City Of Bislig Tender

Description 1. The Local Government Unit Of Bislig City, Through The General Fund Intends To Apply The Sum Of Four Million Two Hundred Fifty Thousand Pesos Only (ᵽ4,250,000.00) Being The Abc To Payments Under The Contract For Pbd 004-2024 (goods). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Local Government Unit Of Bislig City, Through The General Fund Intends To Apply The Sum Of Four Million Two Hundred Fifty Thousand Pesos Only (ᵽ4,250,000.00) Being The Abc To Payments Under The Contract For Each Lot/item. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Local Government Unit Of Bislig City Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Three Hundred Sixty-five (365) Calendar Days Upon Receipt Of Notice To Proceed. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Bac Secretariat And Inspect The Bidding Documents At The Address Given Below During Office Hours From Monday To Friday At 8:00 Am – 5:00 Pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On February 15, 2024 From The Given Address And Website(s) Below Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (p5,000.00) The Procuring Entity Shall Allow The Bidder To Deposit At The City Government Of Bislig Lbp Account 2162-1017-68 And Present Its Proof Of Payment For The Fees In Person Or Through Electronic Means. The Bidding Documents May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. 6. The Local Government Unit Of Bislig City Will Hold A Pre-bid Conference On February 23, 2024, 1:30 Pm At Conference Room, City Engineering Office, City Hall, Brgy. Poblacion, Bislig City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below, On Or Before March 06, 2024, 1:30 Pm, Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On March 06, 2024, 1:30 Pm At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Local Government Unit Of Bislig City Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 1 Lot Purchase Of Integrated Financial Management System (ifms) With Compatible Operating System And Application Software Licenses - Phase 1 The Project Is An Outsourcing Of Information System That Integrates The Financial Management Transactions Of The Different Offices Such As The City Budget Office, City Accounting Office, City Treasurer’s Office, City Mayor’s Office And Other Concerned Offices For A Transparent, Efficient And More Effective Management And Monitoring Of All The Financial Operations Capability Of The Lgu To Foster Economic Activity And Urban Growth. The Package Shall Include The Development And Deployment Of The Information System, As Well As All The Required And Compatible Application Software Licenses For Ms Windows Server & Ms Sql Server, Including Client Access Licenses (cal) For The Following Number Of Users: Requisitioners - 64, Barangays - 24, City Budget Office - 5, City Accounting Office - 10, City Treasury Office - 3, City Planning & Development Office - 2, City General Services Office - 2, City Mayor’s/administrator Office - 2, City Human Resource Management Office - 2, Sangguniang Panlungsod Office - 2, It Division - 2 Software Technology Component I. System Requirements For The Requisitioners (offices) & Barangays Web Portal (lgu Offices, Barangays & Other Partner Agencies) Offices: A.uploading Of Office Ppas With Activity/program Design (created In The In-house Dts) B.annual Investment Plan (aip) (add, Edit, Delete, View) C.entry Of The Proposed And Viewing Of Approved Annual Operating Budget With Summary Of Expenditures D.viewing Of All Obligated Allotment By Office (categorized By Funds) E.ppmp (uploading From External System For Viewing) F.lbp Forms 2, 2a, 3, 3a, 4 (add, Edit, Delete, View, Download) G.financial And Physical Performance Target (add, Edit, Delete, View, Download) H.quarterly Physical Report Of Operation (add, Edit, Delete, View, Download) Barangays: A.entry Of Requisition Issued Voucher (riv) B.entry Of Cash Receipts And Deposits Registry C.entry Of Vouchers Ii. System Requirements For The City Planning & Development Office (cpdo) A.preparation A. Annual Investment Plan (add, Edit, Delete, View, Download) B. Supplemental Aip (add, Edit, Delete, View, Download) C. Ppmp (uploading From External System For Viewing) D. Annual Procurement Plan (add, Edit, Delete, View, Download) B. Lbp Forms A. Form 1 (add, Edit, Delete, View, Download) B. Forms 2, 2a, 4, 6 (view, Download) C. Quarterly Physical Report Of Operation (view, Download) C. Other Features Deemed Necessary To Include Iii. System Requirements For The City Budget Office (cbo) A. Preparation A. Annual Investment Plan (add, Edit, Delete, View, Download) B. Supplemental Aip (add, Edit, Delete, View, Download) C. Ppmp (uploading From External System For Viewing) D. App (uploading From External System For Viewing) E. Program/activity Design Viewing (uploaded File) F. Proposed/approved Annual Budget (add, Edit, Delete, View, Download) B. Accountability A. Quarterly Report Of Income (view, Download) B. Quarterly Financial Report Of Operations (add, Edit, Delete, View, Download) C. State Of Receipts And Expenditures (sre) (view, Download) D. Physical And Financial Performance Evaluation Form (add, Edit, Delete, View, Download) C. Maintenance Of Registries (separate For Current And Continuing Appropriations) Coa Accounting Circular Letter No. 2007-002 A. Registry Of Appropriations, Allotment And Obligations - Capital Outlay (raaoco) B. Registry Of Appropriations, Allotments And Obligations - Personal Services (raaops) C. Registry Of Appropriations, Allotments And Obligations - Maintenance And Other Operating Expenses (raaomooe) D. Registry Of Appropriations, Allotments And Obligations - Financial Expenses (raaofe) Ldrrmf: A. Registry Of Appropriations, Allotment And Obligations - Quick Response Fund B. Registry Of Appropriations, Allotment And Obligations - Capital Outlay (raaoco) C. Registry Of Appropriations, Allotments And Obligations - Maintenance And Other Operating Expenses (raaomooe) D. Electronic Statement Of Receipts And Expenditures (esre) A. Projected Expenditures B. Budget Appropriation Expenditures C. Budget Appropriation Debt Services D. Supplemental Budget E. Expenditures Tagging F. Report Submission E. Reports A. Lbp Forms I. Forms 1 & 9 (add, Edit, Delete, View, Download) Ii. Forms 2, 2a, 3, 3a, 4, 6, 7 (view, Download) Iii. Budget Working Paper Iv. Budget Execution Form V. Budget Execution Form (summarized) Vi. Budget Execution Form (lbf No. 252 Detailed) Vii. Advice Allotment (lbf No. 252) Viiii. Advice Allotment (lbf No. 17) B. Statement Reports I. Statement Of Income Ii. Statement Of Additional Appropriation Iii. Statement Of Expenditures By Sector Iv. Lbpf No. 8 - Statement Of Fund Operation V. Statement Of Receipts And Expenditures Vi. Summary Of Statements Of Receipts And Expenditures Vii. Summary Of Advice Of Allotments Viii. Summary Of Augmentation Ix. Status Report Status Of Appropriation, Allotment And Obligation Status Of Appropriation, Allotment And Obligation (summary) - Status Of Appropriation, Allotment And Obligation (year End) C. Registry Reports I. Registry Of Allotment Report Ii. Registry Of Appropriations, Allotment And Obligation (raao) Iii. Processed Allotments And Obligation Slip - General Fund - Special Education Fund - Special Account - Summary Of Obligations And Proposed Programs/projects - Summary Of Obligations And Proposed/projects By Object Of Expenditure Summary Of Obligation Request - Summary Of Obligation Request Per User - Summary Of Expense And Allotment - Summary Of Expense Per Office - Summary Of Expense Per Account - Summary Of Appropriation Per Account - Summary Of Cancelled Obligation Request (or) - Summary Of Reservation Iv. List Of Accounts With Re-alignment /supplemental V. Total Released & Balance Of Unreleased Appropriation Vi. Total Expense & Balance Of Appropriations Vii. Total Expense & Balance Of Allotments Viii. Ledger Of Expenses Ix. Utilities Such As Security Set Up Maintenance F. Execution/transactions A. Allotment Released Order (aro) B. Obligation Request Entries Into The Appropriate Registries (obr) C. Work Financial Plan D. Agency Budget Matrix /budget Authorization Entry E. Released Of Allotment Entry F. Individual Releases Entry G. Re-alignment / Supplemental/reversion H. Certificate Of Appropriation Allotment Entry G. Linkages With: A. City Accounting Office - Lbp Forms 1, 5 (add, Edit, Delete, View, Download) - Lbp Forms 7, 8 (save, View, Download) Quarterly Report Of Income (add, Edit, Delete, View, Download) Obligation Request (obr) Adjustments Statement Of Allotments And Obligations (current & Continuing Allotment) Allotment Release Order (aro) Other Functions & Features B. City Treasurer?s Office State Of Receipts And Expenditures (sre) (add, Edit, Delete, View, Download) Lbp Form 1 (add, Edit, Delete, View, Download) Lbp Forms 2, 2a, 4, 6, 8 (save, View, Download) Quarterly Report Of Income (add, Edit, Delete, View, Download) Statement Of Allotments And Obligations (current & Continuing Allotment) Allotment Release Order (aro) Cash Flow Chart Of Revenue Other Functions & Features Deemed Important C. Local Chief Executive: Aip (view, Download) Supplemental Aip (view, Download) App (view, Download) Lbp Forms 1, 2, 3a, 5, 6, 7, 9 (view, Download) Local Expenditure Program (lep) Executive Budget (view Download) Ordinance Authorizing The Annual Appropriation (view, Download) Ordinance Authorizing Supplemental Appropriation (view, Download) Allotment Release Order (aro) (view, Download) Financial And Physical Performance Target (view, Download) Other Reports D. Sangguniang Panlungsod: Local Expenditure Program (lep) Executive Budget (add, Edit, View, Delete, Save, Download) Ordinance Authorizing The Annual Appropriation (save, View, Download) Ordinance Authorizing Supplemental Appropriation (save, View, Download) Other Reports E. Human Resource Management Office (hrmo) Lbp Form 3, 3a (add, Edit, Delete, View, Download) Lbp Form 3a (view, Download) Other Reports F. General Services Office (gso) I.viewing & Downloading Of Statement Of Allotment & Obligations (current & Continuing) Ii. Viewing & Downloading Of Allotment Release Order (aro) With Resolution (for Supplemental Appropriation) Iii. Viewing & Downloading Of Annual & Supplemental Budget Of All Offices Iv. Setting Of Status For The Following Pr Processing Po Processing Po Served To Supplier Items For Delivery Items Delivered Payment Processing Payment Claimed Pr Cancelled H. Other Customized Features & Functions Deemed Important To Include Forms: A. Lbpf No. 1 - Budget Expenditures And Sources Of Financing (annex C) B. Lbpf No. 2 - Programmed Appropriation And Obligation By Object Of Expenditure (annex D) C. Lbpf No. 2a- Programmed Appropriation And Obligation For Special Purpose Appropriation (annex E) D. Lbpf No. 3- Plantilla Of Personnel (annex F) - Consolidated Data Entry For Submission Lbpf No. 3a - Personnel Schedule (by Office) E. Lbpf No. 4- Mandate, Vision/mission, Major Final Output Performance Indicators And Targets (annex H) F. Lbpf No. 5- Statement Of Indebtedness (annex I) G. Lbpf No. 6- Statement Of Statutory And Contractual Obligations And Budgetary Requirements H. Lbpf No. 7- Statement Of Fund Allocation By Sector (annex K) I. Lbpf No. 8 - Statement Of Funding Sources (supplemental Budget) J. Lbpf No. 9 - Statement Of Supplemental Appropriation Iv. System Requirements For The City Accounting Office The System Should Be Compliant With The Basic Policies And Procedures Of The New Government Accounting System (ngas) And Offers The Following Benefits: A. Ensures More Efficient Operations And Effective Controls B. Serves As Tool For Sound Management Decision Making C. Able To Pinpoint Responsibility And Accountability D. Ensures Speedy Processing And Recording Of Voluminous Government Financial Transactions E. Generates Prompt And Accurate Outputs And Reports F. Integrates With The Other Offices Such As The City Budget Office, City Accounting Office, City Treasurer?s Office, And Other Concerned Offices On All Financial Transactions G. Able To Import Files Generated From The Lgu?s Document Tracking System For The Generation Of Specific Reports With Data Coming From The Dts Basic Features: A. Automated Recording Of Accounting Entries To The General Journal, Posting To The Subsidiary Ledger And The General Ledger Through Jev Preparation Where Accounting Entries Are Created For All Types Of Government Transactions And Which Are Generally Grouped Into Cash Receipt, Cash Disbursement And Non-cash Transactions, And Adjustments And Closing Entries. B. Up-to-date Generation Of Government Standard Reports Necessary For Management And Auditing Purposes C. Real- Time Query Of Interim Reports And Documents D. User Friendly Ui E. Display Of User-friendly Screens F. Provision Of Accounting Journal Entry Templates For Common Transactions To Facilitate Recording In The Books Of Accounts G. Automatic Checking Of The Equality Of Debit And Credit Totals Of The Journal Entry H. Data Validation To Avoid Duplication And Redundancy I. Electronic Processing And Approval Of Journal Entry Voucher (jev), Recording Of Transactions In The General Journal And Posting To The General Ledger And Respective Subsidiary Ledgers J. Use Of Responsibility Accounting For A More Detailed Financial Reporting And Analysis K. Inventory System And Costing For Supplies And Materials L. Property, Plant And Equipment (ppe) Monitoring M. Recognition Of Depreciation N. Recognition Of Amortization Of Prepaid Expenses O. Add And Edit Special Accounts P. Edit Contents On Transaction Templates Q. Project Accounting R. Public Infrastructure/reforestation Projects Monitoring S. Simplified Entry Of Financial Transactions And Activities, Using Transaction Templates: I. Cash Transactions Collections (including Sharing And Distribution Of Rpt Shares To Barangays) Deposits Disbursement Real Property Tax/special Education Tax Ii. Non-cash Transactions Iii. Adjustment And Closing Entries With Auto-generation Of Closing Entries T. Forwarding Of End Balance For The Next Calendar Year U. Import And Export Data To And From The System (excel Format) V. Provision Of Online Inquiry For The Following: I. Journal Entry Voucher (jev) All Approved/posted Jevs Disapproved/cancelled Jevs Jevs For Review Ii. Expense Per Responsibility Center Iii. Income Per Responsibility Center Iv. Schedule/aging Of Receivable Accounts V. Schedule/aging Of Payable Accounts Vi. Repair History Of Ppe Vii. Ppe Schedule Viii. Schedule Of Balance Sheet Accounts Ix. Schedule Of Subsidiary Ledger Balances X. Registry Of Public Infrastructure Xi. Recorded Supporting Documents Xii. Index Of Payments Xiii. Accounts Verification Slip Xiv. Inventory Schedule Xv. Stocks Availability Xvi. Stocks Due For Reorder/reorder Point W. Import Of Journal Entry Voucher From Previous Entries X. Subsidiary Ledger Maintenance - Reconciliation Of The General Ledger Control Accounts With The Subsidiary Ledger Accounts Y. Automatic Generation Of Financial Statements And Reports: I. Trial Balance Ii. Statement Of Financial Performance Iii. Statement Of Financial Position Iv. Statement Of Cash Flows V. Statement Of Government Equity Vi. General Journal Vii. General Ledger Viii. Subsidiary Ledger Ix. Supplies Ledger Card X. Property, Plant And Equipment Ledger Card Xi. Construction In Progress Ledger Card Xii. Salary Advances Z. Security Features I. Total Monitoring System/audit Trail Ii. Data Protection And Back-up System Iii. Accurate And Up To Date File Maintenance Iv. Adequate Security Control Mechanisms For Data Integrity And Accuracy. Aa. Performance Appraisal Report Ab. Generates Related Journals And Other Financial Reports: I. Registry Of Appropriations, Allotments And Obligations (raao) Capital Outlay Mooe Personal Services Financial Expenses Ii. Check Disbursement Journal (cdj) Iii. Cash Disbursement Journal (cdj) Iv. Cash Receipts Journal (crj) V. Accounts Payable Voucher Journal (apvj) Vi. General Journal (gj) Vii. Financial And Management Reports (by Fund Code) Viii. Pre-closing Trial Balance Ix. Post-closing Trial Balance X. Statement Of Financial Position Xi. Statement Of Financial Performance Xii. Statement Of Cash Flows Xiii. General Ledger Xiv .subsidiary Ledgers Schedules Cash Disbursing Officer Supplier/creditors Petty Cash Cash In Banks Receivables Inventory Fixed Asset All Permanent Accounts (accounts Found In Balance Sheet) All Other Accounts (nominal Accounts With Sl I.e. Income Accounts) Xv. Subsidiary Ledger Of Construction In-progress Xvi. Registry Of Public Infrastructure - Detailed & Summary Xvii. Schedule Of Withholding Taxes Xviii. Validation Listing Of Jevs Xix. Recapitulation Of Journals Xx. Statement Of Comparison Of Budget And Actual Amounts Ac. Inclusion Of The Barangay Accounting Features Barangays: A. Access: 24 Barangays B. Mode Of Access: Stand-alone With Synchronization Or Online C. Preparation With Printing I. Requisition Issued Voucher (riv) Ii. Cash Receipts And Deposits Registry Iii. Vouchers Iv. Disbursement/liquidation For Downloaded Funds From City To Barangay (viewable In City Accounting System) D. Reports Generation City Accounting: A. Preparation: I. Registry Of Appropriations, Allotments And Obligations (raao) Ii. Journal Entry Voucher (per Barangay) Collections Checks Cash Others Iii. Reports Generation Financial Statements (per Barangay) Pre-closing Trial Balance Post -closing Trial Balance Statement Of Financial Position Statement Of Financial Performance Statement Of Cash Flows Statement Of Changes In Net Assets/equity Notes To Financial Statements (with Standard Format) Statement Of Comparison Of Budget And Actual Amortization - Status Of Appropriations, Allotments And Obligations (current & Continuing) Statement Of Management’s Responsibility For Financial Statements Ad. Inclusion Of Trust Fund Management: I. Control Of Activity Designs Ii. Obligation Of Appropriations Iii. Report Generation Ae. Linkages With: I. City Budget Office: - Lbp Forms 1, 5 (add, Edit, Delete, View, Download) - Lbp Forms 7, 8 (save, View, Download) Quarterly Report Of Income (add, Edit, Delete, View, Download) Obligation Request (obr) Adjustments - Statement Of Allotments And Obligations (current & Continuing Allotment) Allotment Release Order (aro) Other Functions & Features Deemed Necessary Ii. Local Chief Executive: Miscellaneous Financial Reports Other Reports Iii. City Treasurer’s Office Cash Disbursement Collections And Deposits Payroll (atm, Cash) Checks Issuance (imported From Dts) Collection And Sharing Of Rpt (distribution To Barangays) State Of Receipts And Expenditures (sre) (view, Download) - Lbp Form 1 (view, Download) - Lbp Forms 2, 2a, 4, 6, 8 (view, Download) Quarterly Report Of Income (view, Download) Allotment Release Order (aro) (view, Download) Cash Flow Chart Of Revenue (view, Download) Other Functions & Features Af. Importing Of Files From The Document Tracking System (in-house System) I. Reports Of Check Issued (for All Printed Checks) Ii. Other Necessary Reports Ag. Importing Of Files From The Gso System For The Ppmp And App Ah. Other Features And Functions When Deemed Necessary Miscellaneous Requirements A. Offline Mode & Synchronization: Barangays Must Be Able To Operate The System In Offline Mode And Be Able To Sync Back In Online Mode Once The Connectivity Is Restored. B. Support For Digital Signatures: The System Must Have The Ability To Append Digital Signatures Of All Report Signatories C. Qr Codes: All Report Printouts Must Have Qr Codes For Identity And Tracking Purposes. Information Embedded In The Qr Code Will Be Agreed Upon During The Discussions Of The Project Plan. D.report Customization: All Reports Must Be In Accordance To The Required Formats (templates Will Be Provided By The Lgu During The Discussions Of The Project Plan) And Can Be Customized As Needed By The End-users Without Technical Intervention Or Code Changes Note: Refer To The Terms Of Reference (tor) In The Second Attachment For The Detailed Specifications.