Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Bids And Awards Committee Ooooooo ----------------------------------------------------------------------------------------------------------------------------- @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Invitation To Bid Ib No. 2024-11-27 (90) Supply And Delivery Of Cryosurgical Electric Machine - Rebid Abc: ₱ 2,500,000.00 ===================================================================== 1. The Caraga Regional Hospital (crh), Through The General Appropriation Act (gaa), Hfep - Saa No. 2024-02-0271 Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Two Million Five Hundred Thousand Pesos Only (php 2,500,000.00) Under The Contract For The Supply And Delivery Of Cryosurgical Electric Machine - Rebid. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding, To Wit: Item No. Description Quantity Unit Of Measure Unit Cost Total Cost 1 Cryosurgical Electric Machine 1 Unit 2,500,000.00 2,500,000.00 Description Patient Category An Assembly Of Devices Designed To Apply Cold From A Gaseous Or Liquid Refrigerant (cryogen) [e.g., Liquid Nitrogen (ln2), Nitrous Oxide (n2o), Carbon Dioxide (co2)] To A Target Tissue For Its Destruction And Removal. The System Typically Includes A Mechanical Regulator To Control The Flow Of Cryogen, Contained In An Attached Cylinder, And The Probe(s) To Apply The Cold. The System Is Typically Used Across Clinical Specialties (e.g., General Surgery, Dermatology, Oral Surgery, Gynaecology, Urology, Ent, Proctology, Oncology) To Remove Malignant Or Abnormal Benign Tissues. Purpose Of Use Clinical Or Other Purpose Cryosurgery Is A Recognized Treatment Procedure Using Low Temperatures To Destroy Lesions. Cryosurgery Is A Procedure That Uses Freezing Gas (liquid Nitrogen) To Destroy Precancerous Cells On The Cervix. When These Unhealthy Cells Are Destroyed, Your Body Can Replace Them With New, Healthy Cells. Clinical Department /ward Ambulatory Surgery Unit – Obgyn Overview Of Functional Requirements Cryosurgical Equipment Suitable For The In-clinic Treatment Of Precancerous Cervical Lesions Normally Operates From A High-pressure Gas Cylinder. The Most Commonly-used Gases Are Carbon Dioxide And Nitrous Oxide. Require Several Different Probe Designs Technical Specifications Detailed Requirements • Power Requirements O Power 100-240 Vac (50/60 Hz) O Maximum Power Consumption 150 Va • Cooling Medium O Co2 -78°celsius Or N2o -89°celsius O Maximum Pressure 70 Bars (co2) And 55 Bars (n2o) O Working Pressure 48-65 Bars (co2), 38-53 Bars (n2o) • Lcd Screen (touch) • Voice Information System (information About Key Figures During Procedure) • Comfortable Foot Switch Controller (dual Function). • Automatic/manual Control Of The Flow Rate Parameters • Automatic Gas Pressure Control • Freezing Temperature Indicator • Automatic Working Modes (stop, Preparation, Ready, Freezing, Cleaning) • Cryoprobe Information System (information About Type Of Probe Used, Number Of Treatments Left For The Specific Probe): Cryoprobe For Cervix  20mm, Cryoprobe For Cervix  22mm Cryoprobe For Cervix  24mm, Short Cryoprobe For Cervical Canal Multipurpose Spray-type Cryoprobe For Internal And External Use. Technical Services As Follows: • System Warranty Must Be Five (5) Years • Calibration Of The Unit Must Be Performed After Installation With Certificate • Service Call Within 24 Hours Maximum. • Preventive Maintenance Until Warranty Expires. • Service Kits And Consumables To Be Included For One Year Use. • Supplier Must Deliver And Install The Unit Without Cost To The Owner • Training Of End-users And Biomed Engineer Must Be Done On-site With Minimum Of 4 Days Period. Physical/chemical Characteristics Cryotherapy, Also Known As Cryosurgery, Has Been Widely Accepted As A Practical And Effective Method Of Treating Precancerous Cervical Lesions Worldwide. Extreme Cold Is Applied To The Lesion Using A Cryoprobe (an Extremely Cold Probe) To Freeze The Lesion. Accessories, Consumables, Spare Parts, Other Components • Cart – 1 Unit • Footswitch • Compressed Gas In Cylinders (nitrous Oxide Or Carbon Dioxide) • Stainless Cylinder Cart That Can Be Mounted On The Wall • Wall Mounting Straps • Gauge Regulator For Each Gas Cylinder • 1 Extra Cylinder Tank • Hose Connection From Gauge Regulator To Machine Compatible To Nitrous Oxide Or Carbon Dioxide Operating Characteristics (ups) • 1500va/ 1000w Capacity • Built In Avr Function • Lcd Interface For Easy Configuration • One Hour Operation In The Event Of Mains Power Failure. • At Least 4 Outlets Training, Installation And Utilization Pre-installation Requirements • Gas Type (nitrous Oxide Or Carbon Dioxide) To Be Specified At Time Of Purchasing Equipment To Make Certain That Local Gas Suppliers Can Refill The Cylinders And That The Correct Gas Connector Fittings Are Supplied • The Supplier To Perform Installation, Safety Of The Machine And Operation Checks Before Handover Local Clinical Staff To Affirm Completion Of Installation • Calibration Certificate, C.e, Iso • Unit To Be Cleanable With Alcohol Or Wipes. Supplier Will Install Instruction Tags To Be Placed In The Machine Equipment On The Basic Operation And Maintenance And Care. Supplier To Perform Installation, Safety And Operation Checks Before Handover. Electrical, Water And/or Gas Supply • Compressed Gas In Cylinders (nitrous Oxide Or Carbon Dioxide) Requirements For Commissioning Local Clinical Staff To Affirm Completion Of Installation, Calibration Certificate And Warranty Certificate Training Of User/s Training Of Users And Biomed Engineer & Staff In Operation And Basic Maintenance Shall Be Provided User Care To Demonstrate The Proper Cleaning And Disinfection With Provision Of Printed Cards Or Tags Beside The Unit. Warranty And Maintenance Warranty • 5 Years For Parts And Labor • Shall Have Spare Parts Availability Within 5 Years Environmental Factors • Capable Of Being Stored Continuously In Ambient Temperature Of 0 To 50 Deg Celsius And Relative Humidity Of 15 To 90%. • Capable Of Operating Continuously In Ambient Temperature Of 10 To 40 Deg Celsius And Relative Humidity Of 15 To 90% Documentation Documentation Requirements User, Technical And Maintenance Manuals To Be Supplied In English Language. Service Manual In English. List To Be Provided Of Important Spares And Accessories, With Their Part Numbers And Cost. Certificate Of Calibration, Warranty And Inspection To Be Provided. Safety And Standards International Standards Iso 13485:2003 Medical Devices -- Quality Management Systems -- Requirements For Regulatory Purposes (australia, Canada And Eu) Iso 14971:2007 Medical Devices -- Application Of Risk Management To Medical Devices Iec 60601-1:2012 Medical Electrical Equipment - Part 1: General Requirements For Basic Safety And Essential Performance Iec 60601-1-1:2000 Medical Electrical Equipment - Part 1-1: General Requirements For Safety - Collateral Standard: Safety Requirements For Medical Electrical Systems Iec 60601-1-2:2007 Medical Electrical Equipment - Part 1-2: General Requirements For Basic Safety And Essential Performance - Collateral Standard: Electromagnetic Compatibility - Requirements And Tests Iec 60601-2-2 Ed. 5.0:2009 (b) Medical Electrical Equipment - Part 2-2: Particular Requirements For The Basic Safety And Essential Performance Of High Frequency Surgical Equipment And High Frequency Surgical Accessories Delivery Period 45 Calendar Days From Receipt Of The Notice To Proceed Terms Of Payment Upon Full Delivery, Installed, Tested And Commissioned Service Center Must Have Service Center Within Caraga Region, Cebu City, Cdo Or Davao City. Post Qualification Must Be Willing To Send Demo Unit To Caraga Regional Hospital And/or Site Visit To Nearest Hospital. Failure To Comply With The Preferred Schedule Of The Procuring Entity For The Post Qualification Can Be A Ground For Disqualification. (no Extensions Allowed.) Other Terms Of Reference Supplier Must Comply With The Following Conditions: 1. Must Be The Authorized Distributor Of The Principal Company Of The Equipment And The Necessary Consumables In The Philippines 2. Submit Certificate Of Training Of The Company Engineer /technical Personnel And Product Specialist Issued By The Principal Or Manufacturer 3. Provide Company Response Within 24-48hrs In Case Technical Problems Or Equipment Breakdown 4. Must Submit Notarized Certificate Of Availability Of Spare Parts For The Next 5years 5. Supplier Must Have An Actual Installation Of The Offered Brand And Model 6. Provision On-site Training For End-user & Maintenance Personnel On Basic Preventive Maintenance And Proper Operation Of The Unit. Technical Specification And Other Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3. (ra 9184) The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). Slcc Shall Be The Same Or Similar In Nature. Similar In Nature Means, The Bidder Shall Have An Slcc Of Any Medical Equipment. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, At Procurement Section, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 04, 2024 – November 27, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference November 13, 2024 At 9:00 O’clock In The Morning Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/85183552629?pwd=gr0bfksmv1xvlve2k4uzzveu7klbbg.1 Meeting Id: 851 8355 2629 Passcode: 601147 Deadline Of Submission Of Bids November 27, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com . Opening Of Bids November 27, 2024 At 2:00 P.m. Via Zoom Platform. Link: Https://us06web.zoom.us/j/85694064787?pwd=pcbhbigxave7dnaapejsxyhk8gjvmk.1 Meeting Id: 856 9406 4787 Passcode: 372161 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/1k2mwgubvxifrwfz_jotvoo90-orngl7v?usp=sharing Payment Of Bidding Documents Php 5,000.00 It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Philippine Bidding Documents Can Be Accessed In The Philgeps, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before November 27, 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On November 27, 2024 At 2:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com. 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Please Fill Up The Caraga Regional Hospital Supplier’s Registry To This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 (086) 826-9058 Mobile Nos: Globe: 0953-9212-832 / Smart: 0985-0508-783 E-mail Address: Crhprocurement.bac@gmail.com Fb Page: Caraga Regional Hospital – Bids And Awards Committee Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee