Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Bids And Awards Committee Ooooooo ----------------------------------------------------------------------------------------------------------------------------- @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Invitation To Bid Ib No. 2024-12-12 (95) Supply And Delivery Of Laboratory Reagents With Tie-up Machine For Immunology Under Single-year Framework Agreement (early Procurement Activity) Abc: ₱ 20,248,250.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy 2025 General Appropriation Act (gaa) Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Twenty Million Two Hundred Forty Eight Thousand Two Hundred Fifty Pesos Only ( Php 20,248,250.00 ) Under The Contract For The Supply And Delivery Of Laboratory Reagents With Tie-up Machine For Immunology Under Single-year Framework Agreement (early Procurement Activity). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding. This Is A Lot Bid. Line Item Code Description Quantity Unit Of Measure Unit Cost Total Cost 1 Lot 2a Immunology - Immunochemistry 1 Lot Beta Human Chorionic Gonadotropin (bhcg) Test 1300 Test 495.00 643,500.00 Ca 19-9 Test 1100 Test 840.00 924,000.00 Thyroxine (t4) Test 1600 Test 460.00 736,000.00 Free Triodothyronine (ft3) Test 2600 Test 460.00 1,196,000.00 Free Thyroxine (ft4) Test 3800 Test 795.00 3,021,000.00 Thyroid Stimulating Hormone (tsh) Test 3800 Test 460.00 1,748,000.00 Ca-125 1100 Pcs 495.00 544,500.00 Prostate Specific Antigen (psa), Total Test 1600 Test 840.00 1,344,000.00 Cea Test 1300 Test 840.00 1,092,000.00 Anti-hbs (quantitative) 1000 Test 500.00 500,000.00 Ca 15-3 Test 700 Test 840.00 588,000.00 Antinuclear Antibody Test 100 Test 600.00 60,000.00 Alpha Feto Protein (afp) Test 1100 Test 840.00 924,000.00 Triodothyronine (t3) Test 1600 Test 460.00 736,000.00 Subtotal Lot 2a ₱ 14,057,000.00 2 Lot 2b Immunology - Special Tests 1 Lot Ck-mb 325 Test 750.00 243,750.00 Crp (quantitative) 5200 Test 350.00 1,820,000.00 D-dimer 325 Test 400.00 130,000.00 Nt-pro Bnp 2600 Test 800.00 2,080,000.00 Procalcitonin 2600 Test 600.00 1,560,000.00 Serum Ferritin Cartridge 650 Test 550.00 357,500.00 Subtotal Lot 2b ₱6,191,250.00 Grand Total ₱ 20,248,250.00 Technical Specifications Lot 2a – Immunochemistry Item Specification: The Winning Bidder Shall Provide The Following For Free Of Use: 1. Chemiluminescence Immunoassay Analyzer, Brand New Machine With The Following Features A. Able To Run All The Tests Mentioned In This Lot Package B. Minimum 150 Tests Per Hour Of Throughput C. Rapid Result Availability Within 15 Minutes To Ensure Efficient Workflow. D. At Least 20 Reagents With Onboard Refrigerated Storage E. Can Load At Least 50 Samples With Stat Function F. Autodilution G. Sample Volume: ≤ 150ul H. Has A Built-in Inventory Of Reagents And Supplies. Traceability Of Reagents Used And Examinations Done For Proper Inventory. I. Has High Reportable Result Efficiency That Cuts Cost J. Has Onboard Maintenance Logs In Instrument K. Equipped With Programs For: > Daily Worklist (printable/printout For Filing) > Daily Reagent Inventory Management System > Daily Calibration And Quality Control (printable/printout For Filing) > Quality Control Chart (levy-jennings Graph And Westgard Rules) (printable And Printout) Terms Of Reference 1. The Winning Bidder Shall Provide The Following: A. A Back-up Machine Using The Same Reagent With The Main Machine For Free Of Use. B. Work Instruction And/ Or Operating Manual (soft And Hard Copy) C. Material Safety Data Sheet D. Yellow Top 3 Ml Tubes With Gel 36 Trays/month Or 432 Trays In A Year. E. Yellow Top 0.5ml 4 Trays /month. (100pcs/tray) F. 36 Pcs Of 3- 5l Sharp Collector Containers G. 24 Placer Swing Bucket Centrifuge H. 36 Packs Of Yellow Tips I. Consumables Such As Controls, Calibrator And Others Needed For The Operation Of The Machine Without Any Additional Cost. J. Certificate Of Calibration Upon Delivery Of The Machine K. Supplier Must Provide A Refrigerator For The Storage Of Reagents, Free Of Charge, As Part Of The Equipment Package. 2. Suppliers Must Ensure That Transfer Of Learning On The Technicalities Of Their Equipment Is Effectively Done Before Leaving It To The End User. 3. Preventive Maintenance Visit By The Engineer/product Specialist Be Made Twice A Month And As The Need Arises. 4. Supplier Is Required To Promptly Address The End User’s Needs, Namely Regarding The Reagent And Machine Condition In Order To Maintain Uninterrupted Laboratory Operations. 5. Must Perform Machine Calibration Every 6 Months And Provide Certificate Of Calibration And Traceability. 6. The Winning Bidder Must Provide Training On How To Properly Operate The Equipment And How To Optimize Results. 7. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. 8. The Bidder Will Deliver The Reagent At Least 18 Months Expiry From The Date Of Delivery. 9. Suppliers Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. 10. Technical Support Should Be Easily Accessed. 11. Machine To Be Iso Certified. An Iso Certification Must Be Attached To The Bidding Documents Submitted. Note: Iso Certification Of Company Cannot Replace The Iso Certification Of The Machine. 12. The Supplier Should Have A Certified Product Specialist And Qualified Technical Support To Ensure After Sales - Service And Product Support. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 2b – Special Test Item Specification 1. A Brand New Machine Which Can Process All The Specified Tests In This Lot Package. A. Chemiluminescence Immunoassay / Fluorescence Immunoassay Principle B. Multiple Sample Processing Machine. Capable Of Running At Least 12 Samples Continuously Without Any Interruption. C. Easy Maintenance. User Friendly Machine. 2. Sample Volume: ≤ 100 Ul 3. Sample Type: Plasma, Serum Or Whole Blood. Terms Of Reference 1. The Winning Bidder Shall Provide The Following For Free Of Charge: A. A Back Up Machine Which Uses The Same Reagent Of The Main Machine. B. All Necessary Consumables For Testing Such As Controls, Calibrators, Thermal Paper, Etc. C. Pipette Tips Necessary At Least 20 Packs D. Sample Tubes 50 Trays Of Yellow Top Tubes And 50 Trays Edta Tubes 2. Certificate Of Product Registration 3. Material Safety Data Sheet 4. Standard Operating Procedure Manual And Quick Guide (soft And Hard Copy); 5. A Preventive Maintenance Visit By The Engineer/product Specialist Be Made Twice A Month Or As The Need Arises. In Case Of Breakdown Of The Main Machine, It Must Be Repaired Or Replaced With A New Functioning One Within 3 Days Of Reported Downtime. 6. Supplier Is Required To Promptly Address The End User’s Needs, Namely Regarding The Reagent And Machine Condition In Order To Maintain Uninterrupted Laboratory Operations. 7. Certificate Of Calibration Upon Delivery. Must Perform Machine Calibration Every 6 Months And Provide Certificate Of Calibration And Traceability. 8. The Bidder Will Deliver The Reagent At Least 18 Months Expiry From The Date Of Delivery. 9. Compliance To Iso Standards Such As Iso 13485:2016 For Medical Laboratories Or Its Equivalent, Ensuring Quality And Competence In Laboratory Testing Procedures Or Its Equivalent 10. Training On How To Operate The Equipment And Troubleshooting. 11. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Terms Of Reference Terms Of Payment. Payment Shall Be Made Upon Complete Delivery. Necessary Documents Are Required In Compliance With Auditing Rules And Regulations. Post-qualification The Bidder Shall Comply The Post-qualification Requirements Set By The Procuring Entity Especially During Product Demonstration Or Requiring For A Product Sample On A Given Schedule. Failure To Comply Shall Be Ground For Post-disqualification. The Procuring Entity Shall Require The Bidder To Deliver A Product Sample Or Demo To Caraga Regional Hospital Vicinity, Or To Undergo A Site Visit To The Nearest Hospital. Additionally, The Procuring Entity May Have Preferences Regarding How This Hospital Can Find Reliable And Easily Accessible Procedures During The Post-qualification Phase. Consequently, During This Phase, The Bidder Must Always Be Ready To Comply With Any Requirements Or Standards Made By The Procuring Entity. This Procurement Is A Lot Bid. Validity Of The Contract Without Prejudice To The Provision Of Applicable Laws, Rules And Guidelines, The Contract Shall Be Automatically Terminated Under The Following Conditions: A. When The Total Quantity Specified In The Contract Has Been Exhausted; Or B. For Any Justifiable Reason Ground Where The Contract Will Not Redound To The Benefit Of The Government Or There Is Violation Of The Contract. Repeat Order: 1. No Repeat Order For An Item In Contract Being Awarded Shall Be Allowed Until After The Procuring Entity Has Exhausted The Estimated Quantity For The Same Item Specified Therein Or After The Contract Has Expired, Whichever Comes First, And Subject To The Conditions Provided In Section 51 Of Ra 9184 And Its Irr. For This Purpose, For This Purpose, The Repeat Order Shall Be Availed Of Only Within Six (6) Months From The Date Of The Last Final Call-off. 2. In Case Repeat Order Is Allowed And Resorted To, The Twenty-five (25%) Maximum Allowable Quantity Shall Be Based On The Total Quantity Of Awarded Item. General Conditions All Other Rules Governing Contract Implementation And Termination Under Ra 9184 And Its Irr, And Relevant Procurement Policies Shall Be Applicable. Technical Specification And Other Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3. (ra 9184) The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25%) Of The Abc. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). Slcc Shall Be The Same Or Similar In Nature, Which Shall Be Determined By The Bac. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 19, 2024 – December 12, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference November 29, 2024 At 9:00 O’clock In The Morning Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/88636391490?pwd=kw2zvribcugbsvxtt6qugrfbmwxjya.1 Meeting Id: 886 3639 1490 Passcode: 058855 Deadline Of Submission Of Bids December 12, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com . Opening Of Bids December 12, 2024 At 3:00 P.m. Via Zoom Platform. Link: Join Zoom Meeting Https://us06web.zoom.us/j/87817441558?pwd=yj6dcdrvd2i3ftmik9kenz4b4jtjbc.1 Meeting Id: 878 1744 1558 Passcode: 075424 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/1fkrczmaofnpcoberw8shxehbhyjoqcdj?usp=sharing Amount Of Bidding Documents: ₱ 25,000.00 Lot 2a Immunology - Immuno-chemistry ₱ 10,000.00 Lot 2b Immunology - Special Tests Bidders Who Wish To Participate In All Categories Will Be Required To Pay The Amount Of Php 25,000.00 Only It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Phlippine Bidding Documents Can Be Accessed In The Philgeps, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before December 12, 2024 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On December 12, 2024 At 3:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore, Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com. 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Please Fill Up The Caraga Regional Hospital Supplier’s Registry To This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 Direct Line: (086) 826-9058 Mobile Nos. 09850508783 (smart/tnt) 09539212832 (globe/tm) E-mail Address: Crhprocurement.bac@gmail.com Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee