Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Ooooooooo @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Bids And Awards Committee Invitation To Bid Ib No. 2025-03-26 (16) Rental Of Fifteen (15) Units 3-in-1 Mechanical Ventilator For 12 Months Approved Budget For The Contract: Php 5,400,000.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy 2025 Raf / Gaa Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Five Million Four Hundred Thousand Pesos Only ( ₱ 5,400,000.00 ) As To Payment Under The Contract For Rental Of Fifteen (15) Units 3-in-1 Mechanical Ventilator For 12 Months. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding As: Line Item No. Description Qty Unit Of Measurement Unit Cost Total Cost 1 Rental Of Fifteen (15) Units 3-in-1 Mechanical Ventilator 12 Months ₱ 450,000.00 ₱ 5,400,000.00 Grand Total ₱ 5,400,000.00 Terms Of Reference 1. Experience Requirement: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Approved Budget For The Contract (abc) To Be Bid. Statement Of Single Largest Completed Contract (slcc) Must Be Within 5 Years From The Submission Of Bids (based On The Completion Date). The Slcc Shall Be The Same Or Similar In Nature (like Rental Of Equipment, Medical Equipment) As Determined And Defined By The Bids And Awards Committee (bac). 2. Performance Certification: It Is Essential That The Machines Offered Must Be Existing In The Philippines For At Least 10 Years And Selected Supplier Possesses An Updated Certification Of Satisfactory Performance For The Mechanical Ventilator Machines. This Certification Ensures That The Equipment Meets The Required Standards For The Patient Safety And Efficacy. 3. Back-up Units: Supplier Should Supply Standby (within Crh Premises) 1 Additional Ventilator Unit As Back-up. These Units Will Be Available To Replace Any Units That Encounter Technical Issues, Thereby Ensuring Uninterrupted Patient Care. 4. Demand-based Adjustment: The Quantity May Be Increased Up To 20 Units Depending On Patient Care Requirements Or As Needed Arise. 5. Bio-med Engineer Will Visit On-site With 48-hours Should The Equipment Breaks Down. 6. Supplier Will Provide A Substitute Service Engineer And/or Specialist In Case The Assigned Technical Person Is Out Of Town. 7. After-sales Service: Supplier Will Be Responsible And Shoulder All Cost For After-sales Service Which Includes: A. Periodic Maintenance Of All Ventilator Units. B. Replacement Of Parts As Needed. C. Replacement Of The Entire Unit If Necessary. D. Supplier Must Provide 24 Hours/day Service Support For Emergency Calls. E. Monthly Visit For Checking Of The Ventilators To Ensure Compliance With Iso And Doh Standards. F. Issuance Of Official Calibration Certificates To Meet Regulatory Requirements. G. Supplier Should Guarantee That During The Entire Duration Of The Rental Period, The Cost Of Labor And Spare Parts Will Be Free Of Charge. H. Supplier Should Provide A Comprehensive Certification Training Program For The End-user’s Technical Competency On The Usage And Troubleshooting. I. Supplier Must Be Authorized Distributor Of Ventilator And The Consumable Issued From The Manufacturer Directly. J. Supplier Should Provide Certification Of Training After Full Turnover Of The Equipment. K. Supplier Should Provide 2 Copies Of Manual Of Equipment. 8. Contract Duration: This Proposal Is Valid For A Minimum Term Of One (1) Year Or 365 Days, Provided, If Necessary, An Extension Shall Not Exceed 6 Months. A Quarterly Evaluation Will Be Done By The End-user Based On The Following Criteria: A. Machine Performance B. Availability Of Supplies/consumables And Spare Parts C. Preventive Maintenance Performance D. Response Time To Emergency 9. The Supplier Shall Have A Similar Like-project Of A Machine Installed In A Hospital Setting. Delivery Period: 25 Calendar Days From Receipt Of Notice To Proceed Mode Of Payment: The Supplier Will Post Bill Of Statement To Crh By The End Of Each Month. Payment Will Be Processed Upon Receipt Of All Required Documentation, Subject To Auditing And Accounting Rules And Policies. Validity Of The Contract / Contract Termination Without Prejudice To The Provision Of Applicable Laws, Rules And Guidelines, The Contract Shall Be Automatically Terminated Under The Following Conditions: A. When The Total Quantity Specified In The Contract Has Been Exhausted; Or B. For Any Justifiable Reason Ground Where The Contract Will Not Redound To The Benefit Of The Government Or There Is Violation Of The Contract. General Conditions All Other Rules Governing Contract Implementation And Termination Under Ra 9184 And Its Irr, And Relevant Procurement Policies Shall Be Applicable. Technical Specification And Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3.(ra 9184). The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25% ) Of The Abc To Be Bid. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). The Single Largest Completed Contract (slcc) Shall Be The Same Or Similar In Nature (like Rental Of Equipment, Medical Equipment), As Determined And Defined By The Bids And Awards Committee ( Bac ). For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On February 27, 2025 To March 26, 2025 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference March 12, 2025 At 9:00 A.m. Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/88025086296?pwd=seikrbp2kl2zs5kxiywlsqupniu2zh.1 Meeting Id: 880 2508 6296 Passcode: 892206 Deadline Of Submission Of Bids March 26, 2025 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com. Please Be Advised That Failure To Submit Bidding Documents To The Designated Official Email Address Will Result In Automatic Rejection And Disqualification. Opening Of Bids March 26, 2025 At 2:00 P.m. Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/86912454423?pwd=isn0jvm4wsv7dssdpm8qv5eik0t2wt.1 Meeting Id: 869 1245 4423 Passcode: 610160 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/14p-8llk29lpag_usky8bdgy9gpnrg9bf?usp=sharing Bidding Documents Php 10,000.00 It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Philippine Bidding Documents Can Be Accessed In The Philgeps And All Form And Part Of This Invitation To Bid, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents E. Other Documents Essential Documents Required By This Procuring Entity And Ra 9184 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before March 26, 2025 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On March 26, 2025 At 2:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding Via Zoom Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted Under Any Circumstances May It Cause. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore, Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Join The Caraga Regional Hospital Supplier Network By Filling Out The Registry Form From This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 (086) 826-9058 Mobile Nos: Globe: 0953-9212-832 / Smart: 0985-0508-783 E-mail Address: Crhprocurement.bac@gmail.com Fb Page: Caraga Regional Hospital – Bids And Awards Committee Approved By: (sgd) Fermarie C. Dulpina, Rmt, Mpa, Jd Chief Health Program Officer Chairman, Bids And Awards Committee