City Of Butuan Tender

Description Republic Of The Philippines City Government Of Butuan Bids And Awards Committee (bac) J.p. Rosales Avenue, Butuan City Request For Expression Of Interest For The Procurement Of 1 Package Consultancy Services For The Design Of Command Center And Data Center Systems For Butuan City Under P.r No. 1475-2025-ocm-provision For Priority Development Projects 1. The City Government Of Butuan, Through The Continuing Appropriation2024intendsto Apply The Sum Of Nine Million Seven Hundred Ninety Pesos Only(p 9,790,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of 1 Package Consultancy Services For The Design Of Command Center And Data Center Systems For Butuan City Under P.r No. 1475-2025-ocm-provision For Priority Development Projects. 2. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 3. The City Government Of Butuan Now Calls For The Submission Of Eligibility Documents For The Consultancy Services For The Design Of Command Center And Data Center Systems For Butuan City With The Following Deliverables: Scope Of Services: E.1.lead And Organize Consultations With Key Stakeholders, Including The City Disaster Risk Reduction Management Department (crrmd), City Information & Communications Technology Department (cictd), City Engineering Department (ced), And Other Relevant Parties, Gather Detailed Input On Functional Requirements, Desired Capabilities, And Operational Workflows To Ensure The Design And Technical Specifications Meet All Critical Needs, And Facilitate Discussions To Capture Expectations For Future Scalability, Data Sharing, And System Existing_ Interoperability With City-wide Systems, Ensuring Comprehensive Documentation Of All Requirements. E.2. Conduct A Comprehensive Site Survey And Assessment Of The Designated Areas For The Command Center And Data Center, Evaluating The Suitability Of The Infrastructure, Environmental Factors, And Existing Utilities Such As Power Sources, Network Connectivity, And Potential Risks From Natural Disasters. Document Spatial Requirements, Layout Options, And Any Necessary Installations, Including Backup, Power Cooling Systems, And Physical Security Enhancements, Ensuring The Infrastructure Is Resilient And Capable Of Supporting Operational Demands. E.3. Develop And Present Detailed Technical Specifications To Stakeholders For Validation To Guarantee They Meet Both Operational And Technical Requirements Across All Departments, Propose Multiple Options For Specifications Comprehensive Supported By A Well-justified Budget While Facilitating Consensus-building To Align On Project Goals, Strategic Objectives, And Future-proofing Measures, Ensuring All Stakeholders Agreement. E.4. Develop And Deliver Comprehensive Technical Documentation Encompassing Recommended Specifications And System Architecture For The Command And Data Centers. This Documentation Shall Include Detailed Equipment Requirements, Installation Procedures, Configuration Guidelines, And Operational Protocols To Ensure Seamless Implementation And Alignment With The Overarching Project Objectives. Furthermore, It Shall Incorporate, But Not Limited To, Recognized Standards And Established Best Practices In Cybersecurity, Command Center And Emergency Operations Center Management, And Threat Detection And Response To Ensure Resilience, Reliability, And Security Of The Systems. Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat On Or Before May 13, 2025, 9:00 O’clock In The Morning At The City Procurement Management Department, Basement Area, City Hall Building, Brgy. Doongan, Butuan City.applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. 4. Interested Bidders May Obtain Further Information From The City Government Of Butuan, Through The City Procurement Management Department And Inspect The Bidding Documents At The Address Given Below During 8:00 O’clock In The Morning To 5:00 O’clock In The Afternoon. The Following Is The Schedule Of Activities: Advertisement/posting Of Request For Expression Of Interest And Availability Of Bidding Documents May 3, 2025 To June 2, 2025 Eligibility Check And Shortlisting May 13, 2025, 9:00 O’clock In The Morning Pre-bid Conference May 20, 2025, 9:00 O’clock In The Morning Deadline Of Submission And Receipt Of Bids/ Bid Opening June 2, 2025, 9:00 O’clock In The Morning Bid Evaluation June 3, 2025, 9:00 O’clock In The Morning 5. A Complete Set Of Bidding Documents, Including The Terms Of Reference (tor), May Be Acquired By Interested Bidders From May 3, 2025 To June 2, 2025 At The Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Ten Thousand Pesos (p10,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Bac Shall Draw Up The Short List Of Consultants From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of Top Five (5) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Short Listing Are: For The Shortlisting, Consultants Shall Prepare And Submit The Necessary And Relative Documents Comprising The Shortlisting Criteria. I. Experience/portfolio Of The Firm Applicable Experience Of The Firm Or Firms In A Joint Venture, Measured As Years Of Existence, Awards And Citations, And Similar Completed Projects In The Last Two Years. In Case Of Joint Ventures, The Years Of Existence Of Only One Member-firm (the One With The Longest Years Of Existence) Will Be Considered; Although The Awards And Citations, As Well As Similar Completed Projects, Of All The Firms In The Joint Venture Will Be Considered (document Submission: Organizational Portfolio, History Of Work Completed, Other Relevant Mov’s) 40% Ii. Qualification Of The Personnel Applicable Experience And Qualifications Of Personnel Who Will Be Assigned To The Project Vis-à-vis Extent And Complexity Of The Undertaking. This Will Be Measured As The Years Of Experience Of All Personnel Be Assigned, As Well As The Academic And Other Credentials (including Awards) Of The Executive Producer (60 Points); And (document Submission: Organizational Structure, Curriculum Vitae, Relevant Licenses, Other Relevant Mov’s) 40% Iii. Current Workload Current Workload Relative To Capacity Refers To The Number Of Ongoing Projects Of Consultants (as Indicated In The List Of All Ongoing Government And Private Contracts Including Contracts Awarded But Not Yet Started: Projects Of The Firm Or Firms In A Joint Venture, As Well As Those Of The Individual Personnel To Be Assigned To The Project) Will Be Divided By The Number Of Avp Production Personnel Currently Employed By The Firm Or Joint Venture (including The Personnel To Be Deployed). (document Submission: Statement Of Ongoing Projects That The Consultancy Firm Is Undertaking, Other Relevant Mov’s) 20% Total 100% *the Minimum Passing Score To Qualify In The Shortlist Shall Be Eighty (80%) Percent. 7. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 8. The Procuring Entity Shall Evaluate Bids Using The Quality-cost Based Evaluation/selection (qcbe/qcbs) Procedure. The Procuring Entity Shall Indicate The Weights To Be Allocated For The Technical And Financial Proposals. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 9. The Contract Shall Be Completed Within Six (6) Months Starting From The Date Of Receipt Of The Notice To Proceed (ntp) 10. The City Government Of Butuan Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Ms. Cristina D. Abuyan Bac Secretariat For Infrastructure Projects And Consulting Services City Procurement Management Office Basement Area, City Brgy. Doongan, Butuan City Cellular Phone No. 0948-914-4370 02 May 2025 Engr. Armando A. Abaday Bac Chairman For Infrastructure Projects And Consulting Services