City Of Bais Tender

Description Republic Of The Philippines City Of Bais -o0o- Bids And Awards Committee Invitation To Apply For Eligibility And To Bid The City Government Of Bais Invites Interested Bidders To Apply For Eligibility And To Bid For City Population, Information And Community Affairs Division (cpicad), Bais City, Viz: Item Approved Budget For The Contract (abc) J/sor No. 345-23 Php 12,740,000.00 Provision Of Gad Database Equipped With Registry Of Inhabitants And Migrants Profiling Systems As Per Terms Of Reference (tor) Terms Of Reference Provision Of Gad Database Equipped With Registry Of Barangay Inhabitants And Migrants Profiling Systems Reference Number: Procuring Entity: Title: Provision Of Gad Database Equipped With Registry Of Barangay Inhabitants And Migrants Profiling Systems Approved Budget For The Contract: Php 12,740,000.00 Bid Validity Period: 120 Days Control Number: Lot Type: Single Lot Procurement Mode:public Bidding/direct Contracting Classification: Goods Funding Source: Gender And Development (gad) Delivery/project Location: City Of Bais, Negros Oriental Business Category: Integration Of A Customized Gad Database With The Computer, Equipment, And Other Peripherals Delivery Period: 60 Day(s) Client Agency: Lgu Bais City And 35 Barangays Contact Person: Created By: Date Created: City Government Of Bais Bais,negros Oriental, Region Vii Invitation To Bid Project Name: Provision Of Gad Database Equipped With Registryof Barangay Inhabitants And Migrants Profiling Systems Description The Lgu Of Bais Wishes To Express Its Intention To Obtain A Gad Database Equipped With Registry Of Barangay Inhabitant And Migrants Profiling Systems. This System Aims To Automate The Operations Of The 35 Local Barangays, Serving As A Model For Efficient Practices In Citizen Registration As Well As The Documentation Of Local Residents And Migrants. Additionally, It Seeks To Establish A Comprehensive Socio-economic Profile To Inform Government Plans And Development Initiatives, Thereby Generating Valuable Information With Significant Implications. The Procurement Stated Above For The Local Barangays May Include Two (2) Platforms, One Of Which Could Operate On A Cloud Database Or Independently. The Cloud Version Involves An Existing Internet Connection That Synchronizes In Real-time With The Mayor's Office. The Availability Of Information Depends On The Registered Entries Of The Local Barangays; Barangays Lacking Internet Access Can Turn To The Offline Version. The Developer Is Responsible For Creating A Different Cloud Database Program That Works For The City Mayor’s Officeand The City Population Information And Community Affairs Division (cpicad) And Links The L Barangays That Have An Existing Cloud Database System In Effect. Download The Information In Real Time Regarding Socioeconomic Profiling Of Tailored Fit Indicators And Do Counterchecking To Make Sure The Authenticity Of Barangay Documents When Someone Applies. In Barangays That Do Not Have Connection To The Internet, The Stand-alone Version Of The Computerized Database Will Be Used For As Long As It Incorporates An Ability To Import Customized Fit Indicators Into An Excel File Version That Can Be Read Within The Mayor's Office. This Pertains To The Procurement Of Computer Equipment And An Integrated Database System Specifically Designed To Meet The Needs Of Local Barangays. Please Refer To The Document Titled "conformity With Technical Specifications Bidding Enumerated" As Our Terms Of Reference. Conformity With Technical Specifications Bidding Enumerated Bidders Must Indicate Whether The Goods Offered Is “pass” Or “fail” To The Corresponding Specifications Prescribed By The Lgu Using This Form. Item No. Item & Specifications Statement Of Compliance 1 Computer Hardware Delivery (brand New) For The 35 Barangays In Lgu City Of Bais Pass Fail Type Of Computer (desktop) Processor: Amd/intel Processor Ram: 8gb Built-in Wifi/ethernet/usb Ports/hdmi Keyboard/mouse/avr 21/23” Monitor Led Display 2 Computer Peripherals Delivery (brand New) For The 35 Barangays In Lgu City Of Bais Pass Fail Web Camera Ink Tank Colored Printer In 4 Color Modes Qr/barcode Printer For Household Tags 3 Computer Accessories Delivery (brand New) For The 35 Barangays In Lgu City Of Bais Pass Fail Ring Light A4 Cutter With Laser Guide For Barangay Clearance & Certificate A3 Hot/cold Laminating Machine Pvc Id Cutter Thermal Paper Sticker (waterproof) Id Plastic Lamination 120 Gsm Double Sided Photo Paper (50 Pcs) 1 Ream A4 Bond Paper 6 Recommended Customised Database Program Standard Features & Functionalities For The 35 Local Barangays That Interlink To The Office Of The Mayor Pass Fail Create A Registry Of Barangay Inhabitant Masterfile For The Primary Purpose Of Registering Residents And Migrants In Local Barangays. (this Is The Central Repository For All Of The Records, Which Is Vital When Establishing Correct Reports And Information When It Is Required To Do So.) 6.1 Ensure A Security Feature Such As A Username And Password Before Logging In To Prevent Information Breaches, Which Are Crucial And Critical. Make Sure That The Password Can Be Changed In Accordance With The Preferences Of The End-users. 6.2 Develop A Master File Record Module That Accepts Resident, Migrant, And Immigrant Entries Based On Local Government Indicators And Socioeconomic Profiling, Tailored To Specific Geography. (see A Separate Article For Local Government-specific Fit Indicators.) 6.3 A Master File Record Has The Capability To Produce Barangay Ids And Migrant Ids In Order To Facilitate Social Benefit Services, Monitoring, And Requirements. 6.4 Establish A Take-a-shot Button That Is Associated With Your Webcam Device As A Procedure To Capture A Facial Photograph. 6.5 The Ids Are Capable Of Generating Qr Codes Containing The Complete Name Of The Bearer And A Unique Barcode. 6.6 The Id Generation Process Will Feature A Preview Mode That Displays The Complete Composite Layout Of The Actual Id In Both Front And Back. 6.7 The Generated Id’s Qr Codes Are Readable By The Webcam Of The Computer, Eliminating The Need For An Additional Peripheral. 6.8 The Webcam Scans Id Qr Codes Without Third-party Readers, Displays Registered Person Profile Information In A Pop-up Window, And Serves As A Substitute For Manual Name Search In Records Updates. 6.9 To Prevent Counterfeiting, Barangay And Worker's Id Security Prints Should Feature An Ornate Pattern Layout Using A Composite Guilloche Decorative Technique. 6.10 The Database Program Must Save Each Resident, Migrant, Or Immigrant Record In The Master File's Registry Every Time The End User Encodes It, Ensuring An Easy-to-use System And Immediate Record Saving In Case Of Power Outages Without Relying On The Traditional "save" Button. 6.11 The Masterfile Module Registry Should Be Capable Of Classifying House And Household Members And Generating Qr Codes Based On General And Specific Summary Listings. 6.12 Your Webcam Can Scan The Generated House And Household Member Qr Codes, And Once Recognized, It Will Display All The Information In A Summary List Without The Need For Manual Encoding Of The House And Household Numbers. 6.13 The Master File Registry Can Maintain, Store, Update, And Remove A Record Depending On The Status Issued By A Local Court, Lupon Ng Tagapamayapa, Or Other Relevant Contents With Titles That Can Be Changed Based On The Nature Of The Documentation. 6.14 Add Dynamic Drop-down Menu Combo Box Entries To The Master File Registry To Allow End Users To Add, Amend, Or Delete Field Names Based On Lgu-required Indicators. 6.15 A Delete Dialog Window Should Be Provided Under The Registry Of The Master File To Perform A Complete Deletion Of A Record. However, The End-user Should Be Warned That The Record May Have Some Important Official Barangay Documents Applied Before The Delete Command Is Carried Out. 6.16 The Database System Can Generate A Printable Database Build-up Form Template That Includes Essential Information Required For The Survey Of Each Household Member And For Local Barangay Officials To Initiate Database Record Generation. 6.17 Create A Transaction History For Each Record With The Frequency Number Applied, Processed, And Issued. This Prevents Fraudulent Applications Based On Request Method And Purpose. 6.18 Provide An Export Button Command In The Master File Registry That Converts All Indicators In The Records To Pdf, Csv, Or Worksheet Formats. This Is Great For A Stand-alone Database Program Without A Cloud Version Due To Internet Issues. 7 Develop A Panel Dashboard For Password Management, Activation And License Codes, Punong Barangay, And A Global Dynamic Content Template For Barangays And Clearances. Pass Fail 7.1 Develop A Component That Dynamically Accepts The New Name Of The Punong Barangay And Includes An Option To Record Their Signature, Which Will Be Included In The Ids, Barangay Clearances, And Certificates. 7.2 In Order To Prevent Piracy Of Software, The Database Program Used At Each Barangay Level Needs To Issue One-of-a-kind Licensing And Activation Numbers Based On The Area, The Province, The City Or Municipality, And The Barangay Names. 7.3 The Database Application Can Digitally Archive All Barangay Documents, Such As Clearances And Certificationsregardless Of The Newly Elected Punong Barangay After The Election. Even After They Have Been Replaced, The Database Application Retains Information Related To The Issuance Of Barangay Clearance And Certificates During The Punong Barangay's Term. 7.4 Create A Data Privacy Waiver Document/template During Database Build-up That Can Be Distributed To Every Household Member. 7.5 Create Dynamic Content That Creates Default Content For Official Barangay Certificates And Clearances Depending On Barangay-specific Fit Values. 8 Create A Dynamic System That Issues Certificates And Clearances For Barangays. Pass Fail 8.1 Develop A System Module For Generating Barangay Certificates And Clearances, Dynamically Changing Titles And Composing Unique Contents Based On The Document's Nature. 8.2 To Prevent Counterfeiting, The Barangay Clearance And Certificate Layout Should Feature A Guilloche Composite Wavy Pattern Arrangement, Qr Code, And Barcode. 8.3 Provide A Screen Preview Of The Barangay Certificate And Clearance That The End-users Can Review Before Printing To A Hard Copy. 8.4 When The Qr Code On The Barangay Id Is Scanned Using A Camera, The Database System Is Able To Automatically Read The Person's Profile And Generate Official Barangay Documents Without The Need For The Person's Name To Be Typed In Manually. The Barangay Clearance And Certificate Are Integrated With The Barangay Id. 8.5 Create Database Alerts That Will Show The Last Known Application Date, Timestamp, And The Number Of Documents That Were Located That Were Connected To That Person's Record. 8.6 9 Create A Dynamic System That Issues Barangay Business Clearance For The Mayor’s Permit Application Pass Fail 9.1 Create A Barangay Business Clearance Application To Renew And Register A New Business, Determining Owner Or Representative Status And Linking Master File Registry Records To Registration. 9.2 The Barangay Business Clearance Application Can Be Generated By The Database System Through The Detection Of The Qr Code On The Barangay Id Using A Camera. This Process Eliminates The Requirement Of Manually Typing The Applicant's Name. 9.3 Using The Official Email Address Of Local Bplo, Develop A Button That Links The Barangay Business Clearance Application To The Business Permit Licensing Office (bplo). The Internet Will Be Needed For This. In An Instance Of Poor Internet Connectivity, The System Has An Ability To Export Pdf Files. 9.4 Create A Business Application Where The Title, Content, And Remarks Are All Customizable. 9.5 Before Printing Can Start, The Database System Needs To Generate A Composite Layout Featuring A Guilloche-wavy Design. This Initiative Increases Security Measures And Prohibits The Creation Of Counterfeit Permits Or Certificates For Barangay Business Clearance. 9.6 A Barcode And Qr Code Summarizing The Company Name, Its Validity, And Other Crucial Details Must Be Included In The Business Clearance And Certificate. 10 Ensure A Gender And Development(gad) Database Dashboard Which Allows The Generation Of Different Reports For Socioeconomic Profiling, And With Each Report Being Based On A Parameter That Applies To An Individual Or Household. Pass Fail 10.1 The Gad Database Has The Capability To Produce Individualized Dashboards For Each And Every Record, Household, Grouping, Or Type That Correspond To The Age And Gender Criteria Used For Socioeconomic Profiling, And Using The Lgu-supplied Indicators As Data. (for The Incorporation Of Tailored Fit Indicators, Kindly Consult With Or Collaborate With The Heads Of Various Government Departments.) 10.2 The Gad Report Has The Capability To Present The Survey Indicators In Accordance With The Selected Options From The Drop-down Menu, Specifically Categorized By Category, Classification, And Information. 10.3 It Is Possible To Export Gad Reports In A Format. The Full Summary Of The Grand Total Result Can Be Printed Out In Pdf File Type Format, And This Can Be Done Based On The Entries In The Master File. 11 Recommended Hardware And Database System For The Mayor’s Office And The City Population Information And Community Affairs Division (cpicad) That Interlink To The Barangays Pass Fail Interactive Display Tv Delivery (brand New) For The Mayor’s Office In Lgu City Of Bais Type Of Smart Tv 11.1 Display 65”/75” Connectivity: Hdmi Ver. 2.0, Usb, Wifi, Bluetooth, Touch Function, Multi-touch, 32gb Storage 12 Database Software Delivery (cloud Computing) For The Mayor’s Office And The Cpicad In City Of Bais That Connects To The Barangays 12.1 Establish A Unique Username And Password Within The Mayor's Portal As A Prerequisite For Obtaining Authorization To Access Various Levels Of The Barangay System. 12.2 Document Verification Of Barangay Clearance And Certifications From Different Levels For Authenticity. 12.3 Create A Comprehensive Dashboard Featuring A Range Of Gender And Development (gad) Reports, Categorized According To Specific Indicators Customized For Each Individual Record Or Household, Is Currently Underway. This Initiative Aims To Provide Registered Inhabitants With A User-friendly Interface That Enables Easy Access To Pertinent Information. 12.4 Provide Reporting Based On The Classification Of Indicators Selected Under The Gad Dashboard Button Or Choices. 13 Provide Information And Access To Authorized Departments Of Local Government. Pass Pass 13.1 Create A Weblink With Security Access That Provides Socioeconomic Profiling Information Related To Planning And Development For The Local Population Commission. Training Requirements For The End-users Regarding The Operation, Security, And Data Privacy Issues The Approved Budget For The Contract Is To Be Taken From 20% Cy-2022. Partial Bids Are Allowed, However, Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. In Order To Qualify, Bidders Should Conform To The Eligibility Criteria As Prescribed Under Sec. 23 And 25 Of The Revised Irr-a Of R.a. 9184. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary "pass/fail" Criteria As Specified In The Revised Irr-a Of R.a. 9184. As Such Non-submission Of Any Of The Required Documents Will Result In The Disqualification Of The Bidder. Due To Covid-19 Pandemic And Quarantine Regulations Of Every Provinces, Presence Of The Bidders Is Not Necessary. The Bids And Awards Committee (bac) Allows The Submission Of Bids Through Electronic Means And Submission Through Courier Services. The Following Documents Are Required For Submission: A. Eligibility Documents Including Technical Documents (1st Envelope): 1. Registration Certificate From Dti For Sole Proprietorship, Sec For Corporation Or Cda For Cooperative. 2. Valid And Current Mayor's Permit Where The Principal Place Of Business Of The Bidder Is Located. 3. Bir Registration Certificate With Taxpayer’s Identification Number. 4. Statement Of The Bidder Of All Its Ongoing And Completed Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid, Within The Relevant Period Where Applicable. The Statement Shall Be Supported With A Copy Of The Contracts/purchase Or Job Orders; And End-users Acceptance Or Delivery Receipt Duly Acknowledged. The Bidder Must Have Completed Within A Period Of Five (5) Years From The Date Of Submission And Receipt Of Bids, A Single Contract That Is Similar To The Contract To Be Bid Whose Value Must Be At Least Fifty (50%) Percent Of The Abc. However, In The Case Of Expendable Supplies, Said Single Contract Must Be At Least Twenty Five (25%) Percent Of The Abc, Or; The Bidder Should Have Completed At Least Two (2) Similar Contracts And The Aggregate Contract Amounts Should Be Equivalent To At Least The Percentage Of The Abc As Required Above. 5. Certificate Of Product Registration (cpr) From Food And Drug Administration (fda). (for Medicine Only)* 6. Certificate Of Good Manufacturing Practice From Fda. (for Medicine Only)* 7. Batch Release Certificate From Fda. (for Medicine Only)* 8. If The Supplier Is Not The Manufacturer, Certification From The Manufacturer That The Supplier Is An Authorized Distributor/dealer Of The Product(s)/item(s). (for Medicine Only)* 9. License To Operate (fda). (for Medicine Or Medical Supplies/equipment)* 10. Certificate Of Accreditation From Bureau Of Local Government Finance (blgf) (for Accountable Forms Only)* 11. Audited Financial Statements, Showing, Among Others, The Bidder's Total And Current Assets And Liabilities, Stamped "received" By The Bir Or Its Duly Accredited And Authorized Institutions, For The Preceding Calendar Year Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. 12. The Bidder's Updated Computation For Its Net Financial Contracting Capacity (nfcc) Bearing The Date Thereof Must At Least Be Equal To The Abc To Be Bid, Or A Commitment From A Universal Or Commercial Bank To Extend A Credit Line In Favor Of The Bidder If Awarded The Contract To Be Bid (cl) Must At Least Be Equal To Ten Percent (10%) Of The Abc To Be Bid.* 13. Valid Joint Venture Agreement (jva), In Case Venture Is Already In Existence. 14. All Bids Must Be Accompanied By Bid Security In Any Or Combination Of The Acceptable Forms (below):* Form Of Bid Security Amount Of Bid Security A) Cash, Cashier's/manager's Check, Bank Draft/guarantee Confirmed By A Universal Or Commercial Bank. Two Percent (2%) B) Irrevocable Letter Of Credit Issued By A Universal Or Commercial Bank; Provided, However, That It Shall Be Confirmed Or Authenticated By A Commercial Or Universal Bank'; If Issued By A Foreign Bank. C) Surety Bond Callable Upon Demand Issued By A Surety Or Insurance Company Duly Certified By The Insurance Commission As Authorized To Issue Such Security. Five Percent (5%) D) Bid Securing Declaration Prospective Bidder May Also Submit Bid Securities In The Form Of Cashier's/manager's Check, Bank Draft/guarantee, Or Irrevocable Letter Of Credit From Other Banks Certified By The Bsp As Authorized To Issue Financial Statement. Bids And Bid Securities Shall Be Valid For A Reasonable Period As Determined By The Head Of The Procuring Entity, But In No Case Shall Exceed 120 Calendar Days From The Date Of The Opening Of Bids. 15. Production/delivery Schedule.* 16. Manpower Requirements* 17. After-sales Service/parts (if Applicable) 18. Sworn Statement By The Prospective Bidder Or Its Duly Authorized Representative As To The Following: A) It Is Not Blacklisted Or Barred From Bidding By The Gop Or Any Of Its Agencies; Office Corporations, Or Lgu's, Including Foreign Government/foreign Or International Financing Institutions Whose Blacklisting Rules Have Been Recognized By The Gppb; B) Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statement And Information Provided Therein Are True And Correct; C) It Is Authorizing The Head Of Procuring Entity Or The Duly Authorized Representative/s To Verify All Documents Submitted; D) Authority Of The Signatory; E) Affidavit Of Disclosure Of No Relationship; F) Certification On Bidder's Responsibilities; G) It Comply With Existing Labor Laws And Standards, In The Case Of Procurement Of Services; H) It Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Activity, And I) In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. 19. Technical Specifications With Brochures, If Applicable.* 20. Certificate Of Philgeps Registration* 21. Tax Clearance* 22. Latest Income And Business Tax Returns (quarterly/monthly); (optional/required Upon Post-qualification)** Note:*required Documents To Be Submitted By Pre-qualified Suppliers/bidders Per Bac Resolution No. 74-g Dated July 30, 2019. **optional Submission During The Opening Of Bids But Mandatory Requirement Upon Post-qualification Per Bac Resolution No. 58-d Dated August 4, 2020. B. Financial Documents: (2nd Envelope) (a) Bid Prices In The Bill Of Quantities Failure To Submit The Above Requirements On Time Or A Finding Against The Veracity Of Such Shall Be Ground For The Forfeiture Of The Bid Security And Disqualify The Bidder For Award. Performance Security And Warranty Shall Be Governed By The Provisions Of Secs. 39 And 62, Respectively, Of The Revised Irr-a Of R.a. 9184. Bid Documents Can Be Obtained Upon Payment Of Non-refundable Fee Equivalent To The Total Amount Of The Abc Of The Items In Which Interested Bidders Intend To Bid, In Accordance With The Guidelines On The Sale Of Bidding Documents, Appendix 25 Of The Revised Irr Of R.a. 9184: Approved Budget For The Contract (abc) Maximum Cost Of Bidding Documents (in Philippine Peso) 500,000 And Below 500.00 More Than 500,000 Up To 1 Million 1,000.00 More Than 1 Million Up To 5 Million 5,000.00 More Than 5 Million Up To 10 Million 10,000.00 More Than 10 Million Up To 50 Million 25,000.00 More Than 50 Million Up To 500 Million 50,000.00 More Than 500 Million 75,000.00 Bid Documents Can Be Obtained At The Bac Secretariat, Office Of The Bids And Awards Committee, This City, Tel. No. (035) 402-8047, Anytime During Office Hours; And Can Also Be Inquired For Further Information Or Particulars. All Other Particulars Relative To The Procurement Process Shall Be Governed By The Revised Implementing Rules And Regulations Of R.a. 9184 Otherwise Known As The Government Procurement Reform Act. Pre-bid Conference Will Be On January 23, 2024, 1:30 P.m. At The City Budget Office, 2nd Floor, City Hall Annex Building, This City. Eligibility Requirements Including Technical Documents And Financial Documents Shall Be Submitted Together Each In Separate Sealed Envelopes Duly Marked As Such On February 6, 2024 At The City Budget Office, 2nd Floor, City Hall Annex Building, This City, At 1:30 Pm At Which Date, Place, And Time Said Envelopes Shall Be Opened In The Presence Of The Members Of The Bac, The Attending Bidders, The Observers, Or Their Duly Authorized Representative. Late And Unsealed Bids Shall Not Be Accepted. The City Government Of Bais Reserves The Right To Accept Or Reject Any Bid, And To Annul The Bidding Process And Reject All Bids At Anytime Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. (sgd.)atty. Romela Mae L. Napao City Administrator Chair, Bids And Awards Committee