Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Ooooooooo @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Bids And Awards Committee Invitation To Bid Ib No. 2024-12-19 (107) Supply And Delivery Of Various Catering Services Under Single-year Framework Agreement ( Early Procurement Activity ) Approved Budget For The Contract: Php 9,729,000.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy2025 Internally Generated Fund (igf) Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Nine Million Seven Hundred Twenty Nine Thousand Pesos Only ( Php 9,729,000.00 ) As To Payment Under The Contract For Supply And Delivery Of Various Catering Services Under Single-year Framework Agreement (early Procurement Activity). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding As Framework Agreement List. Item No. Description Qty Unit Of Measure Unit Cost Total Cost Lot 1 Catering Services At Crh Venue 1 Lot 5,005,000.00 5,005,000.00 Bid Amount Shall Not Exceed To The Abc Of Its Unit Cost Of Per Meal/snack A. Meals 7,000 Pax 450.00 I. Rice Ii. One (1) Vegetable Or Noodles/canton Iii. Meat (2) ( Pork Or Beef Or Chicken) Iv. Seafood (1) V. Soup (1) Vi. Dessert (1) Vii. Drinks (1) B. Snacks ( Am And Pm ) 14,000 Pax 130.00 I. Preferably Nutrient Dense Total 5,005,000.00 Specifications Requirements The Bidder Shall Comply The Following Terms And Conditions: 1. Has A Track Record Of At Least One (1) Year Experience In Catering Services 2. Has Adequate And Appropriate Equipment For The Different Types Of Occasions Such As Tables And Chairs, Table Cloths, Table Napkins, Food Warmers, Water Dispensers, Plates, Cups And Saucers, Spoons And Forks, Table Knives, Etc. Which Shall Be Green Environment Friendly. 3. Has The Capacity To Cater Of At Least 300 Participants At A Time 4. Amenable To Catering 7,000 Participants Within The Duration Of The Contract. 5. Complies With The Sanitation Requirements Such As Sanitary Permits And Licenses, Health Certificates Of Food Handlers Who Practice Proper Hand Washing, Wearing Of Gloves, Masks, Hairnets. 6. Has Readily Available Transport Vehicles For Proper Handling / Transport Of Foods 7. Implements Proper Sanitation, Cleanliness And Waste (leftovers And Used Utensil) Disposal Collection After Activities Provides Trash Bins Or Trash Bags 8. Capable Of Decorating Mess Hall, Preparing Complete Table Set-up And Implementing Proper Table Skirting 9. Has An Adequate Number Of Personnel Who Are Trained For Food Preparation, Hall Arrangement, Table Setting And Serving 10. All Serving Staffs Have Appropriate / Standard Attires They Shall Wear During Catering 11. Open For New Suggestions To Improve Delivery Of Services 12. Has The Required Standard Catering Equipment To Maintain Food Freshness And Quality 13. Can Provide Any Of The Following Free Flowing Beverages During The Entire Activity; A. Water And Coffee Accompanied By Sugar, Creamer, And Artificial Sweeteners, Or B. Water And Tea, Or C. Water And Hot Choco Or Alike 14. Capable Of Catering Food In The Form Of Buffet Or Set/packed Meals In Recyclable Or Biodegradable Food Packaging , Depending On The Requirement Of The End-user 15. Can Provide Buffer Equivalent To At Least 10% Of The Total Quantity Per Order 16. Shall Submit Menu Options Once Contract Is Awarded, If There Are New Menu To Be Offered, The Caterer Shall Submit The Updated Menu. 17. In Case Of Spoilage, The Caterer Should Be Amenable To: A. Replace Spoiled Food Immediately B. The Total Cost Of The Spoiled Food Will Be Deducted From The Total Contract Price. C. Outright Cancellation Of Contract, Depending On The Gravity Of The Intervention. 18. In Case Of Food Poisoning The Following Will Be Acted Upon: A. Outright Cancellation Of The Contract B. The Caterer Shall Shoulder The Expenses In The Hospitalization / Medical Treatment Of Those Persons Affected. 19. The Caterer Shall Prepare And Provide The Following Meals Referring To The Call-off Being Served: 20. In The Event That The End-user Or The Host Team Will Request For An Additional Menu, This Will Be Deducted To The Contract. 21. The Crh ( Procuring Entity ) Shall Notify The Caterer The Activity To Be Conducted In The Preceding Month, Every 20th Day Of The Month. 22. A Call-off Will Be Served To The Caterer 7 Calendar Days Before The Actual Date Of The Said Activity. 23. Every Successful Call-off / Activity Shall Be Processed For Payment. Lot 2 Catering Services With Venue And Accomodation 1 Lot 4,724,000.00 4,724,000.00 Bid Amount Shall Not Exceed To The Abc Of Its Unit Cost Of Per Meal/snack A. Meals 4,915 Pax 600.00 I. Rice Ii. One (1) Vegetable Or Noodles/canton Iii. Meat (2) ( Pork Or Beef Or Chicken) Iv. Seafood (1) V. Soup (1) Vi. Dessert (1) Vii. Drinks (1) B. Snacks ( Am And Pm ) 9,830 Pax 150.00 I. Preferably Nutrient Dense C. Room Accomodation 120 Days 2,500.00 Total 4,724,000.00 Specification Requirements The Bidder Shall Comply The Following Terms And Conditions: 1. Has A Track Record Of At Least One (1) Year Experience In Catering Services 2. Has Adequate And Appropriate Equipment For The Different Types Of Occasions Such As Tables And Chairs, Table Cloths, Table Napkins, Food Warmers, Water Dispensers, Plates, Cups And Saucers, Spoons And Forks, Table Knives, Etc. Which Shall Be Green Environment Friendly. 3. Has An Existing Venue That Can Accommodate At Least 300 Participants At A Time. In The Event That The Venue For The Requested Date For The Activity Is Not Available, The Caterer/bidder Must Ensure That They Can Provide An Alternate Venue Within Surigao City. 4. Amenable To Catering 4,915 Participants Within The Duration Of The Contract. 5. Has An Existing Hotels Or Inns Within Surigao City, And Is Amenable To Provide 120 Days Of Accommodation For 2 To 3 Pax Per Room Upon Request Within The Contract Duration. 6. Complies With The Sanitation Requirements Such As Sanitary Permits And Licenses, Health Certificates Of Food Handlers Who Practice Proper Hand Washing, Wearing Of Gloves, Masks, Hairnets. 7. Has Readily Available Transport Vehicles For Proper Handling / Transport Of Foods 8. Implements Proper Sanitation, Cleanliness And Waste (leftovers And Used Utensil) Disposal Collection After Activities Provides Trash Bins Or Trash Bags 9. Capable Of Decorating Mess Hall, Preparing Complete Table Set-up And Implementing Proper Table Skirting 10. Has An Adequate Number Of Personnel Who Are Trained For Food Preparation, Hall Arrangement, Table Setting And Serving 11. All Serving Staffs Have Appropriate / Standard Attires They Shall Wear During Catering 12. Open For New Suggestions To Improve Delivery Of Services 13. Has The Required Standard Catering Equipment To Maintain Food Freshness And Quality 14. Can Provide Any Of The Following Free Flowing Beverages During The Entire Activity; A. Water And Coffee Accompanied By Sugar, Creamer, And Artificial Sweeteners, Or B. Water And Tea, Or C. Water And Hot Choco Or Alike 15. Capable Of Catering Food In The Form Of Buffet Or Set/packed Meals In Recyclable Or Biodegradable Food Packaging , Depending On The Requirement Of The End-user 16. Can Provide Buffer Equivalent To At Least 10% Of The Total Quantity Per Order 17. Shall Submit Menu Options Once Contract Is Awarded, If There Are New Menu To Be Offered, The Caterer Shall Submit The Updated Menu. 18. In Case Of Spoilage, The Caterer Should Be Amenable To: A. Replace Spoiled Food Immediately B. The Total Cost Of The Spoiled Food Will Be Deducted From The Total Contract Price. C. Outright Cancellation Of Contract, Depending On The Gravity Of The Intervention. 19. In Case Of Food Poisoning The Following Will Be Acted Upon: A. Outright Cancellation Of The Contract B. The Caterer Shall Shoulder The Expenses In The Hospitalization / Medical Treatment Of Those Persons Affected. 20 In The Event That The End-user Or The Host Team Will Request For An Additional Menu, This Will Be Deducted To The Contract. 21. The Crh ( Procuring Entity ) Shall Notify The Caterer The Activity To Be Conducted In The Preceding Month, Every 20th Day Of The Month. 22. A Call-off Will Be Served To The Caterer 7 Calendar Days Before The Actual Date Of The Said Activity. 23. Every Successful Call-off / Activity Shall Be Processed For Payment. Technical Specification / Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3.(ra 9184). The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent ( 25% ) Of The Abc. Slcc Must Be Within 2 Years From The Submission Of Bids. (based On The Completion Date). The Single Largest Completed Contract (slcc) Must Pertain To Catering Services Or A Similar Nature Of Work, As Determined And Defined By The Bids And Awards Committee ( Bac ). For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 22, 2024 To December 19, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference December 02, 2024 At 9:00 A.m.. Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/89915700307?pwd=iy4bgwzakhnybsxl2ap3e56ttj6kdx.1 Meeting Id: 899 1570 0307 Passcode: 477381 Deadline Of Submission Of Bids December 19, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com. Please Be Advised That Failure To Submit Bidding Documents To The Designated Official Email Address Will Result In Automatic Rejection And Disqualification. Opening Of Bids December 19, 2024 At 2:00 P.m. Via Zoom Platform Link: Join Zoom Meeting: Https://us06web.zoom.us/j/84378286084?pwd=wbmirbag9xt0zepdbcvvjcg4zqmiij.1 Meeting Id: 843 7828 6084 Passcode: 417249 Complete Philippine Bidding Documents Link For The Complete Sets Of Philippine Bidding Documents (pbds): Https://drive.google.com/drive/folders/1mwrnzxmtn4lhjjrcliuscyefvhs-swbz?usp=sharing Amount Of Bidding Documents: Lot 1 : Catering Services At Crh Venue - Php 10,000.00 Lot 2 : Catering Services With Venue And Accommodation : Php 5,000.00 Bidders Who Wish To Participate In All Categories Will Be Required To Pay The Amount Of Php 10,000.00 Only It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Phlippine Bidding Documents Can Be Accessed In The Philgeps And All Form And Part Of This Invitation To Bid, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents E. Framework Agreement Guidelines F. Framework Agreement Lists F. Other Documents Essential Documents Required By This Procuring Entity And Ra 9184 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before December 19, 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On December 19, 2024 At 2:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding Via Zoom Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted Under Any Circumstances May It Cause. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Join The Caraga Regional Hospital Supplier Network By Filling Out The Registry Form From This Link : Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 Direct Line: (086) 826-9058 Mobile Nos. 09850508783 (smart/tnt) 09539212832 (globe/tm) E-mail Address: Crhprocurement.bac@gmail.com Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee