Cebu Normal University Tender

Description Invitation To Bid For Procurement Of Fullboard Meals, Accommodation And Venue Rentals 1. The Cebu Normal University, Through The General Appropriations Act 2024, Special Trust Fund And Mutual Trust Fund Intends To Apply The Sum Of Four Million Nine Hundred Eighty-eight Thousand Five Hundred Pesos (₽ 4,988,500.00) For The Procurement Of Fullboard Meals, Accommodation And Venue Rentals With Bid No. 24-04-091. Bids Received In Excess Of The Abc For Each Lot Shall Be Automatically Rejected At Bid Opening. 2. The Cebu Normal University Now Invites Bids For The Following Items Of The Above The Procurement Of Fullboard Meals, Accommodation And Venue Rentals Project: Lot 1: Procurement Of Event Venue, Full Board (2 Meals And 2 Snacks), 1 1,970,500.00 And Accommodation (inclusive Of Free Bucket Breakfast) Category 2a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast) Inclusion Of: Room: Double Sharing Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert), Buffet Set Up Training Venue (minimum Of 20 Pax Capacity) >php3,500/pax/day Training A: 1 Session For 5 Days & 4 Nights Total Number Of Participants: 10 Pax Training B: 1 Session For 4 Days & 3 Nights Total Number Of Participants: 30 Pax Training C: 5 Sessions For 3 Days And 2 Nights Total Number Of Participants: 131 Pax Additional Request: -managed Buffet Breakfast & Lunch W/ One Round Of Drink -morning & Afternoon Snack With One Round Of Drink -managed Buffet Dinner With One Round Of Drink -early Check-in And Late Check-out -strict Security For Participants -use Of Function Rooms For 52 Pax For 12 Hours For 4 Days -water Station And Free Flowing Coffee -wide And Safe Parking Lot -free Wifi At The Function Room -strong Internet Connection At Least 100 Mbps Internet Speed -round Table With Seats, Platform/stage, And Podium -standard Seminar Set-up With Screen Projections/projectors -secretariat Table, Tarpaulin For Backdrop And Signages -provision Of Lobby Signage -full Use Of Sound System With Mic And Lights -extension Outlets -use Of Function Room For 8-12 Hours With Working Air Conditioning -podium With Microphones -provision Of White Board With Marker And Eraser -registration Table -electricity Extension Outlets Lot 1: Procurement Of Event Venue, Full Board (2 Meals And 2 Snacks), 240,000.00 And Accommodation (inclusive Of Free Buffet Breakfast) Category 2a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast Inclusion Of: Room: Single Occupancy Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert), Buffet Set Up Training Venue (minimum Of 20 Pax Capacity) >php5,000 Pax/day Training A: 1 Session For 4 Days & 3 Nights Total Number Of Participants: 12 Pax -additional Request: -early Check-in And Late Check-out -strict Security For Participants -use Of Function Rooms For 52 Pax For 12 Hours For 4 Days -water Station And Free Flowing Coffee -wide And Safe Parking Lot -free Wifi At The Function Room -strong Internet Connection At Least 100 Mbps Internet Speed -round Table With Seats, Platform/stage, And Podium -standard Seminar Set-up With Screen Projections/projectors -secretariat Table, Tarpaulin For Backdrop And Signages -provision Of Lobby Signage -full Use Of Sound System With Mic And Lights -extension Outlets Lot 1 Subtotal ₱ 2,210,500.00 Lot 2: Procurement Of Accommodation Only (minimum Of 1 Pax) 2 270,000.00 Category 3a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast Inclusion Of: Room: Double Sharing Meal Package: Free Buffet Breakfast Training Venue (minimum Of 1 Pax Capacity) >php2,500/pax/day Training A: 1 Session For 1 Day Total Number Of Participants: 3 Pax Training B: 7 Sessions For 2 Days Total Number Of Participants: 39 Pax Training C: 1 Sessions For 3 Days Total Number Of Participants: 3 Pax Training D: 1 Session For 6 Days Total Number Of Participants: 3 Pax Lot 2: Procurement Of Accommodation Only (minimum Of 1 Pax) 171,000.00 Category 3a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast Room: Single Occupancy Meal Package: Free Buffet Breakfast Training Venue (minimum Of 1 Pax Capacity) >php3,000/pax/day Training A: 7 Sessions For 3 Days Total Number Of Participants: 19 Pax Additional Requirements: -strong Internet Connection At Least 100 Mbps Internet Speed -working Elevator For Resource Person's Safety And Convenience -electricity Extension Outlets -inclusion Of Buffet Dinner With One Round Of Drinks Lot 2 Subtotal ₱ 441,000.00 Lot 3: Procurement Of Accommodation And Full Board 3 6,400.00 (breakfast, 2 Meals And 2 Snacks) Category 4a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast) Inclusion Of: Room: Double Sharing Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert) Training Venue (minimum Of 1 Pax Capacity) >php3,200/pax/day Training A: 1 Session For 1 Day Total Number Of Participants: 2 Pax Category 4a At Least 4 Star Hotel (inclusive Of Free Buffet Breakfast) 336,000.00 Room: Single Occupancy Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert) Rate: >php4,000/pax/day Training A: 3 Sessions For 1 Day Total Number Of Participants: 6 Pax Training B: 1 Session For 2 Days & 1 Night Total Number Of Participants: 3 Pax Training C: 1 Session For 3 Days & 2nights Total Number Of Participants: 4 Pax Training D: 1 Session For 6 Days Total Number Of Participants: 60 Pax (10 Pax Per Day) Additional Requirements: -free Breakfast For All Check-in Guest -free Wifi Access Lot 3 Subtotal ₱ 342,400.00 Lot 4: Procurement Of Accommodation Only 4 22,000.00 Category 3b Hotels/resort (inclusive Of Free Buffet Breakfast) Inclusion Of: Room: Single Occupancy Rate: >php2,000/pax/day Training A: 1 Session For 2 Days Total Number Of Participants: 1 Pax Training B: 3 Sessions For 3 Days Total Number Of Participants: 3 Pax Lot 4 Procurement Of Accommodation Only 10,000.00 Category 3b Hotels/resort (inclusive Of Free Buffet Breakfast) Inclusion Of: Room: Double Sharing Rate: >php2,500/pax/day Training A: 1 Session For 2 Days Total Number Of Participants: 2 Pax Lot 4 Subtotal ₱ 32,000.00 Lot 5: Procurement Of Event Venue, Full Board (2 Meals And 2 Snacks), 5 1,764,000.00 And Accommodation (inclusive Of Free Bucket Breakfast) Minimum Of 20 Pax) Category 2b Hotels/resort Inclusive Of: Room: Triple Sharing Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert), Buffet Set Up Training Venue: Minimum Of 20 Pax Rate: >php 2,000/pax/day Training A: 5 Sessions For 2 Days Total Number Of Participants: 244 Pax Training B: 4 Sessions For 3 Days Total Number Of Participants: 78 Pax Training C: 1 Session For 4 Days Total Number Of Participants: 40 Additional Requirements: -managed Buffet Breakfast With One Round Of Drink -morning Snack With One Round Of Drink -afternoon Snack With One Round Of Drink -managed Buffet Lunch With One Round Of Drink -managed Buffet Dinner With One Round Of Drink -can Accommodate Theatre Type With Led Set-up -free Use Of At Least 2 Projector With Projector Screen 5,000 Lumens And Cord Splitter -with Extension Cords, 3 Microphones And Other Technical Tools -provision Of Lobby Signage -use Of Function Room For 8-15 Hrs -podium With Microphones -provision Of White Board With Marker And Eraser -registration Table -water Station -free Flowing Tea And Coffee -fast Internet Speed Of At Least 20 Mbps Internet Bandwidth -free Use Of Wifi At The Function Room And Guest Rooms -well Lit, Well Ventilated And Spacious Function Room -free Use Of Hair Dryer -free Use Of Dry/steam Iron For Cloth (1 Per Room For 3 Days) With Iron Stand -with Hot And Cold Shower For All Rooms -with Individual Room Slippers -away From Flood-prone Areas In Cebu City -away From The Noise And Hustle In Cebu City -located In Uptown Area Lot 5 Subtotal ₱ 1,764,000.00 Lot 6: Procurement Of Event Venue And Meals 6 100,000.00 Category 01b Hotels/resorts Inclusion Of: Meal Package: 2 Snacks (am & Pm), 1 Meal (4 Courses, 1 Rice, 1 Drink, 1 Dessert), Buffet Set Up Training Venue: (minimum Of 20 Pax) Rate: >php1,000/pax/day Training A: 1 Session For 2 Days Total Number Of Participants: 50 Pax Additional Requirements: -morning & Afternoon Snacks With One Round Of Drink -managed Lunch Buffet With One Round Drink Of Drink -free Flowing Coffee -water Station -free Use Of Wifi At The Function Room -strong Internet Connection At Least 100 Mbps Internet Speed -working Elavator For Participants' Safety And Convenience -use Of Function Room For 8-12 Hours With Working Air Conditioning -provision Of Lobby Signage -projector, Podium With Microphones -provision Of White Board With Marker And Eraser -registration Table -extension Outlets 1 Complementary Room For Working Committee Lot 6: Procurement Of Event Venue And Meals 65,000.00 Category 01b Hotels/resorts Inclusion Of: Meal Package: 2 Snacks (am & Pm), 2 Meals (4 Courses, 1 Rice, 1 Drink, 1 Dessert), Buffet Set Up Rate: >php1,300/pax/day Training Venue: (minimum Of 20 Pax) Training A: 1 Session For 1 Day Total Number Of Participants: 50 Pax Lot 6 Subtotal ₱ 165,000.00 Lot 7: Procurement Of Accommodation And Full Board 10 33,600.00 (breakfast, 2 Meals And 2 Snacks) Category 4b Hotels/resorts (inclusive Of Free Buffet Breakfast) Room: Single Occupancy Meal Package: Am & Pm Snacks, 2 Meals (5 Courses, 1 Rice, 1 Drink, 1 Dessert) Rate: >php2,800/pax/day Training A: 4 Sessions For 3 Days Total Number Of Participants: 4 Pax Lot 7 Subtotal ₽ 33,600.00 Total ₽ 4,988,500.00 Delivery Of The Goods Is Required By Thirty (30) Calendar Days. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Cebu Normal University And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On May 31 – June 19, 2024 From The Given Address And Website(s) And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (₽ 5,000.00) For Lot 1; Five Hundred Pesos (₽ 500.00) For Lot 2; Five Hundred Pesos (₽ 500.00) For Lot 3; Five Hundred Pesos (₽ 500.00) For Lot 4; Five Thousand Pesos (₽ 5,000.00) For Lot 5; Five Hundred Pesos (₽ 500.00) For Lot 6;and Five Hundred Pesos (₽ 500.00) For Lot 7. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees If It Will Be Presented In Person, By Facsimile, Or Through Electronic Means. 6. The Cebu Normal University Will Hold A Pre-bid Conference On June 6, 2024, 1:30 P.m. At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City On Or Before June 19, 2024 @ 1:00 P.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On June 19, 2024, 1:30 P.m. At The Bac Office, Room 203 2nd Floor Administration Building, Cebu Normal University, Osmeña Boulevard, Cebu City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Cebu Normal University Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Ma. Jodelle C. Badilla Bac Secretariat Office Cebu Normal University Osmeña Boulevard, Cebu City 6000 Philippines Cnubacsec@gmail.com (+63 32) 254 1452 Local 141 12. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Www.cnu.edu.ph May 30, 2024 Dr. Joseph Elvir C. Tubilan Bac Chairperson