City Of Bais Tender

Description Republic Of The Philippines City Of Bais -o0o- Bids And Awards Committee Notice For Negotiated Procurement (53.14) (direct Retail Purchase) The City Government Of Bais Invites Interested Suppliers To Apply For Direct Retail Purchase For The Supply And Delivery Of The Following Items, Viz: Item Approved Budget For The Contract (abc) Pr 114-25 – For Use In The Operation And Maintenance Of Various Vehicles, City Mayor’s Office, Viz: Php 200,000.00 1 1 Lot Gasoline (1st Quarter 2025) Of City Mayor’s Office Terms Of Reference Procurement Of Gasoline For Various Authorized Service Vehicles And Equipment Of The City Government Of Bais 1. Rationale The City Government Of Bais, Through Its Bids And Awards Committee (bac), Will Undertake The Procurement Of Gasoline Using Section 53.14 Direct Retail Purchase Of Petroleum Fuel, And Oil And Lubricant As Provided For In The 2016 Irr Of R.a. 9184. This Is A Major Operational Requirement Of The Lgu Which Is Essential For The Delivery Of Services To Its Stakeholders. 2. Objectives The Main Objective Of Having A Fuel Service Agreement Is To Provide City Government Of Bais With An Efficient, Secured, Convenient, Continuous And Steady Supply Of Gasoline Which Is Economically Manageable. 3. Contract Price 3.1. The Total Contract Amount For This Procurement Shall Not Be More Than Two Hundred Thousand Pesos (p200,000) 3.2. Prices For Procurement Using The Retail Pump Price Or The Price Of Petroleum Fuel Per Liter Of Gasoline As Established By Retailers, Dealers Or Gas Stations For The Day. 3.3. Cost For E-vat And Other Governmental Costs Which Fall Equally On All Prospective Suppliers Are Presumed To Be Included In The Computation Of The Bid Price. 4. Actual Prices Payable 4.1. For And In Consideration Of The Performance And Accomplishment Of Providing Gasoline To The Service Vehicles And Equipment Of Lgu Bais, The City Government Of Bais Shall Pay The Fuel Service Provider For The Gasoline Actually Delivered And Duly Received By It, Using The Retail Pump Price As Defined. 4.2. If During Contract Implementation, The Total Contract Price For The Project Would Have Been Consumed Or The End Of The Contract On March 31 2025 As Cited In Section 5.2 Have Elapsed, Whichever Comes First, Notwithstanding That The Requirements Were Not Fully Delivered In The Units/volume Contemplated, No Further Order And Payments Shall Be Made. This Provision Shall Form Part Of The Contract Agreement. 5. Scope Of Service 5.1 The Fuel Service Provider Shall Provide Gasoline Requirements For The Service Vehicle And Equipment Of The City Government Of Bais Based On Duly Approved Summary As Provided By The Procuring Entity Along With The Trip Ticket And Fuel Order Slip. 5.2 The Fuel Service Provider Shall Be Responsible To Dispense And Make Available At All Times Up To March 31 2025 Under The Terms And Conditions Most Advantageous To The Government Following The Estimated Volume Or Quantity As Follows: Gasoline (minimum Of 91 Octane) – 3,448 Liters More Or Less 5.3 All Purchases Must Be Accompanied By Properly Accomplished And Duly Signed / Approved Fuel Order Slip. 5.4 The Fsp Accepts Payment In The Form Of Check Amount Of Which Is Net Of Taxes Withheld Supported By The Issuance Of Certificates. 5.5 Payment Shall Be Made By City Government Of Bais Within 30 Days From Receipt Of The Monthly Billing With Complete Attachments Covering Actual Purchases. 6. Responsibilities Of The Fuel Service Provider (fsp) 6.1 The Fsp Shall Provide The Gasoline Requirement Of The City Government Of Bais’ Authorized Service Vehicles And Equipment In An Efficient Manner Following The Terms And Conditions Set In The Contract. 6.2 Fsp Provider Must Have A Fuel Station Located Within 150-meter Radius From City Hall Office At Presedencia De Bais, Ec Villanueva St, Bais City. 6.3 The Fsp Shall Be Responsible In Ensuring Availability Of Gasoline, And Competent Fuel Attendant/personnel To Attend To The Services Required During Predetermined Time Schedules. 6.4 The Fsp Shall Be Responsible To Dispense Fuel To City Government’s Authorized Vehicles, Equipment And Containers / Canisters In The Presence Of Duly Appointed Representative From The City Government Of Bais Tasked With Inspecting / Checking The Filling / Loading Process. 6.5 Repair/maintenance Of Damage, Accident Or Otherwise, Incurred By The Fsp To Any City Government Of Bais’ Service Vehicle And Equipment Shall Be For The Fsps Account. 6.6 A Transaction Slip/invoice Shall Be Issued Every Time Fuel Is Withdrawn And Loaded Into Government Authorized Vehicles And Equipment As Reflected In The Duly Approved Fuel Order Slip. 6.7 Ensure That The Transaction Slips Accurately Reflects Any And All Purchases Charged To City Government Of Bais. 6.8 Issue An Accurate Statement Of Account With Copies Of Transaction Slip/receipt/invoice On A Monthly Basis. 7. Responsibilities Of The City Government Of Bais 6. 7. 7.1 To Pay The Amount Billed Within 30 Days From The Receipt Of The Statement Of Account With Complete Attachments. 7.2 To Examine The Statement And Report Any Discrepancy/ies To The Fsp Within 10 Days Upon Receipt Thereof. If There Is No Error Reported Within Such Period, The Statement Of Account Shall Be Considered As Conclusively Correct. 7.3 Issue Bir Form 2306 And 2307 Pertaining To Taxes Withheld For Each Payment Made. 7.4 Accomplish Fuel Order Slip Duly Signed By Authorized Signatory For Presentation To The Fsp Upon Withdrawal Of Gasoline. 7.5 Designate A Checker That Will Validate The Actual Withdrawal Of Gasoline As Reflected In The Duly Signed Fuel Order Slip 7.6 Inform The Fsp For The Changes In The Order Slip’s Authorized Signatory/ies. The City Thru The Bids And Awards Committee (bac) Passed Resolution No. 060a. Duly Approved By The Head Of Procuring Entity Which Provides That The City Shall Opt To Procure The Foregoing Request/project Thru Small Value Procurement. In View Thereof, You Are Hereby Advised To Submit The Following Documents On February 11, 2025 At 2:00 In The Afternoon At City Budget Office, 2nd Floor, City Hall Annex Building, Bais City At Which Date, Time And Place, The Said Documents Will Be Opened And Evaluated, Viz: 1. Request For Quotation 2. Registration Certificate From Sec, Dti For Sole Proprietorship, Or Cda For Cooperatives. 3. Valid And Current Mayor's Permit Where The Principal Place Of Business Of The Bidder Is Located. 4. Tax Clearance. 5. Certificate Of Product Registration (cpr) From Food And Drug Administration (fda). (for Medicine Only) 6. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/dealer Of The Product(s)/item(s). (for Medicine Only) 7. License To Operate (bfad). (for Medicine Or Medical Supplies/equipments) 8. Pca - For Coco Lumber; Denr Certificate - For Good Lumber (for Construction Materials Only) 9. Sworn Statement By The Prospective Bidder Or Its Duly Authorized Representative As To The Following: A) It Is Not Blacklisted Or Barred From Bidding By The Gop Or Any Of Its Agencies; Office Corporations, Or Lgu's, Including Foreign Government/foreign Or International Financing Institutions Whose Blacklisting Rules Have Been Recognized By The Gppb; B) Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statement And Information Provided Therein Are True And Correct; C) It Is Authorizing The Head Of Procuring Entity Or The Duly Authorized Representative/s To Verify All Documents Submitted; D) Authority Of The Signatory; E) Affidavit Of Disclosure Of No Relationship; F) Certification On Bidder's Responsibilities; G) It Comply With Existing Labor Laws And Standards, In The Case Of Procurement Of Services; H) It Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Activity, And I) In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. 10. Certificate Of Philgeps Registration Please Be Guided Accordingly. Very Truly Yours, Mr. Rene C. Llera, Lpt Sao /oic-cbo Chair, Bids And Awards Committee