City Of General Santos , South Cotabato Tender

Description The Local Government Unit Of General Santos City, Through The General Fund Cy 2024 Intends To Apply The Sum Of Ten Million And Xx / 100 Pesos Only (10,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For 24cb Gsc 577 Procurement Of Event Management Company For The Conduct Of City Festivals Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. Invitation To Bid For Procurement Of Event Management Company For The Conduct Of City Festivals Republic Of The Philippines Local Government Unit Of General Santos City Bids And Awards Committee Goods And Consultancy Services City Hall, General Santos City Total Description Of Articles Item No. 1. Procurement Of Event Management Company For The Conduct Of City Festivals Procurement Of Event Management Company For The Conduct Of Paskuhan Sa Gensan 2024 Scope Of Work/deliverables December 6 (tentative) – Lighting Ceremony With Performance Of Local Talents, Lighting Of All Christmas Lanterns And Decorations, Liwanag Giant Parol Competition And 5 To 8 Minute Pyromusical. December 11 Opening Ceremonies With Float Parade, Variety Show From Local Talents, Todacares Tricylaban Contest, Facilitation Of Enrolled Events, 8 To 10 Minute Pyromusical And Local Artist Performance December 12 Christmas Sports Competition, Rondallawit, Inter School Christmas Dance Competition, Facilitation Of Enrolled Events And Local Artist Performance December 13 Christmas Sports Competition, Drum & Lyre Competition, Facilitation Of Enrolled Events, Christmas And Local Artist Performance December 14 Christmas Sports Competition, Christmas Zumbarangay, Facilitation Of Enrolled Events, And Local Artist Performance December 15 Christmas Sports Competition, Closing Ceremony With Extravaganza Show, Awarding Ceremony, 8 To 10 Minute Pyromusical And Local Artist Performance The Scope Includes Event Planning, Artist Coordination, Full Stage Venue Setup With Outstanding Lights And Sound, Adequate Led Walls, Marketing, Security, And Post Event Evaluation. Deliverables I. Event Schedule And Program Ii. Marketing And Promotional Materials Iii. Infrastructure Setup (stages, Lights, Sounds, Led Walls, Booths, Etc.) Appropriate To Christmas Decorations. Iv. Security Of The Artists And Emergency Plans V. Final Report Documenting The Event’s Outcomes And Impact Vi. Artist And Performer Management Vii. Partnership Coordination Viii. Volunteer Management Ix. Environmental Sustainability Initiatives X. Audience Engagement And Interactive Activities Xi. Logistics And Transportation Xii. Technical Setup And Support These Deliverables Ensure A Comprehensive Approach To Planning, Executing, And Evaluating The Paskuhan Sa Gensan 2024, Contributing To Its Success And Long Term Impact. Timeframe 10,000,000.00 Page 2 Of 5 24cb Gsc 577 *24cb Gsc 577* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. Festival Dates: December 6, 11 To 15, 2024 Roles And Responsibilities A. Festival Director: Oversees Overall Planning And Execution And Duly Delegated By The Local Chief Executive. B. Entertainment Service Provider: 5 Consecutive Nights Forty Five (45) To Sixty (60) Minute Performances Set To The Best Of The Artist’s Abilities. Conduct A Proper Sound Check Earlier In The Day For Up To Two Hours. C. Artist Management/liaison: Be The Main Point Of Contact/liaison Between The Artist, Companies, And Venues For Inquiries. Support Local Relations About Contract And Technical Requirements, Redirect As Appropriate, And Arrange Itineraries, Travel, Ground Transfers, Accommodation, Freight, Dressing Room Requirements, Catering, And Riders In Line With Contract Arrangements. D. Event Coordinators: Manage Specific Events Such As Concerts, Sports Events, And Exhibitions. E. Marketing Team: Handles Promotion And Publicity. To Include But Not Limited To The Following: Event Branding Aligned With The Event Theme Social Media Event Page Management Event Hashtag And Teaser Campaigns Digital Teaser Campaigns Pre Event Video Teasers Festival Photo Documentation Festival Video Production Tv And Radio Broadcasting F. Logistics Team: Manages Infrastructure Setup, Security, And Emergency Plans. G. Volunteer Coordinator: Manages Volunteer Workforce And Assignments. H. External Relations: Handles Relationships With Partners. I. Artist And Performer Liaison: Manages Relationships With Artists And Performers. J. Technical Director: Oversees Technical Aspects Such As Audio Visual And Lighting. K. Media Relations Officer: Manages Interactions With Media Outlets. L. Community Engagement Coordinator: Facilitates Involvement With Local Community. M. Sustainability Manager: Ensures Environmental Responsibility And Sustainability. N. Hospitality Manager: Manages Accommodation And Hospitality For Guests And Vips. O. Program Designer: Develops The Festival's Schedule And Program Content. P. It Support Team: Manages The Festival's It Infrastructure And Support. Resources To Be Managed And To Be Provided Venues (public Parks, Streets, Indoor And Outdoor Facilities) Equipment (stages, Lights, Sound Systems, Led Walls, Tents) Marketing Materials (banners, Flyers, Social Media Ads) Security Personnel For Artists And Emergency Services Artist And Performer Fees Transportation And Accommodation For Guest Artists And Vips Catering Services For Events And Vips Sanitation And Waste Management Services Volunteer Workforce And Coordination Materials (marshalls) Miscellaneous Supplies (decorations, Event Merchandise) Logistics And Transportation (vehicle Rentals And Logistics For Transporting Equipment And Materials, Shuttle Services For Attendees, If Applicable.) Insurance And Permits (event Insurance Coverage For Liability And Property Damage, Necessary Permits And Licenses For Events And Activities.) Technology And It Support (it Infrastructure, Including Internet Connectivity And Technical Support) Communication Systems (two Way Radios And Communication Systems For Staff Coordination) Environmental Sustainability Initiatives (environmental Sustainability Initiatives, Programs To Minimize The Environmental Impact Of The Festival) Contingency Funds (reserve Funds For Unexpected Expenses And Emergencies, Budget Flexibility To Address Unforeseen Challenges) Program Development And Design (professional Services For Designing And Developing Event Programs) Stakeholder Engagement And Partnership Management (resources For Managing Relationships With Sponsors, Partners, And Stakeholders) Feedback And Evaluation Tools (systems For Collecting And Analyzing Attendee Feedback) Bidders Qualification *note: Please Include R.a 9184 Page 3 Of 5 24cb Gsc 577 *24cb Gsc 577* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production Total Description Of Articles Item No. The Local Government Unit Of General Santos City Now Invites Bids For The Supplies And Delivery Of Procurement Of Event Management Company For The Conduct Of City Festivals. Delivery Of The Goods Is Required On The Day Of Activity. Bidders Should Have Completed, Within 3 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders) Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non Discretionary "pass/fail" Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. Prospective Bidders May Obtain Further Information From Local Government Unit Of General Santos City And Inspect The Bidding Documents At The Address Given Below During Monday To Friday, 8:00 Am To 5:00 Pm Except On Holidays. A Complete Set Of Bidding Documents May Be Purchased By Interested Bidders Starting November 12, 2024 12:00 Noon From The Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php 10,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Either In Person, By Facsimile, Or Through Electronic Means. The Local Government Unit Of General Santos Will Hold A Pre Bid Conference On 11/19/2024 2:00:00pm At Bids And Awards Committee Office 4th Floor, Left Wing, City Action Investment Center, General Santos City, Which Shall Be Open To Prospective Bidders. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 2, 2024 12:00 Pm. Late Bids Shall Not Be Accepted. All Bids Must Be Accompanied By A Bid Security In Any Of Acceptable Forms And In The Amount Stated In Itb Clause 14. Bid Opening Shall Be On December 2, 2024 2:00 Pm At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders Representatives Who Choose To Attend The Activity. Page 4 Of 5 24cb Gsc 577 *24cb Gsc 577* Generated From Bac Procurement Management System 1.0 Powered By: Dr. Ugs Production The Local Government Unit Of General Santos City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: _______________________________ Atty. Francisco M. Gacal Chairperson, Bac Goods And Consulting Services