City Of Lamitan Tender

Description Republic Of The Philippines Bangsamoro Autonomous Region In Muslim Mindanao (barmm) Province Of Basilan City Government Of Lamitan Invitation To Bid Supply And Installation Of Electronic Record Management System (erms) For The Office Of The Sangguniang Panlungsod 1. The City Government Of Lamitan, Through The Office Of The Sangguniang Panlungsod Under The Info. & Comm. Technology Equipment Continuing Appropriation 2023intends To Apply The Sum Of Philippine Peso: Three Million Four Hundred Fifty Thousand Pesos (php 3,450,000.00) Being The Abc To Payments Under The Contract For The Procurement Of Electronic Record Management System (erms) For The Office Of The Sangguniang Panlungsod. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The City Government Of Lamitan Through The Info. & Comm. Technology Equipment Continuing Appropriation 2023intends To Apply The Following Abc Per Item To Payments Under The Contract For Each Item, To Wit: Unit Qnt Description Item No. Estimated Unit Cost Estimated Cost Set 1 Branded Server Specifications One (1) Set Branded Server Processor: Intel Xeon E-2314 (4core, 2.8 Ghz, 65 W) No. Of Processor: One Memory: 16 Gb Udimm Ddr4 3200 Mt/s (1x16 Gb) Hard Drive: 1tb Sata 7.2k Lff Rw Hdd Network Controller: Embedded 1gb 2-port Ethernet Adapter Storage Controller: Embedded Sata Software Raid Pci -express Slots: 1pcie 3.0 Slots Power Supply: 350w Atx Power Supply Fan: Non-hot Plug, Non-redundant System Fan Warranty: 1-year Parts Bundle With: Keyboard/mouse Kit And Led Monitor Ups: Uninterruptible Power Supply 1000va Microsoft Windows Server 2022 License 1 P405,000.00 P405,000.00 Lot 1 Electronic Record Archive And Legislative Tracking System Descriptions: • Designed To Electronically Archive, Preserve And Organize Huge Amount Of Documents (pdf, Microsoft Word, Scanned Documents, Picture, Audio, Video, Etc.) • Pdf Files, Ms Word And Other Files Are Converted To Binary When Uploaded And Saved In The Database (not Stored On The Local Folder Or Directory. • With More Than 15,000 Preloaded Electronic References (accessible By Paperless App): (dilg Legal Opinions (electronically Updatable By Clicking The Menu), Local Government Code, Irr Of The Local Government Code, 1987 Philippine Constitution, Guide For Local Legislations, Executive Orders From The President (electronically Updatable By Clicking The Menu), Dilg Circulars (electronically Updatable By Clicking The Menu), Coa Circulars, Dbm Circulars, The Philippines Legal Codes, Laws (electronically Updatable By Clicking The Menu), Jurisprudence (electronically Updatable By Clicking The Menu), Ordinances Of Other Lgus, Etc.). These References Are Accessible By Paperless Native Ios, Mac Os, Windows Based And Android Applications (not Web-based Application) For Paperless Esession Setup. • System Can Access The Dilg Website And Download The Dilg Legal Opinions And Dilg Memorandum Circularsusing Internet. All Downloaded Files Will Be Automatically Included In The System’s Library Or Electronic References Under The Classification Of Dilg Legal Opinions And Circulars. • Upload And Search Menu: Ordinances, Resolutions, Minutes Of The Session, Agenda, Committee Reports, Journal, Privilege Speeches, Moa, List Of Standing Committees And Their Officers, Past & Present Sp/sb Officials, Local Chief Executive Order, Session Files (provision For Session’s Agenda/calendar Of Business Including Drafts And Attachments) (accessible By Paperless App). • Regulatory (vehicle Franchise, Ngos Accreditation, Subdivision Clearance And Other Issuances), In & Out Communications (received, Sent Out), Travel Order, Notice Of Meetings, Certifications, References, Attendance Of Sanggunian Members With Attachment • Easy And Quick Retrieval Menu: By Author, By Title, By Year, By Classification, By Date Approved • Tracking Or Status Of Proposed Measures With Attachments And Brief Remarks (from First Reading Up To Their Final Approval And Lce Action With Attachment) • Generate Printable Reports: Inventory Of Ordinances, Resolutions (by Inclusive Date/by Classification/by Author), Minutes And Journals • Generate Printable Report Of Sb Attendance (by Inclusive Date) • Session Done And Provision For Crawling Text Features • Menu With Icons (all Menu And Icons Must Be Displayed Horizontally On The Upper Part Of The Desktop Screen With The Following Arrangement Of The Icons: Ordinances, Resolutions, Committee Report, Privilege Speech, Minutes Of The Session, Journals, Agenda, Regulatory, In & Out Communications, Attendance, Referrals, Scheduler, View Files, Clear List, Delete, Session Files) • Preview Document • Print Document • Add And Delete Document • Compatible With Old And Latest Hardware And Programs (core I3, I5, I7) (windows 7, 8, 10, 11 And Windows Server) • Dual Connectivity: (local Signal Or Internet Exposure) • Main System’s Login Page Requires User Name And Password • Paperless Clients Logs (records Type Of Documents Searched And Documents Opened By Client With Date And Time) • Sb Employees Leave Credits Recording *register/edit/delete Employees, View All Employees, Computes Vacation Leave/sick Leave Credits Based On Start Of Employment, Setup Daily And Monthly Credit Values, View Credits By Year • Customize Communication Received With Document Tracking Up To Action Taken By Sp Secretary With The Following Features: Encode New Received Documents With Date Receive, Code Number, Source, Type Of Communication, Attached Files, Particulars And Action Taken By Sec/sp *printout Barcode Sticker *tracking Of Every Communication/letter From Date Of Received, Update Of Status, Up To Filling/archiving *auto Generate Code Number *open Attached Files *edit Details Of Encoded Communication *deleted Encoded Communications *refresh Option To Retrieve Newly Encoded Received Communications By Other Users *print, Options To Add Type Of Source, Type Of Communications, Action Taken By Sec/sp For Easy Selection *update And Tracking Of Documents Can Be Viewed On Paperless Application *the Administrator Of The System Can Assign User Rights To The Encoder Such As Add New Edit Details, Attach File, Open File And Delete Document Tracking Search And Retrieval Menu *check And View Status Of Specific Document *retrievals Or Search Options A. By Barcode Scanner B. By Code Number C. Data Inclusive D. Communication Type E. Source Of Documents F. Particulars G. Action Taken By Sp Secretary H. By Remarks / Status • No Monthly Subscription Fee • System Is Managed And Operated By The User • One Time Purchase And Software License Has No Expiration • Back Up & Restore Option • Agency’s Logo And Names Of Incumbent Officials And Sb Secretary Text Blasting For Information Dissemination • Capable To Send Thousands Of Text Messages (single Composed Message) From Server To Celfones Of Constituents With Just A Click • Capable To Receive And Store Thousands Of Replied Text Messages From Celfones • 8 Sims Ready: Each Sim Processes Two (2) Messages At A Time In Totality The System Is Processing 16 Messages At Time In Sending Messages • It Does Not Rely On Internet. But It Can Be Shifted To Internet When Sending Brand Text Messages. • Text Message Has Header And Footer • Sending Option: By Barangay Or All Barangay, Sector Or Ngos, Barangay Officials, Business Owners, Real Property Owners, 4ps Members, Tricycle Drivers Association • Sending: 1,400 Characters • Icons And Settings Are Displayed Horizontally On The Upper Part Of The Laptop/desktop Screen With Following Arrangements Of The Icons: Profile, Messages (inbox Or Sent Items Box), Contacts By, Search Contacts, Remove Selected, Clear Contacts. 2 P1,150,000.00 P1,150,000.00 Users 15 Paperless Electronic Session Application To Be Installed On Laptops (windows Based Application) Descriptions: • This Windows Based Application Is Electronically Connected To Electronic Archive And Legislative Tracking System. • View Sp Documents,all Session’s Files Or Calendar Of Business Including Drafts And Attachments (scheduled To Be Tackled In The Sessions) Are Uploaded On The Main System (server) But Electronically Viewed/accessed By The Sp/sb Members, Sp/sb Secretary & The Vice Mayor/vice Governor Through Their Laptops Using The Application. • The Paperless Application Has An Archive And Electronic References Menu Where Sp Members Can Electronically Search And Retrieve, Even During The Session, Through Application, The Approved Measures (archived Ordinances, Resolutions, Committee Reports, Minutes, Journals, Internal Rules, Approved Moa, List Of Standing Committees And Their Officers Including Executive Orders Issued By The Lce) And More Than Fifteen Thousands Preloaded References (dilg Legal Opinions, Local Government Code, Irr Of The Local Government Code,1987 Philippine Constitution, Guide For Local Legislations, Executive Orders From The President, Dilg Circulars, Coa Circulars, Dbm Circulars, The Philippines Legal Codes, Laws, Ordinances Of Other Lgus, Etc.). • Paperless Penless Application Does Not Rely On Internet, No Need Of Lan Wires As Long As Within The Range. But Its Connection Can Be Shifted Or Exposed On The Internet For Outdoor Usage. • Notepad Feature (to Take Down Notes With Easy And Quick Retrieval Options) (no Pen Or Pencil Needed). • Crawler ( • Session History • Refresh Option • Paperless Application’s Login Page Requires User Name And Password • Search Engine • Printout Document Feature. • Electronic Voting • Chatroom (receiving In Real Time), Create/delete/rename Group, Add And Delete Members In A Group • Files Electronic Submission • Login Page Requires Username And Password • For Easy And Quick Retrieval, The Current Session Files, Documents And Attachment Are In Rectangular Blue Boxes Displayed Vertically On The Left Side Of The Laptop Or Desktop Screen With The Arrangement That Comforms With The Actual Order Of Business.. Every Rectagular Blue Box Contains One Separate File Where It Can Be Quickly Opened By The End-user By Clicking It. 3 P66,000.00 P990,000.00 Users 4 Replicate Of Record Management System P186,250.00 P745,000.00 Units 5 Access Point Wall Mount Dual Band 2.4ghz/5ghz • Poe Port • 450 Mbps Speed • Mimo Antenna P10,000.00 P50,000.00 Box 1 Cat 6 Utp Cable P6,200.00 P6,200.00 Unit 1 Wireless Router Dual Band 2.4 Ghz/5ghz P6,800.00 P6,800.00 Unit 1 16 Port Gigabit Switch P9,800.00 P9,800.00 Unit 1 Printer 3 In 1 • Printer/scanner/copier • With Document Feeder • Capable To Scan Long Size Bond Paper 8.5” X 13 “ P19,000.00 P19,000.00 Unit 1 2tb Usb External Hardisk P6,152.00 P6,152.00 Set 1 200ah 12 Volts Battery & 1kw Inverter/charger For Power Backup P62,048.00 P62,048.00 ₱3,450,000.00 Bids Received In Excess Of The Abc For Each Item Shall Be Automatically Rejected At Bid Opening. 2. The City Government Of Lamitan Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required By Forty-five (45) Calendar Days Upon Receipt Of Notice To Proceed (ntp). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 4. Prospective Bidders May Obtain Further Information From City Government Of Lamitan Bids And Awards Committee Office, 3rd Floor, Main Building City Hall Complex, Rizal Avenue, Brgy. Maganda, Lamitan City And Inspect The Requisite Bidding Documents At The Address Given Above During Mondays – Fridays (8:00 Am – 5:00 Pm). 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On Feb 20- March 12, 2024 Until 10:00 Am From The Given Address And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person. 6. The City Government Of Lamitanwill Hold A Pre-bid Conference On February 29, 2024, 10:00am At The Office Of The Bids And Awards Committee (bac) 3rd Floor, Main Building City Hall Complex, Rizal Avenue, Brgy. Maganda, Lamitan City, Basilan. 7. Bidders Are Advised To Contact The Bac Secretariat And Submit A Letter Of Intent On/before The Scheduled Pre-bid Conference. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 10:00 Am Onmarch 12, 2024. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On March 12, 2024, 10:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. The City Government Of Lamitanreserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Mr. Omar S. Alfaro Bac Head Secretariat, Bids And Awards Committee Bac Conference Room, 3rd Floor, Main Building, City Hall Complex, Rizal Ave., Brgy. Maganda, Lamitan City, Basilan 09758223958/lamitanbac.22@gmail.com February 19, 2024 Forester Allan R. Tura Chairperson, Bids And Awards Committe