Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Bids And Awards Committee Ooooooo ----------------------------------------------------------------------------------------------------------------------------- @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Invitation To Bid Ib No. 2024-12-16 (98) Supply And Delivery Of Electrolytes And Abg Under Single-year Framework Agreement (early Procurement Activity) Abc: ₱ 17,000,000.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy 2025 General Appropriation Act (gaa) Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Seventeen Million Pesos Only ( Php 17,000,000.00 ) Under The Contract For The Supply And Delivery Of Electrolytes And Abg For Clinical Chemistry Under Single-year Framework Agreement (early Procurement Activity). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding. This Is A Lot Bid. Line Item Code Description Quantity Unit Of Measure Unit Cost Total Cost 1 Lot 1b Clinical Chemistry -electrolytes 1 Lot Electrolytes (sodium, Potassium, Ca Ii Ionized, Total Calcium, Chloride) 40000 Test 200.00 8,000,000.00 2 Lot 8a – Arterial Blood Gas 1 Lot Arterial Blood Gas Cartridge With Calibrator 18000 Test 500.00 9,000,000.00 Grand Total ₱ 17,000,000.00 Technical Specification And Terms Of Reference Lot 1b – Clinical Chemistry (electrolytes) Sodium, Potassium, Chloride, Ionized Calcium And Total Calcium Item Specification 1. One Brand New Machine & A Backup Machine Using The Same Reagent As The Main. 2. 5 Or More Parameters In One Sample Running. 3. Easy To Use, Simple And Menu Driven. 4. Samples: Whole Blood, Serum, Plasma And Urine. 5. Analyzes Sample In Less Than Two (2) Minutes. 6. Sample Maximum Volume Of 120ul. 7. Internal Printer: Prints Patient Results, Calibration Values, Quality Control Data And Flagging Abnormal Results. 8. Automatic Or On Demand Calibration. 9. Disposable Electrodes With No Maintenance / Free- Electrode Maintenance. 10. The Reagents And Waste Are Conveniently Contained In A Single Pack. 11. The Supplier Must Ensure That The Transfer Of Knowledge And Technical Skills Related To The Operation. Must Provide Training Certificates To The End-user. Terms Of References 1. The Winning Bidder Shall Provide: 1.1 All The Consumables: Tri-level Controls (high, Normal And Low), Calibrators, Cleaning Solutions, Electrodes, Thermal Paper, Urine Diluent (if Necessary For Testing) And Others For Free. 1.2 Material Safety Data Sheet (msds) 1.3 Standard Operating Procedure Manual & Quick Guide (soft And Hard Copy) 1.4 Will Provide A Yellow Top With Gel Separator 350 Trays (100 Tubes/tray) And 50 Trays Of Microtainer Red Top Tubes (equivalent To Number Of Tests). 1.5 A 24 Placer Swing Bucket Centrifuge. 1.6 2022 - 2024 National External Quality Assurance Report By Lung Center Of The Philippines As To Quality Of Results From Two (2) Different Tertiary Laboratories, Using The Machine. 2. Supplier Must Respond Immediately To The Needs Of The End User Particularly On The Reagent For Continuous Operation Of The Laboratory Services. 3. Must Perform Machine Calibration Every 6 Months And Provide Certificate Of Calibration & Traceability. 4. The Bidder Will Deliver The Reagent At Least 12 To 18 Months Expiry From The Date Of Delivery. 5. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. 6. Preventive Maintenance Visits By The Engineer / Product Specialist Be Made Twice A Month And As The Need Arise To Ensure Maintenance Of The Equipment Is Conducted Effectively. 7. Supplier Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. 8. Machines Must Comply With Iso 9001:2015 Standards For Medical Devices Or Its Equivalent. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 8a – Arterial Blood Gas Technical Specification The Winning Bidder Shall Provide The Following 1. Free Use Of Machine That Utilizes Potentiometry And Amperometry To Determine The Concentration Of Blood Gasses & Blood Chemistry. 2. Back Up Machine Shall Be Provided Which Uses The Same Reagent With The Main Machine. 3. Essential Measured Parameters: Ph, Pco2, Po2, Blood Lactate, Electrolytes, Derived Calculated Parameters Includes So2, Hco3, Tco2, -be (ecf), Thb. 4. Sample Volume – Less Than 150ul 5. Automatic Calibration 6. Reagent Used: Disposable Cartridge, Multiuse. The Reagent And Waste Are Conveniently Contained In A Single Pack. Terms Of Reference 1. The Winning Bider Shall Provide The Following Free Of Charge: A. Basic Consumables Needed Such As Calibrators, Control, Thermal Paper, Etc B. Heparinized Syringe Equivalent To Number Of Tests Requested C. 25 Pcs Sharp Collector Container 3l Capacity 2. Material Safety Data Sheet (msds) 3. Certificate Of Calibration Upon Delivery 4. Quick Guide, Work Instruction And Standard Operator’s Manual (soft And Hard Copy) 5. Preventive Maintenance Must Be Done Every Month Or As Need Arises To Ensure Maintenance Of The Equipment Is Conducted Effectively. 6. Supplier Must Respond Immediately To The Needs Of The End User Particularly On The Reagent For The Continuous Operation Of The Laboratory Services 7. The Bidder Will Deliver The Reagent At Least 12 Months To 18 Months Expiry From The Date Of Delivery. 8. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. 9. Suppliers Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. 10. Compliance With Relevant Iso Standards, Such As Iso 9001:2015 Standards For Medical Devices Or Its Equivalent. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In The Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With A Referring Laboratory For This Purpose. Other Terms Of Reference Terms Of Payment. Payment Shall Be Made Upon Complete Delivery. Necessary Documents Are Required In Compliance With Auditing Rules And Regulations. Post-qualification The Bidder Shall Comply The Post-qualification Requirements Set By The Procuring Entity Especially During Product Demonstration Or Requiring For A Product Sample On A Given Schedule. Failure To Comply Shall Be Ground For Post-disqualification. The Procuring Entity Shall Require The Bidder To Deliver A Product Sample Or Demo To Caraga Regional Hospital Vicinity, Or To Undergo A Site Visit To The Nearest Hospital. Additionally, The Procuring Entity May Have Preferences Regarding How This Hospital Can Find Reliable And Easily Accessible Procedures During The Post-qualification Phase. Consequently, During This Phase, The Bidder Must Always Be Ready To Comply With Any Requirements Or Standards Made By The Procuring Entity. This Procurement Is A Lot Bid. Validity Of The Contract Without Prejudice To The Provision Of Applicable Laws, Rules And Guidelines, The Contract Shall Be Automatically Terminated Under The Following Conditions: A. When The Total Quantity Specified In The Contract Has Been Exhausted; Or B. For Any Justifiable Reason Ground Where The Contract Will Not Redound To The Benefit Of The Government Or There Is Violation Of The Contract. Repeat Order: 1. No Repeat Order For An Item In Contract Being Awarded Shall Be Allowed Until After The Procuring Entity Has Exhausted The Estimated Quantity For The Same Item Specified Therein Or After The Contract Has Expired, Whichever Comes First, And Subject To The Conditions Provided In Section 51 Of Ra 9184 And Its Irr. For This Purpose, For This Purpose, The Repeat Order Shall Be Availed Of Only Within Six (6) Months From The Date Of The Last Final Call-off. 2. In Case Repeat Order Is Allowed And Resorted To, The Twenty-five (25%) Maximum Allowable Quantity Shall Be Based On The Total Quantity Of Awarded Item. General Conditions All Other Rules Governing Contract Implementation And Termination Under Ra 9184 And Its Irr, And Relevant Procurement Policies Shall Be Applicable. Technical Specification And Other Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3. (ra 9184) The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25%) Of The Abc. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). Slcc Shall Be The Same Or Similar In Nature, Which Shall Be Determined By The Bac. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 19, 2024 – December 16, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference November 29, 2024 At 9:00 O’clock In The Morning Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/88636391490?pwd=kw2zvribcugbsvxtt6qugrfbmwxjya.1 Meeting Id: 886 3639 1490 Passcode: 058855 Deadline Of Submission Of Bids December 16, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com . Opening Of Bids December 16, 2024 At 1:00 P.m. Via Zoom Platform. Link: Join Zoom Meeting Https://us06web.zoom.us/j/81400965511?pwd=a9nmnjyvvb8ozmatndtgagsb4djzma.1 Meeting Id: 814 0096 5511 Passcode: 915477 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/1oayhxbwoo8hs1ngv7kouk3kklki6bily?usp=sharing Amount Of Bidding Documents: ₱ 10,000.00 Lot 1b Clinical Chemistry - Electrolytes ₱ 10,000.00 Lot 8a Arterial Blood Gas Bidders Who Wish To Participate In All Categories Will Be Required To Pay The Amount Of Php 25,000.00 Only It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Phlippine Bidding Documents Can Be Accessed In The Philgeps, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before December 16, 2024 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On December 16, 2024 At 1:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore, Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com. 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Please Fill Up The Caraga Regional Hospital Supplier’s Registry To This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 Direct Line: (086) 826-9058 Mobile Nos. 09850508783 (smart/tnt) 09539212832 (globe/tm) E-mail Address: Crhprocurement.bac@gmail.com Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee