At Least 130 Lbs. For Male And 115 Lbs. For Female; G. Of Good Moral Character, Duly Licensed And Properly Screened By The Pnp, Nbi And Other Government Offices Issuing Clearances For Employment; H. Have Knowledge And Experience In Modern Firefighting Techniques And Other Fire Safety Measures; I. Have Knowledge And Experience In Self-defense Techniques; J. Proficient In Handling Guns And Other Protective Devices, E.g. Shield During Riots, Rallies, And Other Human Disturbances; K. Have Knowledge In The Evacuation Of Victims, Properties, Etc.; L. Have Passed The Regular Security Training And Psychological/ Neuro-psychiatric Examination; M. Have Passed The Drug Test; N. Have At Least Three (3) Years’ Experience As Security Guard; And O. Fully Vaccinated Against Covid-19 Virus. I. Supplies And Equipment Of Security Guards: A. Licensed Firearms And Ammunition; B. 4 Units Of Handheld Radio With Spare Battery And Charger; C. 2 Units Of Metal Detector; D. Heavy Duty Flashlight; E. 2 Units Of Baton; F. First Aid Kit (containing Bandages, Antiseptic Swabs, Gauze Pads, Surgical Tapes, Gloves, Cpr, Face Shield, Etc.); G. Tear Gas; H. Search Light/spotlight; I. Logbook/notebook/writing Pen; J. Uniform; K. 2 Megaphones With Siren; L. Traffic Vest; And M. Hand Cuffs Ii. Work Schedule/program (manpower Scheduling) For: The Two (2) Security Guards Assigned At The Csc Ro Vi Shall Render A Twelve (12) - Hour Rotational Service For A Total Of Twenty-four (24) Hours A Day, Seven (7) Days A Week, Including Holidays. Two (2) Security Guards Assigned At The Csc Negros Occidental Field Office Shall Render A Twelve (12) - Hour Rotational Service For A Total Of Twenty-four (24) Hours A Day, Seven (7) Days A Week, Including Holidays. Iii. Comprehensive Security And Safety Plan